Supervisor & Managers Safety

Responsibilities at Site
Based on SECL HSE Procedure : S-CAR (SEM–1849).

SECL HSE Overseas Support Team

Supervisor & Managers Safety Responsibilities at Site

TRAINING AGENDA

• Importance of accident prevention

• Your role as a supervisor
• Motivating safe behavior
• Effective training techniques
• Setting the example – 100% Safe Behaviors
• Accident investigation
• Legal Responsibilities
• S-CAR system
• Summary
Supervisor & Managers Safety Responsibilities at Site

ACCIDENTS HAVE MANY COSTS

NOT
NOTUSUALLY
USUALLYTRACKED
TRACKED

LOSS OF MANPOWER RETRAINING COSTS LOWER MORALE

LOSS OF PROFITS DAMAGED MATERIALS / EQUIPMENT

Supervisor & Managers Safety Responsibilities at Site

ACCIDENT PREVENTION

Preventing accidents is critically important

Supervisor plays a key role

Supervisors need to deal with many issues

Certain techniques are useful to effectively lead others;

e.g., DuPont,

This session reviews these tools / techniques to assist you as a

supervisor
Supervisor & Managers Safety Responsibilities at Site

THE SUPERVISOR’S ROLE

TRAINS
PEOPLE

INVESTIGATES
COMMUNICATES
ACCIDENTS

ROLE

ENCOURAGES
SETS
POSITIVE
BEHAVIOR THE EXAMPLE

ENFORCES
RULES
S upervisor & Managers Safety Responsibilities at Site

SIGNS OF A LEADER

Exhibits respect for Capable of clear

Commands respect
others communication

Has good listening

Trains effectively Pro - active
skills

Understands Human
Gives feedback Follows up
Behavior
Supervisor & Managers Safety Responsibilities at Site

FACTORS INFLUENCING SAFETY

Management Systems
- Policies, Procedures, Pro-Active Safety
Culture

Work Factors
- Facilities, tools, equipment and materials,
housekeeping, physical hazards

Human Element
- Behaviors, Skills, knowledge, abilities,
intelligence, motives
Supervisor & Managers Safety Responsibilities at Site

HUMAN ELEMENT

Most safety programs deal with physical factors

- Easiest to identify and correct

Can only do a partial job at best

- Human element is always present

Examine human behavior as it relates to Safety

- How & why workers commit unsafe acts

- Correct the human behavioral aspect
Supervisor & Managers Safety Responsibilities at Site

FOCUS ON BEHAVIORS, NOT ATTITUDES

Unsafe Behaviors should be your focus

- Failure to use PPE, safe guards, procedures. These are observable

and can be changed

Most Safety programs try to change attitudes

- Carelessness, laziness, “bad attitude” …. not directly observable,
hard to change
S upervisor & Managers Safety Responsibilities at Site

Traditional Safety

Policies
Safety Slogans
Training

Fewer
Reprimands
Accidents
Regulations

Safety Committees
Meetings & Councils
Contests
& Awards
S upervisor & Managers Safety Responsibilities at Site

Behavior Based Safety

Fewer
Accidents

Fewer
Safety at-risk
Activities Behaviors
Supervisor & Managers Safety Responsibilities at Site

CORRECTING HABITS

Reminders and repetitions of 100% Safe behavior

Enforcement is – Required – Walk the Talk

Use disciplinary action if needed – ‘Up to & Including…Termination’

Positive Reinforcement is the most effective method

Praise the employee for Safe Behavior

Use disciplinary action if needed – ‘Up to & Including…Termination’

Set a good example yourself – Walk the Talk

S upervisor & Managers Safety Responsibilities at Site

Being Pro-Active

• Being PRO-ACTIVE in safety means:

Asking the following questions

- What can I do to prevent accidents, incidents, so that I can go home

healthy each day?
- How can I help my co-worker in being safe?
S upervisor & Managers Safety Responsibilities at Site

Supervisors must set an example

If the workers see you not complying with safety rules, do you expect them to follow the rules? Or
do you have the moral ascendancy to correct them?
Supervisor & Managers Safety Responsibilities at Site

SETTING THE EXAMPLE

Follow the rules yourself

Be consistent in your approach

Even small things count

Don’t make exceptions & Don’t play favorites, also don’t be

sentimental

Your actions say a lot more than your words

Employees will watch you to see if you can “Walk the Talk”
Supervisor & Managers Safety Responsibilities at Site

EFFECTIVE TRAINING

Employees need to know safe job procedures

Important part of supervisor’s duties

Trial & error is a poor method of learning

Organized training is necessary

Follow a step by step approach

Supervisor & Managers Safety Responsibilities at Site

TRAINING STEPS

SHOW
TELL

TRAINING
STEPS

CORRECT OBSERVE
S upervisor & Managers Safety Responsibilities at Site

The point is….

TAKE THE EFFORT

TAKE THE TIME

DO WHAT IS RIGHT!

