2019

CONSTRUCTION SAFETY MANUAL

CAPITAL WORKS
DEPARTMENT
Hong Kong International Airport
CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 CWD-M/SM-CSM(1)
CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 CWD-M/SM-CSM(1)

Table of Contents

PART 1 – INTRODUCTION
1.0 GENERAL REQUIREMENTS ……………………………………………………………………..... 1
2.0 SCOPE AND PURPOSE ……………………………………………………………………........... 2
3.0 STRUCTURE OF THE CONSTRUCTION SAFETY MANUAL …………………………………. 2
4.0 ELEMENTS OF THE CONSTRUCTION SAFETY MANUAL ……………………………………. 5
4.1 Safety Policy and Objectives …………………………………………………………………... 5
4.2 Hazard Identification and Risk Management …………………………………………………. 5
4.3 Safety Assurance …………………………………………………………………..................... 5
4.4 Safety Promotion …………………………………………………………………..................... 5
4.5 Continual Improvement …………………………………………………………………............ 5
5.0 DOCUMENT AND DATA CONTROL ……………………………………………………………… 5
5.1 Construction Safety Manual ……………………………………………………………………. 5
5.2 Safety Legislation, Regulations....
and Standards ………………………………………………. 5
…………………….....
5.3 Provision of Information ……………………………………………………………………........ 6
5.4 Record Management ……………………………………………………………………........... 7

PART 2 – DESCRIPTION OF PROCESSES

1.0 OVERVIEW …………………………………………………………………………………………… 8
1.1 Safety Goals and Targets …………………………………………………………………........ 8
2.1 Site Safety Plan …………………………………………………………………………………... 9
2.2 Safety Site Inspections …………………………………………………………………............. 11
2.3 CWD Safety Management........
Meeting ……………………………………………………………. 13
..…….....................
2.4 Monthly Site Safety Committee ………………………………………………………………… 14
Meeting ............
2.5 Safety Culture ……………………………………………………………………....................... 15
3.1 Emergency Plans …………………………………………………………………….................. 19
4.1 Method Statements ……………………………………………….……………………............. 20
4.2 Risk Assessments ……………………………………………………………………................ 21
4.3 Live Operations Risk Assessment Register (LORAR) ……………………………………….. 22
……………………………...........
4.4 Monitoring & Review of Risk Assessments ……………………………………………………. 23
.
4.5 Contractor’s Monthly Reporting ………………………………………………………………… 24
4.6 Accident and Incident Investigation ……………………………………………………………. 25
5.1 Safety Auditing …………………………………………………………………………………… 27
5.2 Management of Change …………………………………………………………………………. 28
5.3 Management Review ……………………………………………………………………………. 29
CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 CWD-M/SM-CSM(1)

