Jscom contracting llc PROJECT: G + MEZZANINE OFFICE & WAREHOUSE, PLOT NO:

5336227/50049

EMERGENCY PREPAREDNESS AND RESPONSE PLAM

PROJECT EMERGENCY PREPAREDNESS AND RESPONSE PLAN

OWNER Mr. Salem Saeed Mohamed Aljaberi

CONSULTANT Proline Engineering Consultants
MAIN CONTRACTOR Jscom Contracting LLC
 EMERGENCY PREPAREDNESS & RESPONSE PLAN

PREPARED BY

ABIOLA F. ADENIYI

APPROVED BY :

PROJECT MANAGER.

Engr. HASSAN NASSAR.

APPROVED BY:

PROLINE ENGINEERING CONSULTANT

PROLINE.

1.0 PURPOSE & SCOPE

Emergency Preparedness & Response Plan (EPRP) envisages serving the following
purposes;

• Prevention of loss of human life and injury

• Prevention of damage to the immediate environment which includes
flora and fauna

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 EMERGENCY PREPAREDNESS & RESPONSE PLAN

• Provide a mechanism to evolve EPRP, execute it, review and update it

continually
• Maintain Business Continuity through cycle of prevention, preparedness,
response, recovery and mitigation
1.1 OBJECTIVES
The plan covers all foreseeable emergency scenarios associated with project in
its construction phase. An on-site emergency is caused by an accident that
takes place in hazardous installation and effects are confined to the factory
premises involving only the people working in the factory. On-site Emergency
Plan to deal with such eventualities is the responsibility of the occupier and is
mandatory. Apart from the provisions in the Hazardous Chemicals Rules,
Section 41 B (4) of the factories act, 1948 (as amended) it is also required that
every occupier is to draw up an on-site emergency plan with detailed disaster
control measures for the factory and to educate the workers employed in the
factory premises
The obligation of an occupier of hazardous chemicals to prepare an emergency
plan is stipulated in Rule 13 of the Manufacture, Storage and Import of Hazardous
Chemicals Rules, 1989.
1.2 EMERGENCY RISK REGISTER
Project management must review the scope of their work and identify all
foreseeable emergencies and develop an emergency risk register and the procedures to
adopt within their plan. The project management will need to identify resource including
a project emergency response team that will be able to attend as minimum incidents
 Fire and explosion
 Accident or medical problems
 Hazardous substance spill
 Road accident( at roadwork site)
 Excavation soil collapse

Jscom have persons trained in providing first aid and CPR within 15 minutes of job
site.
1.3 FIRE AND EXPLOSION
PLANNING FOR A FIRE EMERGENCY

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 EMERGENCY PREPAREDNESS & RESPONSE PLAN

A fully fledge fire evacuation procedure shall be developed and distributed to all
parties involved. This shall be reviewed periodically to suit condition as site work
progresses. This plan will include the following process:
* Designated fire assembly point.
* Means and location of fire alarms.
* Signaling
* Evacuation service, liaison, contact etc.
* Firefighting provisions
* Fire detection
* Training .
* First Aid provision
* provision of head count.
Mock evacuation drill shall be conducted at regular interval as per KI-OHSE requirements.
Access to all work areas shall be kept free from obstruction at al time
Proper directional signage shall b e provided to identify the location of exits.
All the personnel shall be explained about the evacuation procedures and assembly points
during safety inductions
Following telephone numbers shall be displaced at all appropriate locations for the
information of all concerned for use of emergency situations.

EMERGENCYTELEPHONE NUMBERS
1. POLICE 999
2 AMBULANCE 998
3 CIVIL DEFENSE/FIRE 997

HOSPITALS:

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 EMERGENCY PREPAREDNESS & RESPONSE PLAN

1 RASHID HOSPITAL 04 219 1000

2 AL MAKTOUM HOSPITAL. 04 228 4584

3 AL ZAHRA HOSPITAL. 04 378 6666

DUBAI MUNICIPALITY 800 900

AD RESIDENTIAL ENGINEER

AD EMERGENCY LAND LINE 04 396 0055

JSCOM CONTRACTING L.L.C ( MAIN CONTRACTOR)

JC PROJECT MANAGER 0502866223

JC SITE ENGINEER 0502866223

JC SAFETY ENGINEER 0529656317

JC FIRST AID 0528682395

JC FIRE FIGHTER 0525954209

JC FIRST RESPONCIBILITIES TEAM LEADER

JC FOREMAN

1.4 FIRE PREVENTION AND PROTECTION

* Smoking is not allowed at site

* No smoking policy shall be strictly enforced at site and site offices. No smoking
signs in multiple languages shall be displaced at all prominent locations. Designated
smoking booths/area shall be allocated at site.

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* Adequate number of smoking detectors shall be fitted inside the portable cabins.

* Welding and flame cutting works shall be carried out only after taking the
necessary precautions as per hit works permit conditions

* Oxygen and acetylene cylinders shall not be taken inside any confined areas. The
cylinders always shall be kept in upright position and properly chained.

* Adequate number of fire extinguishers shall be places and maintained at site

wherever essential as per fire emergency plan.

* All used flammable liquid containers shall be collected immediately and brought
back to a safe storage place and suitably disposed off. Flammable liquid containers
shall not be left unattended at site without their lids.

* Training on the use of fire extinguishers shall be conducted to all employees.

* Appropriate number of people shall be allotted for carrying out housekeeping

activities everyday thus reducing the fire hazard on a regular basis

Halon fire extinguisher is not permitted.

1.5 PROCEDURE IN THE EVENT OF MINOR INJURY ACCIDENT.

If you witness an accident in the vicinity of your workplace

* Inform your supervision and the nearest first place aider.

* Do not give any drinks or food to the injured unless directed by competent person

* Send the injured person to the nearest first aider or first aid room for treatment.

* Once the injured is given first aid, shift him to a comfortable place, if required.

* If the injured calls for external medical assistance, the injured person shall be sent to
nearest hospital immediately by suitable means .

* All injuries shall be recorded in the first aid register.

* Assist the safety officer/safety coordinator in investigating the accident and identify
the root cause of the accident to prevent it in future.

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* Incident report shall be submitted to central safety department.

* Incident investigation shall be done as per KCE/OHSE/OSP-12 Procedures.

