LIMITED TENDER ENQUIRY (LTE): e-TENDER NO.

BNPM/LTE/VAPT/0406/2020-21
VULNERABILITY ASSESSMENT AND PENETRATION TESTING AT BNPM PLANT, MYSURU

LIMITED TENDER ENQUIRY

(ONLINE)
Standard Bidding Document (SBD)
Procurement of Services
BANK NOTE PAPER MILL INDIA PRIVATE LIMITED
Administrative Building,
Gate 1, Paper Mill Compound
Note Mudran Nagar, Mysuru 570003
Phone: 0821-2401 182/184, FAX: 0821- 2401120

Website: www.bnpmindia.com; Email: scm.tender@bnpmindia.com

Not Transferable
Security Classification: Non-security

TENDER DOCUMENT FOR VULNERABILITY ASSESSMENT AND PENETRATION TESTING FOR

INFORMATION TECHNOLOGY INFRASTRUCTURE AT BNPM PLANT, MYSURU
e-Tender No. BNPM/LTE/VAPT/0406/2020-21 Dated 31.07.2020

This tender document contains 66 pages

The tender document is sold to:

M/s.

Address

Details of Contact person in BNPMIPL regarding this tender:

Name: Shri Bhartendra Pratap Singh, Designation: Assistant General Manager

Address: Bank Note Paper Mill India Private Limited

Administrative Building
Gate 1, Paper Mill Compound
Note Mudran Nagar, Mysuru - 570 003
Telephone No. 0821 – 2401 177

Page 1 of 66
 LIMITED TENDER ENQUIRY (LTE): e-TENDER NO. BNPM/LTE/VAPT/0406/2020-21
VULNERABILITY ASSESSMENT AND PENETRATION TESTING AT BNPM PLANT, MYSURU

List of Contents
Section I Notice Inviting Tender Enclosed

Section II General Instructions to Tenderers (GIT) Enclosed

Section III Special Instructions to Tenderers (SIT) Enclosed

Section IV General Conditions of Contract (GCC) Enclosed

Section V Special Conditions of Contract (SCC) Enclosed

Section VI List of Requirements Enclosed

Section VII Technical Specifications Enclosed

Section VIII Quality Control Requirements Enclosed

Section IX Qualification / Eligibility Criteria Enclosed

Section X Tender Form Enclosed

Section XI Price Schedule Enclosed

Section XII Questionnaire Enclosed

Section XIII Bank Guarantee Form for EMD Not Applicable

Section XIV Manufacturer's Authorization Form Not Applicable

Bank Guarantee Form for Performance

Section XV Security Enclosed

Section XVI Contract Form Not Applicable

Section XVII Letter of Authority for attending a Bid Opening Not Applicable

Section XVIII Shipping arrangements for liner cargoes Not Applicable

Section XIX Proforma of Bills for Payments Not Applicable

Section XX Proforma for pre-contract integrity pact Not Applicable

Page 2 of 66
 SECTION I – NOTICE INVITING TENDER

LIMITED TENDER ENQUIRY

Standard Bidding Document (SBD)
VULNERABILITY ASSESSMENT AND PENETRATION TESTING
BANK NOTE PAPER MILL INDIA PRIVATE LIMITED
Administrative Building,
Gate 1, Paper Mill Compound
Note Mudran Nagar, Mysuru 570003
Phone: 0821-2401 182/184, FAX: 0821- 2401120

Website: www.bnpmindia.com; Email: scm.tender@bnpmindia.com

Not Transferable
Security Classification: Non-security

e-Tender No. BNPM/LTE/VAPT/0406/2020-21 Dated 31.07.2020

E-tenders are invited from eligible and qualified tenderers for supply of following Services:

Schedule Brief Description of Goods Tentative **Earnest Money Remarks

No period/ Qty Deposit (in Rs.)
(with unit)

1 VULNERABILITY 01 Lot 37,000/-

ASSESSMENT AND
PENETRATION TESTING
(Phase I, II and III as in
Section VI) For Information
Technology Infrastructure At
BNPMIPL, Mysore

*Submission of EMD is exempted for Micro and small enterprises (MSEs) as per the Public Procurement
Policy for MSEs Order, 2012. MSEs should be registered and also will continue to remain registered
during the tender validity period with District Industries Centre (DIC) or Khadi and Village Industries
Commission (KVIC) or Khadi and Industries Board (KVIB) or Coir Board or National Small Industries
Commission (NSIC) or Directorate of Handicrafts and Handlooms or Udyog Aadhaar Memorandum or
Any other body specified by Ministry of MSME.

Type of Tender (Two Bid / PQB / EOI / RC / Two Bid System

Development / Indigenization / Disposal of (Part-I Techno-commercial bid & Part-II Financial
Scrap / Security item etc. /Price Bid)

Date of Sale of tender documents From 31.07.2020 to 21.08.2020(Online)

Tender Processing Fee Rs. 1,000/- + taxes as applicable (Online)
Online Through e-tendering portal,
Bid submission mode
www.tenderwizard.com/BNP
Closing date and time for receipt of tenders 21.08.2020 at 15.00 Hours

1. Interested tenderers may obtain further information about this requirement from the above
office selling the documents. They may also visit our website www.tenderwizard.com/BNP
mentioned above for further details.

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 SECTION I – NOTICE INVITING TENDER
2. Non-refundable tender processing fee is Rs. 1,000/- per set plus applicable taxes. The payment
shall be made through Electronic mode only.
3. Aspiring Bidders/Contractors who have not registered in e-tendering should register through the
website E-Tendering (www.tenderwizard.com/BNP) for participating in the Online Tenders. The
registration charges will be Rs. 1,000/- plus applicable taxes (per year) which needs to be paid
through electronic mode only.
4. For details, registration and e-payment, please visit e-tendering website
www.tenderwizard.com/BNP (or) contact Mr. Nagesh (from KEONICS) +91-96861 15324.
5. The NIT Form with standard tender documents will be accessible in the e-Tendering website (viz
www.tenderwizard.com/BNP).

6. Class III Digital Signature Certificate (DSC) is mandatory to participate in e-Tenders. Participating
bidders/Contractors have to make sure that they have the valid DSC. If not, they can procure from
any of the RAs approved by CCA.
7. Bidders/Contractors should upload and attach all the Scanned copies of technical
documents/certificates in e-tendering website www.tenderwizard.com/BNP pertaining to their
eligibility criteria mentioned in the NIT, failing which, the bid will not be considered.
8. The tenderer shall satisfy BNPMIPL that they are competent and authorized to submit tender
and/or to enter into a legally binding contract with the BNPMIPL. To this effect, any person giving
a tender shall render documentary evidence that his signature on the tender submitted by him is
legally binding upon himself, his firm or company as the case may be.
9. For those tenderers whose technical bids do not satisfy the eligibility criteria, their financial Bids
will not be opened
10. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the
purchase organization, the tenders will be sold/received/opened on the next working day at the
appointed time.
11. The tender documents are not transferable.
Yours faithfully,
For and on behalf of BNPMIPL
Assistant General Manager

Page 4 of 66
 IMPORTANT POINTS AT A GLANCE FOR TENDERERS
1. Tenders are to be uploaded on e-tendering portal www.tenderwizard.com/BNP only in two part
bid system.
i) Part-I – Prequalification Bid & Techno-commercial Bid: Scanned copy of Technical offer
(catalogue/brochure etc.), supportive documents related to eligibility criteria, Tax related
documents etc. along with all sections of this tender (except section – XI which has to be submitted
as mentioned in Part II below) signed & stamped in each & every page. (To be submitted through
E-portal only).
ii) Part II – Price Bid:
Price shall be furnished through e-portal only.
Price offer submitted in any other format will be liable for rejection.
2. Delivery Schedule: As per section VI.
3. Quantity: As per Section VI
4. EMD: Rs. 37,000/-.

5. Security deposit: 10% of one year contract value has to be submitted as bank guarantee within
21 days of issue of LOI/WO with validity up to 165 days and two months claim period thereafter.

6. Liquidated Damage: A sum equivalent to the 0.5% of the delivered price of the delayed goods
for each week of delay or part thereof until actual delivery or performance, subject to a
maximum deduction of the 10% of the delayed good’s contract price.

7. Performance of the bidder in executing the previous contracts/orders of BNPMIPL shall be taken
into account during technical evaluation. The bids of the tenderers who were unsuccessful in
completing the previous orders of BNPMIPL without any valid reason are liable to be
ignored /rejected.
8. Parties who have been black listed /debarred by BNPMIPL/BRBNMPL/SPMCIL or any PSU or
any Government Departments are not eligible for submission of this tender.
9. Bidder may visit BNPMIPL (if required), before submitting the offer after taking due permission
to understand the requirements.
10. Copies of Certificates/Documents related to GST Registration, PAN etc. to be provided
along with the Bid.

11. No counter conditions shall be accepted.

12. Bidders are advised to write the page number on each page of the Technical Bid
documents submitted.

Page 5 of 66
 SECTION II – GENERAL INSTRUCTIONS TO TENDERES

Section II: General Instructions to Tenderers (GIT)

PART 1: GENERAL INSTRUCTIONS APPLICABLE TO ALL TYPES OF arranged and supplied.