PART 3 – ROLES AND RESPONSIBILITIES

1.0 OVERVIEW …………………………………………………………………………………………… 30
2.0 9
ROLES AND RESPONSIBILITIES …………………………………………………………………. 31
…………………………
2.1 Airport Authority’s Corporate Safety Management Responsibility …………………………. 31
2.2 Safety Management Responsibility within Capital Works Department ………………………
…………………… 31
………………........
…….……………
2.3 General Manager, Capital Works Department ……………………………………………… 31
……………………
………………….....................
2.4 Deputy General Manager, Capital Works Department ………………………………………. …………………… 32
.……………………...…….............
2.5 Senior Manager - Planning / Departmental Safety Coordinator ……………………………
... 32
........
2.6 Project Manager / Project Manager’s Representative / Authority’s Site Representative /
Authority’s Site Representative (Delegate) ……................................................................ 33
.
2.7 Senior Manager / Manager / Senior Project Engineer /
Project Engineer …………………………………………………………………….................. 34
2.8 Project Inspector / Construction Superintendent ………………………………………… 35
…….…………………….............
2.9 Construction Safety Engineer / Project Inspector (Safety) /
Construction Superintendent (Safety) ………………………………………………………… 36
…………..................
PART 4 – RISK ASSESSMENT
1.0 OVERVIEW …………………………………………………………………………………………… 37
1.1 Objectives . …………………………………………………………………................................. 37
1.2 Scope …………………………………………………………………………………................. 37
2.0 GUIDANCE …………………………………………………………………..................................... 37
2.1 Risk ……………………………………………………………...……........................................ 37
GUIDANCE
2.2 Tasks …………………………………………………………………........................................ 38
2.3 Risk Assessment Process ……………………………………………………………………..... 38
GUIDANCE
..................
PART 5 – SITE SAFETY INSPECTION
1.0 OVERVIEW …………………………………………………………………………………………… 44
1.1 Objectives . …………………………………………………………………................................. 44
1.2 Scope …………………………………………………………………………………................. 44
2.0 PROCEDURE FOR SITE SAFETY INSPECTION ……………………………………………….. 44
2.1 Arrangements ……………………………………………………………...……......................... 44
GUIDANCE ...............
2.2 Site Safety Inspection Report ………………………………………………………………….... 45
....................................
3.0 GUIDANCE FOR ELECTRICAL SAFETY INSPECTION …………………………………….. 50
PROCEDURE
3.1 Arrangements ……………………………………………………………...……......................... 50
3.2 Electrical Safety...............
Inspection Checklist ………………………………………………………… 50
4.0 ………........................................
PROCEDURE FOR END OF WORK FIRE WATCH ……………………………………………... 54
ANNEX 1 – LIST OF SUBMISSIONS ……………………….......................

ANNEX 2 – ABBREVIATIONS AND DEFINITIONS

ANNEX 3 – GUIDANCE FOR THE PREPARATION OF SPECIFIC EMERGENCY PLANS FOR FIRE,
SERIOUS ACCIDENTS & TYPHOON AND HEAVY RAINSTORM
ANNEX 4 – GUIDANCE FOR ISSUING SITE SAFETY NOTICE (SSN)
CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 1 – INTRODUCTION

PART 1 INTRODUCTION

1.0 GENERAL The “Construction Safety Manual” is prepared to provide a complete safety
REQUIREMENTS management system based on the “Capital Works Department Safety
Management Plan”. It defines the safety management activities required to be
performed by Contractors employed by the Airport Authority Hong Kong (the
“Authority”). This document will be issued to all Contractors at the
commencement of each contract.

The “Construction Safety Manual” ensures that all Contractors are aware of the
safety requirements and activities set out by the Authority and that construction
and commissioning activities are conducted safely in accordance with the
Authority’s contractual and procedural requirements, and Hong Kong safety
legislation. It also sets out how the Capital Works Department manages
Contractor’s safety management activities, such as accident reporting,
following of emergency procedures, etc.

The Construction Safety The Airport Authority is committed to ensuring that construction work
Manual provides a
complete safety
is carried out safely, protecting the public, employees and workers
management system from harm.

Contractors should be aware that an operational airport represents a very

different working environment from that of other construction sites. In addition
to statutory legislation, there are specific aerodrome requirements imposed by
Contractors are the Authority, with which the Contractors need to comply. All of the documents
responsible for the safety prepared and activities carried out by the Contractor must consider not only the
of their activities health and safety of the Contractor’s employees, but also that of Airport staff
and the general public. The Contractor must demonstrate this awareness in
their submissions and all of their day to day operations.

Serious or repeated breaches of the safety plan or statutory regulations or any

Breach of safety disregard for the safety of any person may be reason for the Project Manager
obligations / Authority’s Site Representative to require the removal of those of the
Contractor’s employees responsible. Such person shall not be again employed
in connection with the Works or at the Airport without the prior consent of the
Project Manager / Authority’s Site Representative.

Any employee of the Contractor or of a subcontractor of any tier who commits

a serious breach of safety regulations shall be liable to summary dismissal and
shall not be re-employed on the Works or allowed on the Site.

The Project Manager / Authority’s Site Representative reserves the right to

order the immediate removal and replacement of any item of Contractor’s
Equipment or Temporary Works which, in his opinion, is unsatisfactory for its
purpose or is in an unsafe condition.

