Section 2: Financial Accounting—Accounts

Receivable Reports
2

Section 3: Contents

Customer Open Item Analysis (A/R Aging).........................................................2–2

Accounts Receivable Information System..........................................................2–8
List of Customer Open Items..............................................................................2–14
Customer Balances in Local Currency..............................................................2–19

Commonly Used Reports: Illustrations and Perspectives 1

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Customer Open Item Analysis (A/R Aging)

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 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Quick Access To run this report, use one of the following access options:
Option 1: Menu Path
Information systems  Accounting  Financial accounting
Accounts receivable  Select report
Information system  Account information  Days overdue analysis  Customer open
item analysis
Option 2: Program Name
Choose System  Services  Reporting and enter RFDOPR10 in the Program field.
Then, choose Execute to run the report.

Purpose This report lets you select and analyze customer open items that are overdue and
exceed a predefined amount. You can search by customer account number,
company, deduction, and a specific level of balance. The report’s dynamic options
let you refine your search to allow for even greater levels of detail You can search
by industry, country, accounting clerk, etc.
(If you do not want a selection with regard to the balance of the overdue items,
you should check to see if you can use program name RFDOPR00 for customer
assessment with an open-item sorted list. It offers similar options and faster
execution.)

Prerequisites No prerequisites are required to run this report.

You can run the report with only the Open items at key date selected. However, we
suggest a criteria-based search to produce a more targeted A/R aging analysis.
The Output control section of the first selection screen is used to gather information
and to decide the report layout. There are two account sorting sequences:
 Option 1 (sorts by company code, accounting clerk, account number, and
business area)
 Option 2 (adds currency to the sorting mix)
Summarization levels have six options, with option 0 offering the greatest level of
detail. For the aging breakpoints, you can either accept the system defaults or use
one of the five user-defined date ranges.

Integration Using the default settings in the first selection screen, you could select a particular
company code and display a listing of all aged customer account balances for that
company. The standard aging breakpoints currently set at 20, 40, 80, and 100 may
easily be adjusted to meet your individual analysis requirements. Using dynamic
selections on the customer account field, you can create an analysis in which the
selected accounting clerks or group key closely match a sales organization. The
analysis can then approximate accounts receivables (or aging) by sales

Commonly Used Reports: Illustrations and Perspectives 3

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

organization.

Features The selection screen of this report includes:

 Variants
 Dynamic selection options
 User variables
 Execution (and print) in background
Next Steps This report contains data obtained from A/R customer balances. As such, the data
cannot be changed or manipulated from the report.

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 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Guided Tour

Example 1: Generate a report to analyze open items for a customer, with summarization levels set at 0
for the highest level of detail.
To access the first screen for this report, choose
Information systems  Accounting  Financial accounting
Accounts receivable  Select report
Information system  Account information  Days overdue analysis  Customer open item analysis.

1. Enter AESC04D in Customer

account.
5
2. Enter 0001 in Company code. 1
3. Enter 08/07/1998 in Open items
at key date.
The system selects all items that 2
posted before the specified key 3
date and remain open for this
period. The current date defaults
to the system setting.
4. The Due date sorted list is set to a
user-defined setting of 20, 50, 80,
100, and 180 days.
5. Choose Execute.

Commonly Used Reports: Illustrations and Perspectives 5

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

The Customer Open Item Analysis

screen provides several key pieces of
information, including the customer’s
name and address.
A Total current liabilities for the
customer (for example, USD 3,200)
A
B Annual purchases and deductions
C Terms of payment (for example, B C
ZB00 indicates that the payable is
immediately due in full)
D Aging breakdown (for example,
the open item total is 3,200. At 20
days and less there is a credit of
1,000.)

This screen shows the far right section

of the report.
E Items aged 101 to 180 days are
totaled at 2,200 and there are 2,000
worth of items aged at over 181
days.

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 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

This screen shows the middle section

of the report.
F Detailed listing of open items with
day count (for example, the
second item has aged 127 days) H
G The document number (for F
example, 1800000004) G
H Key dates (for example,
04/02/1998)

Example 2: Generate a summary of all customer accounts for a company as of a certain date, with the
summarization level set at totals per clerk, company, and overall total.

1. Enter 1000 in Company code.

2. Enter 08/07/1998 in Open items
at key date.
The system selects all items that
posted before this date and remain
open for this period. The current
1
date is the default setting.
2

Commonly Used Reports: Illustrations and Perspectives 7

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

3. Scroll down the screen to set the

Output control.
6
4. Enter 6 in Summarization level. This
will produce an open item list,
totals per clerk, per company, and
4
an overall total. 3
5. Accept the default of 20, 40, 80, 5
100 days in Due date sorted list.
6. Choose Execute.