CORRECT SITUATIONS “ON-THE-SPOT” to prevent it getting

worse.
Supervisor & Managers Safety Responsibilities at Site

TRAINING GUIDELINES

Explain the job procedures

Show the job procedures

Employee explains it and shows you

Praise for what is done correctly

Correct the technique if necessary

Employee explains and shows again

Praise for correct technique / procedure

Follow-up and repeat if necessary

Supervisor & Managers Safety Responsibilities at Site

YOU ARE IN CONTROL

If you SEE SOMETHING that is NOT RIGHT

- DO SOMETHING ABOUT IT!
- REPORT IT IMMEDIATELY to someone in
AUTHORITY!
- TELL SOMEONE (ANYONE!)

Choose to be PRO-ACTIVE!
Supervisor & Managers Safety Responsibilities at Site

ACCIDENT INVESTIGATION

Accidents are investigated, not to find fault or to blame, but to

find out the Root Cause – Safety Committee, Subcontractor
Management

Get the who, what, when, where & why

Careless is unacceptable “cause”

Develop a plan for preventing the accident in the future

S upervisor & Managers Safety Responsibilities at Site

Supervisor’s Legal Responsibility

Besides an ethical and moral duty, you have a legal responsibility

for safety supervision

Supervisors can be held criminally liable for serious injury or dea

th of an employee if they have been negligent in their duties as pe
r International Labor Law - ILO (Chapter 6 Article 91)

Addendum/Ch. 6 Art. 91 increases fines and prison time for

serious and / or willful violations
S upervisor & Managers Safety Responsibilities at Site

Other Key Requirements

Supervisors should be safety conscious

Enforce all Safety rules

Monitor Safety equipment use (PPE & Guarding)

Correct & report hazards as soon as possible

Document all Safety activities

Ensure that all employees know that they can come to you with safety
concerns

Reports accidents & near-misses and participate in the investigation

S upervisor & Managers Safety Responsibilities at Site

Safety Corrective Action Request

Safety Corrective Action Request means whenever &

wherever any safety violations, unsafe acts, unsafe
conditions by any employee / subcontractor / workers
are observed; S-car is issued with the time bound
condition to rectify and prevent any accident. It is the
responsibility of the receivers to comply with safety
requirement unless the job is stopped.
Supervisor & Managers Safety Responsibilities at Site

SCAR

For all persons to identify unsafe acts / conditions before they

become a ‘near miss’, first aid case, LTA (Lost Time Accident),
disabling injury or even a fatality

SCAR – On the body of the person(s) involved in a accident

SCAR – On the reputation of SECL and our Clients

To avoid loss due to penalties imposed during any safety

violations
S upervisor & Managers Safety Responsibilities at Site

Accident statistics

• Fatality
1
• Major injuries
30 (Disabling Injuries)

• Recordable Injuries
300

• Near-Misses or First Aid

3,000
S upervisor & Managers Safety Responsibilities at Site

Near miss, Lessons learned

• Fatality
1
• Major injuries
30 (Disabling Injuries)

• Recordable Injuries
300

• Near-Misses or First Aid

3,000

• Hazards Unsafe Acts –

30,000 Employee-Created Unsafe
conditions

Modern HSE Management Focuses on the Main underlying factors.

World class companies strictly implement such best practice
S upervisor & Managers Safety Responsibilities at Site

Issue Date & Time

The issuer, a safety

personnel or construction
supervisor, records the
issue date and time.

You can put your

convenient system of
writing time but it should be
understood by the recipient.
S upervisor & Managers Safety Responsibilities at Site

Issue Number

The Issuer, a safety

personnel or construction
supervisor, records the
issue number.

Since we have many S-CAR

booklets given to all SSA
supervisors, there should
be a unique numbering for
each issuer.
Ex. JSE-SHARQ-XXX,
YGC-SHARQ-XXX
S upervisor & Managers Safety Responsibilities at Site

Subcontractor

The Issuer checks the

nature and name of the
subcontractor’s name.

This should be specific as

some contractors do not
think S-CAR is good for
them
S upervisor & Managers Safety Responsibilities at Site

Issuer

The Issuer records his own

name and signs on the form.
S upervisor & Managers Safety Responsibilities at Site

Correction Conductor

This is the responsible

person to correct or in
charge of the area where S-
CAR is being issued.

It is imperative that we get

this man’s signature to
ensure that the safety
deviation/s are
acknowledge. Thus,
rectification is assured.
S upervisor & Managers Safety Responsibilities at Site

Due Date

The issuer records the date

when he expects the safety
deviation/s to be corrected.

The due date should be

realistic and should not be
prolonged if the condition
warrants an immediate
corrective action.
S upervisor & Managers Safety Responsibilities at Site

Work Stop

The Issuer decides the time

and duration when the work
should stop.

Work Stop Order is usually

used in Imminent Danger
Situation, meaning, the
hazards are present and
that it can cause injury or
illness anytime.
S upervisor & Managers Safety Responsibilities at Site

Potential Hazard Type

The Issuer checks the type

of potential hazard. e.g.