TENDERS
5. Tendering Expense
A. PREAMBLE The tenderer shall bear all costs and expenditure incurred
and/ or to be incurred by it in connection with its tender
1. Introduction including preparation, mailing and submission of its tender and
1.1. Definitions and abbreviations which have been used in these for subsequent processing the same. BNPM will, in no case be
documents shall have the meanings as indicated in GCC. responsible or liable for any such cost, expenditure etc.
1.2. For convenience, whole of this Standard Bidding Document regardless of the conduct or outcome of the tendering process.
(including all sections) is written with reference to
Procurement of Goods Tenders. However this SBD would be B. TENDER DOCUMENTS
utilized for all types of Tenders e.g. EOI, PQB, Rate Contract,
Tenders involving Samples, Sale/Disposal of Scrap Material 6. Content of Tender Documents
and Development/ indigenization etc., Procurement of 6.1 The tender documents include:
Services etc. Therefore the construction of all clauses are
to be interpreted in the context of particular type of tender VOLUME I
beyond the letter of the clause, read with the additional
clauses for the specific type of tenders in Part II GIT/GCC.
Sections, which are not applicable have been marked as Not 1. Notice Inviting Tender (NIT)
Applicable 2. General Instructions to Tenderers (GIT)
1.3. These tender documents have been issued for the
requirements mentioned in Section- VI - "List of 3. Special Instructions to Tenderers (SIT)
Requirements", which also indicates, inter-alia, the required
4. General Conditions of Contract (GCC)
delivery schedule and terms & place (i.e. destination) of
delivery. 5. Special Conditions of Contract (SCC)
1.4. This section (Section II - General Instruction to Tenderers" -
GIT) provides the relevant information as well as 6. List of Requirements – Included in Volume II
instructions to assist the prospective tenderers in
7. List Of Approved Vendors
preparation and submission of tenders. It also includes the
mode and procedure to be adopted for receipt and opening 8. Quality Control Requirements
as well as scrutiny and evaluation of tenders and subsequent
placement of contract. With this limited objective, GIT is not 9. Qualification/Eligibility Criteria
intended to be complete by itself and the rest of this 10. Tender Form
document- SIT, GCC and SCC in particular may also be
thoroughly studied before filling up the Tender Document. 11. Price Schedule
There would be certain topics covered in GIT/SIT as well as
in GCC/ SCC from different perspectives. In case of any 12. Commercial Questionnaire for indigenous & imported
conflict between these, provisions of GCC/ SCC would items
prevail. 13. Bank Guarantee Form for EMD
1.5. The tenderers shall also read the Special Instructions to
Tenderers (SIT) related to this purchase, as contained in 14. Manufacturer's Authorization Form
Section Ill of these documents and follow the same
15. Bank Guarantee Form for Performance Security
accordingly. Whenever there is a conflict between the GIT
and the SIT, the provisions contained in the SIT shall prevail 16. Contract Form
over those in the GIT.
17. Letter of Authority for attending a Bid Opening
2. Language of Tender 18. Shipping Arrangements for Liner Cargoes
The tender submitted by the tenderer and all subsequent
correspondence and documents relating to the tender 19. Proforma of Bills for Payments
exchanged between the tenderer and BNPM, shall be written
20. Additional conditions of works contract
in the English language, unless otherwise specified in the
Tender. However, the language of any printed literature 21. Application for pre-qualification
furnished by the tenderer in connection with its tender may
be written in any other language provided the same is 22. Proforma for Integrity Pact
accompanied by English translation. For purposes of
interpretation of the tender, the English translation shall 6.2 The relevant details of the required goods and services, the
prevail. terms, conditions and procedure for tendering, tender
evaluation, placement of contract, the applicable contract terms
3. Eligible Tenderers and, also, the standard formats to be used for this purpose are
This invitation for tenders is open to all suppliers who fulfil incorporated in the above-mentioned documents. The
the eligibility criteria specified in these documents. Please interested tenderers before formulating the tender and
refer to Section IX: Qualification/ Eligibility Criteria submitting the same to BNPM should read and examine all the
terms, conditions, instructions etc. contained in the tender
4. Eligible Goods and Services documents. Failure to provide and/ or comply with the required
All goods and related services to be supplied under the information, instructions etc. incorporated in these tender
contract shall have their origin in India or other countries, documents may result in rejection of its tender.
subject to any restriction imposed in this regard in Section Ill
(SIT). The term "origin" used in this clause means the place 7. Amendments to Tender Documents
where the goods are mined, grown, produced, or 7.1. At any time prior to the deadline for submission of tenders,
manufactured or from where the related services are BNPM may, for any reason deemed fit by it, modify the tender
Page 6 of 66
 SECTION II – GENERAL INSTRUCTIONS TO TENDERES
documents by issuing suitable amendment(s) to it. services are to be performed I undertaken in India.
7.2. Such an amendment will be notified in writing by registered/ Commission for Indian Agent, if any and if payable shall be
speed post or by fax/ telex/ e-mail, followed by copy of the indicated in the space provided for in the price schedule and
same by suitable recorded post to all prospective quoted in INR only.
tenderers, which have received the tender documents and
will be binding on them. 11.3. Tenders, where prices are quoted in any other way shall be
7.3. In order to provide reasonable time to the prospective treated as unresponsive and rejected.
tenderers to take necessary action in preparing their tenders
as per the amendment, BNPM may, at its discretion, extend 12. Tender Prices
the deadline for the submission of tenders and other allied 12.1. The Tenderer shall indicate on the Price Schedule provided
time frames, which are linked with that deadline. under Volume I all the specified components of prices shown
therein including the unit prices and total tender prices of the
8. Pre-Bid Meeting goods and services it proposes to supply against the
If found necessary, a proposal to call for a pre-bid conference requirement. All the columns shown in the price schedule
may be put-forth in the SIT, for clarification/amendment to should be filled up as required. If any column does not apply to
Technical specifications/techno-commercial conditions in a tenderer, same should be clarified accordingly by the tenderer.
two bid tender. 12.2. If there is more than one schedule in the List of Requirements,
the tenderer has the option to submit its quotation for any one
or more schedules and, also, to offer special discount for
9. Clarification of Tender Documents combined schedules. However, while quoting for a schedule, the
A Tenderer requiring any clarification or elucidation on any tenderer shall quote for the complete requirement of goods and
issue of the tender documents may take up the same with services as specified in that particular schedule.
BNPM in writing or by fax I e-mail/ telex. BNPM will respond 12.3. The quoted prices for goods offered from within India and that
in writing to such request provided the same is received by for goods offered from abroad are to be indicated separately in
BNPM not later than twenty one days (unless otherwise the applicable Price Schedules attached under Volume I.
specified in the SIT) prior to the prescribed date of 12.4. While filling up the columns of the price schedule, the following
submission of tender. Copies of the query and clarification aspects should be noted for compliance:
shall be sent to all prospective bidders who have received the 12.5. For goods offered from within India, the prices in the
bidding documents and/or hosted in its website. corresponding price schedule shall be entered separately in the
following manner:
C. PREPARATION OF TENDERS a) The price of the goods, quoted ex-factory, ex-showroom,
ex-warehouse or off- the-shelf, as applicable including all
10. Documents Comprising the Tender taxes and duties like sales tax, VAT, custom duty, excise
10.1. The tender to be submitted by Tenderer shall contain the duty etc. already paid or payable on the components and
following documents, duly filled in, as required: raw material used in the manufacture or assembly of the
a) Tender Form and Price Schedule along with list of goods quoted ex-factory etc. or on the previously imported
deviations (ref Clause 19.4) from the clauses of this goods of foreign origin quoted ex-showroom etc.
SBD, if any. b) Any taxes/duties including excise duty, which will be
payable on the goods in India if the contract is awarded.
b) Documentary evidence, as necessary in terms of GIT c) Charges towards inland transportation, insurance and
clauses 3 and 16 establishing that the tenderer is other local costs incidental to delivery of the goods to
eligible to submit the tender and, also, qualified to their final destination as specified in the List of
perform the contract if its tender is accepted. Requirements and
c) Documents and relevant details to establish in d) The price of incidental services, as and if mentioned in List
accordance with GIT clause 17 that the goods and the of Requirements.
allied services to be supplied by the tenderer conform 12.6. For goods offered from abroad, the prices in the corresponding
to the requirement of the tender documents along with price schedule shall be entered separately in the following
list of deviations if any (ref clause 17.3 of GIT). manner:
a) The price of goods quoted FAS/FOB port of shipment, CIF
d) Earnest money furnished in accordance with GIT clause port of entry in India or CIF specified place of destination
18.1. in India as indicated the List of Requirements.
e) Commercial questionnaire for indigenous & imported b) The amount of custom duty and import duty on the goods
items in Volume I. to be imported, wherever applicable.
f) Manufacturer's Authorization Form (ref Section XIV, if c) The charges for inland transportation, insurance and other
applicable) local costs incidental to delivery of the goods from the port
of entry in India to their final destination, as specified in
NB: The tenderers may also enclose in their tenders, the List of Requirements and
technical literature and other documents as and if d) The charges for incidental services, as and if mentioned in
considered necessary by them. the List of Requirements.
10.2. A tender, that does not fulfil any of the above requirements
and/ or gives evasive information/ reply against any such 12.7. Additional information and instruction on Duties and Taxes:
requirement, shall be liable to be ignored and rejected. If the Tenderer desires to ask for excise duty, sales tax, custom
10.3. Tender sent by fax/email/ telex/ cable shall be ignored. duty etc. to be paid extra, the same must be specifically stated.
In the absence of any such stipulation the price will be taken
inclusive of such duties and taxes and no claim for the same will
11. Tender currencies
be entertained later.
11.1. Unless otherwise specified, the tenderer shall quote only in
12.8. Excise Duty:
Indian rupees.
a) If reimbursement of excise duty intended as extra over the
11.2. Where the tender condition specifies acceptance of quoted prices, the supplier must specifically say so also
quotations in different currencies, then, for domestic goods, indicating the rate, quantum and nature of the duty
prices shall be quoted in INR only and for imported goods, applicable. In the absence of any such stipulation it will be
prices shall be quoted either in INR or in the currency presumed that the prices quoted are firm and final and no
stipulated in the SIT, mentioning, inter-alia, the exchange claim on account of excise duty will be entertained after
rate adopted for converting foreign currency into INR. As the opening of tenders.
regards price(s) for allied services, if any, required with the b) If a Tenderer chooses to quote a price inclusive of
goods, the same shall be quoted in Indian Rupees if such excise duty and also desires to be reimbursed for
variation, if any, in the excise duty during the time of
Page 7 of 66
 SECTION II – GENERAL INSTRUCTIONS TO TENDERES
supply, the tenderer must clearly mention the same and tenderer shall specify the rate as well as the total amount of
also indicate the rate and quantum of excise duty customs duty payable. The tenderer shall also indicate the
included in its price. Failure to indicate all such details corresponding Indian Customs Tariff Number applicable for
in clear terms may result in statutory variations being the goods in question.
denied to the tenderer. 12.14.1. For transportation of imported goods offered from abroad,
c) Subject to sub clauses 12.8 (a) & {b) above, any change relevant instructions as incorporated under GCC Clause 11
in excise duty upward/ Downward as a result of any shall be followed.
statutory variation in excise duty taking place within 12.14.2. For insurance of goods to be supplied, relevant instructions
original Delivery Period shall be allowed to the extent as provided under GCC Clause 12 shall be followed.
of actual quantum of excise duty paid by the supplier. 12.14.3. Unless otherwise specifically indicated in this tender
In case of downward revision in excise duty, the actual document, the terms FOB, FAS, CIF etc. for imported goods
quantum of reduction of excise duty shall be offered from abroad, shall be governed by the rules &
reimbursed to BNPM by the supplier. All such regulations prescribed in the current edition of
adjustments shall include all reliefs, exemptions, INCOTERMS, published by the International Chamber of
rebates, concession etc. if any obtained by the supplier. Commerce, Paris
12.14.4. The need for indication of all such price components by the
12.9. Sales Tax/ VAT/ CST/ GST/ Service Tax, work Contract Tax tenderers, as required in this clause (viz., GIT clause 12} is for
If a tenderer asks for sales tax/ VAT/ CST/ GST/ Service Tax/ the purpose of comparison of the tenders by BNPM and will
Work Contract Tax to be paid extra, the rate and nature of no way restrict BNPM's right to award the contract on the
such taxes applicable should be shown separately. Such taxes selected tenderer on any of the terms offered.
will be paid as per the rate at which it is liable to be assessed
or has actually been assessed provided the transaction of
sale is legally liable to such taxes and is payable as per the 13. Indian Agent
terms of the contract. The tenderer shall examine the nature If a foreign tenderer has engaged an agent in India in connection
of transactions and applicability of taxes and duties. with its tender, the foreign tenderer, in addition to indicating
Indian agent's commission, if any, in a manner described under
12.10. Wherever Value Added Tax is applicable, the following may GIT sub clause 11.2 above, shall also furnish the following
be noted: information:
a) The tenderer should quote the exact percentage of VAT a) The complete name and address of the Indian Agent and
that they will be charging extra. its permanent income tax account number as allotted by
b) While quoting the rates, tenderer should pass on (by the Indian Income Tax authority.
way of reduction in prices) the set off/input tax credit b) The details of the services to be rendered by the agent
that would become available to them by switching over for the subject requirement.
to the system of VAT from the existing system of sales One manufacturer can authorize only one agent/Dealer.
tax, duly stating the quantum of such credit per unit of Also one agent cannot represent more than one supplier
the item quoted for. or quote on their behalf in a particular tender enquiry.
Such quote is likely to be rejected. There can be only one
c) The tenderer while quoting for tenders should give the bid from
following declaration: i.) The principal manufacturer directly or one
"We agree to pass on such additional set off/input tax Indian agent on his behalf.
credit as may become available in future in respect of ii.) The foreign principal or any of its branch/
all the inputs used in the manufacture of the final division
product on the date of supply under the VAT scheme iii.) Indian/ Foreign Agent on behalf of only one
by way of reduction in price and advise the purchaser Principal.
accordingly."
d) The supplier while claiming the payment shall furnish 14. Firm Price/Variable Price
the following certificate to the paying authorities: "We 14.1. Unless otherwise specified in the SIT, prices quoted by the
hereby declare that additional set offs/input tax credit tenderer shall remain firm and fixed during the currency of the
to the tune of Rs………..has accrued and accordingly the contract and not subject to variation on any account.
same is being passed on to the purchaser and to that 14.2. In case the tender documents require offers on variable price
effect the payable amount may be adjusted. basis, the price quoted by the tenderers will be subject to
adjustment during original Delivery Period to take care of the
12.11. Octroi and Local Taxes: changes in the cost of labour and material components in
Unless otherwise stated in the SIT, the goods supplied accordance with the price variation formula to be specified in
against contracts placed by BNPM are not exempted from the SIT. If a tenderer submits firm price quotation against the
levy of Town Duty, Octroi Duty, Terminal Tax and other requirement of variable price quotation that tender will be
Levies of local bodies. In such cases, the supplier should prima-facie acceptable and considered further, taking price
make the payment to avoid delay in supplies and forward the variation asked for by the tenderer as zero.
receipt of the same to the purchasing department for 14.3. However, as regards taxes and duties, if any, chargeable on the
reimbursement and also, for further necessary action. goods and payable, the conditions stipulated in GIT clause 12
In cases where exemption is available, suppliers should will apply for both firm price tender and variable price tender.
obtain the exemption certificate from the purchasing 14.4. Subject to provisions of Clause 11 above, where prices are
department to avoid payment of such levies and taxes. quoted in foreign currencies, involving imports - Foreign
12.12. Duties/ Taxes on Raw Materials Exchange Rate Variation (ERV) would be borne by the
BNPM is not liable for any claim from the supplier on account Purchaser within the original Delivery Period. The offer of the
of fresh imposition and/or increase (including statutory Tenderer should indicate import content and the currency used
increase) of excise duty, custom duty, sales tax etc. on raw for calculating import content.
materials and/or components used directly in the 14.5. Base Exchange rate of each major currency used for calculating
manufacture of the contracted goods taking place during the FE content of the contract should be indicated. The base date of
pendency of the contract, unless such liability is specifically ERV would be contract date and variation on the base date can
agreed to in terms of the contract. be given up to the midpoint manufacture, unless firm has
already indicated the time schedule within which material will
12.13. Imported Stores not liable to Above-mentioned Taxes and be imported by the firm.
Duties: 14.6. In case delivery period is refixed/ extended, ERV will not be
Above mentioned Taxes and Duties are not leviable on admissible, if this is due to default of the supplier.
imported Goods and hence would not be reimbursed. 14.7. Documents for claiming ERV:
a) A bill of ERV claim enclosing working sheet
12.14. Customs Duty:
b) Banker's Certificate/debit advice detailing F.E. paid and
In respect of imported stores offered from abroad, the
Page 8 of 66
 SECTION II – GENERAL INSTRUCTIONS TO TENDERES
exchange rate a) Account Payee Demand Draft or
c) Copies of import order placed on supplier b) Banker's cheque or
d) Invoice of supplier for the relevant import order c) Bank Guarantee, (only if EMD amount is above Rs. 1
Lakh)
15. Alternative Tenders 18.4. The demand draft or banker's cheque shall be drawn on any
Unless otherwise specified in the Schedule of Requirements, scheduled commercial bank in India, in favour of Bank Note
alternative tenders shall not be considered. paper Mill India Private Limited payable at Bangalore. In
case of bank guarantee, the same is to be provided
from/confirmed by any scheduled commercial bank in India
16. Documents Establishing Tenderer's Eligibility and
as per the format specified in Volume I in these documents.
Qualifications
18.5. The earnest money shall be valid for a period of forty five days
16.1. Pursuant to GIT clause 10, the tenderer shall furnish, as part
beyond the validity period of the tender.
of its tender, relevant details and documents establishing its
18.6. Unsuccessful tenderers’ earnest money will be returned to
eligibility to quote and its qualifications to perform the
them without any interest, after expiry of the tender validity
contract if its tender is accepted.
period, but not later than thirty days after conclusion of the
16.2. The documentary evidence needed to establish the
resultant contract. Successful tenderer's earnest money will be
tenderer's qualifications shall fulfil the following
returned without any interest, after receipt of performance
requirements:
security from that tenderer.
a) In case the tenderer offers to supply goods, which are
18.7. Earnest money of a tenderer will be forfeited, if the tenderer
manufactured by some other firm, the tenderer has
withdraws or amends its tender or impairs or derogates from
been duly authorized by the goods manufacturer to
the tender in any respect within the period of validity of its
quote for and supply the goods to BNPM. The tenderer
tender. The successful tenderer's earnest money will be
shall submit the manufacturer’s authorization letter to
forfeited if it fails to furnish the required performance security
this effect as per the standard form provided under
within the specified period.
Volume I in this document.
b) The tenderer has the required financial, technical and
production capability necessary to perform the 19. Tender Validity
contract and, further it meets the qualification criteria 19.1. If not mentioned otherwise in the SIT, the tenders shall remain
incorporated in the Volume I in these documents. valid for acceptance for a period of 90 days (Ninety days) in case
c) In case the tenderer is not doing business in India, It of single bid tender system and 120 days in case of two-bid
is/will be duly represented by an agent stationed in system after the date of tender opening prescribed in the
India fully equipped and able to carry out the required tender document. Any tender valid for a shorter period shall be
contractual functions and duties of the supplier treated as unresponsive and rejected.
including after sale service, maintenance & repair etc. 19.2. In exceptional cases, the tenderers may be requested by BNPM
of the goods in question, stocking of spare parts and fast to extend the validity of their tenders up to a specified period.
moving components and other obligations, if any, Such request(s) and responses thereto shall be conveyed by
specified in the conditions of contract and/ or technical surface mail or by fax/email/ telex/cable followed by surface
specifications. mail. The tenderers, who agree to extend the tender validity, are
d) In case the tenderer is an Indian agent quoting on to extend the same without any change or modification of their
behalf of a foreign manufacturer, the Indian agent is original tender and they are also to extend the validity period of
already enlisted under the Compulsory Enlistment the EMD accordingly.
Scheme of Ministry of Finance. Govt. of India operated 19.3. In case the day up to which the tenders are to remain valid falls
through Directorate General of Supplies & Disposals on/subsequently declared a holiday or closed day for BNPM, the
(DGS&D), New Delhi. tender validity shall automatically be extended up to the next
working day.
19.4. Compliance with the Clauses of this Tender Document:
17. Documents establishing good’s Conformity to Tender
Tenderer must comply with all the clauses of this Tender
document
Document. In case there are any deviations, these should be
17.1. The tenderer shall provide in its tender the required as well
listed in a chart form without any ambiguity along with
as the relevant documents like technical data. Literature,
justification.
drawings etc. to establish that the goods and services offered
in the tender fully conform to the goods and services
specified by BNPM in the tender documents. For this 20. Signing and Sealing of Tender
purpose the tenderer shall also provide a clause-by-clause 20.1. An authenticated copy of the document which authorizes the
commentary on the technical specifications and other signatory to commit on behalf of the firm shall accompany the
technical details incorporated by BNPM in the tender offer. The individual signing the tender or any other documents
documents to establish technical responsiveness of the connected therewith should clearly indicate his full name
goods and services offered in its tender. and designation and also specify whether he is signing,
17.2. In case there is any variation and/ or deviation between the a) As Sole Proprietor of the concern or as attorney of the Sole
goods & services prescribed by BNPM and that offered by the Proprietor;
tenderer, the tenderer shall list out the same in “Schedule of b) As Partner (s) of the firm;
deviations from Technical specifications” in Volume I of the c) As Director, Manager or Secretary in case the of Limited
tender without ambiguity along with justification. Company duly authorized by a resolution passed by the
17.3. If a tenderer furnishes wrong and/ or misguiding data, Board of Directors or in pursuance of the Authority
statement(s) etc. about technical acceptability of the goods conferred by Memorandum of Association.
and services offered by it, its tender will be liable to be 20.2. The authorized signatory of the tenderer must sign the tender
ignored and rejected in addition to other remedies available at appropriate places and initial the remaining pages of the
to BNPM in this regard. tender.
20.3. The tenderers shall submit their tenders as per the instructions
contained in GIT Clause 10.
18. Earnest Money Deposit (EMD)
20.4. Unless otherwise mentioned in the SIT, a tenderer shall submit
18.1. Pursuant to GIT clause 10.1(d) the tenderer shall furnish
two copies of its tender marking them as "Original and
along with its tender, earnest money for amount as shown in
"Duplicate".
the List of Requirements/NIT Clause I. The earnest money is
20.5. The original and other copies of the tender shall either be typed
required to protect BNPM against the risk of the tenderer's
or written in indelible ink and the same shall be signed by the
unwarranted conduct as amplified under sub-clause 23.23.2
tenderer or by a person(s) who has been duly authorized to
below.
bind the tenderer to the contract. The letter of authorization
18.2. The earnest money shall be denominated in Indian Rupees.
shall be by a written power of attorney, which shall also be
18.3. The earnest money shall be furnished in one of the following
furnished along with the tender.
forms:
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 SECTION II – GENERAL INSTRUCTIONS TO TENDERES
20.6. All the copies of the tender shall be duly signed at the 24. Opening of Tenders
appropriate places as indicated in the tender documents and 24.1. The tenders will be opened at the specified date and time and
all other pages of the tender including printed literature, if at the specified place as indicated in clause 1 of NIT. In case
any shall be initialled by the same person(s) signing the the specified date of tender opening falls on/is subsequently
tender. The tender shall not contain any erasure or declared a holiday or closed day for BNPM, the tenders will
overwriting, except as necessary to correct any error made be opened at the appointed time and place on the next
by the tenderer and, if there is any such correction; the same working day.
shall be initialled by the person(s) signing the tender. 24.2. Authorized representatives of the tenderers, who have
20.7. The tenderer is to seal the original and each copy of the submitted tenders on time may attend the tender opening,
tender in separate envelopes, duly marking the same as provided they bring with them letters of authority as per the
"Original", "Duplicate” and so on and writing the address of format in Volume I of the corresponding tenderers. The tender
BNPM and the tender reference number on the envelopes. opening official(s) will prepare a list of the representatives
The sentence "NOT TO BE OPENED before ............ (The attending the tender opening. The list will contain the
tenderer is to put the date & time of tender opening) are to representatives' names & signatures and corresponding
be written on these envelopes. The inner envelopes are then tenderers' names and addresses.
to be put in a bigger outer envelope, which will also be duly 24.3. During the tender opening, the tender opening official(s) will
sealed, marked etc. as above. If the outer envelope is not read the salient features of the tenders like description of the
sealed and marked properly as above, BNPM will not assume goods offered, price, special discount if any, delivery period,
any responsibility for its misplacement, premature opening, whether earnest money furnished or not and any other special
late opening etc. features of the tenders, as deemed fit by the tender opening
20.8. For purchasing capital equipment, high value plant, official(s).
machinery etc. of complex and technical nature, tender 24.4. In-case of two bid system mentioned in clause 20.8 above, the
document will seek quotation in two parts (Two Bid technical bids are to be opened in the first instance, at the
System)- first part containing the relevant technical details prescribed time and date. These bids shall be scrutinized and
of the equipment/machinery etc., and in the second part, evaluated by the competent committee/ authority with
price quotation along with other allied issues. First part will reference to parameters prescribed in the tender document.
be known as 'Technical Bid', and the second part ‘Financial Thereafter, in the second stage, the financial bids of only the
bid’. Tenderer shall seal separately 'Technical Bid' and technically acceptable offers (as decided in the first stage) shall
'Financial bid' and covers will be suitably super scribed. Both be opened for further scrutiny and evaluation. Other financial
these sealed covers shall be put in a bigger cover and sealed bids would be returned unopened to the respective bidders
and evaluation would be done as described in clause 25.24.4 under Registered AD/ Reliable Courier or any other mode with
below. Further details would be given in SIT, if considered proof of delivery.
necessary.
20.9. If permitted in the SIT, the tenderer may submit its tender F. SCRUTINY AND EVALUATION OF TENDERS
through a-tendering procedure.
25. Basic Principle
D. Submission of Tenders Tenders will be evaluated on the basis of the terms & conditions
already incorporated in the tender document, based on which
21. Submission of Tenders tenders have been received and the terms, conditions etc.
21.1. Unless otherwise specified, the tenderers are to deposit the mentioned by the tenderers in their tenders. No new condition
tenders in the tender box kept for this purpose at a place as will be brought in while scrutinizing and evaluating the tenders.
indicated in para 1 of NIT. In case of bulky tender, which
cannot be put into tender box, the same shall be submitted 26. Preliminary Scrutiny of Tenders
by the tenderer by hand to the designated officers of BNPM,
as indicated in clause 1 of NIT. The officer receiving the 26.1. The tenders will first be scrutinized to determine whether they
tender will give the tenderer an official receipt duly signed are complete and meet the essential and important
with date and time. requirements, conditions etc. as prescribed in the tender
21.2. The tenderers must ensure that they deposit their tenders document. The tenders, that do not meet the basic
not later than the closing time and date specified for requirements, are liable to be treated as unresponsive and
submission of tenders. In the event of the specified date for ignored.
submission of tender falls on/is subsequently declared a 26.2. The following are some of the important aspects, for which a
holiday or closed day for BNPM, the tenders will be received tender may be declared unresponsive and ignored;
up to the appointed time on the next working day. a) Tender is unsigned.
b) Tenderer is not eligible.
22. Late Tender c) Tender validity is shorter than the required period.
A tender, which is received after the specified date and time d) Required EMD has not been provided.
for receipt of tenders will be treated as "late" tender and will e) Tenderer has quoted for goods manufactured by a
be ignored. different firm without the required authority letter from
that manufacturer.
23. Alteration and Withdrawal of Tender f) Tenderer has not agreed to give the required
23.1. The tenderer, after submitting its tender, is permitted to performance security.
alter/modify its tender so long as such g) Goods offered are not meeting the required specification
alterations/modifications are received duly signed, sealed etc.
and marked like the original tender, within the deadline for h) Tenderer has not agreed to essential condition(s)
submission of tenders. Alterations/modifications to tenders specially incorporated in the tender enquiry.
received after the prescribed deadline will not be i) Against a schedule in the List of Requirement
considered. (incorporated in the tender Enquiry), the Tenderer has
23.2. No tender should be withdrawn after the dead line for not quoted for the entire requirement as specified in that
submission of tender and before expiry of the tender validity schedule. (Example: In a schedule, it has been stipulated
period. If a tenderer withdraws the tender during this that the Tenderer will supply the equipment, install and
period, it will result in forfeiture of the earnest money commission it and also train BNPM’s operators for
furnished by the tenderer in its tender besides other operating the equipment. The Tenderer has however,
sanctions by BNPM. quoted only for supply of the equipment).

E. TENDER OPENING 27. Minor Infirmity/Irregularity/ Non-Conformity

If during the preliminary examination, BNPM find any minor
infirmity and/ or irregularity and/ or non-conformity in a
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 SECTION II – GENERAL INSTRUCTIONS TO TENDERES
tender, BNPM may waive the same provided it does not determine the tender or combination of tenders offering the
constitute any material deviation and financial impact and, lowest evaluated cost for BNPM in deciding the successful
also, does not prejudice or affect the ranking order of the tenderer for each schedule, subject to that tenderer(s) being
tenderers. Wherever necessary, BNPM will convey its responsive.
observation on such 'minor' issues to the tenderer by
registered/ speed post etc. asking the tenderer to respond by 34. Comparison on CIF Destination Basis
a specified date. If the tenderer does not reply by the Unless mentioned otherwise in Volume I - Special Instructions
specified date or gives evasive reply without clarifying the to Tenderers and List of Requirements, the comparison of the
point at issue in clear terms, that tender will be liable to be responsive tenders shall be on CIF destination basis, duly
ignored. delivered, commissioned, etc. as the case may be.

28. Discrepancy in Prices 35. Additional Factors and Parameters for Evaluation and
28.1. If, in the price structure quoted by a tenderer, there is Ranking of Responsive Tenders.
discrepancy between the unit price and the total price 35.1. Further to GIT Clause 33 above, BNPM's evaluation of a tender
(which is obtained by multiplying the unit price by the will include and take into account the following:
quantity), the unit price shall prevail and the total price a) In the case of goods manufactured in India or goods of
corrected accordingly, unless BNPM feels that the tenderer foreign origin already located in India, sales tax & other
has made a mistake in placing the decimal point in the unit similar taxes and excise duty & other similar duties, which
price, in which case the total price as quoted shall prevail will be contractually payable (to the tenderer), on the goods
over the unit price and the unit price corrected accordingly. if a contract is awarded on the tenderer; and
28.2. If there is an error in a total price, which has been worked b) In the case of goods of foreign origin offered from abroad,
out through addition and/ or subtraction of subtotals, the customs duty and other similar import duties/taxes, which
subtotals shall prevail and the total corrected; and will be contractually payable (to the tenderer) on the goods
28.3. If there is a discrepancy between the amount expressed in if the contract is awarded on the tenderer.
words and figures, the amount in words shall prevail, subject 35.2. BNPM's evaluation of tender will also take into account the
to sub clause 28.1 and 28.2 above. additional factors, if any, incorporated in SIT in the manner and
28.4. If, as per the judgment of BNPM, there is any such to the extent indicated therein.
arithmetical discrepancy in a tender, the same will be 35.3. As per policies of the Government from time to time, the
suitably conveyed to the tenderer by registered/speed post. purchaser reserves its option to give price preference to Small
If the tenderer does not agree to the observation of BNPM, Scale Industries in comparison to the large scale Industries.
the tender is liable to be ignored. This price preference cannot however be taken for granted
and every endeavour need to be made by such firms to
29. Discrepancy between original and copies of Tender bring down cost and achieve competitiveness.
In case any discrepancy is observed between the text etc. of 35.4. If the tenders have been invited on variable price basis, the
the original copy and that in the other copies of the same tenders will be evaluated, compared and ranked on the basis of
tender set, the text etc. of the original copy shall prevail. Here the position as prevailing on the day of tender opening and not
also, BNPM will convey its observation suitably to the on the basis of any future date.
tenderer by register/speed post and, if the tenderer does not
accept BNPM's observation, that tender will be liable to be 36. Tenderer's capability to perform the contract
ignored. 36.1 BNPM, through the above process of tender scrutiny and
tender evaluation will determine to its satisfaction whether the
30. Clarification of Bids tenderer, whose tender has been determined as the lowest
During evaluation and comparison of bids, purchaser may, at evaluated responsive tender is eligible, qualified and capable in
its discretion ask the bidder for clarification of its bid. The all respects to perform the contract satisfactorily. If, there is
clarification should be received within 7 days from the more than one schedule in the List of Requirements, then, such
bidder from date of receipt of such request. The request for determination will be made separately for each schedule.
clarification shall be in writing and no change in prices or 36.2 The above mentioned determination will, inter-alia, take into
substance of the bid shall be sought, offered or permitted. No account the tenderer's financial, technical and production
post bid clarification at the initiative of the bidder shall be capabilities for satisfying all the requirements of BNPM as
entertained. incorporated in the tender document. Such determination will
be based upon scrutiny and examination of all relevant data and
31. Qualification/ Eligibility Criteria details submitted by the tenderer in its tender as well as such
Tenders of the tenderers, who do not meet the required other allied information as deemed appropriate by BNPM.
qualification/ eligibility criteria prescribed in Section IX, will
be treated as unresponsive and will not be considered 37. Cartel Formation (Pool Rates)
further.
Cartel formation or quotation of Pool/ Co-ordinated rates,
leading to "Appreciable Adverse Effect on Competition"
32. Conversion of tender currencies to Indian Rupees (AAEC) as identified in Competition Act, 2002, as amended
In case the tender document permits the tenderers to quote by Competition (Amendment) Act, 2007, would be considered
their prices in different currencies, all such quoted prices of as a serious misdemeanour and would be dealt accordingly as
the responsive tenderers will be converted to a single per Clause 44 below.
currency viz., Indian Rupees for the purpose of equitable
comparison and evaluation, as per the B.C. selling exchange
38. Negotiations
rates established by the State Bank of India for similar
Normally there would be no price negotiations. But BNPM
transactions, as on the date of tender opening.
reserves its right to negotiate with the lowest acceptable bidder
(L1), who is technically cleared /approved for supply of bulk
33. Schedule-wise Evaluation quantity and on whom the contract would have been placed but
In case the List of Requirements contains more than one for the decision to negotiate, under special circumstances in
schedule, the responsive tenders will be evaluated and accordance with prevailing guidelines.
compared separately for each schedule. The tender for a
schedule will not be considered if the complete requirements
39. Contacting BNPM
prescribed in that schedule are not included in the tender.
39.1 From the time of submission of tender to the time of awarding
However, as already mentioned in GIT sub clause 12.2,
the contract, if a tenderer needs to contact BNPM for any reason
tenderers have the option to quote for any one or more
relating to this tender enquiry and/or its tender it should do so
schedules and offer discounts for combined schedules. Such
only in writing.
discounts, wherever applicable, will be taken into account to
39.2 It will be treated as a serious misdemeanour in
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 SECTION II – GENERAL INSTRUCTIONS TO TENDERES
case a tenderer attempts to influence BNPM's decision on successful tenderer by registered / speed post.
scrutiny, comparison, evaluation and award of the contracts. 46.2 Within seven days from the date of issue of the contract, the
In such a case the tender of the tenderer shall be liable successful tenderer will return the original copy of the
for rejection in addition to appropriate administrative contract, duly signed and dated, to BNPM by registered /
actions being taken against that tenderer, as deemed fit by speed post.
BNPM ,in terms of clause 44 of GIT.
G. Award Of Contract 47. Non-receipt of Performance Security and Contract by BNPM
Failure of the successful tenderer in providing performance
40. BNPM reserves the right to accept any Tender and to reject security within 21 days of receipt of notification of award and/
any or all Tenders. BNPM also reserves the right to accept in or returning contract copy duly signed in terms of GIT clauses
part or in full any tender or reject any tender without 45 and 46 above shall make the tenderer liable for forfeiture of
assigning any reason or to cancel the tendering process and its EMD and, also for further sanctions by BNPM against it.
reject all tenders at any time prior to award of contract,
without incurring any liability, whatsoever to the affected 48. Return of EMD
tenderer or tenderers. Earnest money of the successful tenderer and the unsuccessful
tenderers will be returned to them without any interest,
41. Award Criteria whatsoever, in terms of GIT Clause 18.6.
Subject to GIT clause 36 above, the contract will be awarded
to the lowest evaluated responsive tenderer decided by 49. Publication of Tender Result
BNPM in terms of GIT Clause 34. The name and address of the successful tenderer(s) receiving
the contract(s) will be mentioned in the web site of BNPM.
42. Variation of Quantities at the Time of Award PART II: ADDITIONAL GENERAL INSTRUCTIONS APPLICABLE TO
No variation of quantities at the time of awarding the SPECIFIC TYPES OF TENDERS
contract.
50. Rate Contract Tenders- NOT APPLICABLE
43. Parallel Contracts 50.1 In addition to GIT in Part I above, following GIT will be
BNPM reserves its right to conclude Parallel contracts with applicable to rate contract Tenders:
more than one bidder (for the same tender). If this is a) Earnest Money Deposit (EMD) is not applicable.
foreseen at the time of Tendering, a clause would be included b) In the Schedule of Requirement, no commitment of quantity
in SIT giving further details. is mentioned: only the anticipated requirement is
mentioned without any commitment.
c) BNPM reserves the right to conclude more than one rate
44. Serious Misdemeanours contract for the same item.
44.1 Following would be considered serious misdemeanours: d) Unless otherwise specified in SIT, the currency of a Rate
a) Submission of misleading/ false/ fraudulent Contract would normally be for one year.
information/ documents by the bidder in their bid e) During the currency of the Rate Contract, BNPM may
b) Submission of fraudulent / un-encashable Financial withdraw the rate contract by serving suitable notice. The
Instruments stipulated under Tender or Contract prescribed notice period is generally thirty days.
Condition. f) During the currency of the Rate Contract, BNPM would
c) Violation of Code of Ethics laid down in Clause 32 of the have the option to renegotiate the price with the rate
GCC. contract holders.
d) Cartel formation or quotation of Pool/ Co-ordinated g) During the currency of the Rate Contract, in case of
rates leading to "Appreciable Adverse Effect on emergency, BNPM may purchase the same item through ad
Competition" (AAEC) as identified under the hoc contract with a new supplier.
Competition Act, 2002. h) Usually, the terms of delivery in rate contracts are FOR
e) Deliberate attempts to pass off inferior goods or short dispatching station.
quantities. i) Supply orders, incorporating definite quantity of goods to
f) Violation of Fall Clause by Rate Contract holding Firms. be supplied along with all other required conditions
g) Attempts to influence BNPM's Decisions on scrutiny, following the rate contract terms, will be issued by
comparison, evaluation and award of Tender. nominated Direct Demanding Officers (DDO) for obtaining
44.2 Besides, suitable administrative actions, like rejecting the supplies through the rate contract.
offers or delisting of registered firms, BNPM would ban/ j) BNPM is entitled to place supply orders up to the last day of
blacklist Tenderers committing such misdemeanour, the validity of the rate contract and, though supplies against
including declaring them ineligible to be awarded BNPM such supply orders will be affected beyond the validity
contracts for indefinite or for a stated period. period of the rate contract, all such supply will be guided by
the terms & conditions of the rate contract.
45. Notification of Award k) The rate contract will be guided by "Fall Clause" as
45.1 Before expiry of the tender validity period, BNPM will notify described below.
the successful tenderer(s) in writing, by registered/speed
post or by fax/email I telex/ cable (to be confirmed by 50.2 Fall Clause
registered/speed post that its tender for goods & services, If the rate contract holder reduces its price or sells or even offers
which have been selected by BNPM, has been accepted, also to sell the rate contracted goods, following conditions of sale
briefly indicating therein the essential details like similar to those of the rate contract, at a price lower than the
description, specification and quantity of the goods & rate contract price, to any person or organization during the
services and corresponding prices accepted. The successful currency of the rate contract, the rate contract price will be
tenderer must furnish to BNPM the required performance automatically reduced with effect from that date for all the
security within twenty one days from the date of this subsequent supplies under the rate contract and the rate
notification. Relevant details about the performance security contract amended accordingly. Any violation of the fall clause
have been provided under GCC Clause 6 under Section IV. would be considered a serious misdemeanour under clause 44
45.2 The notification of award shall constitute the conclusion of of the GIT and action, as appropriate, would be taken as per
the contract. provision of that clause.
50.3 Performance Security
46. Issue of Contract Value of Performance Security would be stipulated in the SIT.
46.1 Within seven working days of receipt of performance Performance Security shall, however, not be demanded again in
security, BNPM will send the contract form (as per Section the individual supply orders issued subsequently against rate
XVI) duly completed and signed, in duplicate, to the contracts.

