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UniCenta OPOS Manual English

This document provides instructions for setting up and using the uniCenta oPOS point of sale software on a PC without large investments. It explains what point of sale software is, the advantages of uniCenta oPOS specifically including that it is free and open source. It then outlines steps to download, install, and configure uniCenta oPOS to use the desired language and currency, set up user accounts, connect a printer, customize receipts, manage cash and inventory, and add products.

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Tariq Rafique
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1K views9 pages

UniCenta OPOS Manual English

This document provides instructions for setting up and using the uniCenta oPOS point of sale software on a PC without large investments. It explains what point of sale software is, the advantages of uniCenta oPOS specifically including that it is free and open source. It then outlines steps to download, install, and configure uniCenta oPOS to use the desired language and currency, set up user accounts, connect a printer, customize receipts, manage cash and inventory, and add products.

Uploaded by

Tariq Rafique
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Are you starting a business or already have one and want to manage your sales with point of sale

software ? Welcome to)! With this practical guide you can create a sales terminal step by step
without great investments, simply using a PC and the uniCenta oPOS software .
Before starting with the guide, it is important to know what a point of sale software is, if you still
have doubts about implementing it in your company , it will surely be solved and you will be
encouraged to do so, since thanks to these technologies you can be much more competitive,
spend less time on daily tasks and provide a much more efficient and enjoyable service for your
customers.
Do you already know or have heard about this topic and its advantages? Well, let's get
down to business!

What is a point of sale software?

Point of sale software box making sales


To be specific, it is sure that you have bought in a store, restaurant or any other type of business
and when paying the cashier registers your product through a barcode reader or by typing a code
in a computer and in a matter of seconds He gives you a ticket with details of your purchase
and also relevant information about the company such as phone numbers, address, logo, etc.
It is a very brief way of explaining what a point of sale software is looking at it from the
customer's point of view.
As a seller you will be able to: Manage your sales, quickly see the sales of the current and
previous days, register cash outs, generate discounts, keep a database of your customers and
suppliers, keep track of your products ... we'll see how we can do all of this using
the Unicenta oPOS / Openbravo POS guide .
Advantages of using Unicenta oPOS
We already mentioned some advantages in general of using software for point of sale terminals,
but there is a long list of these programs on the market in addition to this one, some of payment
with monthly costs that, although they offer interesting advantages, are not within pocket's reach
for small businesses:
1 uniCenta is free and free software, therefore the only investment you will have to make will
be time to learn how to use it .
As mentioned in the previous point is free software, this means that the creators provide
the source code of the program so that companies can modify it and create their own versions
based on it , although this is not necessary in most cases. important to know because you can
adapt the software to your specific needs .
2 meet requirements are minimal , the monitor should allow resolution to the least 800 x 600 and
count with 512 mb RAM. In short, you can use an old computer as a point of sale . 
3 It allows to create several points of sale connected to the same database . The program is
cross-platform, it can be used in Windows, OS X, Linux and other operating systems.
4 Functions the additional hardware as readers of code of bars, credit card readers
(DATAFONO), ticket printers and traditional printers for generating reports and scales for
weighing products. 
5 Highly customizable, has 15 built-in languages and works with multiple currencies.

How to use uniCenta POS in your company


Download uniCenta POS - Point of Sale Software Free
After accessing the download link, you can select the operating system you are using. The
installation of the program is traditional, it is important that in the process it appears that the
computer has Java installed as seen in the image, otherwise you must first install it, you can
download it free from www.java.com/en/ .

Point of sale software installation process


When you open the program for the first time it will tell you that it has not detected a database
and if you want to create a preconfigured one . Then an interface will open to select a user, by
default there are 4 users:
 Administrator
 Employee
 Visitor
 Boss
 
Each user has different privileges and can be assigned, in this way for example the seller can use
"Employee" to make sales but will not be able to access reports or settings. In this case, the
Administrator account will be used to configure the software as desired.
Change language and currency
uniCenta is in English and uses euros, don't worry, this can be changed. To start, unfold the
menu with the blue button on the left side. Go to Configuration and select the locale tab and
there set your country and save the changes with the Save button .