1.5 PROCEDURE IN THE EVENT OF MAJOR ACCIDENT.

If any serious accident occurs in the vicinity of your workplace.

* Stay calm, do not panic

* Immediately inform to your supervisor, site first aider, site safety officer and project
manager.

* Don’t touch the injured person if you suspect that he has electrocuted.

* If any material is lying in the injured person, assist others in removing it.

* Don’t make crowed around the injured, blocking the floe of fresh air In the area.

* Don’t give any drinks or food to the injured unless directed by competent person

1.6 PLANT AND VEHICLE ACCIDENTS.

An RTA occurs when a vehicle or item of plant caused damage to another vehicle,
pedestrian or other stationary obstruction may result in injured, death and property
damage and is included in a police report.

Any incident involving road traffic accidents will be reported by the driver or passenger to
the police/transport department and the accident report should be recorded through form.

1.7 SPILL PROCEDURES

In any events of fuel/oil spill the following steps are to be taken:

* isolate and correct the cause of spill.

* Contain the spill with whatever means are available _ i.e with an earth berm
formed by nearby earthmoving machinery.

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* Take steps to eliminate any fire hazard arising and evacuate non-essential
personnel.

* Advise project management of the spill

* Where appropriate specialist assistance for the removal and disposal of any
contaminated soil will be obtained.

* An enquired and consultation with client will be held within one week of
occurrence to investigate the cause of the spill and to recommend policies or procedure to
avoid future spills.

* specialist spill procedures applicable to waterways, dams seas and/or oceans are
to be develop as required and shall address the unique requirement of each individual
project.

1.8 ACIVITY SPECIFIC EMERGENCIES FOR EXAMPLE.

Project management must review the scope of their work and identify all foreseeable
emergency and procedures to adopt within their plan. The project management will need
to identify resources including a project emergency responses team that will be able to
attend as minimum incident such as.

Crane collapse.

Temporary works collapse

Trench collapse

confined space incidents

Rescue from height

Service or utility strike

Spillage and Loss of containment

Other emergencies

2.0 EMERGENCY AND DISASTER – CONCEPT CLARIFICATION

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2.1 EMERGENCY

An emergency is a situation that poses an immediate risk to health, life,

property or environment. Most emergencies require urgent intervention to
prevent a worsening of the situation, although in some situations, mitigation
may not be possible and agencies may only be able to offer palliative care for
the aftermath.

While some emergencies are self-evident (such as a natural disaster that

threatens many lives), many smaller incidents require the subjective opinion of
an observer (or affected party) in order to decide whether it qualifies as an
emergency.

The precise definition of an emergency, the agencies involved and the

procedures used, vary by jurisdiction, and this is usually set by the government
and the concerned organization, whose agencies (emergency services) are
responsible for emergency planning and management.

2.2 DISASTER
A disaster is a natural or man-made event that negatively affects life, property,
livelihood or industry often resulting in permanent changes to human societies,
ecosystems and environment.
Disasters may have different nomenclature depending upon the context. Here are
common alternative terms and contextual uses:
Business Interruption – Information Security specialists use this phrase to denote an
event that affects normal business operations.
Catastrophe – Insurance specialists use this phrase to denote a disaster beyond
actuarial expectations.

Sr Category/Typ Description
. e
N
o.
Emergency/ Natural Disaster

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1 Earthquake An earthquake is a
trembling or a shaking
movement of the Earth's
surface. Earthquakes
typically result from the
movement of faults,
quasiplanar zones of
deformation within its
uppermost layers
2 Fire The word fire is used to refer
to the combination of the
brilliant glow and large
amount of heat released
during a rapid, self-sustaining
exothermic oxidation process
of combustible gases ejected
from a fuel.
3 Epidemic An epidemic is generally a widespread disease that affects many
individuals in a population
4 Flood A flood is an overflow
of water, an expanse of
water submerging
land, a deluge.

5 Hurricane also A tropical

called cyclone (or
typhoon or tropical storm,
cyclone typhoon or
hurricane,
depending on
strength and
location) is a type
of low-pressure
system which generally forms in the tropics. While some,
particularly those that make landfall in populated areas, are regarded

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as highly destructive, tropical cyclones are an important part

of the atmospheric circulation system, which moves heat from the
equatorial region toward the higher latitudes
6 Thunderstorm

A thunderstorm is
a form of severe
weather
characterized by
the presence of
lightning and its
attendant thunder.
It is often
accompanied by
copious rainfall,
or, on occasion,
snowfall
7 Storm surge A storm surge is
an onshore rush
of water
associated with a
low pressure
weather
system, typically
a tropical
cyclone. Storm
surge is caused primarily by high winds pushing on the ocean's
surface. Storm surges are particularly damaging
when they occur at the time of a high tide, combining the effects of
the surge .

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Sr. Category/Type Description

N
o
.

Emergency/ Natural Disaster

A tornado is a violent windstorm characterized by a twisting, funnel-

8 Tornado
shaped cloud.

9 Tsunami A tsunami is a natural phenomenon consisting of a series of waves

generated when water in a lake or the sea is rapidly displaced on a
massive scale. Earthquakes, landslides, volcanic eruptions and large
meteorite impacts all have the potential to generate a tsunami. The
effects of a tsunami can range from unnoticeable to devastation.
10 Landslide, A landslide is a geological phenomenon which includes a wide range of
Mudslide ground

movement, such as rock falls, deep failure of slopes, and shallow debris
flows
Man-Made Emergency
1 Arson Arson is the crime of setting a fire with intent to cause damage.
2 Civil Disorder Civil disorder is a broad term that is typically used by law enforcement
to describe one or more forms of disturbance. Civil disturbance is
typically a symptom of severe cultural issues. Typically, the severity of
the action coincides with public outrage. Examples of civil disorder
include, but are not necessarily limited to: parades; sit-ins; or riots;
sabotage; and other forms of crime. It is intended to be a demonstration
to the public and the government, but can escalate into general chaos
3 Crime A crime can be the action of violating or breaking the law, having the
intention of doing so or helping others in the process. Example – murder,

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rape, fighting, theft etc.

