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Cashbook Processing On Sage Pastel Partner

The document provides an overview of how to use the cashbook in Sage Pastel Partner accounting software to record cash transactions. It explains that the cashbook allows users to process cash receipts and payments through various payment methods like cash, checks, bank transfers, credit cards, etc. It describes the structure of the cashbook, including how to access it in Sage Pastel Partner, and defines the key components like the payment and receipt sides, GCS column to classify transactions, account numbers, references, amounts. It also explains functions like inserting, matching, reconciling, previewing, and updating transactions in the cashbook.

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Nyasha Makore
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2K views3 pages

Cashbook Processing On Sage Pastel Partner

The document provides an overview of how to use the cashbook in Sage Pastel Partner accounting software to record cash transactions. It explains that the cashbook allows users to process cash receipts and payments through various payment methods like cash, checks, bank transfers, credit cards, etc. It describes the structure of the cashbook, including how to access it in Sage Pastel Partner, and defines the key components like the payment and receipt sides, GCS column to classify transactions, account numbers, references, amounts. It also explains functions like inserting, matching, reconciling, previewing, and updating transactions in the cashbook.

Uploaded by

Nyasha Makore
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as TXT, PDF, TXT or read online on Scribd
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{{PAUSE=8}}

welcome to lesson on CASHBOOK PROCESSING ON SAGE PASTEL PARTNER

To RECORD CASH TRANSACTIONS ON SAGE PASTEL PARTNER ACCOUNTING WE USE THE CASHBOOK.

CASH TRANSACTIONS CAN BE DEFINED AS ONES THAT ARE SETTLED IMMEDIATELY IN CASH.

CASH TRANSACTIONS ALSO INCLUDE TRANSACTIONS MADE THROUGH Checks,BANK


TRANSFERS,ECOCASH,CREDIT CARDS,DEBIT CARDS OR BY ANY OTHER ELECTRONIC MEANS.

CASH TRANSACTIONS ARE CLASSIFIED INTO CASH RECEIPTS AND CASH PAYMENTS.
ORGANIZATION KEEP AND USE CASH EITHER AS HARD CASH,ECOCASH OR BANK MONEY.

ON SAGE PASTEL PARTNER EACH BANK ACCOUNT IS A CASHBOOK HENCE IF A COMPANY HAS 5
BANK ACCOUNTS it MEANS YOU WILL HAVE 5 CASH BOOKS

 EACH PAYMENT PLATFORM IS A CASHBOOK HENCE IF A COMPANY HAS ECOCASH,ONE


WALLET,TELECASH it MEANS THAT IN ADDITION TO BANK ACCOUNTS it HAS 3 ADDITIONAL CASH
BOOKS.

 PETTY CASH IS A CASHBOOK

 WE NOW GO ON TO SEE HOW DO WE ACCESS THE CASHBOOK ON SAGE PASTEL PARTNER

To access the cashbook on sage pastel partner first click on Process

then click on cashbook

then click on process cash books.

The cashbook will open.{{pause=4}}

We now go on to Explain the structure of the cashbook

The cashbook has two sides which are the payment side and receipt side.

The payment and the receipt side are similar in structure except on the the GCS
column

G stands for general ledger

C stands for customers

S Stands for Suppliers

The difference is that the payments side is used to process all general ledger and
suppliers payments done from a particular bank account.

And the receipts side is used to process general ledger and customers receipts into
a particular bank account.

Looking closely at the cash book structure

here that's where we select the cashbook to work on by clicking this drop down
arrow.
Batch type shows the batch we are using.

In this case we are using normal batch

Balance tab shows the overall balance of the cashbook we are working in.

payments tab and the receipts tab allows us to navigate between the two sides.

Period column that's where we select the transaction month

date column that's where we select the transaction date

GCS Column that's where we select whether the cash transaction being processed has
to do with the general ledger or customer or supplier

when we click this drop down arrow and choose g we are saying the cash transaction
has to do with the general ledger.

when we choose c we are saying it has to do the customers

when we choose S we are saying it has to do with suppliers

please note on the payments side you can only select g and s and on the receipts
side you can only select g and c.

Account Column that's where you put the account number either being debited or
credited.

R Column stands for reconciliation and shows whether the transaction being
processed has been reconciled or not.

If the transaction has been reconciled the be R here standing for reconciled.

if it has not been reconciled they will be N here standing for no.

REFERENCE COLUMN THAT'S WHERE YOU INPUT THE TRANSACTION REFERENCE

Description column that's where you input the transaction description

Bank Amount column that's where you input the transaction amount

In the discount column that's where you input settlement discounts if applicable.

the project column that's where you put either the cost center or the revenue
center.

a cost center is a department,division or unit within a business to which costs can


be allocated.

a revenue center is a distinctly identifiable department,division or unit within a


business that's generates revenue through sale of goods or services.

coming to the buttons down here

delete button allows us to delete an unwanted line in the batch or to delete an


entire batch.
insert button allows us to insert a line in the batch.

match button is used to match payments against supplier invoices or receipts


against customer invoices.

reconcile button is used to reconcile transactions on the go.

however we recommend that you use the bank reconciliation function(separate topic)
to reconcile bank transactions

the inclusive exclusive button not applicable here

batch total tab is a control tab.

if you are capturing 10 payments which total $5000.

if you put the $5000 in the batch total tab pastel partner will not allow you to
update the batch if you capture less or more transactions

the same goes for the receipts side.

the total of the transactions captured must match the total amount you have put in
the batch total.

Preview button allows you to preview the batch before printing or updating

print button allows you to print the batch before updating.

transfer button allows you to make inter bank transfers

update button allows you to post your transactions to the ledger and produce
financial reports.

batch and setting buttons allows you to set preferred properties of the batch.

now we go on to look at how do we process payments and receipts on sage pastel


partner in part 2 .

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