Earned Value Management in

Primavera P6

Eric Costantino, Senior Consultant

May 2019 Technical Webinar

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 Thank you for joining today’s webinar

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• Questions – during the session, questions can be
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 Safe Harbor

• The statements made in this technical presentation

are based on our current knowledge of the tools.
• Our statements should not be construed to be an
official “Vendor perspective”, but are intended to be
the sharing of technical and user knowledge gained
as we explore new paths and technologies, usually
in advance of our clients.
• You need to make your own judgments as to the
application of our shared ideas in your own, unique
environment.

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 Products and Services

• Project Controls System Implementation

• Cloud Based, Global Managed Hosting Services
• Software Training Services
• Integration, Analytics, Dashboards, Risk and Role-
based User Access Tools
• Program and Project System Support Services and
Partnering
• Mentored and Supported SB/DVBE Project Staffing
Resources

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 Tool Matrix

DRMcNatty supports these project controls tools as an

authorized partner, trainer and implementer as well as
providing trained and supported project staffing resources.

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 Abstract
Earned Value Management (EVM) is a technique to measure performance
and progress for your project. The basic premise of Earned Value is that the
cost is relative to the work, and an assessment can be done at any given
time to see if the work or costs are not relative.

Earned Value requires 3 basic elements for its calculations: Planned value
– (PV); Earned Value – (EV); and Actual Costs – (AC). Oracle’s Primavera
P6 simplifies the EVM Technique by allowing the data already captured in a
Cost/Resource Loaded schedule to be “Earned-Value Ready”. The result is
a user can now assess the project health via (SPI) Schedule Performance
Index and/or the (CPI) Cost Performance Index at any given time through
the project lifecycle.

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 Project Lifecycle in P6
P6 Project
Status
• Schedule Creation and Baseline
• Create Project Schedule
Planned
• Route the Schedule For Approval – Revise & Resubmit
• Baseline The Schedule

• Schedule Maintenance
• Obtain Detailed Updates
Active
• Apply Progress to the Schedule
• Report Progress

• Project Archiving
• Issue Final Schedule Reports
Inactive
• Export or Move Project to Inactive Archive Node

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 Earned Value Basics
• Planned Value
• Cost & Schedule information comes from
baseline
• Actual Value
• Actual cost
• Earned Value
• What has physically been built

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Estimate to Complete

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 We now have our variables for Earned
Value
• Day 5
– (PV – Planned Value) = 500
– (EV – Earned Value) = 250
– (AC – Actual Costs) = 500

• SCHEDULE VARIANCE (EV) – (PV) = -250

– Behind Schedule

• COST VARIANCE (EV) – (AC) = -250

– Over Budget

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 REQUIREMENTS FOR P6 EVM
• Set % Complete Type to Physical
– Earned Value Can Only be calculated when the Duration
of the Activity is separated from the % of the work
completed
• Build Activities at the appropriate level of detail
– Cost Estimate may be a greater level of detail; Contracts
may require specific levels etc.
– Must be a resource/cost loaded schedule for Cost
Variance Calcs.
• Ensure a tight logic path to your schedule
• Standardize your Data Date Progress Updates
• MUST Create & Assign Baseline to Schedule for (PV)

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 Customize Recommended Layouts
Layout 1 – Earned Value Analysis Layout 2 – Estimate To Complete
Activity ID Activity ID
Activity Name
Activity Name
Original Duration
Earned Value Cost
Planned Value Cost
Actual Cost Planned Value Cost
Earned Value Cost Actual Cost
Budget At Completion Cost Performance Index
Schedule % Complete Schedule Performance Index
Performance % Complete Budget At Completion
Start
Estimate To Complete
Finish
BL1 Start
Estimate At Completion Cost
BL1 Finish

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 Baseline your Project

* Your Planned Value Cost column populates after progress has been applied

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 “Let’s Say Today is Day 5”

• Planned Value of $500 to Finish 5 Forms on Day 5 - $500 (PV)

• Only 2.5 Forms Completed at an Actual Cost of $200 Per Form - $500 (AC)

• Only Earned $300 of Work Based on the Original Plan - $250 (EV)

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Conclusion Based on Earned Value
Analysis

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 SPI/CPI
Cost & Schedule Indices
• Schedule Index
• A ratio of what was earned vs. what was planned
• An index less than 1 is behind schedule
• An index greater than 1 is ahead of schedule
• EV/PV = SPI (Schedule Performance index)
• 250/500 = .5

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 SPI/CPI
Cost & Schedule Indices
• Cost index
• A ratio of what we Earned vs. the Actual Cost
• An index less than 1 is over budget
• An index greater than 1 is under budget
• EV/AC = Cost Performance Index
• $250/$500 = .5

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 Using SPI/CPI to Analyze Project
Efficiency
• Cost Performance index
• Relates to the amount of physical work completed vs. the $ spent to accomplish
the work
• CPI = (EV) / (AC)

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 Using SPI/CPI to Analyze Project
Efficiency
• Schedule Performance index
• Relates to the amount of physical work completed vs. the amount planned
• SPI = (EV) / (PV)

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 Using SPI/CPI to Calculate Estimate to
Complete (ETC)
• Located in WBS Tab
• Allows user to define formula for Estimate to Complete values

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 Performance Factors

• 4 Optional Methods

• PF = 1 *Optimistic Result
• ETC = (PF * (Budget at Completion – Earned Value Cost
• PF = 1/CPI *Most likely Result
• ETC = (1/CPI)* Budget at Completion – Earned Value Cost
• PF = 1/CPI*SPI *Pessimistic Result
• ETC = [1/(CPI * SPI)] * Budget at Completion – Earned
Value Cost
• PF = ____
• ETC = your custom PF * Budget at Completion – Earned
Value Cost

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Performance Factors

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 Key Concepts

• Perform Earned Value Analysis to compare the budgeted cost of

the work to the Actual Cost

• Calculate the Planned Value, Earned Value, and Actual Cost to

determine how much work should have been completed, How
much work was completed, and how much the completed work
cost to build

• Use Estimate to Completion to calculate what the remaining cost

of the activity(s) in progress will be

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 Questions & Comments

• All questions are gathered into a master sheet,

answered and distributed to all registrants as well as
posted on our website.
• Answers are based on our own experiences using
the various software products covered in this
webinar.

Thank you for participating

Contact - Dbeck@drmcnatty.com

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