4 Public Relation Conflict of interest, cultural conflict, non-fulfilment of aspiration, loss of
Crisis trust with people, worker’s/ neighbour’s hostilities etc. leading to social
unrest or worker unrest.
Sr. Category/Typ Description
No e
.
Man-Made Emergency
5 Power Outage A power outage is the loss of the electricity supply to an area.
6 Communicatio A communication outage is the loss of the connectivity (phone, email &
n Outage mobile) supply to an area.
7 Terrorism Terrorism refers to the use of

violence for the purpose of

achieving a political, religious, or
ideological goal. The targets of
terrorist acts can be government
officials, military personnel,
people serving the interests of governments, or civilians. Acts of terror
against military targets tend to blend into a strategy of guerrilla warfare.
However, one man's terrorist is another man's freedom fighter. Random
violence against civilians (non-combatants) is the type of
action most widely condemned as "terrorism."
8 War War is conflict, between relatively large groups of people, which
involves physical force inflicted by the use of weapons. Other terms for
war include armed conflict, hostilities, and police action.

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9 Incident

Work related event(s) in

which an injury or ill health
(regardless of severity) or
fatality occurred or could
have occurred.
Note 1- An accident is an
incident which has given
rise to injury, ill health or
fatality.
Note 2 -An incident where no injury, ill health, or fatality occurs may
also be referred as a “near-miss”, “near-hit”, “close call” or “dangerous
occurrence”.
Note 3 - An emergency situation is a particular type of incident.
10 Fire Same as above under
natural disaster

11 Occupational The term occupational disease refers to those illnesses caused by

Diseases exposures at the workplace. They should be separated, conceptually,
from injuries that may also may occur at workplaces due to a variety of
hazards
Crisis – Disaster Management and Information Security specialists use this phrase
to denote an event that requires activation of Crisis Management organizations.
Disruption – Information Security specialists use this phrase to denote a disaster that
interrupts normal business or technical processes.
Event – Disaster Management specialists use this phrase as a catch-all for disasters.

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Outage – This phrase is used by Information Security specialists to denote a service or

process failure.
Emergency & Disaster:
Emergency & Disaster are used interchangeably as synonym to each other for
all practical purposes in order to facilitate developing and implementing
holistic preparedness, response and recovery and mitigation plan.
3.0 EMERGENCY MAPPING IN BUILDING CONSTRUCTION PROJECTS
Natural: Natural emergencies arise without direct human involvement, but can
become more severe because of human actions prior, during or after the
disaster itself. Also, one specific event may spawn another type of disaster. For
example, a hurricane may cause flooding by excessive rain or by pulling
seawater onshore, also called a storm surge.
A volcanic eruption is particularly prone to spawning additional events like
earthquakes, structural fires and wildfires, flooding from melting of mountain
snow and ice, landslides, mudslides, thunderstorms and, if the volcano is
located in or near the ocean, tsunamis.
Man-made: Emergencies having an element of human intent or negligence are called
man-made disasters. However, some of these events can also occur as the result of a
natural emergency.
In particular to Tata Housing Development Company Ltd., a mapping of potential
emergency scenarios is presented in the Table-1.
The mapping is based on the nature of the project, its geography, and demography.
TABLE-1: POTENTIAL EMERGENCY SCENARIOS IN BUILDING CONSTRUCTION
PROJECTS

SOME OTHER POTENTIAL EMERGENCIES ON A CONSTRUCTION SITE ARE:

Collapse of a slab

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Toppling of a
Tower Crane

Electrical
leakage and
shocks

Falling from
height

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 EMERGENCY PREPAREDNESS & RESPONSE PLAN

Collapse of
Scaffolding,
Builders/Passenger
s hoists

Explosion of Gas
Cylinders used for
Gas Cutting works

4.0 IMPLICATIONS OF EMERGENCY IN BUILDING CONSTRUCTION PROJECTS

Depending upon severity, emergency situation can have serious implication to life and
health of the employee, property (raw materials, work-in-progress, machinery,
equipment) and the local environment. As a result project construction plan may be
disrupted. Disaster posed by a danger to life, health, property and environment is
summarized hereunder.
4.1 Dangers to Life
Emergency scenarios can cause an immediate danger to the life of people involved. This
can range from emergencies affecting a single person, such as the entire range of
medical emergencies including heavy bleeding due to severe injury, heart attacks,
strokes, and trauma, to incidents that affect large numbers of people such as collapse of
structure, fire, natural disasters including tornadoes, hurricanes, floods, and mudslides.
Most agencies consider these to be the highest priority of emergency, which follows the
general school of thought that nothing, is more important than human life.

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4.2 Dangers to Occupational Health

Sometimes emergency scenarios are not immediately threatening to life, but might have
serious implications for the continued health and well-being of a person or persons.
Emergency may result in danger to occupational health in many ways
• Contamination of food/ water supply
• Disruption of occupational health services
• Poor sanitary conditions
• Poisoning of environment as a result of decay & decomposition of biodegradable
• Pest multiplication & encroachment
• Snake bite
• Epidemic diseases
4.3 Dangers to Property
Danger to property includes loss of production/ materials/ tools, damage to machinery/
equipment/ structure, and disruption of supply including power, communication and
raw materials.
4.4 Dangers to the Environment
Disaster not only endangers life, health or property, but do affect the natural
environment and creatures living within it. Not all agencies consider this to be a genuine
emergency, but it can have far reaching effects on man and animals and the long term
condition of the land. Examples would include oil spills, spread of debris, contamination
of water body, ground water, agricultural land etc.
5.0 PRINCIPLES OF MANAGING EMERGENCY

There are many protocols emergency services applied in an emergency, which usually
start with planning before an emergency occurs. Emergency management revolves
around four pillars; Preparedness, Response, Recovery & Mitigation in a cyclic order.
Conspicuously, it is a dynamic process aimed at continual improvement. Commonly used
system emergency management is depicted here under.

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A graphic representation of the four phases in emergency management

The planning phase starts at preparedness, where the projects decide on how they shall
respond to a given emergency scenario. This should ideally include lines of command
and control, and division of activities between agencies (THDCL, Contractors, and
Government & Non-Government Agencies). This avoids potentially negative situations
such as duplication of effort.

Following an emergency occurring, the projects then move to a response phase, where
they shall execute their plans, and may end up improvising some areas of their response
(due to gaps in the planning phase, which are inevitable due to the individual nature of
most incidents).