A No detailed list appears since

there are no open items at the key
date.
B Total annual sales (listed by A
unassigned accounting clerk)
C Total annual sales (listed by
accounting clerk, D1 Claudia B
Forster)

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 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Accounts Receivable Information System

Commonly Used Reports: Illustrations and Perspectives 9

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Quick Access To run this report, use one of the following access options:
Option 1: Menu Path
Information systems  Accounting  Financial accounting
Accounts receivable  Select report
Information system  Accounts receivable information system
Option 2: Program Name
Choose System  Services  Reporting and enter RFDRRANZ in the Program field.
Then, choose Enter. Then, choose the desired evaluation view (for example,
Customer standard evaluations  Due date analysis).

Purpose This report displays standard evaluations conducted in the following areas:
 Due date structure
 Payment history
 Currency risk
 Overdue items
You can further refine your choice of evaluation by company code, country, risk
category, controlling area, dunning level, and so on. For example, the risk category
evaluation node could be further exploded to lower levels to include group, credit
control area, company code, or business area.
These evaluations are helpful as a high-level review tool, or as a research tool used
to locate detail.

Prerequisites An evaluation must be created in advance of running this report. Do this by

choosing Accounting  Financial accounting Accounts receivable Periodic
processing  Information system  Configure  Create evaluations.

Integration This report provides accounts receivable information analyzed by due date,
payment history, currency, or over due items. For example, you can conduct a due
date evaluation by dunning level for a company to check which customer accounts
have reached a certain dunning level (such as level 3 or 30 days in arrears,
assuming that dunning is configured in that manner.)
Extensive drilldown capabilities—with a host of sorting options for different levels
of information—are available for the original accounting document.
You can generate graphics at certain levels of detail.
Additionally, some reports within the Accounts Receivable Information System can
dynamically switch the format of the displayed output. For example, for the Due
Date Analysis report, you can switch among total open items, an aging of open
items due, and an aging display of open items not due, without ever having to

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 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

regenerate the report.

Features The output of this report includes :

 Dynamic sorting of output for a particular item (Shift+F5)
 Sorting capability (by column): Select a column, then choose Edit  Sort in
ascending/descending order (Ctrl+shift+F5/F4)
 Summation by column: Select a column, then choose Edit  Add up values
(Shift+F7)
 Additional field selection (Shift+F6)
 Graphics for displayed data (F5)
Next Steps This report contains data obtained from customer account balances. As such, the
data cannot be changed or manipulated from the report.

Commonly Used Reports: Illustrations and Perspectives 11

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Guided Tour

Example: Generate a due-date analysis for all companies. Then, drill down by one company to a
particular customer for items due. Finally, drill down to the line items and the original accounting
document.
To access the first screen for this report, choose
Information systems  Accounting  Financial accounting
Accounts receivable  Select report
Information system  Accounts Receivable Information System  Due date analysis.

A partially exploded view of the

Accounts Receivable Information
System’s standard evaluations
displays with the following nodes:
 Due date analysis
 Payment history 1
 Currency analysis
 Overdue items
Each node has additional levels of
evaluation at subnodes, or deeper
levels of detail.
1. Click Evaluation by Company code.

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 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Evaluation by company code has three

subnodes:
 For group
 For credit controlling area
 For business area
2. Under Evaluation by company code,
double-click on a subnode to 2
execute its evaluation (for
example, 800 IDES-ALE: Central FI
Syst).

This screen shows the evaluation 800

IDES-ALE: Central FI Syst. This is a
high-level overview, comparing each
company on a due and not due basis.
3. Double-click (drill down) on IDES
AG to view the report for that 3
company’s open items.

4. The two chart icons enable you

to toggle between the total items
format and the due items aging 4
while showing the “order items
not due.”.
5. Drill down on the due balance of
468,986.85 for vendor N.I.C. High
Tech to view a basic list of
customer line items. 5
From this screen you can review the
line list, or drill down to the original
accounting document.

Commonly Used Reports: Illustrations and Perspectives 13

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

The Customer line items: basic list for

N.I.C. High Tech appears.
This list provides basic information
(for example, amount, document date
6
(98.06.17) and document number
(0100008125)).
From this screen you can also review
the line list or drill down to the
original accounting document.
6. Double-click on the document
number (for example, 0100008125)
to drill down to the accounting
document.

The accounting document shows:

A Payment terms (for example,
7
ZB01)
C
B Business area (for example, 7000)
C G/L account (for example, 140000)

7. Choose Overview to view all B

the lines items. A

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 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

D Document line (for example, line

item 001 is DEM 22,259.95)
F
E Postings (for example, a quick
review on the document line items
reveals the posting of 22,259.95 to
the customer N.I.C. High Tech, and
the posting to the Sales revenues for
D
19,552.00, Sales deductions for
195.52, and the Output taxt portion E
of 2,903.47)
F To view the creation data for the
document, choose Document header
.