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 SECTION II – GENERAL INSTRUCTIONS TO TENDERES
50.4 Renewal of Rate Contracts samples would be detailed in the Section VIII- "Quality
In case, it is not possible to conclude new rate contracts Control Requirements" in the SBD.
before the expiry of existing ones, due to some special
reasons, the existing rate contracts would be extended with 52.5 Validation/ Prolonged Trials
same terms, conditions etc. for a suitable period, with the If specified in SIT or in the Section VIII- "Quality Control
consent of the rate contract holders. Rate contracts of the Requirements" in the SBD, pre-production samples may have to
firms, who do not agree to such extension, will be left out. undergo validation or extended trial before their performance
Period of such extension would generally not be more than can be declared satisfactory.
three months. 52.6 Parameters Settings and duration of Validation Tests would be
indicated in Volume I - "Quality Control Requirements". It would
51. Prequalification Bidding also stipulate the period or event marking end of validation
51.1 Prequalification bidding is for short-listing of qualified trials. It would also be indicated therein whether the Permission
Bidders who fulfil the Prequalification criteria as laid down to start bulk production will have to wait full validation or it can
in SIT or in Volume I of SBD - "Qualification Criteria" for go on in parallel.
procurement of Goods or Services as listed in Section VI of
SBD - "List of Requirements". Shortlisted Bidders would be 53. Expression of Interest (EOI) Tenders: NOT APPLICABLE
informed of their qualification and short listing in 53.1 EOI tenders are floated for short listing firms who are willing
accordance with the stipulations laid down in the SIT and qualified for: -
Unless otherwise stipulated in the SIT the PQB short listing a) Registration of Vendors for Supply of particular Stores or
would be valid only till the next procurement tender. Further certain categories of Stores.
conditions will be elaborated in the SIT. b) Development of new items or indigenization of Imported
51.2 If stipulated in the SIT, only these shortlisted qualified stores
bidders would be invited to participate in the Procurement 53.2 The qualification /eligibility criteria required and the format of
process. Otherwise SIT may also indicate that instead of submission of such Data would be indicated in the "Qualification
floating a separate PQB tender, it may be combined with the Criteria" of Volume I.
Procurement Tender, as a three bid tender. Initially the first 53.3 Objectives and scope of requirement would be indicated in the
Packet containing PQB would be opened and evaluation Section VI - "List of Requirements" in the SBD. Indicative
would be done. Thereafter the rest of tender would be quantity required yearly and its future requirements would also
handled as a two bid system for only those bidders who be indicated.
succeed in PQB. 53.4 In case of EOI for Development of new Items or for
indigenization, prospective firms would be given opportunity to
52. Tenders involving Samples- NOT APPLICABLE inspect the Machine/ Item at the place of installation at the
place, dates and time mentioned in SIT.
52.1 Normally no sample would be called along with the offer for 53.5 In case EOI is for registration of vendors, Registration Fees and
evaluation. validity period of registration would be detailed in the SIT.
52.2 Purchaser's Samples: 53.6 Short List of Suppliers: The suppliers shall be evaluated for
If indicated in the SIT, A Purchaser's sample may be short listing, inter-alia, based on their past experience of
displayed to indicate required characteristics over and supplying goods in similar context, financial strength, technical
above the Specifications for perusal of the bidders Name and capabilities etc. Each supplier will be assigned scores based on
Designation of the Custodian, Place, Dates and Time of weightages assigned to each of the criteria mentioned in the
inspection of Purchaser's sample will be indicated in the SIT. "Qualification Criteria" in Volume I.
The supplies in the contract will have to meet the indicated 53.7 If stipulated in the SIT, the Firm’s capacity and Capability may
required characteristics for which the Purchaser's sample be assessed by a nominated Committee or by a third party
was displayed, besides meeting the specification listed in nominated by BNPM.
'Technical Specifications" of the Tender. He would be issued 53.8 All suppliers who secure the minimum required marks
a sealed Purchaser's sample for the purpose at the time of (normally 50% unless otherwise specified in the "Qualification
award of the contract. Criteria" in Volume I) would be short listed. "Qualification
Criteria" may alternatively specify minimum qualifying
52.3 Pre-Production Samples: requirement for each of the criteria i.e. minimum years of
If stipulated in SIT, successful contractor would be required experience, minimum number of assignments executed,
to submit a Pre-Production sample(s) to the Inspecting minimum turnover etc. Under such circumstances, all suppliers
Officer/ or the nominated authority mentioned in the who meet the minimum requirement, as specified, will be short
contract within the time specified therein. If the Contractor listed.
is unable to do so, he must apply immediately to the Office 53.9 In case of EOI for registration of vendors, registration letters
issuing the acceptance of tender for extension of time stating would be issued to the shortlisted tenderers.
the reasons for the delay. If the Purchaser is satisfied that a 53.10 In case of EOI for development/ indigenization, these
reasonable ground for an extension of time exists, he may shortlisted tenderers would only be allowed to participate in the
allow such additional time as he considers to be justified subsequent development/ indigenization tenders.
(and his decision shall be final) with or without alteration
in the delivery period stipulated in the contract and on such 54. Tenders for Disposal of Scrap: NOT APPLICABLE
conditions as he deems fit. In the event of the failure of the
Contractor to deliver the pre-production sample by the date
specified in the acceptance of tender or any other date to 54.1 Introduction:
which the time may be extended as aforesaid by the The tender is for Sale of Scrap material lying at various
Purchaser or of the rejection of the sample, the Purchaser locations. Details of scrap for sale including Description, Present
shall be entitled to cancel the contract and, if so desired, Condition, Lot Size and its Location would be given in the
purchase or authorize the purchase of the stores at the risk Section VI -"List of Requirements".
and cost of the Contractor (unless specified otherwise in the 54.2 "As Is; Where Is; Whatever Is" Basis of This Sale:
SIT). In such an event, in case of Security Items where 54.2.1 This sale of Scrap is strictly on "As Is; Where Is; Whatever Is"
urgency develops due to such delays, BNPM reserves its right basis. Tenderer must satisfy himself on all matters with regard
to procure not more than one year's requirement against this to quality, quantity; nature of stores etc., before tendering as no
"Risk & Cost" tender from existing pre-qualified and security complaint or representation of any kind shall be entertained
cleared firms. Bulk production and supply will only be after the sale contract is concluded.
allowed if this sample(s) pass the Tests laid down in the 54.2.2 The description of lot in the particulars of sale has been given
"Quality Control Requirements" of Volume I. for the purpose of identification thereof only and the use of
such description shall not constitute the sale thereof to be
52.4 Testing of Samples sale by description and no sale shall be invalid by reason of
Tests, procedures and testing laboratories for testing any defect or deviation or variation in any lot or on account
Page 13 of 66
 SECTION II – GENERAL INSTRUCTIONS TO TENDERES
of any lot not being exactly described and the purchaser shall representatives before obtaining delivery order, duly signed
not be entitled to claim any damage or compensation by the partner of the firm or the person authorized to do so.
whatsoever on account of such fault, error in description, 54.3.8 Evaluation of tenders for Disposal of scrap will be done on
weight or the like. similar basis as Tenders for Procurement of Goods, except that
54.2.3 All quantities of scrap whether by weight or measurement the selection of the bidders shall be on the basis of the highest
mentioned in the Tender notice are only approximate and responsive Bidder (H1). In case full quantity is not offered to be
should the quantity , on actual weight or measurement basis taken by the Highest Bidder, parallel contracts would be placed.
as the case may be and whenever delivered on such basis,
works out less than the advertised and /or projected 54.4 Notification of Acceptance and Award of Contract:
quantity, the BNPM shall not under any circumstances be 54.4.1 The successful tenderer, herein after referred to as purchasers,
liable to make good any such deficiency shall have to submit security deposit (SO) @ 10% of the total
54.2.4 BNPM reserves right to increase or decrease the quantity of sale value of the contract within 5 working days of issue of the
any item or items or terminate the contract at any stage by sale contract (excluding the date of issue of sale contract). The
giving one week's notice. No claim whatsoever shall lie SO shall be deposited in the form of bank draft/pay order,
against the BNPM on account of such termination of the drawn on any nationalized or recognized bank in favour of same
contract or variation in the quantity. officer as mentioned in clause 3 of NIT in connection with EMD.
54.2.5 BNPM shall have the right to remove certain items which it 54.4.2 The purchaser has to pay balance payment within 20 days from
feels were not intended for sale but were inadvertently made the date of notification of acceptance, which is to be issued by
a part of the scrap material or of the lot offered for sale lying BNPM or his authorized representative, in form of Bank draft
at the premises or were joined or attached to the material drawn on any nationalized or recognized bank in favour of same
offered for sale. authority as mentioned above. In case of any, default to deposit
54.2.6 Tenderers desirous of purchasing and participating in the balance payment, BNPM reserves right to terminate the contract
tender must visit the site before submitting the offer, after and forfeit the security deposit.
taking due permission from the concerned Stock Holders. 54.5 Disposal Tenders for Security and Sensitive Machinery and
The Tenderers submitting the offers shall be deemed to have Items:
visited the site and acquainted themselves thoroughly with 54.5.1 Non-Misuse Declaration: The bidder is required to give an
materials intended for sale in all respect. undertaking that he or his employees or legal heirs will ensure
54.2.7 Any person giving offer shall be deemed to have made that such items purchased from BNPM, will be utilized only for
himself fully conversant with the Terms and Conditions of scrap recovery and will not be misused for any other purpose.
the Tender Sale, as well as the location and condition of the He will also ensure that this undertaking is honoured and it got
materials being sold and shall be deemed to have agreed to underwritten from further down the line scrap processors/ re-
all the stated terms and conditions herein under. purchasers, if any. In case his firm changes hands, it will be his
54.3 Submission of Offer: responsibility to ensure that the new owners honour and
54.3.1 Unless specified otherwise in the SIT, tenders shall hold good underwrite this undertaking.
for acceptance for a minimum period of 90 days (ninety 54.5.2 If stipulated in SIT delivery would be given only in dis-mantled/
days) from the date of opening of the tenders. The offers of cut-up condition.
the tenderers shall be irrevocable.
54.3.2 BNPM reserves right to reject any offer without 55. Development and indigenization Tenders: NOT
assigning any reason therefore. APPLICABLE
54.3.3 Unless otherwise stated in the SIT, the amount of EMD in 55.1 Already developed firms or firms who have already received
such tenders would be 5% of the value of the tender. The development orders for the item (with whatever results) would
Earnest Money shall be forfeited if the tenderer unilaterally not be considered in such tenders.
withdraws, amends, impairs or derogates from his offer in 55.2 If specified in SIT the tender documents may be issued free of
any respect within the period of validity of his offer. cost, and submission of earnest money deposit and security
54.3.4 If the offer of the tenderer is not accepted by the BNPM, the deposit may be relaxed.
Earnest Money deposit made by the tenderer shall be 55.3 If specified in SIT, The Tenderers may quote separately for
refunded to him. No interest shall be payable on such a) Price/rate for bulk supply of item in
refunds. The EMD deposited by the successful tenderer shall development/indigenization supplies and
remain with the BNPM till payment of the security deposit b) Separately, cost of development including cost of pre-
(SO) money, as stipulated in relevant Clause, has been made. production samples. Firms would be paid only for the
It may be adjusted as part of the total SO money at the number of samples specified in the Tender. If he has to
discretion of the BNPM. manufacture more samples due to failure of earlier one, he
54.3.5 Commercial tax/terminal tax, Octroi, municipal tax or any would not be paid for it.
other taxes/duties etc. whatever in force shall be payable 55.4 L1 would be determined on the basis of rate of item quoted
extra by the purchaser as per rules applicable to BNPM. including reference to total cost of the development cost
Current and valid PAN and sales/commercial tax registration (including the cost of prototype) plus the notional total cost of
number wherever applicable must be provided in the Bid of quantities that will be required over next three years, wherever
the Tenderer. applicable.
54.3.6 All arrangement for lifting and transportation of scrap 55.5 Development contracts may, as far as feasible, be concluded
material, including manpower, crane, transport vehicle and with two or more contractors in parallel.
trolley etc., if required shall be made by the purchaser 55.6 The ratio of splitting of the supply order between various
concerned only and the BNPM shall not provide or help in development agencies/firms in cases of parallel development,
providing any such arrangements and the rate quoted by the including criteria thereof, would be specified in the SIT.
purchaser must include such and all incidental charges. 55.7 However, in case the requirement is meagre and complex
54.3.7 Registered dealers who are exempted from payment of Sales technology is involved, or quantity of the equipment spares is
Tax must submit copies of their Registration certificate of limited/small/uneconomic if distributed between two vendors,
concerned authority and shall be required to submit necessary the entire order could be placed upon the L1 vendor only.
form duly completed in all respect to BNPM or its
55.8 If specified in SIT, Advance and Intermediate Payment to 55.10 Period of Development Commitment
Suppliers may be allowed. A newly developed firm would be granted this facility till only
three years after completing the initial Development order.
55.9 Quantity for Development Commitment
However this facility is not a bar to the firm from competing
In Next three years, after the newly developed firm is able to with already established firms for quantities larger than 20%
successfully complete Development orders with +/-5% provided their prices and performance so warrant. Thereafter
tolerance, 20% of annual quantity requirement may be they would have to compete on equal terms with other already
reserved for Newly Developed firms. developed firms.

Page 14 of 66
 SECTION III – SPECIAL INSTRUCTIONS TO TENDERES
SPECIAL INSTRUCTIONS TO TENDERES:
The following Special Instructions to Tenderers will apply for this purchase. These special instructions
will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT)
incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text
below:

In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in
the SIT shall prevail.

(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There
could be other clauses in SIT as deemed fit.)

Sl. No. GIT Clause no Topic SIT Provision

PREAMBLE-Introduction, Language of
Tender, Eligible Tenderers, Eligible
1 1,2,3,4,5,6, 7 Goods and Services (Origin of Goods), No Change
Tendering Expense, Tender Documents,
Amendments to Tender Documents

Will be held on 10/08/2020 at

2 8 Pre-bid Conference 1100hrs at BNPM premises,
Mysuru.
Should not be later than 14
Time Limit for receiving request for
3 9 days prior to prescribed date of
clarification of Tender Documents
submission of tender.
Documents Comprising the Tender,
No Change except the taxes will
10,11,12, Tender Currencies, Tender Prices,
4 be applicable as per GST rules
13,14,15 Indian Agent, PVC Clause & Formula,
(Clause 12.7 to Clause 12.13)
Alternative tenders
Documents Establishing Tenderer's
5 16 No Change
Eligibility and Qualifications
Documents establishing Good's
6 17 No Change
Conformity to Tender document
a) Rs. 37,000/-
b) Submission of EMD is
exempted for Micro and small
enterprises (MSEs) as per the
Public Procurement Policy for
Earnest Money Deposit (EMD) MSEs Order, 2012. MSEs
Note: Bidders claiming exemption of should be registered and also
EMD should submit the DGS&D (or) will continue to remain
7 18 NSIC registration certificate without fail registered during the tender
along with their techno-commercial validity period with District
offer. EMD exemption for DGS&D (or) Industries Centre (DIC) or
NSIC registered firm. Khadi and Village Industries
Cost of tender to be submitted. Commission (KVIC) or Khadi
and Industries Board (KVIB) or
Coir Board or National Small
Industries Commission (NSIC)
or Directorate of Handicrafts
and Handlooms or Udyog

Page 15 of 66
 SECTION III – SPECIAL INSTRUCTIONS TO TENDERES
Aadhaar Memorandum or Any
other body specified by
Ministry of MSME.
b) EMD has to be submitted
through Electronic Transfer
only (GIT: Clause 18.4)
(To be remitted through online
mode only)
Tender Validity (120 days in case of
two-bid system after the date of
8 19 No Change
tender opening prescribed in the
tender document)

Signing and Sealing of Tender

Note: The following SIT provision is
made with respect the following clause
9 20 Only – E procurement
20.4. Number of Copies of Tenders to
be submitted : NIL
20.9: E procurement: Permitted.

Submission of Tenders, Late Tender,

10 21,22,23 No Change
Alteration and Withdrawal of Tender
Opening of tenders
Note: Please read the guidelines for
11 24 filling up two part bid tender as No Change
mentioned in NIT above which is
described in detail w.r.to clause 24.4
12 25 Basic Principle No Change
Preliminary Scrutiny of Tenders, Minor
Infirmity / Irregularity / Non-
Conformity, Discrepancy in Prices,
Discrepancy between original and L1 Bidder will be chosen on
26,27,28,
copies of Tender, Clarification of Bids, overall price.
13 29,30,31,
Qualification / Eligibility Criteria,
32,33,34 No change for other clauses.
Conversion of tender currencies to
Indian Rupees, Schedule-wise
Evaluation, Comparison on CIF
Destination Basis.