Projects may then be involved in recovery following the incident, where they shall assist
in the clearing up from the incident, or help the people involved overcome their mental
trauma.

The final phase in the circle is mitigation, which involves taking steps to ensure no re-
occurrence is possible, or putting additional plans in place to ensure less damage is
done. This provides feedback in to the preparedness stage, with updated plans in place
to deal with future emergencies, thus completing the circle.

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6.0 EVOLVING EMERGENCY PREPAREDNESS & RESPONSE PLAN (EPRP) 6.1

IDENTIFICATION & ASSESSMENT OF POTENTIAL EMERGENCY

• In reference to Table 1, select potential emergency considering nature of project and

its environmental settings. List the selected emergency scenario in column 2 in Table
2.
• Formulate risk statement against each emergency listed in column 2. Mention risk
statement in column 3 in Table 2.  Evaluate Risk Level
The risk is the outcome of hazards (emergency) and depends upon the severity and
probability of hazards (emergency). Accordingly, risk associated with emergency is
determined by multiplying severity and probability factors (as tabulated below).
Mention Risk Level in column 4 in Table 2.
Risks and Impact/ consequences identified by committee comprising of
representatives of THDCL, and major contractors in Hazard Identification Risk
Assessment and determining controls (HIRAC) and Environmental Impact Assessment
Control (EIAC) form input to EPRP. External expert and local agency may also be
consulted in the process.

Risk Level = Severity (S) X Probability (P)

S Severity Impact
1 Negligible Slight injury or health effects (including first aid and medical
treatment cases) not affecting work performance or causing
disability, negligible property & environment damage.
2 Marginal Minor injury or health effects-affecting work performance e.g.
restriction to activities or need a time off to recover (Lost time
accident) reversible health effects, e.g. skin irritation, food
poisoning. Marginal property & environment damage.
3 Critical Major injury or health effects (including permanent disability) –
affecting work performance in longer term, e.g. irreversible
health damage without loss of life (loss of /damage to limbs,
noise induced hearing loss, chronic back injuries). Noticeable
property and environment damage.
4 Severe Single fatality or permanent total disability or major occupational
illness. Substantial damage to property and environment.
5 Catastrophic Multiple fatalities from an incident or Occupational chronic

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illness leading to death/ fatality (poisoning, cancer). Extensive

damage to property and environment.

6.2 COMPONENTS OF EMERGENCY PREPAREDNESS & RESPONSE PLAN (EPRP)

An emergency having medium risk (cautionary risk) to high risk (critical risk) associated
with it needs to be treated as non-tolerable or unacceptable. Projects use Periodic
Management Attention and Continuous Management Attention as a strategic tool to
manage cautionary risk and critical risk respectively.
Accordingly, Project Specific Emergency Preparedness and Response Plan is evolved
incorporating five components;
• Prevention
• Preparedness
• Response
• Recovery
• Mitigation

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TABLE 2: IDENTIFICATION & ASSESSMENT OF POTENTIAL

EMERGENCY
Risk Level Managem
Sr. Potential
Risk Statement (4) ent
No. Emergency
(3) Strategy
(1) (2) Risk= Categ
S P (6)
SXP ory
1 Monsoon High Monsoon / Flooding at 5 3 15 H Continuous
construction zone, Manageme
inaccessibility of site/office, nt
damage to equipment Attention
/machinery, growth of weeds,
snake infestation.
2 Earthquak An earthquake is a trembling or 5 1 5 L Under
e a shaking movement of the control
Earth's surface.
Earthquakes typically result
from the movement of faults,
quasi-planar zones of
deformation within its
uppermost layers
3 Cyclone A tropical cyclone is a type of 5 2 10 M Periodic
low-pressure system which Manageme
generally forms in the tropics. nt
While some, particularly those Attention
that make landfall in
populated areas, are regarded
as highly destructive, tropical
cyclones are an important part
of the atmospheric circulation
system, which moves heat
from the equatorial region
toward the higher latitudes.
4 Fire The word fire is used to refer 5 3 15 H Continuous
to the combination of the Manageme

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brilliant glow and large nt

amount of heat released Attention
during a rapid, self sustaining
exothermic oxidation process
of
Combustible gases ejected
from a fuel.
5 Accident An accident is an unexpected 4 4 16 H Continuous
and unplanned event, which Manageme
has a probability of causing nt
personal injury, property Attention
damage or both.
6 A power outage is the loss of 2 3 6 L Under
Power the electricity supply to an Control
Outage area.

The various facets of these components are summarized in Table-3 as guiding

principles for consideration, selection and inclusion in emergency response plans
of projects.

TABLE 3: COMPONENTS OF EMERGENCY PREPAREDNESS & RESPONSE PLAN

(EPRP)
Components Explanation/Associated Elements
Prevention Prevention may not be always practical in case of natural disasters.
But certain planning consideration (refer Annexure I) can help
minimize the impacts during above emergency situation.
Contrary, towards man-made emergency, prevention can be quite
effective. Example- incidents and occupational diseases can be
prevented by applying various controls; elimination, substitution,
engineering, administrative & personal
Preparednes It involves developing mechanism towards emergency preparedness
s a. Defining EPR team structure at project level (Refer Section 7.0)

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b. Demarcation of roles, responsibility & authority

c. Determining line of command and control
d. Allocation of resources including training
e. Developing & maintaining inventory of emergency management
equipment’s
Preparedness also involves periodical testing through planned Mock
Drill & Table Top exercises
Response Response is execution of preparedness plans and typically involves,
a. Put preparedness plan in execution
b. Evaluate its effectiveness i.e. determine the gap between the
plan and the execution
c. Revisit plan and improve it in view of gap analysis (as part of
Mitigation)
d. Incorporate the learning’s for continual improvement
Recover Response is followed by recovery wherein projects need to take steps
to bring back normalcy as soon as possible. The focus should be to
maintain continuity of business by minimizing / eliminating
disruptions and delays.
Typically recovery involves the following (but not limited to)
a. Clear up from the incident or help the people involved
overcome their mental trauma
b. Consultation and coordination with contractors, suppliers and
internal functions to streamline the work and the supply
c. Repair/ renovate offices, Labour camps,
stores, work fronts, machinery/equipment
d. Sanitization of entire area including canteen and utilities- water
supply, wash rooms, & toilets/ urinals
e. Pest Control
f. Preventive Health Check-up & consultation
g. Reorganizing workforce and re-inducting them

Mitigation Mitigation involves taking steps to ensure no re-occurrence is possible,

or putting additional plans in place to ensure less damage is done next
time. This should feedback in to the preparedness stage, with updated

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plans in place to deal with future emergencies.

