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Write A Note of PRINCE 2? Prince2: 7 Themes

PRINCE2 is a process-based project management methodology with 7 themes and 7 processes. It focuses on dividing projects into manageable and controllable stages. The key aspects that PRINCE2 addresses are scope, timescales, quality, costs, risks, and benefits. The 7 themes are business case, organization, quality, risk, planning, change, and progress. The 7 processes are starting up a project, directing a project, initiating a project, controlling a stage, managing product delivery, managing stage boundaries, and closing a project.

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79 views6 pages

Write A Note of PRINCE 2? Prince2: 7 Themes

PRINCE2 is a process-based project management methodology with 7 themes and 7 processes. It focuses on dividing projects into manageable and controllable stages. The key aspects that PRINCE2 addresses are scope, timescales, quality, costs, risks, and benefits. The 7 themes are business case, organization, quality, risk, planning, change, and progress. The 7 processes are starting up a project, directing a project, initiating a project, controlling a stage, managing product delivery, managing stage boundaries, and closing a project.

Uploaded by

sameer khan
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Write a note of PRINCE 2?

PRINCE2 is a process based approach for project management with 7 themes, Processes and
principles.

Six Aspects:

1.    Scope

 Defines what the project will deliver

 Need to understand what is IN scope and what is OUT of scope

 Essential that this is very clearly understood and agreed to by all involved parties

 Without knowing, those involved will make assumptions and often talk at cross-purposes

 Scope Creep - Care must be taken not to deliver beyond the scope, as this often causes
delays, overspends and uncontrolled changes

2.    Timescales

 When will the project deliver?

3.    Quality

 Ensuring the deliverables are fit for purpose and meet the defined acceptance criteria

4.    Costs

 Ensuring the project is affordable and within tolerance defined within the Business Case

5.    Risk

 Understanding how much risk can be accepted

 How can the risks be mitigated?

6.    Benefits

 Why are we doing this?

 The Project Manager must understand the purpose of the project as an investment and
make sure that what the project delivers is consistent with achieving the desired return

7 THEMES:
 Business Case: The objective of business case is to decide whether the project is desirable,
viable and achievable.

 Organization: Define and establish the project’s structure of accountability and


responsibilities.

 Quality: Are the quality of products fit for the purpose?

 Risk: Identify, assess and control uncertainty

 Planning: How, Where, Why, Who, When, How Much?

 Change: Identify, assess and control potential and approved changed to the base-lined
objectives.

 Progress: Monitor and evaluate actual achievements with the Achievements.

7 PROCESSES:

1. Starting up a Project

The primary process includes activities that are necessary to make sure that it is a worthwhile and
viable project. The activities involved in this process are the following ones:

 Appointment of the project and executive manager


 Appoint and design the project management team
 Capture previous lessons
 Prepare an outline business case
 Choose the project approach and accumulate the project brief
 Plan the initiation stage

2. Directing a Project

This process includes the project board. In this process, authorization is given to manage a project,
to proceed continuously, and provide ad hoc direction when needed. The activities of directing a
Project process include the following:

 Authorize initiation
 Authorize the project
 Authorize stage or an execution plan
 Provide ad hoc direction
 Authorize project closure

3. Initiating a Project

Initiating a Project procedure is aimed towards the Project Manager, who performs the maximum
job in this process. In the other project management methods, this process is termed as planning. It
is a time-consuming part of project management and the most important one too. The failure and
success of a project are related directly to the planning level that was done. The activities in this
step include the following:

 Agree on tailoring needs


 Preparing the risk management approach
 Preparing the change control approach
 Preparing the quality management approach
 Preparing communication management approach
 Set project controls
 Create a project plan
 Formulate the Benefits Management Approach
 Assemble the PID or project initiation documentation

The project manager has the responsibility to assemble the PID. It comprises of the following items:

 Project definition
 Project approach
 Business case
 Team structure
 Role descriptions
 Quality management approach
 Change control approach
 Risk management approach
 Communication management approach
 Project plan
 Project controls

4. Controlling a stage

This process includes making sure that the management stage stays within tolerance. It starts when
a stage is authorized to move forward by a project board and its activities are carried out by a
project manager.

 Authorizing a work package


 Review status of work package
 Get completed work packages
 Review management stage status
 Report highlights
 Assess and capture issues and risks
 Escalate risks and issues
 Take corrective action

5. Managing Product Delivery

This product focuses on the delivery of the end service or product of a project. It is performed by
the team manager primarily, the technical manager, who transfers the reports and the project to
the project manager. Three major activities in this process are as follows:

 Accepting a work package


 Perform a work package
 Send a work package

6. Managing State Boundaries

As management stage approaches, this procedure comes in. It is needed so that a project board may
review the success of the present stage and approve the succeeding stage. At state boundaries, PID
is updated and most project documents are confirmed and reviewed. The activities performed by
the project manager are as follows:
 Planning the succeeding management stage
 Updating the project plan
 Updating a business case
 Report Management stage
 Create an exception plan

7. Closing a Project

A project is a provisional endeavor. It has a beginning and an end. The project closure jobs are very
small and visible to senior management; therefore, they have a vast role in project success. The five
activities in Closing a Project process are as follows:

 Prepare planned closure


 Prepare premature closure
 Hand over products
 Evaluate the project
 Recommend project closure

7 PRINCIPLES:

Business justification

A project must make good business sense. There needs to be a clear return on investment and the
use of time and resources should be justified.

Focus on Products

Everyone should know ahead of time what’s expected of the product. Product requirements
determine work activity, not the other way around..

Manage By stages

Planned, Monitored and controlled in stages.

Manage By Exception

Defined tolerances for each objective and the limits of authority.

Tailor to suit the environment

Tailored to suit the project’s size, environment, complexity, importance, capability and risks.
Learn from experience

Lessons are sought, recorded and acted upon throughout the life of the project.

Roles and Responsibilities

Defined roles and responsibilities which are agreed with those involved.

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