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 CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 1 – INTRODUCTION

2.0 SCOPE AND The “Construction Safety Manual” applies to all works contracts falling within
PURPOSE the management of the Capital Works Department. For the purpose of the
“Construction Safety Manual”, the term ‘Contractor’ is deemed to include all
Contractors (and their subcontractors of any tier), Licensees, Franchisees and
other organisations involved in works contracts managed by the Capital Works
Department.

The Construction Safety Manual applies to all construction activities

managed by the Capital Works Department.

In general terms, the objectives of the “Construction Safety Manual” are to:
 ensure that all Contractors employed by the Authority are fully aware of
their safety responsibilities;
 provide a practical working document that sets out the safety
management activities required by Contractors;
 provide guidance to Contractors on how to implement the Authority’s
safety management requirements; and
Proactive management  set out mechanisms to facilitate proactive aerodrome and construction
of safety safety management of projects by Contractors.

Part 1 of the Manual provides an introduction. All processes required by the

3.0 STRUCTURE OF THE
CONSTRUCTION Contractor are identified and an overview is given of the corporate Aerodrome
SAFETY MANUAL Safety Management System (ASMS) as applied to the Contractor.

Part 2 of the Manual details each process. A full description is given of the
required actions and responsibilities for carrying out each action, and the
documentation required or produced by each process.
Outline of the
Construction Safety Part 3 describes the organisation of the Capital Works Department and the
Manual roles and responsibilities of staff in the Capital Works Department.

Part 4 describes the preferred methodology to be adopted by the Contractor

when conducting risk assessments for their project works.

Part 5 describes the details of the Site Safety Inspection.

The Airport Authority’s Aerodrome Safety Management System strives

for continual improvement.

An overview of the corporate Aerodrome Safety Management System and the

philosophy of the continual improvement is illustrated in Figure 1.1.

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 CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 1 – INTRODUCTION

Figure 1.1: Overview of Airport Authority’s Aerodrome Safety Management System

Contractor’s safety The processes that are followed by Contractors to assure safety on projects
processes are are shown in Figure 1.2. As can be seen, these processes follow the life cycle
compatible with the of a project. These processes are fully compatible and consistent with the
Authority’s ASMS, as shown by the mapping of the elements of the Contractor ’s
processes to the ASMS in Figure 1.3.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 1 – INTRODUCTION

Figure 1.2: Contractor’s Safety Management Processes

AERODROME SAFETY

Safety Safety Site Safety

SAFETY POLICY Emergency
& OBJECTIVES
1.1 Goals & 2.3 Management 2.4 Committee 3.1
Plans
Targets Meetings Meetings

Live Operations
HAZARD Monitoring &
CONTINUAL IMPROVEMENT

Risk
IDENTIFICATION Method Risk Review of
& RISK
4.1 Statements
4.2 Assessment
4.3 Assessment 4.4 Risk
MANAGEMENT Register
Assessment
(LORAR)

Contractor’s Accident &

Site Safety Site Safety
2.1 2.2 4.5 Monthly 4.6 Incident
Plan Inspections
Reporting Investigation
SAFETY
ASSURANCE
Safety Management
5.1 5.2
Auditing of Change

SAFETY Safety
PROMOTION
2.5
Culture

Figure 1.3: Mapping of Contractor’s Safety Management Processes to the Aerodrome Safety Management System

An overview of the elements of the Safety Management System (as they apply
to Contractors) and a detailed description of each of the processes is given in
Part 2.
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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 1 – INTRODUCTION

4.0 ELEMENTS OF THE 4.1 Safety Policy & Objectives

CONSTRUCTION
SAFETY MANUAL It is the policy of the Airport Authority to achieve the highest standards of
aerodrome safety and occupational health and safety at Hong Kong International
Airport by eliminating or controlling all hazards posing unacceptable or undesirable
AAHK’s Safety Policy risk. The corporate safety policy statement, endorsed by the Chief Executive
& Objectives Officer of the Authority is included in this Manual for all contractors, franchisees,
licensees and business partners to be aware of and to comply with.