6.3 EMERGENCY PREPAREDNESS & RESPONSE PLAN (EPRP)

In consideration with components of EPRP (as mentioned at section 5.2),
project specific EPRP is developed by the project team in a particular
format as given in Table
4.
Tips for preparing plan:
• Have one plan sheet for one emergency scenario. Every emergency
having cautionary or critical risk need to be covered
• Emergency Preparedness & Response Team (refer Section 7.0) can be
the same for all emergency situations. Project should take a call to have
one or more team for emergency situation management.
• For every emergency; all the five components as indicated in the
format (Table 4) should be populated.

TABLE 4: EMERGENCY PREPAREDNESS & RESPONSE PLAN

Plan
Components Incident -01
Prevention  Edge barricading to all openings on the floor, floor edge,
ducts and excavated places.
 Safety and warning signage shall be placed at hazardous
areas.
Safety induction and TBT Shall be carried out on site for all
workforces.
 PPE Shall be mandatory on site for all.
Preparedness  Continuous supervision of safe working environment.
 Special training shall be conducted on site to deal with any
type of incident.
 Sufficient stretcher shall be kept on site for immediate
response during incident. Availability of first aider, First aid
box and medical health center.
 Implementation of BOCW requirements other clauses of

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various rules and regulations as per the ROR on sites

Mock Drill (Frequency & methodology):
Incident evacuation drill shall be carried out as per Mock Drill Plan.
Line of method:
 Emergency siren will be blown to alarm all workmen & staff.
 Everyone will gather at assembly point. Head count will be
administrated.
 Meanwhile, Rescue team members will rescue the victims.
 Victim will be moved to Occupational Health Centre or
nearby hospital (if required).
 Situation will be brought under control and then all clear
siren will be blown to inform all.
Response  As to see the effectiveness of the preparedness plan for an
incident it shall be executed at site as per the plan.
 Its Effectiveness shall be evacuated to understand the gap
between the plan and the execution on the basis of
timelines,roles and responsibilities given to EPRT members.
Recovery  The sufferer of the incident shall be provided with adequate
medical facilities to recuperate from the incident.
Mitigation  Additional plans will be put up in place to avoid any kind of
incident on site during work.

Plan
Monsoon ( Flood ) - 02
Components
 Proper dewatering and drainage system shall be
Prevention
implemented on site to avoid flooding.
 Site is under flood area or not, this shall be confirmed
through the local emergency management office.
 To avoid electrical hazard during monsoon ELCB system
shall be used. In addition, to all the electrical cable joints
shall be properly insulated.
Preparedness • Dewatering pumps shall be purchased and placed all over
the site during monsoon.

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• Drainage system shall be specially designed for flooding so

that water log jam is avoided.
• All construction equipment/machinery/official documental
records shall be ready to shift at a safe place where flood
could damage the same.
• All Electrical Distribution equipment shall keep under
weather proof shade on proper elevated platform.
Mock Drill (Frequency & methodology):
Emergency evacuation drill will be carried as per Mock Drill Plan.
line of Method :-
• Emergency siren will be blown.
• All workers will be gathered at Assembly point.
• Head Counting • Rescue the victims.
• Emergency stopped up siren will be blown
Response • As to see the effectiveness of the Preparedness plan for
monsoon it shall be executed at site as per the plan.
• Its effectiveness shall be evaluated to understand the gap
between the plan and the execution on the basis of
response timelines, roles and responsibilities given to
EPRT members.
Recovery • To recover from the monsoon disaster Immediate
Repair/renovation shall be done for offices, Labor camps,
stores, work fronts, machinery/equipment.
• Pesticides shall be used all over the flooded or water
logged area to avoid any health contamination on site.
• Medical check-up for all workforces shall be done to
ensure and control epidemic situation on site.
Mitigation • Additional plans (as per observation during mock drill)
shall be put up in place to ensure less damage and losses
should occur during monsoon.
• Monsoon prevention plans shall be updated time to time
to deal with future emergencies.

Plan Earthquake - 03
Components

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Prevention  Inspect every item that could fall, spill, break or move
during an
 Earthquake & remove it from floor edge.
 Follow safety codes & building codes for building
earthquake resistance structure when constructing a
project. Project should be inspected by structural
engineer.
 Heavy items shall be moved away from where people
work.
 Fixed equipment and heavy machinery shall be secured to
the
 floor.
Preparedness • Disaster management accessories shall be maintained at
site.
• Assembly point shall be notified at an open specific place
for all
• to gather whenever the earth quake takes place on site
emergency contact nos. shall be displayed all over the
site.
• All workforces shall follow the EPRT member’s
instruction.
Mock Drill (Frequency & methodology):
Emergency evacuation drill shall be carried out as per
Mock Drill Plan. line of Method :-
• Emergency siren will be blown.
• All workers will be gathered at Assembly point.
• Head Counting
• Rescue the victims.
• Emergency stopped up siren will be blown.
Response  Preparedness plan effectiveness shall be evaluated to
understand the gap between the plan and the execution
on the basis of timelines, roles and responsibilities given
to EPRT members.
Recovery • To recover from the Earthquake incident Check with

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INSURANCE bodies for life & property damages and

Immediate Repair/renovation shall be done for offices,
Labor camps, stores, work fronts, machinery/equipment.
• Immediate reorganizing of work force shall be done to
maintain continuity of business without any delay.
• Moral support shall be given to workmen to come out
from the confrontation.
Mitigation • Additional plans shall be put up in place to ensure less
damage and losses should occur during earthquake.
• Earthquake and other Disaster management plans shall
be updated time to time to deal with future emergencies.

