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Memo On Safety & Health Protocols PDF

This memorandum outlines strict health and safety protocols that must be observed on all UC campuses in light of rising COVID-19 cases. A Committee on Health and Safety has been formed to create policies in accordance with government guidelines. Minimum standards include mandatory masks, temperature checks, distancing, and regular sanitation. Sick or suspected individuals will be isolated and referred to local health teams. Maintaining health and following directives are emphasized to prevent transmission within the university community.

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470 views5 pages

Memo On Safety & Health Protocols PDF

This memorandum outlines strict health and safety protocols that must be observed on all UC campuses in light of rising COVID-19 cases. A Committee on Health and Safety has been formed to create policies in accordance with government guidelines. Minimum standards include mandatory masks, temperature checks, distancing, and regular sanitation. Sick or suspected individuals will be isolated and referred to local health teams. Maintaining health and following directives are emphasized to prevent transmission within the university community.

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Trangia Plaza Michelle
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M E M O R A N D U M

TO : UC COMMUNITY
FROM : OFFICE OF THE EXECUTIVE VICE CHANCELLOR
SUBJECT : STRICT IMPLEMENTATION OF HEALTH AND SAFETY PROTOCOLS
DATE : June 23, 2020

In the midst of the present COVID-19 Pandemic, the country is still facing a rising number
of confirmed positive cases, particularly in Cebu City. News reports have cited that this trend could
very well stretch the critical care utilization rate in our hospitals. In a June 22, 2020 news report,
doctors have warned of a breakdown of healthcare system if the number continues to surge
(https://www.philstar.com/the-freeman/cebu-news/bottom-articlelist/2020/06/22/2022645/
covid-19-cases-surge-doctor-warns-breakdown-health-system- 2).

The situation puts an impetus on the University’s directive to strictly implement health and
safety protocols in every campus. Following the mandate of our President, Atty. Augusto W. Go,
we have created the Committee on Health and Safety which will help craft the needed policies
and guidelines, in line with the issuances from the Department of Health, Department of Labor
and Employment and other government agencies. The committee, together with the designated
Campus Health and Safety Officer shall also oversee the strict implementation of these policies
and protocols.

Attached herewith are the minimum health and safety standards which must be observed
in all UC Campuses, such as the mandatory wearing of face masks, strict observance of social
distancing, screening at the entrances through temperature check and submission of health
symptom questionnaire, and regular hand sanitation and/or handwashing.

In addition, everyone is reminded of the oft-repeated advice from the World Health
Organization and health experts that maintaining a healthy lifestyle may boost one’s immunity
which is the individual’s first line of defense against the COVID virus. Maintaining a healthy lifestyle
includes ensuring proper diet and nutrition, adequate sleep, exercise and good mental health. If
however, you don’t feel well and may need medical help, our Campus physicians have graciously
agreed to offer free online/telephone medical consultation for all UC employees (procedure for
booking of appointments and other details like consent and data confidentiality will be issued
soon).

Each and everyone is reminded to always be vigilant. This is best captured In the words of
Atty. Go: “STAY SAFE. WEAR MASKS. PRACTICE PROPER HYGIENE. IF NEED BE, STAY HOME”.

Thank you.

ATTY. MANUEL ELIJAH SARAUSAD


Executive Vice Chancellor (Operations)/
Head, Legal Dept.
TO : UC COMMUNITY
FROM : COMMITTEE ON HEALTH AND SAFETY
DATE : JUNE 23, 2020
RE : SAFETY AND HEALTH STANDARDS IN ALL UC CAMPUSES
______________________________________________________________________________

The following are the Minimum Health and Safety Standards required to be observed in all
campuses, as well as the General Guidelines for Sick or COVID Suspect Persons. These standards
form part of the UC Contingency and Continuity Plan which will contain all policies, guidelines
and procedures to be followed by all who enter the campuses – employees, students, and guests
– aimed toward prevention of transmission of COVID-19 within the premises.

I. Minimum Safety and Health Standards

A. Mandatory Wearing of Masks

1. Face masks or face shields, or such other protective equipment or any combination
thereof must be worn at all times and removed only when eating or drinking.
2. No person may be allowed entry into the campus without the appropriate face masks.
All persons without the appropriate face masks may be provided by CSU upon entry.
3. Whenever cloth masks are used, the washable type shall be worn shall be worn but
additional filter material such as tissue papers inside the masks may be added.

B. Mandatory Temperature Check and Health Symptom Questionnaire


1. All persons shall, before entry, be subjected to temperature check and shall
accomplish the daily health symptom questionnaire, which will be submitted to the
guard then to the clinic staff for compilation.
2. Anyone with temperature of 37.5 degrees Celsius and above even after a 5-minute
rest shall be isolated in an identified Isolation Area (which must be well ventilated and
disinfected frequently) and not allowed entry into the campus.
3. If the response in the daily Health Symptoms Questionnaire needs further evaluation,
then he or she shall be isolated in the identified isolation area and the Clinic Staff
equipped with Medical grade PPE will do further assessment.
4. The Safety Officer will be informed right away of any of the above mentioned
instances so he can contact and coordinate with the Barangay Health Emergency
Response Team (BHERT). The BHERT shall be responsible to facilitate the COVID
testing, reporting, and isolation, until the result of the COVID test is negative.
5. Should there be a long queue outside the entrances, physical distancing of one meter
should be observed.
C. Sanitation and Proper Hand Hygiene

1. A disinfectant footbath shall be placed in all entrances of the campus, entrances to


offices, libraries, and comfort rooms. Everybody entering should step on these
footbaths.
2. Alcohol sprays or sanitizers for both hands will be provided to everyone who enters.
If soap and water is available at the entrance, then washing of hands for 20 seconds
is advised.
3. Vehicles and equipment entering the campus must go through disinfection process.
4. Hand washing/sanitizing stations must be available in places frequented by the
persons or those in high-touch areas.
5. All washrooms and toilets must have sufficient clean water and soap.
6. Sanitizer must be made available in corridors, conference areas, elevators, stairways
and areas where workers pass.