Page 16 of 66
 SECTION III – SPECIAL INSTRUCTIONS TO TENDERES
Additional Factors and Parameters for
Evaluation and Ranking of Responsive
Tenders, Tenderer's capability to
perform the contract, Tenderer's
capability to perform the contract,
Cartel Formation / Pool Rates,
Negotiations, Contacting BNPMIPL,
No Change
14 35 to 49 Award of contract, Award Criteria,
Variation of Quantities at the Time of
Award, Parallel Contracts, Serious
Misdemeanors, Notification of Award,
Issue of Contract, Non-receipt of
Performance Security and Contract by
BNPMIPL, Return of EMD, Publication of
Tender Result.
Rate Contract Tenders, PQB Tenders,
Tenders involving Purchaser's and Pre-
NA
15 50 to 55 Production Samples, EOI Tenders,
Tenders for Disposal of Scrap,
Development / Indigenization Tenders
16. The bidder should consider the following points while quoting GST Rate in their bids:
a) In case of unregistered bidders, the rate and amount of GST shall be shown as “Nil”.
b) In case of a compounding dealer, GST shall be quoted as “Nil” as compounded dealers cannot
collect GST from the consumers. The price quoted therefore shall be construed as all inclusive.
c) In case of work contracts or pure labor contracts, the bidder shall quote single GST rate for the
work.
d) In case of composite supplies, i.e., a supply consisting of one principal supply and other ancillary
supplies, the supply will attract the GST Rate of the principal supply. For example, if Item A in
the supply order is the major or principal supply and other items are ancillary supplies, the
bidder shall quote the GST Rate applicable to the principal goods (i.e., Item A) being supplied.
e) In case of mixed supply, i.e., a combination of two or more individual goods made together for a
single price (each of these items can be supplied separately and is not dependent on any other),
the total supply will attract the GST rate of the item which has the highest rate of tax. For
example, if Item A in the mixed supply attracts highest rate of tax, the bidder shall quote the GST
rate applicable to item A for total mixed supply.
f) In case of supplies which are neither composite nor mixed supplies, the bidder shall quote the
GST Rate applicable to each item of supply separately.
g) If there is any difference of opinion regarding classification in HSN code, the bidder should
sought clarification/raise query within the given time from the date of tender and it would be
clarified before submitting the bid. Once clarified then that will be final & binding and no
deviation shall be granted.
17. Evaluation Criteria:
i. The technical bids shall be opened in the first instance and these bids shall be scrutinised and
evaluated by the competent committee/authority with reference to the parameters prescribed in the
tender document. Subsequently, in the second stage the financial bids of only technically acceptable
offers as decided in first stage shall be opened for further scrutiny and evaluation. Tenderers may check
the e-tendering portal (www.tenderwizard.com/BNP) for status of bids.
ii. Overall L1 price will be chosen and will be awarded with PO/WO/LOI.
iii. All responsive tenderers shall be evaluated as per the terms & conditions of the tender. The basis
for arriving at the lowest responsive bidder shall be as per the price quoted for landed cost at Mysore
including GST, packing & forwarding charges, freight, insurance and any other charges etc. and input
Page 17 of 66
 SECTION III – SPECIAL INSTRUCTIONS TO TENDERES
credit shall be deducted to arrive at the effective price. Effective price shall be considered for arriving
the lowest responsive bidder.
iv. Bidder has to quote GST rate as per the HSN code provided in Section XI: Price Schedule. In case
of any mismatch in HSN code with respect to offered product, same shall be decided in consultation
with winning bidder.
v. All tenderers should be registered under GST. They should be eligible to pass on input credit. Bid
will be evaluated all-inclusive though input credit will be deducted to arrive at the effective cost.
A. Indigenous/Domestic Bidder
1. If the tenderer/bidder does not include the details of GST separately in the tender/quotation,
the same shall be rejected
2. The HSN code of the product/services shall be determined at the tendering stage itself and
mentioned in the price bid format to quote the GST rate according to the specified HSN code.
3. The evaluation of tender for three categories of GST registration is provided below:
Particulars Registered Compounding Unregistered*
Basic Price xxx xxx xxx
Add: GST X - X
Add: Cess on GST xx - Xx
Less Input Credit X - X
Total price Xxx +X+xx -X xxx xxx +X+xx -X
*If the bidders participated in a tender is unregistered, the GST shall be payable by the purchaser under
reverse charge and shall be added to the quoted rate to arrive at the Gross price and input credit, if any
shall be deducted from the total landed cost to arrive at the net comparable price.
18. Other instructions for the bidders to claim any GST liability, failing which, the GST liability will not
be paid/reimbursed/accepted:
a. Registered/compounding Contractor/supplier should produce GST Invoice containing all the
particulars stated in Rule 46 of the CGST Rules, 2017 in accordance with the provisions of
Section 31 of the CGST ACT.
b. The supplier should mandatorily update the invoice details in GSTR-1, details of outward
supplies of goods or services within the prescribed time under GST Act
c. The Payment shall be made net of TDS as per the provisions of CGST/SGST/IGST Act.
d. Wherever there is difference in the amount admitted, the supplier may be directed to issue a
Credit Note (in case of reduction in the Invoice value)/Debit Note (in case of increase in the
Invoice value), and payment shall be released only after the receipt of such Debit or Credit Note
e. Supplier should provide the relevant documents to confirm the tax charged on the invoice has
been paid to the credit of Government after adjusting with ITC, if any.
f. Supplier should provide indemnification as follows: “In the event of non-compliances with
respect to GST ACT and Rules by the supplier, the supplier should refund the GST liability within
10 days from the date of GST reversal in GSTRN failing which the purchaser shall recover the
GST amount from the retention amount (whether in BG or in Cash) held by the company”.
19. Corrigendum/ Addendum, if any, including clarifications provided during pre-bid meeting shall be
hosted on Company’s website (www.bnpmindia.com) and (www.tenderwizard.com) only.
20. The Company discourages the engagement of agents for brokering contracts and hence intending
bidders are requested to take note of the above that engagement of agents for brokering contracts may
result in dis-qualification.

(To be signed & stamped and submitted along with Techno-commercial Bid Part-I)

Page 18 of 66
 SECTION IV – GENERAL CONDITIONS OF CONTRACT
PART 1: GENERAL CONDITIONS OF CONTRACT APPLICABLE include any company or association or body of individuals,
TO ALL TYPES OF TENDERS whether incorporated or not.

1. Definitions; Interpretation and Abbreviations: In xiv.) The heading of these conditions shall not affect the
the contract, unless the context otherwise requires: interpretation or construction thereof.

1.1. Definitions and Interpretation: xv.) Terms and expressions not defined herein shall have
the meanings assigned to them in the Indian Sale of Goods Act.
i.) "Contract" means the letter or memorandum 1930 (as amended) or the Indian Contract Act, 1872 (as amended)
communicating to the Contractor the acceptance of this tender and or the General Clauses Act, 1897 (as amended) as the case may be.
includes Intimation of Award" of this tender; "Contract" includes
Bid Invitation, Instructions to Tenderers, Tender, Acceptance of xvi.) PARTIES: The parties to the contract are the
Tender, General Conditions of Contract, Schedule of "Contractor" and the "Purchaser", as defined above;
Requirements, particulars and the other conditions specified in
the acceptance of tender and includes a repeat order which has xvii.) "Tender" means quotation/bid received from a
been accepted or acted upon by the Contractor and a formal firm/supplier.
agreement, if executed.
xviii.) "Goods" means the articles, material, commodities,
ii.) "Contractor" or "Supplier" means the individual or the livestock, furniture, fixtures, raw material, spares, instruments,
firm supplying the goods and services. The term includes his machinery, equipment, industrial plant etc. which the supplier is
employees, agents, successors, authorized dealers, stockists and required to supply to BNPM under the contract. Other homologous
distributors. Other homologous terms are: Vendor, Firm, terms are: Stores, Materials etc.
Manufacturer, OEM etc.;
xix.) "Services" means services allied and incidental to the
iii.) "Drawing" means the drawing or drawings specified in supply of goods, such as transportation, installation,
or annexed to the Specifications: commissioning, provision of technical assistance, training, after
sales service, maintenance service and other such obligations of
iv.) "Government" means the Central Government or a State the supplier covered under the contract.
Government as the case may be;
xx.) "Earnest Money Deposit" (EMD) means monetary
v.) The "Inspecting Officer" means the person, or guarantee to be furnished by a Tenderer along with its tender
organisation specified in the contract for the purpose of inspection
of stores of work under the contract and includes his/their xxi.) "Performance Security" means monetary guarantee to
authorised representative. be furnished by the successful Tenderer for due performance of
the contract placed on it. Performance Security is also known as
vi.) "Purchase Officer'' means the officer signing the Security Deposit or Performance Bank Guarantee.
acceptance of tender and includes any officer who has authority to
execute the relevant contract on behalf of the Purchaser: xxii.) "Consignee" means the person to whom the goods are
required to be delivered as specified in the Contract. If the goods
vii.) The "Purchaser" means Bank Note Paper Mill India are required to be delivered to a person as an interim consignee
Private Limited (BNPM)- the organization purchasing goods and for the purpose of dispatch to another person as provided in the
services as incorporated in the documents Contract then that "another" person is the consignee, also known
as ultimate consignee.
viii.) "Signed" includes stamped, except in the case of an
acceptance of tender or any amendment thereof; xxiii.) "Specification” or "Technical Specification” means
the drawing/ document/ standard that prescribes the
ix.) "Test" means such test as is prescribed by the requirement to which product or service has to conform.
particulars or considered necessary by the Inspecting Officer or
any agency acting under the direction of the Inspecting Officer: xxiv.) "Inspection" means activities such as measuring,
examining, testing, analysing, gauging one or more characteristics
x.) The delivery of the stores shall be deemed to have of the product or service and comparing the same with the
happened on delivery of the stores in accordance with the terms specified requirement to determine conformity.
of the contract, after approval by the Inspecting Officer, if so
provided in the contract - xxv.) "Day" means calendar day.

a) The consignee at his premises or 1.2. Abbreviations:

b) Where so provided, the interim consignee at his Acronyms Abbreviations

premises or
"AAEC" means "Appreciable Adverse Effect on Competition" as per
c) A carrier or other person named in the contract for the Competition Act
purpose of transmission to the consignee or
"BG" Bank Guarantee
d) The consignee at the destination station in case of
contract stipulating for delivery of stores at destination station. "BL or B/L" Bill of Lading

xi.) "Writing" or "Written" includes matter either in whole "CD" Custom Duty
or in part in manuscript, typewritten, lithographed, cyclostyled,
"CIF" Cost, Insurance and Freight Included
photographed or printed under or over signature or seal, as the
case may be. "MD" Managing Director
xii.) Words in the singular include the plural and vice-versa. "CPSU" Central Public Sector Undertaking
xiii.) Words importing the masculine gender shall be taken "CST" Central Sales Tax
to include the feminine gender and words importing persons shall
"DDO" means Direct Demanding Officer

Page 19 of 66
 SECTION IV – GENERAL CONDITIONS OF CONTRACT
"DGS&D" in Rate Contracts means Directorate General of Besides GCC and SCC following conditions and Laws will also be
Supplies and Disposals applicable and would be considered as part of the contract:

"DP" Delivery Period a) Indian Contracts Act, 1872

"ECS" Electronic clearing system b) Sale of Goods Act, 1930

"ED" Excise Duty c) Arbitration and Conciliation Act, 1996

"EMD" Earnest money deposit d) Competition Act, 2002 as amended (Amendment Act),
2007
"EOI" Expression of Interest (Tendering System)
e) Contractor's Tender Submissions including Revised
"ERV" Exchange rate variations Offer during Negotiations if any
"FAS" Free alongside shipment f) Conditions in other parts of the Tender Documents
"FOB" Freight on Board g) Correspondence including counter-offers if any;
between the Contactor and BNPM during the Tender Finalization
"FOR" Free on Rail
h) Notification of award and Contract Documents
"GCC" General Conditions of Contract
i) Subsequent Amendments to the Contract
"GIT" General Instructions to Tenderers
j) Any other applicable law/ regulation
"GST" Goods and Services Tax which will replace Sales Tax
3. Use of contract documents and information
"H1, H2 etc" means First Highest, Second Highest Offers etc. in
Disposal Tenders means 3.1 The supplier shall not, without BNPM's prior written
consent, disclose the contract or any provision thereof including
"Incoterms" International Commercial Terms, 2010 (of ICC)
any specification, drawing, sample or any information furnished
"L1, L2 etc" First or second Lowest Offer etc. by or on behalf of BNPM in connection herewith, to any person
other than the person(s) employed by the supplier in the
"LC" Letter of Credit performance of the contract emanating from this tender
document. Further, any such disclosure to any such employed
"LD or L/D" Liquidated Damages person shall be made in confidence and only so far as necessary
for the purposes of such performance for this contract.
"LSI" Large Scale Industry
3.2 During the process of procurement of Security or
"NIT" Notice Inviting Tenders. Sensitive Machinery and Items, Tender Documents and the
specifications/ drawings of such items would be issued only to
"NSIC" National small industries corporation
Vendors having security clearance within the validity of such
"PQB" Pre-qualification bidding clearance and he shall maintain absolute secrecy and strictly
control the number of copies and access to the documents and
"PSU" Public Sector Undertaking copies thereof, in addition to safeguards mentioned in sub-para
above.
"PVC" Price variation clause
3.3 Further, the supplier shall not, without BNPM's prior
"RC" Rate contract written consent, make use of any document or information
mentioned in GCC sub-clause 3.1 above except for the sole purpose
"RR or RIR" Railway Receipt of performing this contract.
"SBD" or "T Document" (Standard) BID / Tender Document 3.4 Except the contract issued to the supplier, each and
every other document mentioned in GCC sub-clause 3.1 above
"SCC" Special Conditions of Contract
shall remain the property of BNPM and, if advised by BNPM, all
"SIT" Special Instructions to Tenderers copies of all such documents shall be returned to BNPM on
completion of the supplier's performance and obligations under
"BNPM" / Purchaser Bank Note Paper Mill India Private Limited this contract.

"SSI" Small Scale Industry 4. Patent Rights

"ST" Sales Tax 4.1 The supplier shall, at all times, indemnify BNPM, free of
cost, against all claims which may arise in respect of goods &
"VAT" Value Added Tax services to be provided by the supplier under the contract for
infringement of any right protected by patent, registration of
2. Application designs or trademarks. In the event of any such claim in respect of
alleged breach of patent, registered designs, trademarks etc. being
2.1 The General Conditions of Contract incorporated in this
made against BNPM, BNPM shall notify the supplier of the same
section shall be applicable for this purchase to the extent the same
and the supplier shall, at his own expenses take care of the same
are not superseded by the Special Conditions of Contract (SCC)
for settlement without any liability to BNPM.
prescribed under Section V of this document.
5. Country of Origin
2.2 General Conditions of the contract shall not be changed
from one tender to other. 5.1 All goods and services to be supplied and provided for
the contract shall have the origin in India or in the countries with
2.3 Other Laws and Conditions that will govern the
which the Government of India has trade relations.
Contract:
Page 20 of 66
 SECTION IV – GENERAL CONDITIONS OF CONTRACT
5.2 The word "origin" incorporated in this clause means the supplier shall make separate packages for each consignee (in case
place from where the goods are mined, cultivated, grown, there is more than one consignee mentioned in the contract) and
manufactured, produced or processed or from where the services mark each package on three sides with the following with indelible
are arranged. paint of proper quality:

6. Performance Bond/ Security a) Contract number and date

6.1 Within twenty-one days after the issue of notification of b) Brief description of goods including quantity
award by BNPM, the supplier shall furnish performance security
to BNPM for an amount equal to ten per cent of the total value of c) Packing list reference number
the contract, valid up to sixty days after the date of completion of
d) Country of origin of goods
all contractual obligations by the supplier, including the warranty
obligations. e) Consignee's name and full address and
6.2 The Performance security shall be denominated in f) Supplier's name and address
Indian Rupees or in the currency of the contract and shall be in one
of the following forms: 9. Inspection and Quality Control

a) Account Payee Demand Draft drawn on any commercial 9.1 BNPM and/or its nominated representative(s) will,
bank in India, in favour Bank Note Paper Mill India Private Limited. without any extra cost to BNPM, inspect and/or test the ordered
goods and the related services to confirm their conformity to the
b) Bank Guarantee issued by a commercial bank in India, contract specifications and other quality control details
in the prescribed form as provided in Volume I of this document. incorporated in the contract. BNPM shall inform the supplier in
advance, in writing, BNPM's programme for such inspection and
6.3 In the event of any loss due to supplier's failure to fulfil
also the identity of the officials to be deputed for this purpose.
its obligations in terms of the contract, the amount of the
performance security shall be payable to BNPM to compensate 9.2 The Technical Specification and Quality Control
BNPM for the same. Requirements incorporated in the contract shall specify what
inspections and tests are to be carried out and, also, where and
how they are to be conducted. If such inspections and tests are
6.4 In the event of any amendment issued to the contract, conducted in the premises of the supplier or its subcontractor(s),
the supplier shall, within twenty- one days of issue of the all reasonable facilities and assistance, including access to relevant
amendment, furnish the corresponding amendment to the drawings, design details and production data, shall be furnished
Performance Security (as necessary), rendering the same valid in by the supplier to BNPM's inspector at no charge to BNPM.
all respects in terms of the contract, as amended.
9.3 If during such inspections and tests the contracted
6.5 Subject to GCC sub-clause 6.3 above, BNPM will release goods fail to conform to the required specifications and standards,
the performance security without any interest to the supplier BNPM's inspector may reject them and the supplier shall either
on completion of the supplier's all contractual obligations replace the rejected goods or make all alterations necessary to
including the warranty obligations. meet the specifications and standards, as required, free of cost to
BNPM and resubmit the same to BNPM's inspector for conducting
7. Technical Specifications and Standards the inspections and tests again.

7.1. The Goods & Services to be provided by the supplier 9.4 In-case of re-inspection because of rejection of goods at
under this contract shall conform to the technical specifications first scheduled inspection due to non-conformity of goods to
and quality control parameters mentioned in Technical specifications or for any other reason attributable to the supplier,
Specifications in Volume II and Quality Control Requirements costs of the inspector(s), from second inspection onwards,
under volume I of this tender document. towards travel & boarding shall be to vendor’s account.

8. Packing and Marking 9.5 In case the contract stipulates pre-despatch inspection
of the ordered goods at suppliers premises, the supplier shall put
8.1 The packing for the goods to be provided by the up the goods for such inspection to BNPM's inspector well ahead
supplier should be strong and durable enough to withstand, of the contractual delivery period, so that BNPM's inspector is
without limitation, the entire journey during transit including able to complete the inspection within the contractual delivery
transhipment (if any), rough handling, open storage etc. period.
without any damage, deterioration etc. As and if necessary, the
size, weights and volumes of the packing cases shall also take into 9.6 If the supplier renders the goods to BNPM's inspector
consideration, the remoteness of the final destination of the goods for inspection at the last moment without providing reasonable
and availability or otherwise of transport and handling facilities at time to the inspector for completing the inspection within the
all points during transit up to final destination as per the contract. contractual delivery period, the inspector may carry out the
inspection and complete the formality beyond the contractual
8.2 The quality of packing, the manner of marking delivery period at the risk and expense of the supplier. The fact
within & outside the packages and provision of accompanying that the goods have been inspected after the contractual delivery
documentation shall strictly comply with the requirements as period will not have the effect of keeping the contract alive and
provided in Technical Specifications and Quality Control this will be without any prejudice to the legal rights and remedies
Requirements under Volume II and in SCC under Section V. In case available to BNPM under the terms & conditions of the contract.
the packing requirements are amended due to issue of any
amendment to the contract, the same shall also be taken care of by 9.7 BNPM's contractual right to inspect, test and, if
the supplier accordingly. necessary, reject the goods after the goods' arrival at the final
destination shall have no bearing of the fact that the goods have
8.3 Packing instructions: previously been inspected and cleared by BNPM's inspector
during pre-despatch inspection mentioned above.
Unless otherwise mentioned in the Technical Specification and
Quality Control Requirements and in SCC under Volume I, the

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 SECTION IV – GENERAL CONDITIONS OF CONTRACT
9.8 Goods accepted by BNPM and/or its inspector at a) The spare parts as selected by BNPM to be purchased
initial inspection and in final inspection in terms of the contract from the supplier, subject to the condition that such purchase of
shall in no way dilute BNPM's right to reject the same later, if the spare parts shall not relieve the supplier of any contractual
found deficient in terms of the warranty clause of the contract, as obligation including warranty obligations; and
incorporated under GCC Clause 16.
b) In case the production of the spare parts is
10. Terms of Delivery discontinued:

10.1 Goods shall be delivered by the supplier in accordance i) Sufficient advance notice shall be given to BNPM before
with the terms of delivery specified in the contract. such dis-continuation to provide adequate time to BNPM to
purchase the required spare parts etc. &
11. Transportation of Goods
ii) Immediately following such dis-continuation, the
11.1 The supplier shall not arrange part-shipments and/ or supplier shall provide BNPM designs, drawings, lay-outs &
transhipment without the express/prior written consent of BNPM. specifications of spare parts as required by BNPM free of cost.
11.2 Instructions for transportation of domestic goods 13.2 Supplier shall carry sufficient inventories to assure ex-
including goods already imported by the supplier under its own stock supply of consumable spares for the goods so that the same
arrangement: are supplied to BNPM promptly on receipt of order from BNPM.
In case no instruction is provided in this regard in the 14. Incidental services
specification, the supplier shall arrange transportation of the
ordered goods as per its own procedure. 14.1 Subject to the stipulation, if any, in the SCC under
volume I and the Technical Specifications, the supplier shall be
11.3 Shipping Arrangement for Foreign Contracts: In the required to perform any or all of the following services.
case of FOB/FAS contracts, shipping arrangements shall be made
by the Ministry of Shipping & Transport (Chartering Wing), New a) Providing required jigs and tools for assembly, start-up
Delhi, INDIA, in accordance with details given in Volume I. The and maintenance of the goods
Contractor shall give adequate notice to the Forwarding
Agents/Nominees about the readiness of the cargo from time to b) Supplying required number of operation &
time and at least six weeks' notice in advance of the required maintenance manual for the goods
position for finalising the shipping arrangements. In the case of
c) Installation and commissioning of the goods
C&F contracts, the Contractor shall arrange shipment in
accordance with the requirements of the Ministry of Shipping & d) Training of BNPM's operators for operating and
Transport, New Delhi, INDIA, indicated in the Volume I (as maintaining the goods
applicable).
e) Providing after sales service during the tenure of the
12. Insurance contract
12.1 Unless otherwise instructed in the SCC, the supplier f) Providing maintenance service after expiry of the
shall make arrangements for insuring the goods against loss or warranty period of the goods if so incorporated in the contract
damage incidental to manufacture or acquisition, transportation,
storage and delivery in the following manner: 14.2 Prices to be paid to the supplier by BNPM for any of the
required incidental services, if not already included in the contract
12.2 In case of supply of domestic goods on CIF destination price during the placement of the contract, shall be settled and
basis, the supplier shall be responsible till the entire stores decided in advance by BNPM and the supplier. However, such
contracted for arrives in good condition at the destination. The prices shall not exceed the contemporary rates charged by the
transit risk in this respect shall be covered by the Supplier by supplier to other customers for similar services.
getting the stores duly insured. The insurance cover shall be
obtained by the Supplier in its own name and not in the name of 15. Distribution of Despatch Documents for Clearance/
BNPM or its Consignee. Receipt of Goods