1. Fall
2. Electrical
3. Collapse of materials
4. Fire or bodily injuries
S upervisor & Managers Safety Responsibilities at Site

Description

Work Content – The kind of

construction works being
done at the time unsafe act
or condition was noted.

Potential Hazard - The harm

or damage the unsafe
condition or practice will
result to if not corrected.

Corrective Action – For any

observed unsafe condition
or practice, suggestion to
the responsible person
should be given for
appropriate corrective
action.
S upervisor & Managers Safety Responsibilities at Site

Construction Manager

The construction manager

or his representative
responsible for signing and
review of S-CAR .

As per S-CAR procedure

“When the safety problem is
minor, the review by the
construction manager is not
necessary. The construction
manager can allow his
authority to a safety
personnel and construction
supervisor”.
S upervisor & Managers Safety Responsibilities at Site

Issuer's Comment

The Issuer should provide

specific comments to
improve job specific safety
condition and practices.

e.g. Remove all unwanted

materials and stack neatly
the materials for use.
S upervisor & Managers Safety Responsibilities at Site

Inspector

The Issuer or safety

personnel inspect the
corrective action. It should
be to his satisfaction.

The responsible person

should have complied with
his recommendation in the
Description Section.
S upervisor & Managers Safety Responsibilities at Site

Inspection Result

The inspector records the

result of his inspection.

If he agrees, then he sign

off and close the S-CAR.

But if he is not satisfied,

then he can refuse and ask
for further rectification.
Until he is satisfied with the
site condition, he can
refuse to sign.
S upervisor & Managers Safety Responsibilities at Site

Accompanying Responsibility

We should be able to follow up on the progress of the

rectification or the non-rectification of deficiencies
we pointed out.
We should also be able to judge for ourselves if the
rectification is good enough to ensure the safety of
those workers involve.

S-CAR is a power, similar to that of a policeman. We

can stop work and we can charge a supervisor or
foreman with a violation which could cause him
inconvenience.
Let us use this power to the betterment of our jobsite
and prevention of accident
S upervisor & Managers Safety Responsibilities at Site

Daily SCAR review meeting

S upervisor & Managers Safety Responsibilities at Site

S-Car Triangle Sample

S-Car Triangle
Day/Month/Year
S upervisor & Managers Safety Responsibilities at Site

S-Car Triangle Sample

S-Car Triangle
Day/Month/Year ~ Day/Month/Year
S upervisor & Managers Safety Responsibilities at Site

Breakdown of SCAR issued

S upervisor & Managers Safety Responsibilities at Site

Weekly HSE Profile report

S upervisor & Managers Safety Responsibilities at Site

Ten Behavioral Safety Mgmt. Principles

- All injuries, occupational illnesses and incidents can be prevented

- We are all directly responsible for preventing injuries and illnesses

- Safety is a condition of employment

- Training is an essential element for safe workplaces

- Safety inspections/audits must be conducted

- All deficiencies must be corrected promptly

- All unsafe practices/incidents/near misses must be thoroughly

investigated

- HSE Management must be an automatic part of day to day management

- People are the key to achieving safety excellence

- It’s good business to prevent illnesses and injuries
S upervisor & Managers Safety Responsibilities at Site

Construction/Project Management

TIME. PROFIT.

Construction/Project
Management

QUALITY. HSE.
S upervisor & Managers Safety Responsibilities at Site

Conclusion

‘Effective Management of HSE Risks’.

strongly assists in helping to:

a) Maximize the well being and productivity of all people working for
an organization.
b) Encourages better relationships with sub-contractors and more
effective contracted activities.
c) Avoids damaging effects on turnover and profitability.
d) Improves the organizations reputation in the eyes of the customer,
competitors, suppliers, stakeholders and the wider community

※ Effective use of the SCAR system will assist in saving

injuries, pain, suffering and even the lose of a life.
S upervisor & Managers Safety Responsibilities at Site

Recordkeeping

New hire training (of work procedure)

Safety meetings

Safety warnings / disciplinary actions

Correct & report hazards as soon as possible

Document all Safety activities

Be sure that all your employees know that they can come to you
with safety concerns
Supervisor & Managers Safety Responsibilities at Site

ONE LAST POINT

As long as you follow through on your duties and don’t ignore

Safety Issues / Problems

As long as you take the time to properly train and monitor your
workers

As long as you document all Safety activities

Then you won’t have any legal problems

It’s when you ignore your duties and don’t take this seriously that
you can get in trouble
Supervisor & Managers Safety Responsibilities at Site

SUMMARY

Accident prevention saves money and improves productivity

Supervisors have a key role in the Safety program

Understand human behavior

Be a leader - set the example, enforce the rules

Train, communicate, motivate & don’t play favorites

Follow through on your duties - take the time!

Supervisor & Managers Safety Responsibilities at Site

Any Questions?