4.2 Hazard Identification & Risk Management

Identify hazards and This is a process control programme which aims at identifying aerodrome risks and
manage risks in occupational safety and health risks and properly planning the work process to
control those risks.
advance

4.3 Safety Assurance

This process systematically provides confidence that the Contractor’s activities

meet or exceed the AAHK safety requirements.

4.4 Safety Promotion

This process combines safety culture, training and data sharing activities that
supports the implementation and operation of the Contractor’s Site Safety
Management System.

4.5 Continual Improvement

Safety award A process to encourage continual improvement has been put in place by the CWD.
This process offers incentives to Contractors to meet safety objectives, and
includes a safety award for good safety performance.

5.0 DOCUMENT AND 5.1 Construction Safety Manual

DATA CONTROL
The “Construction Safety Manual” is one of the CWD documents system and,
as such, the Construction Safety Engineer shall assist the Senior Manager,
Planning, Capital Works Department to control the issuance and distribution of
this document, both within the CWD and to the Contractors.

5.2 Safety Legislation, Regulations and Standards

New legislation & When new legislation is introduced or where there are changes to existing
Codes of Practice legislation, the PM / PMR / ASR / ASRD, with the assistance of the Construction
Safety Engineer, shall review the changes to identify any potential impact on

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 CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 1 – INTRODUCTION

aspects of the construction or commissioning methods that may be required.

Based on the outcome of this review, the PM / PMR / ASR / ASRD shall:
 revise the “Construction Safety Manual” and other relevant health and
safety documents and
 inform all CWD personnel and Contractors of changes either in writing or
at the monthly CWD Safety Management Meeting.

The Construction Safety Manual is the main document for safety

management and shall be regularly updated to reflect new legislation
and Codes of Practice.

General Conduct The Contractor shall ensure that alcoholic drinks, drugs or other substances,
which may impair judgement, are not sold, introduced or consumed on the Site.
The Contractor shall also ensure that his personnel and those of his
subcontractors of any tier are not under the influence of such substances whilst
on Site or whilst engaged in any aspect of the execution of the Works. The
Contractor shall immediately remove or cause to be removed from the Works
or the Site any person employed by the Contractor or his subcontractors of any
tier who is found to be under the influence of alcohol, drugs or any other
substance that may impair judgement. Such person shall not be employed
again in connection with the Works or at the Airport without the prior consent
of the Project Manager / Authority’s Site Representative.

The Contractor is reminded to observe the specific safety requirements

imposed by other departments of the Authority, where applicable.

All Contractors are reminded of their obligations to observe and comply with
Obligations in addition
the latest legislation, international standards, codes of practice and aerodrome
to the Construction
safety management documents. They should not solely rely on the information
Safety Manual
provided in the Manual.

5.3 Provision of Information

Updated version of the The PMs / PMRs / ASRs / ASRDs shall ensure that Contractors receive the
Construction Safety most updated version of this Manual and a video on “HKIA Contractor Safety
Manual (Construction & Maintenance)” at the beginning of their contracts or after any
new version is released.

All Contractors’ staff and workers shall be properly inducted with the aid of the
“HKIA Contractor Safety (Construction & Maintenance)” video prior to their
commencement of works.

Should Contractors require any further information in relation to the

requirements of working at Hong Kong International Airport or within the
restricted areas of the Airport, they shall contact the PMs / PMRs / ASRs /
ASRDs for assistance and advice.

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 CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 1 – INTRODUCTION

Compliance with the Contractors shall be fully aware of the existence and availability of the
Aerodrome Safety Aerodrome Safety Management System (ASMS) related to the aerodrome
Management safety and ensure their staff and workers fully understand and comply with the
System contents, procedures, rules and other details related to the aerodrome safety
as listed in the ASMS applicable to them.