Plan Cyclone - 04
Components
Prevention • Structures shall be built to withstand wind forces.
• Houses shall be strengthened to resist wind and flood damage.
• All elements holding the structures shall be properly anchored to
resist the uplift or flying off of the objects. For example, avoid
large overhangs of roofs, and the projections should be tied down
• A row of planted trees all around the site shall act as a shield. It
reduces the energy.
• Buildings should be wind and water resistant.
• All Communication on lines should be installed underground on
site.
Preparednes • Continuous co-ordination with the weather forecast department
s shall be kept to implement the effective warning system on site
for cyclone and other natural disasters.
• Provide strong public room for community shelter in vulnerable
locations inside the site.
• The entire workforce shall be evacuated from site as soon as the
cyclone warning will be declared.

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• Provide evacuation plan with demarcated area for gathering

(public room/ shelter)Training shall be provided to evacuation
team for accurate and immediate response at the time of
cyclone.
Mock Drill (Frequency & methodology):
Emergency evacuation drill shall be carried out as per
Mock Drill Plan. line of Method :-
• Emergency siren will be blown.
• All workers will be gathered at public
room/shelter.Head Counting  Rescue the victims if
anyone is trapped at a place where cyclone  may turn up.
• Govt. Disaster management Cell /NGO will be
immediately  Informed for further help.
• Emergency stopped up siren will be blown.
Response • As to see the effectiveness of the EPRP for cyclone, it shall be
executed at site as per the plan.
• Its effectiveness shall be evaluated to understand the gap
between the plan and the execution on the basis of timelines,
roles and responsibilities given to EPRT members.
Recovery • To recover from the cyclone disaster losses and damage,
necessary medical and other required help shall be taken from 
Government bodies or local NGO’s.
• Moral Support shall be given to the cyclone affected people to
 come out from the situation.
• Proper pest control and other medical checkups shall be done
to ensure that to ensure and control epidemic situation on site.
• Check with INSURANCE bodies for property & life damages.
Mitigation  Additional plans (as per observation during mock drill) shall be put
up in place to ensure less damage and losses should occur during
cyclone.
 cyclone prevention plans shall be updated time to time to deal
with future emergencies

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Plan Fire - 05
Components
Prevention • All the flammable material shall be kept at a designated
place.
• Fire extinguishers, fire buckets etc. Shall be put up all
across the site.
• Operational Training for fire extinguishers will be given to
all.
Preparedness • Fire prevention accessories shall be maintained at site.
• Assembly point and fire exit shall be notified at a specific
place for all to gather whenever the fire takes place on site.
• Fire exit shall be away from debris. Contact nos. of local
Fire brigade and Fire Marshalls as well as nearest hospitals
shall be displayed all over the site.
• The site shall be having its own First Aid Centre and
Emergency Vehicle
Mock Drill (Frequency & methodology
Emergency evacuation drill shall be carried out as per Mock Drill
Plan.
line of Method :-
• Emergency siren will be blown.
• All workers will be gathered at Assembly point.
• Head Counting
• Rescue the victims.
• Fire will be put out by fire Marshalls or fire brigade.
• Emergency stopped up siren will be blown.
Response • As to see the effectiveness of the Preparedness plan for
Fire it will be executed at site as per the plan.
• Its effectiveness shall be evaluated to understand the gap
between the plan and the execution on the basis of
timelines, roles and responsibilities given to EPRT
members.
Recovery • To recover from the Fire; Immediate renovation shall be
done for offices, Labor camps, stores, work fronts,
• Machinery/equipment, also all this will be recovered with

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the help of insurance.

• Immediate reorganizing of work force will be done to
maintain continuity of business without any delay.
Mitigation • Additional plans will be put up in place to ensure less
destruction and losses should occur during fire and for this
additional insurance plan will be introduced.
• Fire Drill will be reorganized time to time to compact with
future emergencies.

Plan Power Outage - 06

Components
Prevention • Continuous inspection for power connections. Every
distribution boards should have ELCB.
• All electrical wire be routed above safe distance / guarded
underground.
• Permits from local electrical authorities before any work
start at electrical connection area.
Preparedness • Standby power source like generators, inverters / torch
shall be arranged in case power outage.
• All cables shall be guarded to avoid any damage during
work.
• Only license holder / competent electrician will carry out
electrical work.
Mock Drill (Frequency & methodology):
Power Outage evacuation drill shall be carried out as per Mock
Drill Plan.
line of Method :-
• Emergency siren will be blown.
• Emergency lights will be blown automatically or manually.
• Rescue the victims if any

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• Call to local electrical authority

• Emergency stopped up siren will be blown after Power
come.
Response • As to see the effectiveness of the EPRP for a power outage
it shall be executed at site as per the plan.
• Its effectiveness shall be evaluated to understand the gap
between the plan and the execution on the basis of
timelines, roles and responsibilities given to EPRT
members.
Recovery To recover from the power outage immediate help shall be done
for sufferer.
Emergency power will be placed.
DG Sets shall be used to avoid the disruption in work.
Mitigation Additional plans shall be put up in place to ensure less / zero
power outage will occur during work.

7.0 RESPONSIBILITY MATRIX

Components Responsibility

Primary Supporting
Developing & authorizing
Emergency
Preparedness & Response Plan
Mapping resources for EPRP
Resources allocation for EPRP

Mock Drill

Table Top Exercise

Execution of EPRP

Recovery & Mitigation

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Note – Project EHS Coordinator assists “Project Head” in discharging his duties

8.0 EMERGENCY PREPAREDNESS & RESPONSE TEAM (EPRT)

Main Controller

Liaison Officer/Communication Officer

Incident Controller

Head Marshal First Aid In-charge External Agency Internal Agency

Position in Designation/Organization Name & Contact Number

Main Controller
Incident Controller
Liaison Officer /
Communication
Officer
Head - Marshal
First Aid In-charge

8.1 Roles, Responsibility, Accountability and Authority of EPRT members

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Main Controller

In an unlikely event of occurrence of an emergency, the Main Controller

will be responsible for handling the emergency. The Main Controller will
function with all powers within his command within the premise.