Setting language and currency to uniCenta POS


Now close the program and go to the folder where you installed the program. The default is:
C: \ Program Files ( x86) \ unicentaopos-version

Merging directories
It is VERY important to carry out this step correctly, it is easy to do. Now enter the directory
called premises where you will see 15 folders with the available languages,
including Spanish and Mexican . 
For this case we will use Spanish , inside you will find 2 folders, premises and reports . Copy
those 2 folders and paste them in the root directory of the program that is the same one
mentioned above, as there are already other folders with the same name that must be
combined. When you run uniCenta POS again it will be in Spanish and with the currency of your
country (Colombia in this case).
Assign password to administrator account
If you want other people can not change the configuration of the POS software or use the
Administrator user go to the menu and select Change password when prompted
key angitua simply click OK and enter the new password.
Print sales receipts

Thermal Ticket Printer


To print the sales tickets or box closures it is necessary to have a thermal printer specially
designed for this task. A traditional printer is recommended for printing sales
reports. Unicenta POS allows up to 6 printers connected to a point of sale.
As pirmer step is to configure and install the drivers for your printer, then access the
menu Settings and select the tab Peripherals . Select Printer 2 and change its value to printer , if
you have the printer installed correctly, the name of the printer must appear in the new drop-
down menu to select it:

Selecting the printer for receipts


Printer is left on screen to be able to see the ticket generated from the software, a useful option
in case you do not have a thermal printer or simply to carry out tests without wasting
paper. To preview the ticket go to the menu and select Printers.
Change receipt text
By default, when a sales receipt is printed, information from uniCenta oPOS appears on it and
English texts also appear. But no problem, they can be changed. From the menu
select Maintenance and then Resources . Find the resource named Printer.Ticket and select it .
The code that is seen now is the one that must be modified, it can be a little tedious to do it, if
something is done wrong it can damage the printing of receipts . To avoid errors copy all the
text of the application and save it on a notepad in two different files, one for safety and one
called original.txt to modify called modificar.txt, for instance.
The idea of this step is to go looking for the text you want to modify and replace it with the one
you want. For example to replace uniCenta oPOS  with your company name:
Original text in the Printer.Ticket resource
<line> < text align = ”center ” length = ”42 ″> uniCenta oPOS </ text > </line>
Modified text of the file modify.txt
<line> < text align = ”center ” length = ”42 ″> ColConectada.com </ text > </line>
As you can see only the name was modified and the rest of the text is left exactly the same, it is
important not to modify more than that. The process must be repeated until the sales receipt is as
desired. All the content of modify.txt must be copied and pasted into
the Printer.Ticket resource and the changes must be saved, in the event of any error, you can
always use the content of original.txt again.
To see the changes, you must restart the point of sale software and use the Printers option as
mentioned above to preview the ticket.

Modifying receipt resource

 
Cash and inventory of your business
The uniCenta box appears in the menu as Sales and it is there, as its name indicates, the section
to sell the products. You can use the numeric keypad to add the product price and using
the + button to add it to the box, if you have a barcode reader the software automatically adds the
product with the code read .
In the section called Cash Movement you can record exits or inflows of money that are not
made through sales and specify the reason for the movement:

Registering an out of the box


Creating inventory products
 

 
Inventory menu
Access the menu and then Inventory. There are several buttons to organize and correctly manage
business items, in this case we will only use the button called Products .

 
Adding a product to uniCenta
To add a new product click on the + icon and fill in the form in a similar way to the image, if you
want you can use categories or attributes to organize your products.
For the barcode to work the number must be the same as the number on the labels. In
the Inventory tab you can set more options for the product in question. In the Image tab you can
assign an image for the article but it is optional.
The Button and Properties tabs are for more advanced settings and should not be changed
unless you know what is being done, the first is to change the appearance of the product button
in the box using HTML code and the second to add more options to the product, for example the
discounted price.
Make sales
Returning to the subject of the box and already with created products it is possible to
sell. Just click on the buttons with the name of the product to sell and they will be added to the
box with the name and price established. To increase the amount of a product select
it and click on +:

To finalize the sale use  and a window with the accepted payment methods will be

displayed. 

 
Payment methods in uniCenta POS

If you select Cash, you will see images of British pound notes appear, this does not affect
the sale but it can be changed as we will see later. In Debit it is possible to assign the sale to a
client, in this way it is possible to guarantee a sale and keep the account well managed. In
the Clients menu you can see how this option works. To finish the sale click on Accept and if
the print button is active and the printer is well configured a sales receipt will be printed. 
Close box
You can close the cash desk at the end of the day or at the time you see fit. The software will
show a report of the cash you have in the box and the exits, so you can check if everything is in
order. If you wish, you can print a receipt for the cash register and so you could, for example,
keep a physical record of your daily cash closings:

 
Closing box
If you need it at any time, you can from the Sales section use an option called Cash
Closings and generate reports either for the month or for the dates you want.

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