Commonly Used Reports: Illustrations and Perspectives 15

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

List of Customer Open Items

16 Reporting Made Easy

 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Quick Access To run this report, use one of the following access options:
Option 1: Menu Path
Information systems  Accounting  Financial accounting
Accounts receivable  Open Items
Option 2: Program Name
Choose System  Services  Reporting and enter RFDOPO00 in the Program field.
Then, choose Execute to run the report.
Option 3: Transaction Code
In the Command field, enter transaction F.21 and choose Enter.

Purpose This report lists open customer receivables, sorted by key date. Line items may be
suppressed to display only balances. Customer receivables can be analyzed based
on a variety of selection parameters. The list of customer receivables offers
dynamic sorting options that range from the A/R reconciliation account to the
industry group of the customer to the accounting clerk who entered the item.

Commonly Used Reports: Illustrations and Perspectives 17

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Prerequisites No prerequisites are required to run this report.

You can run the report with only the Open items at key date selected. However, we
suggest a criteria-based search to produce a more targeted analysis. As a default,
output is sorted by the reconciliation account.
For every account with selected postings, the following will be displayed:
CC Company code
Recon. Acct Reconciliation account
Acct No. Customer account number
Account Name Customer name
Key Date Date used to calculate if items are open

The following information is displayed at the line item level:

Pstg Date Posting date of line item
Do Ty Document type
Document Number Document number
Doc. Date Document date
BusA Business area
Lin Line Item
PK Posting key
DK Dunning level
PK Payment method
Cash Disc.Base Cash discount base
PPBD Baseline date
Dsc Dy 1 Days for first cash discount terms
Disc. Perc.1 Cash discount percentage for first discount terms
Net Due Net due date
GL Special ledger indicator
Currency Same line lists transaction currency
Second line lists local currency amount.
Amount Document Curr Same line lists transaction currency amount;
second line lists local currency amount.

The Output control section of the first selection screen is used to gather information
and to decide the report layout.
The S-sort and P-sort indicators allow you many different types of groupings for
customer open items.

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 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Integration You can view the debit and credits in document and local currency, net due date,
reconciliation account, discount percentage, and so on of all customer open items
for a given period. This, combined with the eight standard sorting criteria for
master data (reconciliation account, country, group key, consolidated company,
industry key, accounting clerk, account abbreviation, and account number)
provides highly specialized ways of viewing customer open items.

Features The selection screen of this report includes:

 Variants
 Dynamic selection options
 User variables
 Execution (and print) in background

The output includes a listing of the customer open items, sorted by various criteria.
Normal version sorting sequence: Company code, S-sort indicators (1-8) , Account
number, P-sort indicators (1-7), Allocation number, Posting date, Currency key,
Sales indicator, Business area.
S-sort indicator for master data:
1. Sort by reconciliation account (default)
2. Sort by country
3. Sort by group key
4. Sort by consolidated company
5. Sort by industry key
6. Sort by accounting clerk
7. Sort by account abbreviation (sort field)
8. Sort by account number

P-sort indicator for line item data:

1. Sorting by special G/L indicators (default)
2. Sorting by allocation number within the account number
3. Sorting by posting period/posting date
4. Sorting by due date
5. Sorting by document date
6. Sorting by business area
7. Sorting according to cash discount 1 due date (Cash discount 1 due date is
issued in the list instead of the due date for the net payment)

Commonly Used Reports: Illustrations and Perspectives 19

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Next Steps This report contains data obtained from customer account balances. As such, the
data cannot be changed or manipulated from the report.

20 Reporting Made Easy

 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Guided Tour

Example: Generate a listing of all customer open items for company 1000.

To access the first screen for this report, choose

Information systems  Accounting  Financial accounting
Accounts receivable  Open Items.

1. Enter 1000 in Company code.

2. Enter 08/10/1998 in Open items 6
at key date.
The system selects all items that
posted before this date and remain
open for this period. 1
4
3. Select Standard documents. This 2
excludes sample documents,
recurring entries, and statistical
3
documents.
4. Scroll down the screen to enter the
default sort settings under the
Output control section.
5. Enter 1 in S-Sort indicator to sort
by reconciliation account and
enter 1 in P-Sort indicator to sort by 5
special G/L indicators.
6. Choose Execute.

Commonly Used Reports: Illustrations and Perspectives 21

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

This screen shows the list of customer

open items for the selected company
code.
A Customer and address
B Posting date (063098) and original
document number (100008156) A
D
C Debit amount (18391.05) B

D Reconciliation account number C

(140000)

This screen shows the far right section

of the report.