5.4 Record Management

The objective of record management is to demonstrate that the Construction

Record
Safety Manual is operated effectively. Records that should be kept by
Management Contractors and made available for inspection by the PM / PMR / ASR / ASRD
and / or their representatives on request include, but are not limited to, the
following items:
 Safety training records;
 Safety inspection and rectification records;
 Audit reports;
 Accident / incident reports;
 Safety meeting minutes.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

PART 2 DESCRIPTION OF PROCESSES

This part of the “Construction Safety Manual” contains a description of all the
1.0 OVERVIEW
processes required to be applied by Contractors. Each process contains the
following information:
• Number An identifying number corresponding to that assigned in
Figure 1.2 of Part 1.
• Name The name of the process.
• Description A full description of the process, identifying how the
process will be applied.
• Responsibility A description of the Contractor’s responsibility.
• Documentation A list of the documents referred to, used for, generated
by, or otherwise related to the task.

1.1 Safety Goals and 1.1 Safety Goals and Targets

Targets
Description

Safety goals and targets have been set for Contractors by the CWD. These are
listed below:
 Ensure that all projects are constructed and commissioned in
accordance with good international safety practice.
 Encourage an awareness of occupational health and safety on site, and
create a positive safety culture amongst the Contractors.
 Reduce risks on site, every Contractor should aim at:
(a) zero fatal accidents;
(b) zero dangerous occurrences (as defined in the First Schedule of the
Factories and Industrial Undertakings Regulations); and
(c) an accident frequency rate (AFR) less than the current target set by
the CWD and expressed in reportable accidents per 1,000 workers
per year.
 Achieve continuous improvement in safety performance, demonstrated
by a continuing decline in the cumulative AFR.
 Provide accurate data and statistics on accidents in a comprehensible
format.

Responsibility

The Contractor must demonstrate to the CWD through regular reporting that its
goals and targets have been met.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

Documentation

Contractor’s Safety Plan submission

Contractor’s Monthly Safety Report submitted to the PM / PMR / ASR / ASRD

in the CWD

2.1 Site Safety Plan 2.1 Site Safety Plan

Description

All Contractors must submit a Safety Plan for review. The Plan shall
demonstrate that the health and safety of their workers, airport staff and the
public have been thoroughly considered and a safe system of works will be in
place prior to the commencement of the works.

Further to the specific requirements in the contract, the Contractor’s Safety

Plan shall be developed based on the Code of Practice on Safety Management
issued by the Labour Department and shall include the following elements:
(a) A Safety Policy statement ensuring the commitment of the Contractor to
safety and health at work.
(b) A definition of safety roles and responsibilities within the Contractor’s
organisation to ensure the implementation of the safety management
activities including the setting up of Safety Committees. Terms of
reference for each role should be provided.
(c) A Training Programme outlining the steps that will be taken to equip
personnel with the knowledge to work safely and without risk to health.
(d) In-house safety rules to provide instruction for achieving safety
management objectives (these must also address and be consistent with
the requirements of the Authority).
(e) A programme of inspections to identify hazardous conditions and for the
rectification of any such conditions at regular intervals or as appropriate.
The Contractor should be aware that although CWD will conduct regular
Site Safety Inspections, the Contractor shall also establish their own
inspection schedule and site condition monitoring activities.
(f) A programme to identify hazardous exposure or the risk of such exposure
to the workers and to provide suitable personal protective equipment as
a last resort where engineering control methods are not feasible.
Contractors are responsible for:
 Identifying the risk of hazardous exposure to their workers, airport
staff and operators, and the general public.
 Rectifying the hazardous conditions by means such as identifying
suitable personal protective equipment where engineering control
methods are not feasible.
 Evaluating the hazards identified in order to develop safety
procedures where necessary.
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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