12.3 In the case of FOB and C&F offers for import of Goods, 15.1 The supplier shall send all the relevant despatch
insurance shall be arranged by the Purchaser. However, the documents well in time to BNPM to enable BNPM to clear or
supplier must give sufficient notice to the Purchaser prior to the receive (as the case may be) the goods in terms of the contract.
date of shipment, so that the Insurance Cover for the shipment can Unless otherwise specified in the SCC, the usual documents
be activated. The Supplier must co-ordinate so as to ensure that involved and the practice to be followed in general for this purpose
the Shipment sails only with Insurance cover in place. are as follows:

12.4 In case of Import of Goods, even in case where the 15.2 For Domestic Goods, including goods already imported
insurance is paid by the Purchaser, and loss or damage shall be by the supplier under its own arrangement Within 24 hours of
made good by the Contractor free of cost, without waiting for the despatch, the supplier shall notify BNPM, consignee, and others
settlement of insurance claim. The payment after settlement of concerned if mentioned in the contract, the complete details of
insurance claim shall be reimbursed by the Purchaser to the despatch and also supply the following documents to them by
Contractor. Contractor shall be entirely responsible to make good registered post/speed post (or as instructed in the contract):
loss/damage without waiting for settlement of insurance claim so
that machine is commissioned within the time specified in the a) Supplier's Invoice indicating, inter alia description and
contract. specification of the goods, quantity, unit price, total value

13. Spare parts b) Packing list

13.1 If specified in the List of Requirements and in the c) Insurance certificate

resultant contract, the supplier shall supply any or all of the
following materials, Information etc. pertaining to spare parts d) Railway receipt/Consignment note
manufactured and/or supplied by the supplier:

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 SECTION IV – GENERAL CONDITIONS OF CONTRACT
e) Manufacturer's guarantee certificate and in-house to a further period of twelve months from the date such rectified/
inspection certificate replaced goods starts functioning to the satisfaction of BNPM.

f) Inspection certificate issued by BNPM's inspector, if 16.6 If the supplier, having been notified, fails to
applicable rectify/replace the defect(s) within a reasonable period (or
within the period, if specified in the SCC), BNPM may proceed to
g) Expected date of arrival of goods at destination and take such remedial action(s) as deemed fit by BNPM, at the risk
and expense of the supplier and without prejudice to other
h) Any other document(s), as and if specifically mentioned
contractual rights and remedies, which BNPM may have against
in the contract.
the supplier.
15.3 For Imported Goods, within 3 days of dispatch, the
17. Assignment
supplier shall notify BNPM, consignee and others concerned if
mentioned in the contract, the complete details of dispatch and 17.1 The Supplier shall not assign, either in whole or in
also supply the following documents to them by Courier (or as part, its contractual duties, responsibilities and obligations to
instructed in the Contract), besides advance intimation by Fax/ perform the contract, except with BNPM's prior written
email: permission.

a) Clean on Board Airway Bill/Bill of Lading (B/L) 18. Sub Contracts

b) Original Invoice 18.1 The Supplier shall notify BNPM in writing of all sub
contracts awarded under the contract if not already specified in its
c) Packing List
tender. Such notification, in its original tender or later, shall not
d) Certificate of Origin from Seller's Chamber of relieve the Supplier from any of its liability or obligation under the
Commerce terms and conditions of the contract.

e) Certificate of Quality and current manufacture from 18.2 Sub contract shall be only for bought out items and sub-
OEM assemblies.

f) Dangerous Cargo Certificate, if any. 18.3 Sub contracts shall also comply with the provisions of
GCC Clause 5 “Country of Origin").
g) Insurance Policy of 110% if CIF contract.
19. Modification of contract
h) Performance Bond / Warranty Certificate
19.1 Once a contract has been concluded, the terms and
16. Warranty conditions thereof shall generally not vary. However if necessary,
BNPM may, by a written order given to the supplier at any time
16.1 The supplier warrants that the goods supplied under during the currency of the contract, amend the contract by making
the contract is new, unused and incorporates all recent alterations and modifications within the general scope of
improvements in design and materials unless prescribed contract in any one or more of the following:
otherwise by BNPM in the contract. The supplier further warrants
that the goods supplied under the contract shall have no defect a) Specifications, drawings, designs etc. where goods to be
arising from design, materials (except when the design adopted supplied under the contract are to be specially manufactured for
and / or the material used are as per BNPM's specifications) or BNPM,
workmanship or from any act or omission of the supplier, that may
develop under normal use of the supplied goods under the b) Mode of packing
conditions prevailing in India.
c) Incidental services to be provided by the supplier
16.2 This warranty shall remain valid for twelve months
d) Mode of dispatch
after the goods or any portion thereof as the case may be, have
been delivered to the final destination and installed and e) Place of delivery, and
commissioned at the final destination and accepted by BNPM in
terms of the contract or for fifteen months from the date of f) Any other area(s) of the contract as felt necessary by
despatch of the last item to be supplied under the contract from BNPM depending on the merits of the case.
the supplier's premises for domestic goods (including goods
already imported by the supplier under its own arrangement) or 19.2 In the event of any such modification/alteration
for eighteen months from the date of shipment from the port of causing increase or decrease in the cost of goods and services to
loading in the source country for imported goods offered from be supplied and provided, or in the time required by the supplier
abroad, whichever is earlier, unless specified otherwise in the to perform any obligation under the contract, an equitable
specifications. adjustment shall be made in the contract price and/or contract
delivery schedule, as the case may be, and the contract amended
16.3 In case of any claim arising out of this warranty, BNPM accordingly. If the Supplier doesn't agree to the adjustment made
shall promptly notify the same in writing to the supplier. by BNPM, the supplier shall convey its views to BNPM within
twenty one days from the date of the supplier's receipt of BNPM's
16.4 Upon receipt of such notice, the supplier shall, within a amendment/modification of the contract.
reasonable span of time (or within the period, if specified in the
SCC), repair or replace the defective goods or parts thereof, free of 19.3 Option Clause: By a suitable provision in the SCC, the
cost, at the ultimate destination. The supplier shall take over the Purchaser may reserve the right to increase the ordered quantity
replaced parts/goods after providing their replacements and no by 25% at any time, till final delivery date of the contract, by giving
claim, whatsoever shall lie on BNPM for such replaced reasonable notice even though the quantity ordered initially has
parts/goods thereafter. been supplied in full before the last date of Delivery Period.

16.5 In the event of any rectification of a defect or 20. Prices

replacement of any defective goods during the warranty period,
the warranty for the rectified/ replaced goods shall be extended

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 SECTION IV – GENERAL CONDITIONS OF CONTRACT
20.1 Prices to be charged by the supplier for supply of goods and balance within 21-30 days of successful installation and
and provision of services in terms of the contract shall not vary commissioning at the consignee's premises and acceptance by the
from the corresponding prices quoted by the supplier in its tender consignee.
or during negotiations, if any, and incorporated in the contract
except for any price adjustment authorized in the SCC. c) Payment of Agency Commission against FOB/FAS
Contract - Entire 100% agency commission is generally paid in
21. Taxes and Duties Indian Rupees; after all other payments have been made to the
supplier in terms of the contract.
21.1 Supplier shall be entirely responsible for all taxes,
duties, fees, levies etc. incurred until delivery of the contracted 22.4 Unless specified otherwise in the SCC, the following
goods to BNPM. general conditions will apply for payment to the supplier.

21.2 Further instruction, if any, shall be as provided in the 22.5 The payment shall be made in the currency/ currencies
SCC. authorized in the contract.

22. Terms and Mode of Payment: Unless specified 22.6 The supplier shall send its claim for payment in writing
otherwise in SCC, the terms of payments would be as follows: as per Section XIX - " Proforma for Bill for Payments", when
contractually due, along with relevant documents etc., duly signed
22.1 Unless otherwise specified in SCC, usual payment term with date, as specified in sec and in a manner as also specified
is 100% on receipt and acceptance of goods by the Purchaser and therein.
on production of all required documents by the supplier.
While claiming payment, the supplier is also to certify in the bill
22.2 For Domestic Goods: Unless otherwise specified in the that the payment being claimed is strictly in terms of the contract
SCC, payments to suppliers are usually made by account payee and all the obligations on the part of the supplier for claiming that
cheque or through ECS only. payment has been fulfilled as required under the contract. The
supply should take place in sequence of erection and installation
22.2.1 Where the terms of delivery is FOR dispatching Station,
for claiming payment.
the payment terms depending on the value and nature of the
goods, mode of transportation etc. maybe - 60% to 90% (as 22.7 The important documents which the supplier is to
specified in SIT) on proof of dispatch and other related documents furnish while claiming payment are:
and balance on receipt at site and acceptance by the consignee.
a) Original Invoice
22.2.2 Where the terms of delivery is CIF destination/delivery
at site/FOR destination, usual payment term is 100% on receipt b) Packing List
and acceptance of goods by the consignee and on production of all
required documents by the supplier. c) Certificate of country of origin of the goods from seller's
Chamber of Commerce.
22.2.3 Where goods to be supplied also need installation and
commissioning by the supplier, the payment terms are generally d) Certificate of pre-dispatch inspection by BNPM's
as under: representative/ nominee

a) For a contract with terms of delivery as F.O.R. e) Manufacturer's test certificate

dispatching station
f) Performance/ Warrantee Bond
i) 60% on proof of despatch along with the other specified
g) Certificate of Insurance
documents.
h) Bill of landing/ Airway bill/ Rail receipt or any other
ii) 30% on receipt of the goods at site by the consignee and
dispatch document, issued by a government agency (like postal
balance
department) or an agency duly authorized by the concerned
iii) 10% on successful installation and commissioning and ministry/department
acceptance by the Purchaser.
i) Consignee's Certificate confirming receipt and
b) For a contract with terms of delivery as CIF acceptance of goods
destination/ Delivery at site/FOR destination
j) Dangerous Cargo Certificate, if any, in case of Imported
i) 90% on receipt and acceptance of goods by the Goods.
consignee at destination and on production of all required
k) Any other document specified.
documents by the supplier
22.8 While claiming reimbursement of duties, taxes etc. (like
ii) 10% on successful installation and commissioning and
sales tax, excise duty, custom duty) from BNPM, as and if
acceptance by the consignee.
permitted under the contract, the supplier shall also certify that,
22.3 For Imported Good: Unless otherwise specified in SCC, in case it gets any refund out of such taxes and duties from
payments are made through an irrevocable Letter of Credit (LC). the concerned authorities at a later date, it (the supplier) shall
refund to BNPM, BNPM's share out of such refund received by the
a) Cases where Installation, Erection and Commissioning supplier. The supplier shall also refund the applicable amount to
(if applicable) are not the responsibility of the Supplier- 100 % net BNPM immediately on receiving the same from the concerned
FOB/FAS price is to be paid against invoice, shipping documents, authorities.
inspection certificate (where applicable), manufacturers' test
certificate, etc. 22.9 In case where the supplier is not in a position to submit
its bill for the balance payment for want of receipted copies of
b) Cases where Installation, Erection and Commissioning Inspection Note from the consignee and the consignee has not
are the responsibility of the Supplier-80%- 90% net FOB/FAS complained about the non-receipt, shortage, or defects in the
price (as specified in the SCC) will be paid against invoice, supplies made, balance amount will be paid by the paying
inspection certificate (where applicable), shipping documents etc. authority without consignee's receipt certificate after three

Page 24 of 66
 SECTION IV – GENERAL CONDITIONS OF CONTRACT
months from the date of the preceding part payment for the goods c) But nevertheless, BNPM shall be entitled to the benefit
in question, subject to the following conditions: of any decrease in price on account of reduction in or remission of
customs duty, excise duty, sales tax or any other duty or tax or
a) The supplier will make good any defect or deficiency levy or on account of any other grounds, which takes place after
that the consignee (s) may report within six months from the date the expiry of the date of delivery stipulated in the contract.
of despatch of goods.
23.5 The supplier shall not despatch the goods after expiry
b) Delay in supplies, if any, has been regularized. of the delivery period. The supplier is required to apply to BNPM
for extension of delivery period and obtain the same before
c) The contract price where it is subject to variation has
despatch. In case the supplier despatches the goods without
been finalized.
obtaining an extension, it would be doing so at its own risk and no
d) The supplier furnishes the following undertakings: claim for payment for such supply and/or any other expense
related to such supply shall lie against BNPM.
"I/ We, ---------- certify that II We have not received back the
Inspection Note duly receipted by the consignee or any 24. Liquidated damages
communication from BNPM or the consignee about non-receipt,
24.1 Subject to GCC clause 28, if the supplier fails to deliver
shortage or defects in the goods supplied. I/ We agree to make
any or all of the goods or fails to perform the services within the
good any defect or deficiency that the consignee may report within
time frame(s) incorporated in the contract, BNPM shall, without
three months from the date of receipt of this balance payment”.
prejudice to other rights and remedies available to BNPM under
23. Delay in the supplier's performance the contract, deduct from the contract price, as liquidated
damages, a sum equivalent to the 0.5% (Half) percent (or any
23.1 The time for and the date specified in the contract or as other percentage if prescribed in the SCC) of the delivered price
extended for the delivery of the stores shall be deemed to be the of the delayed goods and/ or services for each week of delay or
essence of the contract and the supplier shall deliver the goods and part thereof until actual delivery or performance, subject to a
perform the services under the contract within the time schedule maximum deduction of the 10% (or any other percentage if
specified by BNPM in the List of Requirements and as incorporated prescribed in the SCC) of the delayed goods' or services' contract
in the contract. price(s). During the above mentioned delayed period of supply
and/ or performance, the conditions incorporated under GCC sub-
23.2 Subject to the provision under GCC clause 28, any delay clause 23.4 above shall also apply.
attributable to the supplier in maintaining its contractual
obligations towards delivery of goods and performance of services 24.2 Liquidated Damage for not meeting performance
shall render the supplier liable to any or all of the following guarantee shall be assessed and recovered from the Supplier, if
sanctions besides any administrative action: applicable. The quantum of Liquidated damages shall be as
specified in SCC.
a) Imposition of liquidated damages
24.3 If the equipment/system while testing, in accordance
b) Forfeiture of its performance security and with the performance requirement of the Contract, fails to meet
those performance parameters, the damages suffered by the
c) Termination of the contract for default. purchaser may not quantified in terms of money with any
reasonable certainty. Therefore any Liquidated damage set forth
23.3 If at any time during the currency of the contract, the
in the Contract shall represent a reasonable determination of the
supplier encounters conditions hindering timely delivery of the
amount of damage that the Purchaser will suffer, and shall not be
goods and performance of services, the supplier shall promptly
considered as penalties. The Supplier thereby waives any defence
inform BNPM in writing about the same and its likely duration and
to Purchaser’s recovery of such Liquidated Damages on the plea
make a request to BNPM for extension of the delivery schedule
that actual damages are ascertainable or that such Liquidated
accordingly. On receiving the supplier's communication, BNPM
damages do not represent a reasonable determination of damages
shall examine the situation as soon as possible and, at its
suffered by Purchaser or are penalties.
discretion, may agree to extend the delivery schedule, with or
without liquidated damages for completion of supplier's 24.4 If the LD exceeds the specified limit, the Purchaser shall
contractual obligations by issuing an amendment to the contract. reserve the right to cancel/terminate the Contract as per clause 26
of GCC.
23.4 When the period of delivery is extended due to delay for
reasons attributable to the supplier, the amendment letter 25. Custody and Return of BNPM Materials/
extending the delivery period shall, inter alia contain the following Equipment Documents loaned to Contractor
conditions:
25.1 Whenever stores are required to be issued to the
a) BNPM shall recover from the supplier, under the firm/contractor for fabrication or prototypes or sub-assemblies
provisions of the clause 24 of the General Conditions of Contract, are issued for guidance in fabrication, these would be issued
liquidated damages on the goods and services, which the Supplier against appropriate Bank Guarantee as specified in SCC. In
has failed to deliver within the delivery period stipulated in the addition to the Bank Guarantee, appropriate insurance may be
contract. asked for if specified in the SCC.
b) That no increase in price on account of any ground 25.2 In-case of failure of returning of all drawings and
whatsoever, including any stipulation in the contract for increase samples issued to the contractor in connection with the contract,
in price on any other ground and, also including statutory increase besides withholding final payment, any other sanction, as deemed
in or fresh imposition of customs duty, excise duty, sales tax or on fit by BNPM, shall be issued against the supplier.
account of any other tax or duty which may be levied in respect of
the goods and services specified in the contract, which takes place 26. Termination for default
after the date of delivery stipulated in the contract shall be
admissible on the said goods and services delivered and 26.1 BNPM, without prejudice to any other contractual
performed after the date of the delivery stipulated in the contract. rights and remedies available to it (BNPM), may by written notice
of default sent to the supplier, terminate the contract in whole or
in part, if the supplier fails to deliver any or all of the goods or fails

Page 25 of 66
 SECTION IV – GENERAL CONDITIONS OF CONTRACT
to perform any other contractual obligation(s) within the time terms, conditions and prices. For the remaining goods and
period specified in the contract, or within any extension thereof services. BNPM may decide:
granted by BNPM pursuant to GCC sub-clauses 23.3 and 23.4.
a) To get any portion of the balance completed and
26.2 In the event of BNPM terminates the contract in whole delivered at the contract terms, conditions and prices; and / or
or in part, pursuant to GCC sub- clause 26.1 above, BNPM may
procure goods and/ or services similar to those cancelled, with b) To cancel the remaining portion of the goods and
such terms and conditions and in such manner as it deems fit at services and compensate the supplier by paying an agreed
the "Risk and Cost" of the supplier and the supplier shall be liable amount for the cost incurred by the supplier towards the
to BNPM for the extra expenditure, if any, incurred by BNPM for remaining portion of the goods and services.
arranging such procurement.
30. Governing language
26.3 Unless otherwise instructed by BNPM, the supplier
30.1 The contract shall be written in English language
shall continue to perform the contract to the extent not
following the provision as contained in GIT clause 2. All
terminated.
correspondence and other documents pertaining to the contract,
27. Termination for insolvency which the parties exchange, shall also be written accordingly in
that language.
If the supplier becomes bankrupt or otherwise
insolvent, BNPM reserves the right to terminate the contract at 31. Notices
any time, by serving written notice to the supplier without any
31.1 Notice, if any, relating to the contract given by one party
compensation, whatsoever, to the supplier, subject to further
to the other, shall be sent in writing or by cable or telex or facsimile
condition that such termination will not prejudice or affect the
and confirmed in writing. The procedure will also provide the
rights and remedies which have accrued and I or will accrue
sender of the notice, the proof of receipt of the notice by the
thereafter to BNPM.
receiver. The addresses of the parties for exchanging such
28. Force Majeure notices will be the addresses as incorporated in the contract.