This screen shows the bottom section

of the same report.
E Total receivables for the company
grouped by currency and special
G/L

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 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Customer Balances in Local Currency

Commonly Used Reports: Illustrations and Perspectives 23

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Quick Access To run this report, use one of the following access options:
Option 1: Menu Path
Information systems  Accounting  Financial accounting
Accounts receivable  Select report
Customers  Information system  Account information  Balances in local currency
Option 2: Program Name
Choose System  Services  Reporting and enter RFDSLD00 in the Program field.
Then, choose Execute to run the report.

Purpose This report lists balances by customer account number and reconciliation account.
It provides a high-level review of carry-forward balances, current debit, and credit
balances for each customer in the local currency for the period selected.
The following data is issued at the end of the list for each local currency:
 Totals per company code
 Final total across all company codes

Prerequisites You must select a fiscal year and reporting period before running this report.
Output and sort sequence is flexible. As a default, output sorts by company code,
reconciliation account, and then account number.
Accounting sorting sequences use option 1 which sorts by reconciliation account;
option 2 sorts by account number. With both sort sequences, you can choose
between a standard and a corporate version. In the standard version, the accounts
are listed per company code. In the corporate version, the company codes are
listed per account.
Account sort sequence 1 – standard version: The data is sorted by:
1. Company code
2. Reconciliation account
3. Account number
Summarization levels:
0 = No summarization (total per open item account)
1 = Summarization of the open item accounts (total per reconciliation account)
2 = Summarization of the reconciliation accounts (total per company code)
3 = End totals sheet only (totals across all company codes)
Account sort sequence 2 – standard version: The data is sorted by the company
code followed by the account number.
Summarization levels:

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 Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

0 = No summarization (total per open item account)

1 = Summarization of open item accounts (total per company code)
2 = End totals sheet only (totals across all company codes)

Recording data on microfiche: You can request information for recording on

microfiche. The fixed part of the microfiche information is documented under its
own parameter. The variable part (the report-specific part) has the following
structure:
Standard version:
 Company code (4 characters)
 Reconciliation account (10 characters; only with sort sequence 1)
 Account number (10 characters)
Corporate group version:
 Reconciliation account (10 characters; only with sort sequence 1)
 Account number (10 characters)
 Currency key (5 characters)
 Company code (4 characters)

Integration In general, this report provides an overview of customer balances. The following
key pieces of balance information with respect to a particular customer are
viewable:
 Balance at period start: This consists of the carry-forward balance and any
balances in the current year (for example, periods 1–4 if the reporting period
selection was set at 5–12)
 Debit or credit totals for the reporting period: In the prior example this would
be the periods 5–12
 Debit or credit balance for the entire period

Features The selection screen of this report includes:

 Variants
 Dynamic selection options
 User variables
 Execution (and print) in background
The output of this report includes a listing of the customer open items, sorted by
various criteria.
Next Steps This report contains data obtained from customer account balances. As such, the
data cannot be changed or manipulated from the report.

Commonly Used Reports: Illustrations and Perspectives 25

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

Guided Tour

Example: Generate a listing of all customer balances for company 3000 in the year 1996.

To access the first screen for this report, choose

Information systems  Accounting  Financial accounting
Accounts receivable  Select report
Customers  Information system  Account information  Balances in local currency.

1. Enter 3000 in Company code.

2. Enter the year for which customer 5
balances are to be reviewed (for
example, 1996).
3. Enter a reporting period (for
example, 01 to 16)in Reporting 1
periods. 2

The period determines the 3

reporting debit and credit
balances. Any period that is
excluded in this selection will be
captured in the opening balance or
the balance for the entire period.
4. Enter the standard setting of 1 in
Account sorting to sort the report 4
by company code, reconciliation
account, and customer account.
5. Choose Execute.

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Section 2: Financial Accounting—Accounts Receivable Reports

Customer Balances in Local Currency

This screen shows the list of customer

balances for the selected carry-
forward period (1-16 1996).
A Company code (3000) and
reconciliation account (140000),
followed by the customer accounts
B Balances at the period start are A
listed for each customer (for B C D
example, customer 3000 BUSH has
an opening balance of 22,150.00)
C Debit balance (528,906.55) for the
period
D Credit balance (551,056.55) for the
period
E Totals (provided by reconciliation
account)
In this example, the carry-forward
balance for the reconciliation account
140000 is 22,704.60. The reporting
debit and credit balances are listed as
14,580,582.41 and 14,603,287.01.
E
F Total (for all reconciliation
accounts in company code 3000)

Commonly Used Reports: Illustrations and Perspectives 27

Section 2: Financial Accounting—Accounts Receivable Reports
Customer Balances in Local Currency

28 Reporting Made Easy