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Office Administration

- Envelopes come in various sizes to accommodate different paper sizes, with C5 envelopes fitting A5 sheets flat or A4 folded once. - Guidelines for addressing envelopes include typing the name and address parallel to the longer side and occupying the lower third, using a full-blocked format, and typing the town in capital letters. - Additional details specify typing each address element on a separate line with single or 1.5 line spacing and identifying designations like "Urgent" above the name if needed.

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31 views2 pages

Office Administration

- Envelopes come in various sizes to accommodate different paper sizes, with C5 envelopes fitting A5 sheets flat or A4 folded once. - Guidelines for addressing envelopes include typing the name and address parallel to the longer side and occupying the lower third, using a full-blocked format, and typing the town in capital letters. - Additional details specify typing each address element on a separate line with single or 1.5 line spacing and identifying designations like "Urgent" above the name if needed.

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© © All Rights Reserved
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Stationery The following are general guidelines for

addressing envelopes:
Envelopes
 The name and address must be
Envelopes come in a wide range of sizes, typed parallel to the longer side of
styles and colours. Usually an organisation the envelope.
matches the quality of their envelopes with  The address occupies the lower half
their correspondence paper. of the envelope,so the first line of
Envelope size the name and address should be
typed halfway down. The entire
The C series of envelope sizes was designed address should occupy one-third of
to accommodate ISO A paper sizes. For the envelope.
example, C5 envelope will accommodate an  It is easiest to use a full-blocked
A5 sheet flat or A4 folded once. The B and format for addressing envelopes.
DL series offer some alternatives to the C  The town should always be typed in
series. closed capital letters.
Name Measurem Measurement Content  If a postcode is used, this should be
ent (in.) (approx.) format typed last, with no punctuation or
(mm) underscoring.
C4 229 X 324 9 X 12.75 A4 sheet flat;  Each part of the address should be
A3 sheet typed on a separate line.
folded once.  Use single or 1.5 line spacing. If the
C5 162 X 229 6.38 X 9 A5 sheet flat; address is very short or if a large
A4 sheet envelope is being used,type in
folded once. double line spacing.
DL 110 X 220 4.32 X 8.69 A4 sheet  If the letter is to be identified as
folded in
“Confidential”, “ Personal”, ‘Urgent’
thirds; A5
or some similar designation, this
sheet folded
should be typed above the name.
in half
lengthwise( this information may be typed in all
this envelope capitals or initial capitals in bold
is similar in format or underscored.
size to the
C5/6)
URGENT

Envelopes and labels Mr Jason Poon Chow


It is now the practice to address envelopes Human Resource Officer IV
using open punctuation. This means that Ministry of Labour
375-7 Riverside Plaza
there is no comma at the end of each line
BRIGHTSTOWN
and no full stop at the end of the address

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