D. Physical and Social Distancing

1. Mandatory physical and social distancing measured at least one (1) but preferably two
(2) meters between individuals in the campus shall be observed.
2. Eating in communal areas is discouraged. It is best to eat in individual work area and
all wastes shall be disposed properly.
3. If eating in individual areas or is not possible, physical distancing shall be maintained
in dining areas with one worker per table and one-meter distance per person.
4. Conversation without masks during meal times is discouraged. Avoid engaging in
conversation as well as prolonged face to face interaction with other persons.

E. Minimum Contact

1. Prolonged face-to-face interaction between persons is discouraged and masks shall


be worn at all times.
2. Meetings needing physical presence shall be kept at a minimum number of
participants and with short duration. Videoconferencing shall be utilized for lengthy
discussions among persons.
3. Office or class tables and chairs should be arranged in order to maintain proper
physical distancing.
4. Workstation and classroom layout should be designed to allow for unidirectional
movement in aisles, corridors or walkways.
5. The number of people inside an enclosed space such as the rooms or stores, shall be
limited.
6. Elevator use should consider physical distancing and limit the number of persons
inside.
7. Online systems are highly encouraged and shall be utilized for persons needing
assistance from offices or including the use of videoconferencing.
8. Proper respiratory etiquette such as coughing and sneezing shall be observed.
9. Roving officers shall always ensure physical distancing and observance of minimum
health protocols.

F. Regular Cleaning and Disinfection of Areas and Facilities

1. Disinfection of frequently touched surfaces such as tables, chairs, computer,


keyboards, equipment, etc. shall be conducted at least once in every two (2) hours.
2. Walls should be disinfected twice a day before starting work in the morning and at
the end of the workday.
3. Disinfection of toilets shall be done every two (2) hours.
4. Tables and chairs shall be cleaned or disinfected after every use of the area and at the
end of the work day.
5. Canteens and kitchens should be cleaned and disinfected regularly.
6. Dispose soiled masks and tissues properly and wash hands with soap and water
immediately.

II. General Guidelines for Sick and COVID Suspect Persons

Subject to specific clinic procedures and protocols, the following shall be the general
guidelines for employees who are 1) sick but not suspected of COVID-19 and 2) suspected
cases of COVID-19:

1. In the event that a personnel or student is sick or has fever but is not suspected to
have COVID-19 (i.e. urinary infection, wound infection, or any diseases not related to
lungs or respiratory tract), the personnel or student shall be advised to take prudent
measures to limit the spread of communicable diseases, as follows:
1.1 Stay at home and keep away from work or crowds;
1.2 Take adequate rest and take plenty of fluids;
1.3 Practice personal hygiene to prevent spread of disease; and
1.4 Seek appropriate medical care if there is persistent fever, when difficulty of
breathing has started, or when the worker becomes weak.

2. In the event that a personnel or student is suspected as having COVID-19, the


following shall be observed:
2.1 The personnel or student shall immediately proceed to the isolation area
designated in the campus and his/her mask must never be removed;
2.2 Clinic personnel attending to the personnel or student should wear appropriate
PPEs and, if needed, the personnel or student must be transported to the nearest
hospital. Company protocols for transport of suspect COVID-19 cases and for PCR
testing shall be in place;
2.3 Decontamination of workplace must be done with appropriate disinfectant (e.g.
chlorine bleaching solution and 1:100 phenol-based disinfectant);
2.4 Work and class may resume after 24 hours, reckoned from time of
decontamination;
2.5 Personnel or students present in the work or class area with the suspect COVID-
19 personnel or student shall go undergo 14-day home quarantine with specific
instructions from clinic staff on monitoring of symptoms and possible next steps;
2.6 If suspect COVID-19 personnel or student has negative swab test results, he/she
and his/her co-personnel or classmates may be allowed to report back to work or
attend classes.

IV. Strict Compliance and Implementation

1. The Committee on Campus Health and Safety shall oversee the implementation of the
foregoing Continuity and Contingency Plan in all UC campuses. The designated Health
and Infection Prevention Control Officer per campus shall monitor the compliance
with all policies, guidelines, procedures and protocols contained herein by all persons
entering and within the campus premises.
2. The Human Resource Department shall conduct information dissemination to all
employees on the policies, guidelines, procedures and protocols contained herein.
3. The Student Affairs Office shall conduct information dissemination to all students on
the policies, guidelines, procedures and protocols contained herein.

Prepared by:

COMMITTEE ON HEALTH AND SAFETY

DR. TERESITA G. ALFAFARA DR. LEAH G. LAFUENTE


Chairperson Co-Chairperson

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