28.1 In the event of any unforeseen event directly interfering 31.2 The effective date of a notice shall be either the date
with the supply of stores arising during the currency of the when delivered to the recipient or the effective date specifically
contract, such as war, hostilities, acts of the public enemy, civil mentioned in the notice, whichever is later.
commotion, sabotage, fires, floods, explosions, epidemics,
32. Code of Ethics
quarantine restrictions, strikes, lockouts, or acts of God, the
Contractor shall, within a week from the commencement BNPM as well as Bidders, Suppliers, Contractors, and Consultants
thereof, notify the same in writing to the Purchaser with under BNPM contracts shall observe the highest standard of
reasonable evidence thereof. Unless otherwise directed by BNPM ethics during the procurement or execution of such contracts. In
in writing, the supplier shall continue to perform its obligations pursuit of this policy, for the purposes of this provision, the terms
under the contract as far as reasonably practical, and shall seek all set forth below are defined as follows:
reasonable alternative means for performance not prevented by
the Force Majeure event. If the force majeure condition(s) a) "Corrupt practice" means the offering, giving, receiving,
mentioned above be in force for a period of 90 days or more at any or soliciting, directly or indirectly, of anything of value to influence
time, either party shall have the option to terminate the contract the action of a public official in the procurement process or in
on expiry of 90 days of commencement of such force majeure by contract execution;
giving 14 days' notice to the other party in writing. In case of such
termination, no damages shall be claimed by either party against b) "Fraudulent practice" means a misrepresentation or
the other, save and except those which had occurred under any omission of facts in order to influence a procurement process or
other clause of this contract prior to such termination. the execution of a contract;

28.2 Notwithstanding the provisions contained in GCC c) "Collusive practice" means a scheme or arrangement
clauses 23, 24 and 26, the supplier shall not be liable for between two or more Bidders, with or without the knowledge of
imposition of any such sanction so long the delay and/ or failure the Purchaser, designed to establish bid prices at artificial, non-
of the supplier in fulfilling its obligations under the contract is the competitive levels; and
result of an event of Force Majeure.
d) "Coercive practice" means harming or threatening to
28.3 In case due to a Force Majeure event BNPM is harm, directly or indirectly, persons or their property,
unable to fulfil its contractual commitment and responsibility, procurement process or affect the execution of a contract.
BNPM will notify the supplier accordingly and subsequent
actions taken on similar lines described in above sub-paragraphs. e) A particular violation of ethics may span more than one
of above mentioned unethical practices.
29. Termination for convenience
32.1 The following policies will be adopted in order to
29.1 BNPM reserves the right to terminate the contract, in maintain the standards of ethics during procurement:
whole or in part for its (BNPM's) convenience, by serving written
notice on the supplier at any time during the currency of the a) A proposal for award will be rejected if it is determined
contract. The notice shall specify that the termination is for the that the Bidder recommended for award has, directly or through
convenience of BNPM. The notice shall also indicate inter-alia, the an agent, engaged in corrupt, fraudulent, collusive or coercive
extent to which the supplier's performance under the contract is practices in competing for the Contract in question.
terminated, and the date with effect from which such termination
b) A contract will be cancelled if it is determined at any
will become effective.
time that BNPM representatives/officials have directly or
29.2 The goods and services which are complete and indirectly, engaged in corrupt, fraudulent collusive or coercive
ready in terms of the contract for delivery and performance practices during the procurement or the execution of that
within thirty days after the supplier's receipt of the notice of contract.
termination shall be accepted by BNPM following the contract

Page 26 of 66
 SECTION IV – GENERAL CONDITIONS OF CONTRACT
c) In case any individual staff is found responsible, Part II: Additional General Conditions of Contract for specific
suitable disciplinary proceedings should be initiated against such Types of Tenders in addition/ modification to clauses
staff under the applicable conduct rules. The existing provisions mentioned above:
under the Indian law including the instructions of Central
Vigilance Commission should be followed in this regard. 36. Disposal / Sale of Scrap by Tender

d) Firms or individuals shall be banned/ blacklisted after 36.1 During the currency of contract, no variation in price or rate
following due process, including declaring them ineligible, either shall be admissible.
indefinitely or for a stated period of time, to be awarded a BNPM
Integrity Pact
contract, if it at any time determines that they have, directly or
through an agent, engaged in corrupt, fraudulent, collusive or 36.2 Payment and Default
coercive practices in competing for, or in executing, a BNPM
contract. 36.2.1 Payment may be made in the form of cash or Demand Draft
/Pay order issued by any scheduled commercial bank and drawn
33. Resolution of disputes in favour of the Account mentioned in the NIT.
33.1 If dispute or difference of any kind shall arise between 36.2.2 No interest will be paid to the purchaser for the amounts
BNPM and the supplier in connection with or relating to the paid or deposited with the BNPM and subsequently found
contract, the parties shall make every effort to resolve the same refundable to the purchaser under any of the conditions of the
amicably by mutual consultations. If the parties fail to resolve their contract.
dispute or difference by such mutual consultation within twenty
one days of its occurrence, then, unless otherwise provided in the 36.2.3 If the purchaser fails to deposit sale value for a sold lot
SCC, either BNPM or the supplier may seek recourse to settlement within the allowed period as per relevant clause BNPMIPL may
of disputes through arbitration as per The Arbitration and forfeit the security deposit. Requests for an extension of this
conciliation Act 1996 as per following clause. period, made by the purchaser may be considered by the BNPMIPL
and may at its discretion, on the merits of the case, allow further
33.2 Arbitration Clause: - Any dispute or difference time not excluding 50 days from the date of the contract. Interest
whatsoever arising between the Parties out of or relating to the shall be leviable on such amount at a rate 2% per annum higher
than the PLR of State Bank of India, from the date of expiry of the
construction, meaning, scope operation or effect of this Agreement
payment date to actual date of payment (actual date of payment
or the validity or the breach thereof shall be settled by arbitration
inclusive).
in accordance with the Arbitration and Conciliation Act, 1996 and
under the Rules of Arbitration of the Indian Council of Arbitration
and the award made in pursuance thereof shall be binding on the 36.2.4 The lot or lots in respect of which forfeiture has been made,
Parties. The Arbitral Tribunal shall consist of three Arbitrators. shall be deemed to have been abandoned by the purchaser to all
The venue of the Arbitration shall be Bangalore and it shall be intents and purposes and may be re-sold or otherwise disposed of
conducted in English language. at the discretion of the BNPMIPL without reference to the
purchaser concerned and without incurring any liability on part of
34. Applicable Law BNPMIPL whatsoever in respect there under.

34.1 The contract shall be interpreted in accordance with the 36.2.5 In case extension is granted by BNPMIPL and due to late
laws of India. payment of sale amount the delivery cannot be completed by the
purchaser, in accordance with the relevant clause of Special
34.2 Irrespective of the place of delivery, or the place of Conditions of Tender sale, then ground rent shall also be leviable
performance or the place of Payments under the contract, the as per relevant clause of Special Conditions of Tender sale.
contract shall be deemed to have been made at the place from
which the notification of acceptance of the tender has been issued. 36.2.6 On production of proof of having made payment, nominated
authority shall issue a delivery order authorizing the purchaser to
34.3 The courts of the place from where the notification of take delivery of the Scrap Materials.
acceptance has been issued- shall alone have jurisdiction to decide
any dispute arising out or in respect of the contract.
36.3 Deliveries, Delays and Breach of Contact
35. Secrecy
36.3.1 The Title of goods or material sold shall not be deemed to
35.1 The Contractor shall take all reasonable steps necessary have been passed to the Purchaser / Bidder until and unless the
to ensure that all persons employed in any work in connection full and final payment has been made by the purchaser, in
with the contract, have full knowledge of the Official Secrets Act accordance with the contract to the BNPMIPL and the authorized
Officer has issued the Delivery Order in favour of the purchaser.
and any regulations framed thereunder.
The materials sold may be removed from the premises only on
35.2 Any information obtained in the course of the execution production of the cash receipt for the payment and a delivery
order from the Officer authorized by the BNPMIPL.
of the contract by the Contractor,; his servants or agents or any
person so employed, as to any matter whatsoever, which would or
36.3.2 Unless specified otherwise in SIT, delivery period for lifting
might be directly or indirectly, of use to any enemy of India, must of material shall be within 60 days from the date of finalization of
be treated secret and shall not at any time be communicated to any contract agreement.
person.

35.3 Any breach of the aforesaid conditions shall entitle the 36.3.3 The work of delivery will be supervised by Stock Holder or
Purchaser to cancel the contract and to purchase or authorise the his authorized representative, representative of accounts
purchase of the stores at the risk and cost of the Contractor, In the Department and Security Staff duly authorized by BNPMIPL for
event of such cancellation, the stores or parts manufactured in the the propose of delivery. Delivery will be allowed during working
execution of the contract shall be taken by the Purchaser at such hours.
price as he considers fair and reasonable and the decision of the
Purchaser as to such price shall be final and binding on the 36.3.4 No delivery of or materials sold shall be given on Sundays,
Contractor. Gazetted holidays and other shall holidays observed by BNPMIPL.
The delivery of the goods or material shall be effected from the
premises concerned only during its normal working hours. In

Page 27 of 66
 SECTION IV – GENERAL CONDITIONS OF CONTRACT
order to complete the delivery within the working hours all in price thereof together with all expenses occasioned by
loading must cease half an hour before the normal closing time of such resale in default to the BNPMIPL provided further
the concerned premises. The decision of the BNPMIPL with regard that the purchaser in default shall not be entitled to claim
to the working hour shall be final and binding on the purchaser.
any profit which may arise from such resale.
Purchaser will not be allowed to lift the Scrap Material from more
than one location at a time.
37. Integrity Pact
36.3.5 The purchased stores will be carried away by the purchaser
at his risk and no claims against the BNPMIPL will be entertained 37.1 If the tender value is above 10 crore, the Contractor
for shortage in weight which may be discovered after the materials shall sign the Integrity Pact as per the prescribed format
have left the premises wherefrom delivery is taken. If required the (Section XX).
purchaser shall provide his own bags, cases or other receptacles
for the removal of the scrap.

36.3.6 The BNPMIPL shall not be responsible for any accident that
may occur to purchaser's labours /servants for any reasons
whatsoever. The purchaser will himself have to ensure the safety
of his workers and shall be liable to pay claims, whatsoever if any.
BNPMIPL will not carry any responsibility of such payments. The
purchaser will be responsible to supply personal protection
equipments to his labour/servant and staff and no additional
charges are admissible for the same.

36.3.7 The materials sold, shall be removed by the purchaser

within the period specified in relevant clause of Special Condition
of Sale.

36.3.8 If due to any default on the part of the BNPMIPL, the

purchaser is unable to remove the materials sold within the
specified period, the BNPMIPL may extend the period therefore
and in such an event purchaser will be entitled to take delivery of
the goods or the materials sold within such extended Delivery
period.

36.3.9 If contractor fails to lift sold scrap within the specified

period, penalty shall be levied at the rate of 0.5% per day of the
value of un-removed Scrap. Moreover the material shall remain at
the purchaser's risk until removal thereof. Further BNPMIPL will
be entitled to charge the ground rent as stated in relevant Para of
SCC, for the area in which the materials sold are kept or stored —
which would be recovered by the BNPMIPL from the Purchaser
before removal of the material and In the event of default in
payment thereof, the BNPMIPL at may its discretion shall be
entitled to order the re-sale of such materials and forfeit the
Security deposit or sale amount or both, paid by the purchaser.

36.3.10 If the purchaser makes slow progress with his contract

and the BNPMIPL is of opinion that he may fail to fulfil the contract
within the time specified in the conditions of sale, it will be lawful
for the BNPMIPL to cancel the whole contract or such portion
thereof as may not have been completed and the BNPMIPL shall
be at liberty to dispose off the goods in any manner at the risk and
expense of the purchaser.

36.3.11 The purchaser will have to comply with the provisions of

the Contract Labour
(Regulations and Abolition Act 1970 and Central Rules 1971 and
obtain license from the Assistant Labour Commissioner or the
competent authorities empowered to issue such license. Any
failure on the part of the purchaser in this regard will be at his risk
and consequences. He shall comply with Workman's
Compensation Act 1923, Payment of Wages Act 1936, and
Minimum Wages Act 1948 and all the other related statutory and
legal provisions and obligations, The purchaser shall also
indemnity the BNPMIPL against any claim / liabilities that may
occur to the contractor's labours and servants due to any reasons
whatsoever.

36.3.12 If the purchaser makes default in complying with

any of the condition of the contract, the sale of lot or lots in
respect of which such default is made may be cancelled and
such lot or lots may be put up again for sale and in such an
event if a lower price is offered and accepted for such lot or
lots then the purchaser shall be liable to pay the difference

Page 28 of 66
 SECTION V – SPECIAL CONDITIONS OF CONTRACT

SPECIAL CONDITIONS OF CONTRACT:

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding
clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been
incorporated below. These Special Conditions will modify/substitute/supplement the corresponding
(GCC) clauses.

Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision
contained in the SCC shall prevail.

(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There
could be other clauses in SCC as deemed fit)

Sl. GCC Clause

Topic SCC Provision
No. No.

Definitions; Interpretation and

Abbreviations, Application, Use of
1 1 to 5 No Change
contract documents and information,
Patent Rights, Country of Origin
10% of contract value has to be
submitted as bank guarantee
within 21 days of issue of LOI/WO
2 6 Performance Security with validity up to 165 days and
two months claim period
thereafter.

Technical Specifications and

Standards, Packing and Marking,
Inspection and Quality Control,
Terms of Delivery, Transportation of
3 7 to 15 No Change.
Goods, Insurance, Spare parts,
Incidental Services, Distribution of
Dispatch Documents for Clearance/
Receipt of Goods
4 16 Warranty Not Applicable

5 17 & 18 Assignment, Sub Contracts No Change

6 19 Modification of contract No Change.

GST as applicable shall be quoted.
7 20 & 21 Prices, Taxes and Duties
Also, refer point 13.
 50 % of contract value shall be
paid after successful completion
of Phase-I as in section VI at BNPM
and on production of all original
8 22 Terms and Mode of Payment invoice and all necessary
documents.
 50 % of contract value shall be
paid after successful completion
of Phase-III as in section VI, at

Page 29 of 66
 SECTION V – SPECIAL CONDITIONS OF CONTRACT

BNPM and on production of all

reports, all necessary documents
and original invoice.
Payment shall be done in INR only
Delay in the supplier's performance,
Liquidated damages, Custody and
Return of BNPM’s Materials/
Equipment/ Documents loaned to
9 23 to 32 Contractor, Termination for default, No Change
Termination for insolvency, Force
Majeure, Termination for
convenience, Governing language,
Notices, Code of Ethics
Arbitration proceedings will be
10 33 Resolution of disputes held at Mysuru and venue of
arbitration will be Mysuru.
11 34-35 Applicable Law, Secrecy No Change
Integrity Pact, Disposal / Sale of
12 36-37 Not applicable to this tender
Scrap by Tender

SPECIFIC TERMS AND CONDITIONS OF CONTRACT:

13. Clause related to payment of CGST, SGST, UTGST & IGST:
The suppliers are required to adhere the following procedure in order to honour the payment against
CGST, SGST, IGST & UTGST in the invoice:
i. An invoice issued by the supplier of goods or services or both should be in accordance with the
provisions of section 31 of the CGST Act and should contain all the prescribed information’s in
accordance with Chapter VI of CGST Rules 2017;
ii. A debit note issued if any, by a supplier should be in accordance with the provisions of section 34 of
the CGST Act;
iii. The supplier should mandatorily upload the aforementioned documents in GSTR-1, details of
outward supplies of goods or services within the prescribed time under GST Act;
iv. The supplier should provide the relevant documents to confirm the tax charged on the invoice has
been paid to the credit of government after adjusting with ITC if any.
Notwithstanding above, the supplier should provide indemnification as follows: “In the event of non-
compliances with respect to GST Act and Rules by the supplier, the purchaser is allowed to adjust the
GST amount from retention amount (either in BG or in Cash) held by the company. If no amount is
available for recovery, the supplier will refund the GST liability within 10 days from the date of GST
reversal in GSTRN”
The above requirements are mandatory to claim any GST liability, failing which, the GST liability will
not be paid/reimbursed/accepted.
14. Rejection Replacement: In case of supplies, materials not meeting our specification will be
rejected outright and the rejected material shall be taken back within 7 days at the cost and risk of the
supplier and replacement should be made within 15 days from the date of intimation. No payment shall
be made for rejected item. If the material is not taken back within the stipulate period, BNPM reserves

Page 30 of 66
 SECTION V – SPECIAL CONDITIONS OF CONTRACT

the right to dispose off the material at the risk and expense of the vendor as per provision under Section
IV: General conditions of contract.
15. Risk Purchase Clause: If the supplier fails to abide by the terms and conditions of this agreement,
or fails to supply the material/service as per the delivery schedule or any time repudiates the contract,
the purchaser will have the right to
a) Appropriate the Security Deposit (by invoking the Performance bank guarantee) deposited by the
supplier as per clause 6.0 of GCC and procure the tender item/render service from other agencies at
the risk and cost of the supplier.
b) The cost difference between the alternative arrangement and existing contract value wherein
default has been made will be recovered from the supplier along with the other incidental charges.
In case of procurement through alternative sources, if procurement price is lower than the existing
contract value wherein default has been made, in such case no benefit on this account will be passed
on to the supplier.
16. Vendor Performance: Vendor shall be evaluated for their performance. The performance shall be
based on timeliness of deliveries, quality of the material supplied, technical support, quality of after-
sales service if any, replacement of the defective material if any, responsiveness etc.

Based on the above criteria, the vendor shall be rated in category “A”, “B” & “C”. The vendor with rating
“C” shall be disqualified/debarred from participating in the tender for certain period.

17. Fore-Closure Clause: If at any time during the continuation of this contract, the use of material
ordered in this contract is completely banned or due to drastic change in Government policy its use as,
raw material is discontinued or is declared hazardous to public health or cause rising to civil
commotion, epidemics, wide-spread strikes and 21 days’ notice of such eventualities is given by
purchaser to the seller, the seller without any right to enforce the contract, will agree to the fore-close
the performance of balance portion of this contract and in that event no claim for damages or loss will
be lodged against the purchaser.
18. Security and Confidentiality: BNPMIPL is a security organization and the premise is declared as
‘Prohibited Area’ by the Govt. of Karnataka. Hence the service provider has to abide by the security
rules of the Company.
(To be signed & stamped and submitted along with Techno-commercial Bid Part –I)

Page 31 of 66
 SECTION VI – LIST OF REQUIREMENTS

LIST OF REQUIREMENTS

Schedule Tentative qty

Brief Description of Goods Remarks
No. (with unit)

1 VULNERABILITY ASSESSMENT AND 01 Lot

PENETRATION TESTING (Phase I, II and
III) For Information Technology -
Infrastructure at BNPMIPL, Mysore

Timeline/Delivery
S.No Work Execution Details (As per Tender Scope)
schedule

Phase I:
Activities covered: Activity 1, Activity 2 and Activity 3 as in Section
VII
 Planning and Technical Assessment 60 days from the date
1  Execution of Activities of issue PO/WO/LOI
 Interim Report submission and acceptance by respective BNPM
representative.

Deliverables: SRS document, Approach Document, Interim Report

Phase II: 120 days from the
BNPM analyses the Interim Report and work towards remediation date of issue
phase for all the vulnerabilities / GAP/Risks Etc. and suggestions PO/WO/LOI, but not
2
given by the vendor for Final audit. later than 60 days
from date of
completion of phase I.
Final Phase/Phase III :
Activities covered: Activity 1, Activity 2, Activity 3, Activity 4 and
Activity 5 as in Section VII
 Retesting Phase and its acceptance
 BNPMIPL IS Policy Review & Cyber Security Training.
 Final Report submission and its acceptance by respective BNPM
representative.
Deliverables: Final Audit Reports of all Audits & Draft BNPMIPL IS
45 days from the date
2 Policy. of completion of
*Certificates to be submitted (If applicable): phase II

1. Safe to Host Certificate for Audits (Activity 1 & 3) and

Database Security Audit (Activity 2)
2. Safe to Operate Certificate for all Hardware Systems Audit
including all Physical Security Network Systems (Activity 1,2
& 3)

1. Required Delivery Schedule: The entire activities mentioned in Phase I and II should be
completed within maximum period of 06 months from date of release of PO/WO/LOI.

Page 32 of 66
 SECTION VI – LIST OF REQUIREMENTS

2. Required Terms of Delivery: D.A.P (Delivered at Place) Basis, BNPMIPL, and MYSURU as per
the above listed requirement.
Place of Delivery:
Engineering Stores,
Bank Note Paper Mill India Private Limited,
Paper Mill Compound, Note Mudran Nagar,
Mysuru - 570 003.
Karnataka.

(To be signed & stamped and submitted along with Techno-commercial Bid Part –I).

Page 33 of 66
 SECTION VII – TECHNICAL SPECIFICATIONS

Scope of work:

Vulnerability Assessment and Penetration Testing for Information Technology Infrastructure of

BNPMIPL Mysuru.

Site Visit
The bidders may visit the site and obtain additional information at their own cost and responsibility.
However, a prior appointment needs to be fixed by the bidder for the same.
1.1 Project Objective:
BNPMIPL intend to engage competent vendor for carrying out Vulnerability Assessment and Penetration
Testing of internet facing applications, application for internal consumption along with the underlying
infrastructure deployed at BNPMIPL's Data Centre located at Mysuru. In a nutshell, VAPT for entire IT
ecosystem is to be done. The planning, approach, tools to be used and methodology will be approved by
BNPMIPL. The selected Bidder shall be required to undertake to perform all such tasks, render requisite
services and make available such resources as may be required for the successful completion of the
entire assignment at no additional cost to BNPMIPL. Based on the contents of the Tender, the selected
Bidder shall be required to independently arrive at approach and methodology as adhering to all the
standards mentioned below as per 1.3.2.3, after taking into consideration the effort estimate for
completion of the same and the resource and the equipment requirements.
1.2 Project’s Scope:
BNPMIPL defines the environment as “the people, processes, and technology that store, process, or
transmit data or sensitive authentication of data” along with the IT infrastructure involved for the same.
As an initiative to strengthen the IT infrastructure of the organization from the security perspective,
BNPMIPL intends to take up a VAPT exercise for its Data Centre & offices at Mysuru. The scope of work
has broadly been defined subsequently in this document.
Vulnerability Assessment and Penetration Testing should cover the BNPMIPL Information System
Infrastructure which includes Networking systems, Security devices, Servers, Databases, Applications
Systems accessible through WAN, LAN as well as with public IP’s, websites maintained at BNPMIPL
premises in Mysuru including website (www.bnpmindia.com) hosted at the Service Provider’s Data
Centre.
Vendor should carry out an onsite assessment of threat & vulnerabilities and assess the risks in
BNPMIPL Information Technology Infrastructure as per scope of work. This will include identifying
existing threats if any and suggest remedial solutions and recommendations of the same to mitigate all
identified risks, with the objective of enhancing the security of Information Systems. The frequency for
conducting VAPT should be as per the deliverable schedule strictly. However, BNPMIPL at its own
discretion can change the frequency / schedule at any later date.
The vendor need to perform both the two security assessment methods i.e., examination, test &
interview. In a nutshell vendor would be required to deliver the following:-
a. Approach and Project Schedule to Include Projected Project Time Span (Mandatory).
b. Methodology.
c. Submission of interim report i.e., Security Assessment Report/ VAPT report etc.
d. Help BNPMIPL to analyze the report & give recommendations based on the finding.
e. Provide guidance to fix the gaps indicated. Give alternate recommendations in case the
primary recommendation is not feasible to implement.
f. Retest of the environment after the flagged security areas are fixed by BNPMIPL.
g. Submission of final report along with Draft BNPMIPL IS Policy.

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 SECTION VII – TECHNICAL SPECIFICATIONS
The broad Scope of Work (SoW) is as follows. All the deliverables as per scope of this tender will become
the property of BNPMIPL.
1.3 Stages:
As mentioned above both audit phase will have the following stages: - ·
1.3.1 Planning & Technical Assessment.
1.3.2 Execution.
1.3.3 Interim Reporting and Post execution activities.
1.3.4 Retesting.
1.3.5 Final Report Submission along with draft BNPMIPL IS Policy.

1.3.1 Planning & technical Assessment:

As proper planning is critical to a successful security assessment, developing an assessment plan,
prioritizing and scheduling assessments, selecting the appropriate assessment approach, and
addressing logistical considerations is inevitable.