On receipt of an Emergency call the Main Controller will;

• Control and direct the overall situation from the Emergency Control
Area.
• Assess the magnitude of the situation & decide if workforce (employees,
contractors) and visitors needs to be evacuated to the assembly point.
• Exercise direct operational control over areas other than those affected.
• Inform and direct the Incident Controller.
• Inform the Top Management i.e., MD & CEO, REC and Management
Representative about the incident.
• Maintain a continuous review of possible development with Incident
Controller & other key personnel.
• Gather information about the headcount from the incident controller
and make sure that there is no personnel trapped in the building and all
employees, contractors and visitors are accounted for at their respective
assembly point.
• Control the return to normal operations after the emergency.
• Maintain a record of the Incident or emergency.
• Deal with press cautiously after consultation with the Top Management
and Corporate Communications.
• Issue statements to employees and the public media through Corporate
Communications.
• After receiving the information about the injured person, if admitted,
inform the Top Management about their progress and health.

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Incident Controller

On hearing of an emergency, he will rush to the site of the occurrence &

take overall charge & report to Main Controller. On arrival to the site of
incident he will assess the scale of emergency & decide if major emergency
exists & inform the Main Controller accordingly.

• Gather the information from the Floor Marshal of the affected area /
floor.
• Inform and direct the Floor Marshals.
• Direct all operations within the affected areas with the priorities for safe
evacuation of personnel and then to minimize damage to the property &
environment.
• Provide advice & information to the trained fire fighters & the local fire
service as and when they arrive.
• Report on all significant developments to the Main Controller.
• Responsible for preservation of evidence so as to facilitate any enquiry
into the causes & circumstances, which caused /escalated the
emergency.
• Provide advice on possible effects on areas outside the premises.
• Make on the spot investigation and report the same to the Main
Controller.
• Receive reports from Floor Marshal’s from assembly points & pass on the
absentee information to the Main Controller.
• Never allow any press personnel to take photographs and not allow them
near the incident. If still insist, take permission of the Main Controller
and decide on further course of action.
• Never give any statement to the press personnel.
• Ensure that the non-concerned personnel are evacuated from the scene
of the emergency.

Liaison Officer/ communication Officer

• Will be stationed at the Emergency Control Centre i.e., Project office

during the emergency.

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• Will undertake the instructions from the Main Controller.

• Under the direction of the Main controller, handle police, press & other
enquiries. Liaison with senior officials of Police, Fire Brigade, Medical &
Directorate of Industrial Safety & Health & other government officials.
• Communicate with officers of the public emergency services like Fire
Brigade/ Ambulance/ Police as per the directives of Main Controller.
• Give the information about number of visitors at site to the Main
Controller.
• Provide guidance to fire brigade on how to reach the project site.
• Restrict / block all non-essential telephone calls.
• In case of failure of telephone system arrange runners for effective
communication between the Main controller and Incident Controller.
• Update the Incident controller about arrival of fire brigade and
ambulance services.
• Never give any statement to the press personnel.

Marshal

• Should take directions from Incident Controller for immediate evacuation

of personnel.
• Be responsible for the head counts at the Assembly Point and pass on the
information to the Incident Controller and Main Controller.
• Inform the Incident Controller whether or not all the employees,
contractors and visitors have reached the designated assembly point.
• Without taking undue risk, should salvage important files and documents
before leaving the floors.
• Should provide directions for first aid and firefighting.  Never give any
statement to the press personnel.

Fire marshal

• To lead the team to floor.

• Wait for the announcement/ instruction.

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• Lead the occupants through the staircase/safe access to the assembly

point.
• Fighting fire.
• Line the occupants up for the head count.
• Report status to Emergency Commander.
• Assist in re-entry process.
First Aider

• Keep team advised of any injury/ serious injury of casualty.

• Assist in treatment of casualties & render first aid as required.
• Make arrangement for ambulance.
• Report status to Emergency Commander

9.0 RECORDS AND REFERENCES

As part of Emergency Preparedness & Response Plan, project generates

and maintains certain records for references and review.
• List of Marshals – Area/ Contractor Wise
• List of Trained First Aiders
• First Aid Box Inventory
• Fire Extinguishers Inventory
• Emergency Equipment Inventory
• Mock Drill Report
• Emergency Contacts

10.0 EMERGENCY PREVENTION CONSIDERATION

EARTHQUAKES

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Planning Consideration:
1. Assess your Project’s vulnerability to earthquakes. Ask local government
agencies for seismic information for your area.
2. Have your Project inspected by a structural engineer.
3. Develop and prioritize strengthening measures. These may include:
a. Adding steel bracing to frames
b. Adding sheer walls to frames
c. Strengthening columns and building foundations -Replacing unreinforced
brick filler walls
4. Follow safety codes& building code when constructing a project or making
renovations
5. Inspect non-structural systems such as air conditioning, communications and
pollution control systems. Assess the potential for damage.
6. Prioritize measures to prevent damage
Operational Consideration:
1. Inspect facility for any item that could fall, spill, break or move during an
earthquake. Take steps to reduce these hazards/ aspects:
a. Move large and heavy objects to lower shelves or the floor.
b. Hang heavy items away from where people work.
c. Secure shelves, filing cabinets, tall furniture, desktop equipment,
computers, printers, copiers, and light fixtures.
d. Secure fixed equipment and heavy machinery to the floor. Larger
equipment can be placed on casters and attached to tethers, which
attach to the wall.
e. Add bracing to suspended ceilings, if necessary.
f. Install safety glass where appropriate. -Secure large utility and process
piping.

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g. Keep copies of design drawings of the facility to be used in assessing the

facility’s safety after an earthquake.
h. Review processes for handling and storing hazardous materials. Have
incompatible chemicals stored separately.
i. Check for earthquake insurance.
2. Have WLL network
3. Designate areas in the facility away from exterior walls and windows where
occupants should gather after an earthquake if an evacuation is not necessary
4. Conduct table top exercise and audits. Provide personnel with the following
information: -In an earthquake, if indoor, stay there. Take cover under a sturdy
piece of furniture or counter, or brace
5. Check for transportation routes such as highways, bridges, overpasses, rail lines
and airport runways for evacuation or rescue operation

FIRE
Planning Consideration:
1. Sensitize your employees and workforce about fire safety: how to prevent fires
in the workplace, how to contain a fire, how to evacuate the facility, where to
report a fire.
2. Instruct personnel to use the stairs, not the elevators, in a fire. Instruct them to
crawl on their hands and knees when escaping a hot or smoke-filled area.
3. Conduct evacuation drills. Post maps of evacuation routes in prominent places.
Keep evacuation routes including stairways and doorways clear of debris.
4. Assign fire wardens for each area to monitor shutdown and evacuation
procedures.
5. Establish procedures for the safe handling and storage of flammable liquids and
gases.
Establish procedures to prevent the accumulation of combustible materials.
6. Provide for the safe disposal of smoking materials.
7. Establish a preventive maintenance schedule to keep equipment operating
safely.
8. Place fire extinguishers in appropriate locations. Train employees in use of fire
extinguishers.
9. Install smoke detectors wherever feasible. Check smoke detectors once a

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month, and change batteries at least once a year.