 Developing a strategy for accident control and elimination of

hazards before exposing workers to a potentially adverse working
environment.
 Developing a programme to protect workers from occupational
health hazards.
(g) A procedure for the investigation of accidents / incidents, e.g., identifying
the cause of the accident / incident, identifying measures to prevent
recurrence of the accident / incident, collection of accident statistics, etc.
(h) A demonstration of emergency preparedness such as the development,
communication and execution of emergency plans prescribing the
effective management of emergency situations.
(i) A method of selection, management and evaluation of subcontractors to
ensure that the subcontractors are fully aware of their safety obligations
and are in fact meeting them.
(j) Reference to the Authority’s requirements for Safety Committee Meetings
as stated in Part 2 - Section 2.4 of this Manual and include these in their
Safety Plans.
(k) Evaluation of job related hazards or potential hazards and development
of safety procedures. All Contractors are required to prepare and carry
out their own job related risk assessments, in accordance with
appropriate methodology. All Contractors shall refer to Part 4 of this
Manual for guidelines on the Risk Assessment Methodology preferred by
the Authority.
(l) A method of promoting, developing and maintaining safety and health
awareness in the workplace controlled by the Contractor including safety
induction and formulating and implementing specific programmes for new
entrants to the construction industry and newcomers to the construction
site in order to protect them against construction accidents due to
unfamiliar work or new working environment.
(m) A programme for accident control and elimination of hazards before
exposing workers to any adverse work environment.
(n) A programme to protect workers from occupational health hazards.

At any time after the Plan has been submitted, if (in the opinion of the PM /
PMR / ASR / ASRD) significant changes have occurred to the project, the
Contractor may be required to resubmit the Safety Plan to address those
changes.

Contractors are reminded that the site areas could be in close proximity to
operational areas of the airport and the general public. Therefore additional
care and resources shall be considered and highlighted in the Safety Plan.

All Contractors must submit their finalised Safety Plan within 28 days of the
commencement of the Contract (see Annex 1).

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

Responsibility

The Contractor shall develop a comprehensive Safety Plan outlining their

overall approach in undertaking the safety management activities to satisfy the
requirements in this Manual.

Documentation

Reference: Code of Practice on Safety Management issued by the Labour

Department

2.2 Site Safety 2.2 Site Safety Inspections

Inspections
Description

The Construction Safety Engineer / Project Inspector (Safety) / Construction

Superintendent (Safety) and PMR / ASR / ASRD will conduct formal site safety
inspections jointly with the Contractor at appropriate intervals, but normally not
less than once every two weeks for each contract. In general, the inspection
interval will normally be once per week except Licensees franchisee projects.
However, large contracts and contracts that have a high hazard potential may
be inspected more often (e.g. twice per week).

As a guideline, the following types of Contract are considered to be high risk or

high profile:
 any contract where there has been a serious injury or fatality
 any contract involving work on aprons
 any contract involving frequent work at height
 any contract involving work over or near water
 any contract involving work in close proximity to passengers or other
members of the public

As a guideline, small contracts not requiring risk assessments may be subject

to a lower frequency of formal safety inspections, up to once every two weeks.

All contracts managed by the CWD, including those involving Licensees,

Franchisees and other relevant organisations, will be subject to this site safety
inspection.

To promote safe working at height and advocate full provisions for fall
protection, a Fall Protection Rating (FPR) system has been established. After
each site safety inspection, a FPR which gives an indicator of the potential risk
of falls from height shall be provided in the Site Safety Inspection Report for
the project.

To enhance and ensure safe electrical installation works and safe use of
electrical tools on site, an Electrical Safety Rating (ESR) system has been
established with task specific inspections conducted. The Construction Safety
Engineer / Project Inspector (Safety) / Construction Superintendent (Safety)
and E&M Project Inspector (or his representative) shall conduct specific
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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

electrical safety inspections for selected projects with potential electrical

hazards on a monthly basis. An Electrical Safety Rating (ESR) shall be
provided in the Electrical Safety Inspection Report for the project.

In addition to the scheduled site safety inspections, any member of staff in the
CWD may observe a safety deficiency at any time (including during a formal
inspection) and require immediate rectification. As soon as practicable, a “Site
Safety Notice” describing the deficiency shall be prepared and issued to the
Contractor and a copy passed to the PM / PMR / ASR / ASRD and CSE for
their attention. The Contractor shall notify the concerned “Site Safety Notice”
issuer for closing out the issue when corrective actions are completed.

To eliminate the potential fire hazards on site, the Contractor shall implement
an End of Work Fire Watch programme. Reference shall be made to the AAHK
Corporate Safety Management System – Fire Safety Management Plan
(FSMP).