1.3.1.1 SRS Preparation:

Based on the information gathered by the vendor from the tender & clarification and through interview
discussion and/or formal information gathering from IT staff as well as end users, wherever required,
the successful vendor will submit the draft SRS document for BNPM Internal team to review the same.
The vendor would then modify the SRS as per the observation and this the SRS will be frozen for the
individual audit phase.
1.3.1.2 Sign-off:
After the SRS is frozen, competent authority of BNPMIPL would accordingly sign-off the SRS document.
Post sign-off, the vendor would prepare the Approach Document.
1.3.1.3 Approach document:
BNPMIPL will invite the vendor for presentation about the identification of all the stakeholders, roles
& responsibilities, precautionary measures to be taken, planning, test matrices, approach, and
methodology in presence of the technical team and representatives from management team. The
planning would include but not limited to the following:-

 Scope of the VAPT activity·

 Timeline·
 Resources i.e., Team authorized to conduct the assessment along with their credentials·
 Tools to be deployed/used·
 Assurance of zero risk / restoration·
 Assessment’s logistics (details of places & IP addresses for external & covert tests)·
 Handling of sensitive/critical data and servers·
 Ensuring BCP & Operational impact· BCP should be tested and updated to ensure its
effectiveness in the event of a disaster and its continuing relevance to the BNPM Business.
 Measures to be taken in the event of an incident·
 Immediate mitigation measures in case of unseen disruption of services.
 Review & discussion for draft IS policy for BNPMIPL.
 Cyber Security Training.
With reference to the SRS, the presentation would touch all the facets of the VAPT activity and would be
discussed at length so as to reach to a common consensus on every point. After the session, the vendor
would submit the document, incorporating all the addition, deletion & modification discussed during the
Page 35 of 66
 SECTION VII – TECHNICAL SPECIFICATIONS
presentation session, having the detailed mention of planning, execution, team member, SPOC, PM,
coordination mechanism with all the stakeholders, methodology & approach within 3 days of the
presentation session. After the same is reviewed by the competent authority of BNPMIPL and kick-off
consent, the vendor would initiate the activity in co-ordination with core IT security staff of BNPMIPL.
1.3.1.4 Kick-off:
VAPT / Audit is considered to be ready for kick-off only after the competent authority approves the
Approach Document.
1.3.1.5 Technical security assessment:
As far as Technical Security Assessment is concerned the successful vendor has to perform the
following:-

 Review Techniques: Documentation Review, Log Review, Ruleset Review, System Configuration
Review, Network Sniffing, File Integrity Checking·
 Target Identification and Analysis Techniques: Network discovery, Network port & service
identification, Vulnerability scanning & wireless scanning.
 Target Vulnerability Validation Techniques: Password cracking, Penetration testing, Social
engineering.
The planning of the activity should be designed in view of standards mentioned in clause 1.3.2.3 and
any or all activity whether external/internal, covert/overt would be carried in presence of
BNPMIPL’s representative.
1.3.2 Execution:
Successful vendor has to ensure that the execution of the entire activity would be strictly as per the
approved approach document and rule of engagement. It should also be ensured that the proper & close
coordination is maintained throughout the activity and key considerations such as incident handling and
the challenges organization faces while conducting assessments, are also highlighted and thereby
reducing the risk the possibility of associated risks. This section also discusses the analysis process, and
provides recommendations for the collection, storage, transmission, and destruction of assessment-
related data. After obtaining “Completion letter from the BNPMIPL’s competent authority, the audit
would be considered as completed.
1.3.2.1 Rule of Engagement:
Vendor must ensure that during the VAPT activity, level of intrusiveness & boundaries of testing are not
violated. Roles and responsibilities of bidders would be as follows but not limited to: -
1. Vulnerability assessment and Penetration testing (Internal and external) of network, Servers &
web applications.
2. Risk assessment of IT Infrastructure which includes Wireless security audit, Firewall & Email
gateway Policy &Configuration review, Email Security review, IP policy review, Network Review,
Physical Security Control Check, Physical Security Devices & Equipment’s Security, IT General
Control Review & Desktop System Security Etc.
3. Assessment of remote connectivity process/procedures including VPN access.
4. Security Review of All Security Controls in All Software & Applications Used Under Various
Departments including – IT, Admin, HR, Finance & Accounts, etc.
5. Attempting to guess passwords using password-cracking tools.
6. Attempting penetration through perceivable network equipment/addressing and other
vulnerabilities.
7. Check if any Vulnerability exists in the Servers, Database, Applications, Network and Security
devices in scope without disturbing operations.
8. Sniffing Data or information.
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 SECTION VII – TECHNICAL SPECIFICATIONS
9. To check whether there is any vulnerability present in all IT assets in scope.
10. To ascertain the configuration, placement and deployment of IDS is configured for intrusion
detection, suspicious activity on host are monitored and reported to server, firewall and IDS logs
are generated and scrutinized.
11. Vulnerabilities of unnecessary utilities residing on Application server.
12. Unnecessary ports or services open/ running on the servers.
13. Effectiveness of Tools being used for monitoring systems and network against intrusions and
attacks.
14. If any cases of unauthorized access through hacking, denial of service due to technological failure
is possible.
15. Any other items relevant in the case of security, to be included in commercial bid and not to be
considered an addition cost.
16. The assessment should include following sections for testing:-
 DMZ Zone
 Remote Access
 Network Security Assessment
 Network Security Components
 VPNs
 VC & VoIP Communications Network
17. Review for BNPMIPL Information Security policy as per the existing business processes & risk.
IS Policy should be comprehensive but not limited to following activities:
 Review for the existing policy.
 Recommendation for any new policy guidelines, for policy documentation as per section
1.3.2.3.
 Discussions with IT department & User department (Finance, HR, Security Etc.) for
identifying the business processes which broadly deals with Information security
mechanism.
 Recommendation for BCP & DR.
 Submission of Draft IS policy as part of final documentation.

1.3.2.2 SCOPE –The whole scope is divided into five (5) activities:

A. (Activity 1) - VAPT & Network Security Audit:

Vulnerability Assessment and Penetration Testing & Cyber Security Audits for all Hardware
(Workstations, Servers, FW, Router, switches) and Software Applications (Website) of BNPMIPL. To
identify, rank, and report vulnerabilities that, if exploited, may result in an intentional or unintentional
compromise of a system through a variety of automated tools combined with manual verification of
identified issues. VAPT should be comprehensive but not limited to following activities: -

a. Network Audit includes:

1. Security Review of Network Architecture
2. To understand the traffic flow in the network
3. To study the Network Diagrams
4. To identify servers, network components and sample workstations for analysis
5. To review and assess network topology, infrastructure hardware, Internet connections, network
protocols in use and existing security solutions
6. To identify logical/physical network inconsistencies
7. To study the security mechanisms between DMZ and internal network, and DMZ and Internet
8. To review the Network tools (analyzers, sniffers, etc.) deployed in the network
9. To review the utilization of IP Address space, IP conflict and dynamic/static IP address
10. To recommend, if required, enhancements to the network design
11. Classification of bugs as High priority bugs, Medium priority bugs & Low priority bugs
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 SECTION VII – TECHNICAL SPECIFICATIONS

b. Configuration audit of Network Devices:

1. To review and assess all router configurations like Version, Access Control Lists, password
configuration, miscellaneous protocol configurations, logging and configurations to prevent
common Internet attacks
2. To review the configuration of Switches
3. To conduct Routing table overview
4. To review Router memory and CPU utilization
5. To conduct Router Error analysis
6. To review Broadcast errors
7. To review Router retransmissions
8. To review port security, IP filtering features of Switches
9. To review login banners of Routers / Switches

c. Workstations / Endpoints Audit

1. Checking of Vulnerability Assessment

2. Checking the workstation for any non-compliant & open source Software
3. Checking of Licensed Operating System
4. Checking of Internet Activities
5. Checking of Networking Facilities
6. Checking of Air Gap Violation
7. Checking of Third Parties Software
8. Checking of Cyber Security Loss
9. Checking the Penetration Testing
10. Checking of Cyber Security Framework
11. Checking of Local cyber security cells
12. Checking of System/ Server Logs, Event Logs, Network System Logs
13. Checking of Lan configuration and management
14. Checking of Malware and virus
15. Checking of Administrator Rights, Remote Access
16. Checking Security of Official data
17. Backup and Restore
18. Audit by cert-in empaneled audit
19. Major Observation
20. Positive Observation
21. Recommended Corrective Actions

d. DLP, WAF, FIREWALL, Email Gateway, SIEM Audit Etc.

1. Firewall & Email gateway Policy &Configuration review.
2. Response to various protocols like TCP, UDP, ICMP, etc.
3. List of open ports available for external users
4. Verify Rule sets for Admin access, Lockdown rule, Internal user,
5. External user, Web server access, Pop access to mail server, Access to ICQ connections
6. Audit of DMZ configuration
7. VVPN Policies
8. VPN configuration access
9. VPN access controls
10. Logging
11. Log functions viz. file location, Integrity and confidentiality of logs, Log analysis and rotation
12. Change control – modification of rule base, up gradation of Checkpoint, etc.
13. Audit of Authentication mechanism (if used)
14. Audit of Encryption method (if used)
15. Third party software used with Firewall for additional services
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 SECTION VII – TECHNICAL SPECIFICATIONS
16. Firewall failure mode – fail open or fail secure
17. Ease of recovery and backup of Firewall

e. Audit of Routers/Switches
The audit of the routers would include the following:
1. Latest IOS
2. Check for Configuration Access
3. Verify Access Control Lists
4. Check for unnecessary services
5. Check for unnecessary protocols
6. Audit logs
7. Log functions viz. file location, Integrity and confidentiality of logs, Log analysis, and Log rotation.
8. Suggest standard practice for storing logs
9. Audit of existing backup solution & video conferencing units

f. Server Vulnerability Assessment / Operating System Audit:

The audit of Server Vulnerability Assessment / Operating Systems would include the following:
1. Vulnerability assessment of servers
2. Secured Operating System Installation
3. Patch and Service Pack levels for the Operating Systems as applicable
4. Users and Groups created, including user management, password complexity, etc.
5. File system security of the OS (to include file integrity checks in addition to access control)
6. Access rights and privileges
7. Services and ports accessible
8. Change management in terms of modification to the Operating System
9. Backup and emergency response measures
10. Create baseline of critical parameters of the servers and OS configuration
11. Determine anti-virus configurations, architecture, definition dates, scanning and updating
policies.

g. Antivirus:
1. To review and assess processes and technologies for virus prevention, detection and
remediation.
2. To review and assess anti-virus configuration, and policies

h. Email Security Audit:

1. To review the current email transport security as per best industry practice.
2. To review the email backup & recovery procedures & policy.
3. To review the email security guidelines as per RBI guidelines.
4. To review email gateway policies as per best industry practices.
5. To check the email server infrastructure along with health as well as Operating system patch
details.
6. To check the email security policy & usability from user perspective.

i. Website/Web Sever Audit

For BNPMIPL website code review to be done for the purpose of VAPT. Website/Web- internet facing
applications assessment should be done as per latest OWASP guidelines including but not limited to the
following:-

 SQL Injection
 Broken Authentication and Session Management
 Cross-Site Scripting (XSS)
 Insecure Direct Object References
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 SECTION VII – TECHNICAL SPECIFICATIONS

 Security misconfiguration
 Insecure Cryptographic Storage
 Sensitive Data Exposure
 Missing Function Level Access Control
 Cross-Site Request Forgery (CSRF)
 Using Known Vulnerable Components
 Un-validated Redirects and Forwards
 Failure to Restrict URL Access
 Insufficient Transport Layer Protection
 Any other attacks, which are vulnerable to the web sites and web Applications
 Patch-level for Web server and associated modules
 Secured Installation of Web server
 Secured configuration of web server – http. Conf. for Apache and IIS Admin for IIS
 Input validation of CGI and other scripts
 Backup strategy for web server files
 Report on dead links of websites/ under maintenance & older website

j. Penetration Testing
To identify ways to exploit vulnerabilities to circumvent or defeat the security features of system
components through manual process that may include the use of vulnerability scanning or other
automated tools, resulting in a comprehensive report. The various below testing shall be done for both
at Application layer as well as Network layer. The vendor shall also carry out the segmentation
check.

 Black Box Testing

 White Box Testing
 Gray Box Testing

B. Activity 2 - Database Security Audit

Audit of Database Security will include:

1. Classification of data in terms of sensitivity and levels of access
2. Personnel-data access control matrix based on the above classification
3. Secured Database Installation
4. Oracle patch-levels and vulnerability analysis
5. Secured Database configuration parameters
6. Password complexity and authentication mechanisms
7. Sensitive Database objects – tables, views, triggers, synonyms, etc.
8. Privileges given on these objects as per above access control matrix
9. Criticality and protection of test data and information
10. Data backup mechanisms and procedures and software code version maintenance
11. Preventive maintenance, if required before any transaction is started on daily basis (for systems
where number of transactions are high).

C. Activity 3 - Physical Security Audit

Physical and Environmental Security: (Audit of CCTV/FDAS/PA/ACS and the entire physical
security network)

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 SECTION VII – TECHNICAL SPECIFICATIONS
1. To review the physical security measures in place to ensure physical security of Information and
Information systems. To conduct a thorough examination of the physical environment in which
all network devices and servers reside.
2. To study the existing infrastructure from the security and accessibility point of view.
3. To identify the general physical security concerns, and suggest provision for enhancing the
physical security of the devices.

Physical Security audit checklist will include but not limited to the following and other similar
activities:

 Is a documented workplace security policy covering the physical security aspects in place?
 Is access to the building/place restricted?
 Are all access points monitored manually or electronically?
 Is ID based access control in place?
 Do you maintain a visitor record/register?
 Are employees easily identifiable due badges or other visual IDs?
 Are access cards, fobs or passwords highly secure?
 Is the surveillance system installed and up to date?
 Is security light properly installed and maintained?
 Is an alarm system installed and maintained?
 Do you check access control, surveillance and lighting system regularly?
 Is testing record available to show?
 Are all documents related to physical access control procedures updated and available?
 Is workplace staff trained for emergency egress?
 Any other customized activity or items installed and updated?

D. Activity 4 - Information Security & Data Protection Policies, Procedures & Guidelines

Review & Implementation of IS/IT Policies and IS/IT controls for their adequacy and effectiveness vis-
à-vis frameworks/standards as adhering to all the standards mentioned as per 1.3.2.3 (Thoroughly
keeping BNPM business in mind).

 IT Security, Data Protection & Information Security Compliance's Control Implantation

 Data Protection Control Architecture Layout as per new emerging Cyber Risks & Threats
 Recommendation for BCP & DR policies - BCP should be tested and updated to ensure its
effectiveness in the event of a disaster and its continuing relevance to the BNPM Business.

 ISMS and Information Security Awareness Trainings for IT Staff

 Security Awareness Mechanism periodic exercises & Drills for Staff & Management
 Annual Technical Support & Active Assistance Onsite & Off-site for Cyber Security Control
 Suggest security policy documentations

E. Activity 5 - Training to management & IT Staff

 2-3 days onsite training to Top Management and IT staff on Cyber Security and Data Protection.

1.3.2.3 Standard to adhere:

In addition to the internal IS policy, IT H/w S/w guidelines, the selected bidder should adhere to all the
applicable laws of land and rules, regulations and guidelines prescribed by various regulatory, statutory
and Government authorities, multiple industry-accepted methodologies during the execution as
following but not limited to the following :-

 National Critical Information Infrastructure Protection Centre (NCIIPC)·

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 SECTION VII – TECHNICAL SPECIFICATIONS

 The National Institute of Standards and Technology (“NIST”) Special Publication 800-115·
 Cert-In Guidelines.
 Latest ISO 27001.
 PCI-DSS standards·
 RBI·
 Open Source Security Testing Methodology Manual (“OSSTMM”)·
 OWASP Testing Guide·
 Penetration Testing Execution Standard·
 Penetration Testing Framework.

Vendors should provide complete technical assistance for the below.

1.3.2.3.1 Information Security and Data Protection policy and Procedure manuals:
• Access Control - List of Security Policy and Access Control
• AAP - Access and Authorization Procedure
• DCAP - Data Centre Access Procedure
• NPANP - Network and Physical Access for non-employees Procedure
• PMP - Password Management Procedure
• RAP - Remote Access Procedure
• UAAP - User Access and Authorization Procedure
• CDSP - Clear Desk and Screen Policy
• AAA - Authentication Authorization and Audit Policy
• MDRM - Mobile Device and Removable Media Usage Policy
• NAC - Network Access Control Policy
• P - Password Policy
• RAC - Remote Access Policy
• SS - System Security Policy
• IRBAC - User Identification and Role Based Access Management
• SD - Access Control Standards

1.3.2.3.2 List of Information Systems Acquisition, Development & Maintenance

• PTMP - Patch Management Procedure
• AVM - Antivirus and Vulnerability Management Policy
• CDEKM - Key Management Policy
• DEV - Software Development Security Policy
• SD - Product Development Standards

1.3.2.3.3 List of Information Security Incident management

• IMP - Incident Management Procedure
• MERP - Management Event Reporting Procedure
• IRP - Incident Response Plan
• IR - Incident Response Policy
• SD - Incident Management and Response Standards

1.3.2.3.4 List of Business Continuity Management

• BCP - Business Continuity Plan
• DRP - Disaster Recovery Plan
• DR - Disaster Recover and Business Continuity Policy
• RA - Risk Assessment Policy
• RM - Risk Management Policy
• SD - Risk Management Standards
• CL - Contact List

1.3.2.3.5 List of Compliance

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 SECTION VII – TECHNICAL SPECIFICATIONS
• RAUP - Resource Audit Procedure
• SPLAMP - SPLA Management Procedure
• IAL - Applicable Laws
• CPRT - Confidential Data Protection Policy
• SD - Compliance and Enforcement Standards
• SD - Noncompliance and Variances Standards

1.3.2.3.6 Policy for log storage management of CCTV recorded Tapes / Media
• PL/CCTV - Policy for log storage management of CCTV Recorded Tapes / Media
• PS/CCTV - Policy for data sharing of CCTV media files

1.3.3 Interim Reports & Post Execution Activities

It is recommended that the report should contain any and all the findings that impact the security posture
of the assessed entity even in cases where exploitation did not occur. In the testing phase, all relevant
tests need to be conducted as per the project schedule and satisfactory report should be obtained from
the concerned authorities of BNPMIPL before preparing it for execution.
Potential risks posed by known vulnerabilities, ranked in accordance with NVD/CVSS base scores
associated with each vulnerability. Both the external & internal vulnerability scan is to be conducted.
An external vulnerability scan is to be conducted from outside the target organization. An internal
vulnerability scan is to be conducted from inside the target organization. The details of IP, etc. must be
shared before conducting the external vulnerability scan.
Description of each vulnerability verified and/or potential issue discovered. More specific risks that
vulnerability may pose, including specific methods how and to what extent it may be exploited. Examples
of vulnerabilities include but are not limited to Technology gap, Tool configuration, SQL injection, privilege
escalation, cross-site scripting, or deprecated protocols etc.

1.3.3.1 Severity Scoring

Since all the vulnerabilities identified may not have equal severity so in order to prioritize remediation
of the penetration test findings, risk ranking is to be assigned for each detected security issue. The
report should clearly document how the severity/risk ranking is derived. Vendor may refer the
applicable industry standard or any suitable severity ranking mentioned below:-
 Common Vulnerability Scoring System (CVSS)
 Common Vulnerabilities and Exposure (CVE)
 Common Weakness Enumeration (CWE)
 National Vulnerability Database (NVD)
 Open Source Vulnerability Database (OSVDB)

1.3.3.2 Documentation of Identified vulnerability

The report should contain all the details of the steps, test vectors, and exploited vulnerabilities that lead to
positive and /or false positive penetration during testing for which remediation and retesting are
required. It is also important to identify vulnerabilities that are not always exploitable but may pose a
potential risk to the environment.

The reports must have the following items:-

a. Executive Summary :- Brief high-level summary of the penetration test scope and major
findings with overall severity graph
b. Statement of Scope : A detailed definition of the scope of the network and systems tested as
part of the engagement, Clarification of Environment vs. non- Environment systems or
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 SECTION VII – TECHNICAL SPECIFICATIONS
segments that are considered during the test, Identification of critical systems in or out of the
Environment and explanation of why they are included in the test as targets
c. Statement of Methodology: Details on the methodologies thate are used to complete the testing
(port scanning, nmap etc.)
d. Limitations: Document any restrictions imposed on testing such as designated testing hours,
bandwidth restrictions, special testing requirements for legacy systems, etc.
e. Segmentations: Provide details as to the testing methodology and how testing progressed. For
example, if the environment did not have any active services, explain what testing was
performed to verify restricted access. Document any issues encountered during testing (e.g.,
interference was encountered as a result of active protection systems blocking traffic).
f. Summary of test results: Detailed results for vulnerabilities discovered, exploited
vulnerabilities and proof of concepts/screenshots, detailed explanations of the implications of
findings, business impacts, and risks for each of the identified exposures.
g. Recommendations: Remediation recommendations to close the deficiencies identified.
Detailed steps (wherever/whenever applicable) to be followed while mitigating the reported
deficiencies. Security issues that pose an imminent threat to the system are to be reported
immediately.
h. Tools Used: Details of all the tools used and for the purpose & target system and its impact.
i. Clean up : After testing there may be tasks the tester or customer needs to perform to restore
the target environment (i.e., update/removal of test accounts or database entries added or
modified during testing, uninstall of test tools or other artifacts, restoring active protection-
system settings, and/or other activities the tester may not have permissions to perform, etc.).
Provide directions on how clean up should be performed and how to verify that security
controls have been restored.

Recommendations

Remediation recommendations to close the deficiencies identified. Detailed steps

(wherever/whenever applicable) to be followed while mitigating the reported deficiencies. Security
issues that pose an imminent threat to the system are to be reported immediately. In case the primary
recommendation is not feasible for BNPMIPL to implement for any reason, vendor would give the
alternate recommendations.