10.Establish a system for warning personnel of a fire. Consider installing a fire
alarm with automatic notification to the fire department.
11.Consider installing a sprinkler system, fire hoses and fire-resistant walls and
doors.
12.Ensure that key personnel are familiar with all fire safety systems.
13.Identify and mark all utility shutoffs so that electrical power, gas or water can be
shut off quickly by fire wardens or responding personnel.
14.Determine the level of response your facility will take if a fire occurs

FLOOD
1. Ask your local emergency management office whether your facility is located in
a flood plain. Learn the history of flooding in your area. Learn the elevation of
your facility in relation to streams, rivers and dams.

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2. Review the community’s emergency plan. Learn the community’s evacuation

routes. Know where to find higher ground in case of a flood.
3. Establish warning and evacuation procedures for the facility. Make plans for
assisting employees who may need transportation.
4. Inspect areas in your facility subject to flooding. Identify records and equipment
that can be moved to a higher location. Make plans to move records and
equipment in case of a flood.
5. Purchase a National Oceanic and Atmospheric Administration Weather Radio
with a warning alarm tone and battery backup. Listen for flood watches and
warnings.
6. Flood Watch: Flooding is possible. Stay tuned to radio. Be prepared to
evacuate. Tune to local radio and television stations for additional information.
7. Flood Warning: Flooding is already occurring or will occur soon. Take
precautions at once. Be prepared to go to higher ground. If advised, evacuate
immediately.
8. Consider the need for backup systems:
a. Portable submersible pumps to remove flood water.
b. Alternate power sources such as generators or gasoline-powered pumps.
c. Battery-powered emergency lighting.
9. Ask your insurance carrier for information about flood insurance. Typical
property and casualty insurance does not insure against flood loss. Consider the
feasibility of mitigating loss from flood at your facility.
10.Here are three methods:
a. Permanent measures are taken before a flood occurs and require no
human intervention when flood waters rise. They include:
i. Filling windows, doors or other openings with water-resistant
materials such as concrete blocks or bricks. This approach assumes
the structure is strong enough to withstand floodwaters.
ii. Installing check valves to prevent water from coming in where
utility and sewer lines enter the facility.
iii. Reinforcing walls to resist water pressure. Sealing walls to prevent
or reduce seepage.
iv. Building watertight walls around equipment or work areas within
the facility that are particularly susceptible to flood damage.
v. Constructing floodwalls or levees outside the facility to keep flood

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waters away.
vi. Elevating the facility on walls, columns or compacted fill. This
approach is most applicable to new construction, though many
types of buildings can be elevated.
b. Contingent measures are taken before a flood but require some
additional action when flooding occurs. These measures include:
-Installing watertight barriers called flood shields to prevent the passage
of water through doors, windows, ventilation shafts or other openings.
-Installing permanent watertight doors. -Constructing movable
floodwalls. -Installing permanent pumps to remove floodwaters.
c. Emergency measures are generally less expensive than those listed
above, require substantial advance warning and do not satisfy the
minimum requirements for

watertight flood proofing as set forth by the National Flood Insurance

Program. They include:
d. Building walls with sandbags. -Constructing a double row of walls with
boards and posts to create a “crib” and then filling the crib with soil.
-Constructing a single wall by stacking small beams or planks on top of
each other.

TORNADO/ WINDSTORM
1. Ask the local emergency management office about the community’s
tornado/windstorm warning system.
2. Purchase a National Oceanic and Atmospheric Administration Weather Radio
with a warning alarm tone and battery backup. Listen for tornado/windstorm
watches and warnings.
3. Tornado/windstorm Watch: Tornado/windstorms are likely. Be ready to take
shelter. Stay tuned to radio and television stations for additional information.
4. Tornado/windstorm Warning: A tornado/windstorm has been sighted in the
area or is indicated by radar. Take shelter immediately.
5. Establish procedures to inform personnel when tornado/windstorm warnings
are posted.
6. Work with a structural engineer or architect to designate shelter areas in your
facility.

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7. Ask your local emergency management office or National Weather Service for
guidance. Consider the amount of space you will need. Adults require about six
square feet of space.
8. The best protection in a tornado/windstorm is usually an underground area. If
an underground area is not available, consider: -Small interior rooms on the
lowest floor and without windows. -Hallways on the lowest floor away from
doors and windows. -Rooms constructed within reinforced concrete, brick or
block with no windows and a heavy concrete floor or roof system overhead.
9. Protected areas away from doors and windows. Note: Auditoriums, cafeterias,
and gymnasiums that are covered with a flat, wide-span roof are not
considered safe.
10.Make plans for evacuating personnel away from lightweight modular offices or
mobile homesize buildings. These structures offer no protection from
tornado/windstorms.
11.Conduct tornado/windstorm drills.
12.Once in the shelter, personnel should protect their heads with their arms and
crouch down.

ACCIDENT/ INCIDENT
1. Identify all the routine, non-routine activities, behaviour of personnel,
machineries, and equipment’s used at project sites and conduct pro-active
HIRAC and EIAC.
2. Review the HIRAC and EIAC after every incident occurrence and change
management.
3. Implement operational control- Elimination, Substitution, Engineering,
Administrative and PPE’s and review their adequacy and implementation.
4. Review the root cause analysis of all incidents and implement CAPA.
5. Close the N.C’s and observations identified during Internal EHS audit.
6. Identify At Risk Behaviour and give immediate feedback to the Observe and
target to reduce the At Risk Behaviour.
7. Sensitize the new joiners, employees, workforce and visitors through forums
like EHS Induction, Tool Box Talk, Training, Mock drill, Table Top Exercise,
quizzes, promotional activities, etc.

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