Any Foreign Object Debris (FOD) if ingested by an aircraft engine or hitting an

aircraft’s undercarriage may compromise aviation safety, cause costly damage
or result in flight delays or cancellations. Hence, all personnel working for the
Authority, including all Contractors working on projects managed by the CWD,
have a duty to prevent generation of FOD from their operations. Any materials
or construction activities that have the potential of generating FOD shall be
identified during all site safety inspections. Prompt rectification actions are
required to remove the potential FOD if such deficiencies are observed.

Other than potential FOD damage, deficiencies or substandard conditions that

may affect the aerodrome safety or interfere with airport operations shall also
be identified during all site safety inspections.

The Contractor shall accompany the Safety Manager of the SSBCD, upon
request, to conduct site inspections with respect to any unsafe conditions that
might affect aerodrome safety. The aerodrome safety inspection procedures
shall conform to the aerodrome safety requirements.

Responsibility

The designated operation and safety personnel of the Contractor, including

representatives from subcontractors shall attend each scheduled site safety
inspection. The senior staff and management of the Contractor are encouraged
to join the inspections.

Documentation

Site Safety Inspection Report

CWD-P/SI-001, Site Safety Inspection

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2.3 CWD Safety 2.3 CWD Safety Management Meeting

Management Meeting
Description

Each month the General Manager/ Deputy General Manager, Capital Works
Department or his delegate chairs the CWD Safety Management Meeting as a
performance review meeting. This meeting shall be attended by all the
Contractors with current contract works managed by the CWD. The terms of
reference of the meeting are as follows:
(a) To determine, agree and oversee the implementation of safety policy on
construction sites managed by the CWD.
(b) To promote a safety culture on all construction sites managed by the
CWD.
(c) To review accident statistics and trends so as to identify unsafe practices
and conditions and to ensure the implementation of appropriate
corrective action.
(d) To receive and discuss selected Contractors’ Monthly Safety Reports.
(e) To oversee the conduct of safety audits and inspections and subsequent
corrective action.
(f) To present and discuss topical safety issues.

Aerodrome safety issues related to the projects’ activities shall also be raised
and discussed during the meeting.

The Contractors’ Project Director or Project Manager and Project Safety

Manager / Safety Officer must attend this meeting.

Contractors shall submit their Monthly Safety Reports to the CSE prior to the
meeting. The information contained in the reports shall be discussed in the
meeting.

Each selected Contractor must verbally report without limitation on the following in
the meeting:
(a) Status of the project, including works in the current month.
(b) Any notable safety issues during the reporting period, including reportable
accidents, incidents, near misses and Labour Department’s inspections and
comments.
(c) New safety training or incentive schemes.
(d) Foreseeable high risk activities in current month.

Responsibility

Contractors shall prepare the above safety information and submit to the
CWD’s Construction Safety Engineer prior to the meeting.

Documentation

Information from the Contractors’ Monthly Safety Reports

Minutes of meetings

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2.4 Monthly Site Safety 2.4 Monthly Site Safety Committee Meeting
Committee Meetings
Description

Contractors shall establish Safety Committees according to the Factories and

Industrial Undertakings (Safety Management) Regulation and hold monthly
meetings throughout the duration of the works contracts. These meetings are
structured so as to provide an effective vehicle for health and safety issues to
be raised, documented and properly addressed.

The Contractor’s Project Manager, Construction Manager or Site Agent shall

chair the Monthly Site Safety Committee Meetings with their subcontractors,
with the following terms of reference:
(a) To implement and review the Project Safety Plan.
(b) To review and monitor the effectiveness of health and safety measures
taken on site and recommend improvements.
(c) To discuss hazards associated with the site operations and necessary
safety precautions.
(d) To co-ordinate the interface safety measures of all sub-contractors, utility
undertakers or other construction parties working on the site.
(e) To promote safety publicity and training.
(f) To review the safety training programme.
(g) To discuss and review the emergency and rescue procedures.
(h) To review dangerous occurrences, accidents and near-misses that have
occurred so as to recommend measures to prevent recurrences.
(i) To review the accident statistics and trends and safety performance of
subcontractors.
(j) To provide a forum for management and working level to discuss
construction safety matters.
(k) To study safety audit / review reports received and review action plans.