1.3.4 Retest after the interim report

After the submission of interim report & recommendations, BNPMIPL would fix the identified
vulnerability within the mutually agreed time period. Thereafter, vendor shall perform a retest to
validate the newly implemented controls mitigate the original risk. The scope of a retest should
consider whether any changes occurring as a result of remediation identified from the test are
classified as significant. All changes should be retested; however, whether a complete system retest is
necessary will be determined by the risk assessment of those changes.
BNPMIPL IS Policy draft preparation along with Training shall be included

1.3.5 Final Report

After the retest is performed the vendor shall submit its final report as following.
j. Executive Summary :- Brief high-level summary of the penetration test scope and major
findings with overall severity graph
k. Statement of Scope : A detailed definition of the scope of the network and systems tested as
part of the engagement, Clarification of Environment vs. non- Environment systems or
segments that are considered during the test, Identification of critical systems in or out of the
Environment and explanation of why they are included in the test as targets
l. Review of past threats & vulnerabilities: This will include all the threats & vulnerabilities
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 SECTION VII – TECHNICAL SPECIFICATIONS
identified and based on those the vendor would carry out the VAPT again.
m. Statement of Methodology: Details on the methodologies used to complete the testing (port
scanning, nmap etc.)
n. Limitations: Document any restrictions imposed on testing such as designated testing hours,
bandwidth restrictions, special testing requirements for legacy systems, etc.
o. Segmentations: Provide details as to the testing methodology and how testing progressed. For
example, if the environment did not have any active services, explain what testing was
performed to verify restricted access. Document any issues encountered during testing (e.g.,
interference was encountered as a result of active protection systems blocking traffic).
p. Summary of test results: Detailed results for vulnerabilities discovered, exploited
vulnerabilities and proof of concepts/screenshots, detailed explanations of the implications of
findings, business impacts, and risks for each of the identified exposures, and accepted risk
from BNPMIPL.
q. Recommendations: Remediation recommendations to close the deficiencies identified.
Detailed steps (wherever/whenever applicable) to be followed while mitigating the reported
deficiencies. Security issues that pose an imminent threat to the system are to be reported
immediately.
r. Tools Used: Details of all the tools used and for the purpose & target system and its impact.
s. Clean up : After testing there may be tasks the tester or customer needs to perform to restore
the target environment (i.e., update/removal of test accounts or database entries added or
modified during testing, uninstall of test tools or other artifacts, restoring active protection-
system settings, and/or other activities the tester may not have permissions to perform, etc.).
Provide directions on how clean up should be performed and how to verify that security
controls have been restored.
t. BNPMIPL IS Policy: Draft version of BNPMIPL Information Security policy shall be submitted
as per scope defined in the tender.

Tools & Resources

All the software, hardware equipment like laptops, tools etc. to carry out the assignment has to be
brought by the vendor at no extra cost. Selected Bidder will use audit tools that are licensed and not
the trial versions. In case of the same is of open source kind, vendor should ensure that there is no risk
to BNPMIPL and its IT assets. Assessor should disclose the details of automated tools used for
accomplishing the assessment process. The assessor must have the valid license of the said automated
tool(s).

Existing IT Setup:
High level IT Infrastructure in BNPMIPL

S.No Particular Count

1 Core Switch 4

2 Distribution switch 28

3 Access Switch 17

4 POE 26

5 Router 1

6 EPABX Device & Associated Software 1

7 Network Firewall 2

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 SECTION VII – TECHNICAL SPECIFICATIONS
8 Email gateway 1

9 Physical server 31

10 Applications (ePO, Backup, Email, NMS, ERP, AD, Database, Access Control Etc.) 16

11 Website & web based application 4

12 Desktop 180

Please note that the above infrastructure is distributed in BNPMIPL premises at the Main building as
well as Corporate office located in Mysuru. The above mentioned list is only indicative and not the
exhaustive one.

(To be signed & stamped and submitted along with Techno-commercial Bid Part –I).

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 SECTION VIII – QUALITY CONTROL REQUIREMENTS

QUALITY CONTROL REQUIREMENTS

S No. Parameters/Services Compliance (y/n) Deviation if Any

1. SRS Document preparation and Sign
Off
2. Approach document preparation and
sign Off
3. Completion of Activity 1 as in Section
VI in Phase I and III
4. Completion of Activity 2 as in Section
VI in Phase I and III
5. Completion of Activity 3 as in Section
VI in Phase III
6. Completion of Activity 4 as in Section
VI in Phase III
7. Adherence to standards as in clause
1.3.2.3 of section VI
8. Tools and resources as in section VII
are in scope of vendor

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 SECTION VIII – QUALITY CONTROL REQUIREMENTS

COMMERCIAL COMPLIANCE STATEMENT:

Whether
Sl. Requirements of BNPMIPL, Terms & Deviation,
Features Agreed by
no. conditions if any
the firm

General
Supply shall be rendered exactly as per the
Conditions and
01 given instructions / Scope of work Yes agreed
list of
mentioned in Section VII of the tender
requirement

As per the list of requirements mentioned

02 Quantity Yes agreed
in Section VI of the tender.

03 Delivery As per section -VI Yes agreed

Payment terms as mentioned in Sl No 8

04 Payment terms Yes agreed
(GCC Clause No 22) of SCC
As per liquidated damages clause
Liquidated
05 mentioned in Sl No 9 (GCC clause No 24) of Yes agreed
Damages
SCC

Performance
06 NA NA
Security

We have gone through entire tender

document thoroughly including GIT
(Section II - General Instructions to
Tenderer), SIT (Section III- Special
Instruction to Tenderers), GCC (Section IV
Tender terms &
07 - GENERAL CONDITIONS OF CONTRACT), Yes agreed
conditions
SCC (Section V- Special Conditions of
Contract) and confirm that we don’t
have any counter conditions.
We also understand that offer with
counter conditions is liable for rejection

Compliance to
08 As mentioned in Sl.no 13 to Sl.no 15 Yes agreed
SCC Clauses

09 No. of pages Total number of pages in Technical Bid

Authorized signatory & stamp

(To be signed & stamped and submitted along with Techno-commercial Bid Part –I)

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 SECTION IX – QUALIFICATION/ ELIGIBILITY CRITERIA

ELIGIBILITY CRITERIA
Documents required in support of
Category Eligibility Criteria
eligibility criteria
a) Bidders should be bonafide,
experienced, competent and
resourceful HUF/ partnership/ Company’s registration certificate /
proprietorship/limited Certificate of incorporation / Partnership
company/AOP/LLP with all legal Deed / Any other registration certificate
entity to carry out the assigned (as applicable)
order.
Bidder should be in business of
Declaration letter from
providing IT Audit/ Cyber
Director/CEO/Company head/ on
Security Audit services for at
bidder’s company letter head stating the
least 5 years as on the date of
same.
publication of this tender.
The Bidder should be a CERT
empaneled vendor with proven
Experience & credentials with Government, Letter of empanelment issued by CERT-IN
Past Ministry Departments, Defense
Performance Units, PSUs, and Corporations etc.
Bidders should have carried out
similar assignment of (Services /
Consultation / implementation)
of (Information/Cyber Security
Audit) related in
Government/PSU/Semi-
Government Sector in last five Work Orders/Invoice/Work completion
years from ending 31/06/2020 certificate to be attached along with details
in either of below: of the project.
01 similar completed at value of
15 lakhs (or)
02 projects from above at value
of 9.25 lakhs (or)
03 projects from above at value
of 7.5 lakhs
a) Average annual turnover of the
bidders firm during last three
years period ending 31.03.2019
should be more than Rs.
5,55,000/- (Rupees five lakh fifty
five thousand only)
b) Bidders firm should not have Audited balance sheet and profit & loss
suffered any financial loss for statement for FY 2018-19, 2017-18 and
Financial more than one year during the 2016-17 to be submitted.
Standings last three years period ending
31.03.2019.
c) Net worth of the Bidders firm
should not be in negative as on
31.03.2019 and should not have
eroded by more than 30% in the
last three years period ending
31.03.2019.

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 SECTION IX – QUALIFICATION/ ELIGIBILITY CRITERIA
* - Erosion shall be considered
only on account of reported loss
in the statement of P&L account,
which has led to reduction in
capital.
Copy of GST certificate
Bidder should have valid GST (Unregistered/compounding/Registered).
registration certificate If any exemption, relevant document may
be submitted.
Bidder should have valid PAN
card. Copy of PAN card
The tenderer shall enclose a
declaration that they have not
General been blacklisted / debarred by
BRBNMPL/ SPMCIL/ BNPMIPL/ Sealed & signed Annexure – A on bidder
Government of India to company’s letter head
participate in tender duly signed
and stamped as per Annexure-A.
The Bidder should have at-least
20 resources on its pay-role with
Declaration Letter from HR of Bidder.
5 resources certified in either of
CISA/CISSP/CEH.
Bidder to furnish stipulated documents in support of fulfillment of qualifying criteria. Non-
submission or incomplete submission of documents may lead to rejection of offer.
All experience, past performance and capacity/capability related data should be certified by the
authorized signatory of the bidder firm. The credentials regarding experience and past
performance to the extent required as per eligibility criteria submitted by bidder may be verified
from the parties for whom work has been done.

We confirm that, we are competent and legally authorized to submit the tender and/or to enter
into legally binding contract.
We …………………………………………………….. (Name of the company) have submitted the required
documents in support of the eligibility criteria mentioned above.

Authorized Signature with stamp & date

(To be signed & stamped and submitted along with Techno-commercial Bid Part –I)

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 SECTION IX – QUALIFICATION/ ELIGIBILITY CRITERIA

ANNEXURE -A
e-Tender No. BNPM/LTE/VAPT/0406/2020-21 Dated 31.07.2020
(To be submitted on the letterhead)

DECLARATION
We do hereby declare that,
1. We have not been blacklisted/ debarred by BNPMIPL/ BRBNMPL/ SPMCIL or any Govt.
Departments. The information provided above is correct and true to the best of my knowledge
and belief.

2. The director/proprietor of the bidding firm are not closely related to BNPMIPL.

In case, at any time the information furnished is found to be false, you may disqualify/ debar me/ us as
deemed fit.

Signature ______________________________________________

Name---------------------------------------------------------

Designation-------------------------------------------------

Date----------------------------------------------------------

Stamp of the Organization-----------------------------

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 SECTION IX – QUALIFICATION/ ELIGIBILITY CRITERIA

ANNEXURE -B
e-Tender No. BNPM/LTE/VAPT/0406/2020-21 Dated 31.07.2020
(To be submitted on the letterhead)

DECLARATION

We do hereby declare that we have read and understood all terms and conditions of tender document
including GIT, SIT, GCC, SCC, Technical Specification, Quality Control Criteria and confirm to abide to
those conditions without any counter conditions.

Signature ____________________________________________

Name-------------------------------------------------------

Designation-----------------------------------------------

Date----------------------------------------------------------

Stamp of the Organization-----------------------------

Page 52 of 66
 SECTION X – TENDER FORM

(Bidder shall use this covering letter while submitting the offer)

To
Date _______

Bank Note Paper Mill India Private Limited

Administrative Building,
Entry Gate No 1, Paper Mill Compound,
Note Mudran Nagar
Mysuru 570 003
Karnataka

Ref: Your Tender document No...............................................................................dated..................

We, the undersigned have examined the above mentioned tender enquiry document, including
amendment No. ----------------, dated --------------- (if any), the receipt of which is hereby confirmed.
We now offer to supply and deliver...................................................................... (description of goods) in
conformity with your above referred document for the sum as shown in the price schedule(s),
attached herewith and made part of this tender.
If our tender is accepted, we undertake to supply the goods as mentioned above, in accordance
with the delivery schedule specified in the List of Requirements.
We further confirm that, if our tender is accepted, we shall provide you with a performance
security of required amount in an acceptable form in terms of GCC clause 6, read with
modification, if any, in Section V- "Special Conditions of Contract", for due performance of the
contract.
We agree to keep our tender valid for acceptance for a period up to 120 days, as required in the
GIT clause 19, read with modification, if any in Section-Ill -"Special Instructions to Tenderers" or
for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide
by this tender up to the aforesaid period and this tender may be accepted any time before the
expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this
tender read with your written acceptance thereof within the aforesaid period shall constitute a
binding contract between us.
We further understand that you are not bound to accept the lowest or any tender you may receive
against your above-referred tender enquiry.

(Signature with date)

(Name and designation)
Duly authorized to sign tender for and on behalf of

Page 53 of 66
 SECTION XI – PRICE SCHEDULE

PRICE SCHEDULE
(TO BE FILLED ONLINE ONLY THROUGH e-PORTAL)
(A copy of sealed & signed blank price schedule has to be submitted along with pre-qualification & techno-commercial offer)
Dear Sir,
Sub: Price bid For ACTIVATION, ACCEPTANCE AND TRAINING OF VULNERABILITY ASSESSMENT AND PENETRATION TESTING AT BNPM
PLANT BNPM, MYSORE
Ref: e-Tender No. BNPM/LTE/VAPT/0406/2020-21 Dated 31.07.2020
We have received and understood the above tender enquiry and are pleased to submit our price bid as under:

Price for Supply (INR)

Input
Freight, Total unit Effective Total
Unit price Tax
Basic P&F & price (Incl. unit price Effective
Sche Quantity (Incl. of GST @ Credit
HSN unit any of Freight, (net of price (net of
dule UOM Freight, 18% for
Description Code Price other P&F & input tax input tax
No. P&F) (INR) HSN/
(INR) charges GST) credit) credit)
(INR) SAC
(INR) (INR) (INR) (INR)
(INR)
(i) (a) (b) (c)=(a)+(b) (d) (e)=(c)+(d) (f) (g)=(e)-(f) (h)=(g)*(i)
VULNERABILITY
ASSESSMENT AND
PENETRATION TESTING
1. (Phase I, II and III as in LOT 01
Section VI) For Information
Technology Infrastructure At
BNPMIPL, Mysore
Total effective price (net of input tax credit) for VULNERABILITY ASSESSMENT AND PENETRATION TESTING with GST, freight, P&F and
any other charges (D.A.P – Mysore site) in Figures (INR)
Total effective price (net of input tax credit) for VULNERABILITY ASSESSMENT AND PENETRATION TESTING incl. freight, P&F, Transit
Insurance and any other charges (D.A.P – Mysore site) in Words (INR)

Page 54 of 66
 SECTION XI – PRICE SCHEDULE

Total price for VULNERABILITY ASSESSMENT AND PENETRATION TESTING incl. freight, P&F, Transit Insurance, any other charges and
GST (D.A.P – Mysore site) in Figures (INR)
Total price for VULNERABILITY ASSESSMENT AND PENETRATION TESTING incl. freight, P&F, Transit Insurance, any other charges and
GST (D.A.P – Mysore site) in Works (INR)

( )
Seal
Name
Signature with Date

Note:
i) Price should be quoted exactly as per the format given above; Price bids with conditions / Counter conditions are liable for rejection.
ii) Multiple / Variable rate for single item, would lead to rejection of offer.

Page 55 of 66
 SECTION XII – QUESTIONNAIRE

The tenderer should furnish specific answers to all the questions/concerns mentioned below. In case a
question/concern does not apply to a tenderer, the same should be answered with the remark “not
applicable”.
Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof/
evidence to substantiate the corresponding statement.
In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/
issues, its tender will be liable to be ignored.

S. No. Description To be filled by bidder

1 Brief description of goods and services offered

Status of company’s GST registration ( tick mark

2 Regular / Composite / Unregistered
which is applicable)

3 Offer is valid for acceptance up to

Your permanent income tax A/c no. as allotted by

the Income Tax Authority of Government of India
4 (Please attach certified copy of your latest/ current
Income Tax clearance certificate issued by the
above authority)

Are you currently registered with the Directorate

Yes / No
General of Supplies & Disposals (DGS&D), New
Delhi, and/ or the present BNPMIPL and/ or the
If Yes:
Directorate of Industries of the concerned State
5
Government/NSIC/SSI for the goods quoted? If so,
Registration No………………………….
indicate the date up to which you are registered
and whether there is any monetary limit imposed
Validity: ……………………………………
on your registration.
Are you currently registered under the Indian
Companies Act, 1956 or any other similar Act?
6 (Please attach certified copy (s) of your
registration status etc. in case your answer (s) to
above queries is in affirmative

Name of bank:

Branch:

7 Bank account/NEFT/RTGS details A/c No.:

IFSC:

MICR:

Page 56 of 66
 SECTION XII – QUESTIONNAIRE

Please state whether business dealings with you

currently stand suspended/ banned by any
8
Ministry/ Dept. of Government of India or by any
State Govt.
Online/Offline/Exempted/Not
EMD details:
Applicable
NEFT/RTGS
9 a) Online:
Details:_______________Dtd:____________
Whether NSIC/MSE/DGS&D
b) Exempted:
Reg. no:

Tender Fee: Online / Offline

10
NEFT/RTGS
a) Online:
Details:_______________Dtd:____________
We confirm that we possesses the necessary
technical competence and financial resources as
mentioned in Section -IX of this tender document,
11 to ensure supply of the tendered item , as per your Yes / No
specifications and delivery schedule. Necessary
documents like copies of Purchase orders, P/L
Accounts, Balance Sheets are enclosed
We confirm that we have quoted exactly for the
12 tendered product as per your specifications given Yes / No
in Section VII
We confirm that the Price bid is quoted exactly as
13 Yes / No
per your format in Section- XI

We confirm that there would not be any price

14 escalation (Except Statutory Charges) during the Yes / No
supply / contract period
We confirm that we will abide by all the tender
terms & conditions and we do not have any counter
15 conditions. As required, we enclose herewith the Yes / No
complete set of copy of tender documents duly
signed by us as a token of our acceptance

We also confirm that the undersigned is duly authorized and have the competence to submit the tender
and / or to enter into legally binding contract for and on behalf of the firm.

………………………………….
(Signature with date)
(Full name, Designation & address of the person duly authorized sign on behalf of the tenderer)
For and on behalf of
………………………………..
………………………………..
(Name, address and stamp of the tendering firm)

Page 57 of 66
 SECTION XIII– BANK GUARANTEE FORM FOR EMD

…………………….. (Insert: Bank's Name, and Address of Issuing Branch or Office)

Beneficiary:
Bank Note Paper Mill India Private Limited
Administrative Building,
Paper Mill Compound, Note Mudran Nagar,
Mysuru- 570003, Karnataka, India
Date:…………….

Bank Guarantee No:………………………………..

Whereas....................................................................................................................(hereafter Called the "Tenderer") has

submitted its quotation dated...........................for the supply of.......................................................... (hereinafter
called the "tender") against Bank Note Paper Mill India Private Limited's tender enquiry
No.....................................................Know all persons by these presents that we.........................................of
(hereinafter called the "Bank") having our registered office at...................................................................

Are bound unto Bank Note Paper Mill India Private Limited (hereinafter called the "BNPMIPL") in the
sum of …………......................................... for which payment will and truly to be made to the said BNPMIPL, the
Bank binds itself, its successors and assigns by these presents.

Sealed with the Seal of the said Bank this.............day of………..20…....

The conditions of this obligation are -

1) If the Tenderer withdraws or amends, impairs or derogates from the tender in any respect within the
period of validity of this tender.

2) If the tenderer having been notified of the acceptance of his tender by BNPMIPL during the period of
its validity:-

a) Fails or refuses to furnish the performance security for the due performance of the contract.

b) Fails or refuses to accept/ execute the contract.

We undertake to pay Bank Note Paper Mill India Private Limited up to the above amount upon receipt
of its first written demand, without Bank Note Paper Mill India Private Limited having to substantiate
its demand, provided that in its demand BNPMIPL will note that the amount claimed by it is due to it
owing to the occurrence of one or both the two conditions, specifying the occurred condition (s).

This guarantee will remain in force for a period of forty five days after the period of tender validity and
any demand in respect thereof should reach the Bank not later than the above date.

……………………………………….
Signature of the authorized officer of the Bank)

………………………………………..
Name, authorization/ signature no. and designation of the officer
Seal, Name & Address of the Bank and Address of the Branch
(The bank guarantee submitted shall comply with the requirements mentioned at Page no. 61)

Page 58 of 66
 SECTION XIII– BANK GUARANTEE FORM FOR EMD

Checklist for Bank Guarantee:

EMD / Performance BG should be in line with / comply the following.

1. BG should be issued on not less than Rs.200 e stamp / non judicial stamp paper only
2. Non judicial stamp paper / e stamp paper should be purchased in the name of BG issuing bank only.
3. In case of e stamp paper first party should be BG issuing bank and second party should be BNPM.
4. Date of sale of non-judicial / e stamp paper shown on the BG and the stamp paper (BG) issued is not
more than six months prior to the date of execution of BG.
5. Executing officer of BG should indicate his name, designation and power of attorney number /
signing power no etc. on each page of BG.
6. Name and address of the bidding party, name and address of BNPM and value of the contract are to
be mentioned clearly.
7. Overwriting / cutting if any in BG should be authenticated under signature and seal of authorized
signatory of BG issuing Bank.
8. BG number and BG date should be mentioned in all pages of BG and all pages are endorsed / signed
by authorized signatories of issuing bank.
9. Amount mentioned in figures and words are to be matched.
10. Validity of BG should be in line with the contract.
11. BG should be unconditional.
12. Our Bank details is mentioned below:
Name of the Bank: HDFC Bank
Name of the Branch: Richmond Road Branch
Branch Address: No. 8/24, Salco Centre, Bangalore- 560025, Karnataka
IFSC: HDFC0000523

Page 59 of 66
SECTION XIV– MANUFACTURER’S AUTHORIZATION FORM

NOT APPLICABLE TO THIS

TENDER DOCUMENT

Page 60 of 66
SECTION XV– BANK GUARANTEE FORM FOR PERFORMANCE
SECURITY

NOT APPLICABLE TO THIS

TENDER DOCUMENT

Page 61 of 66
SECTION XVI– CONTRACT FORM

NOT APPLICABLE TO THIS

TENDER DOCUMENT

Page 62 of 66
SECTION XVII– LETTER OF AUTHORITY FOR ATTENDING BID
OPENING

NOT APPLICABLE TO THIS

TENDER DOCUMENT

Page 63 of 66
SECTION XVIII– SHIPPING ARRANGEMENTS FOR LINER
CARGO’S

NOT APPLICABLE TO THIS

TENDER DOCUMENT

Page 64 of 66
SECTION XIX– PROFORMA OF BILLS FOR PAYMENT

NOT APPLICABLE TO THIS

TENDER DOCUMENT

Page 65 of 66
SECTION XX– PROFORMA FOR PRE-CONTRACT INTEGRITY
PACT

NOT APPLICABLE TO THIS

TENDER DOCUMENT

Page 66 of 66