The Contractor shall give prior notification of the date of the meeting with an
agenda to the PM / PMR / ASR / ASRD of the CWD who may arrange his
representative to attend.

The CSE or his representative shall be invited to attend the meetings.

Contractors shall, after the meeting, submit their Minutes of Meetings to the PM
/ PMR / ASR / ASRD of the CWD.

Responsibility

Contractors must ensure that their subcontractors’ representatives will attend

this meeting. All parties should follow up the actions assigned to them in the
meeting.

Documentation

Minutes of Meeting

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 CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

2.5 Safety Culture 2.5 Safety Culture

Safety To enhance safety awareness and promote safety at work, the Contractor shall
Communication establish adequate and appropriate means of communication through which all
personnel and stakeholders of the project are disseminated with safety
information, including safety related incidents, accidents or alerts.

A designated person or group shall be assigned for the distribution of safety

information.

Safety Notice-boards The Contractor shall provide sufficient Safety Notice-boards at prominent
locations to communicate a wide range of health and safety issues, such as
safety policy, accident statistics, safety posters and special notices, to all
personnel of the project.

A designated person or group shall be assigned for updating the Safety Notice-
boards.

Safety Publicity The Contractor is encouraged to organise various safety activities in order to
promote and foster a climate of safety awareness. Examples of these safety
activities are:
 Safety exhibitions
 Safety seminars
 Video presentations
 Safety quizzes or competitions
 External safety events, e.g. safety award schemes

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

Safety Performance To stimulate improved safety performance on the part of all Contractors
Award Scheme working on projects managed by the CWD, CWD have established a quarterly
Construction Safety Award. The aims of the CWD Construction Safety Award
are:
 to ensure the full implementation of legal and contractual safety
requirements and to encourage contractors to go beyond this;
 to promote and foster a safety culture on all projects;
 to improve safety performance on construction sites throughout the
Airport; and
 to heighten safety awareness generally.

All contracts under CWD management are eligible to participate in the

Construction Safety Award.

A certificate is awarded to the Contractor that acquired the best performance

from the previous quarter, i.e. obtained the highest total marks in the quarterly
assessment.

The assessment criteria are as follows:

Item Description Maximum Score

1. Site Safety Inspection Reports 200

2. Safety Non-conformances 100
3. Accident Frequency Rate 100
4. Dangerous Occurrences & Major Incidents 100
5. Safety Training 50
6. Other Safety Activities 50
____________________________________________________
Total possible marks: 600
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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

Site Safety Inspection Reports (200 marks)

A checklist will be used in each site safety inspection undertaken by CWD, as

described in Part 5, Site Safety Inspection of this Manual. Each contract
involved will be inspected weekly or biweekly depending on the site activities.
Marks will be expressed as percentages and an average score over the quarter
will be taken.

The Construction Safety Engineer/ Project Inspector (Safety) or his assistant

carries out the inspections, completes the inspection reports and give marks to
each construction site/contract based on the findings of the inspections.

Safety Non-conformances (100 marks)

Apart from encouraging the Contractor to achieve high scores in the periodic
site safety inspections, marks are also awarded for sustaining good safety
performances. However, if there are some non-conformances recorded, e.g.
Site Safety Notices (SSN), Labour Department’s inspection reports,
suspension and improvement notices and convictions on safety infringement,
etc., marks will be deducted from a possible score of 100 as below:
 5 marks are deducted for each safety non-conformance in the SSN.
 5 marks are deducted for each safety breach in the Labour Department’s
inspection report.
 All the 100 marks are deducted for an improvement or suspension notice
or conviction of safety infringement received in the quarter under
assessment.

Accident Frequency Rate (100 marks)

The Accident Frequency Rate (AFR) will be expressed as the number of

reportable accidents per 1000 workers per year. The score is calculated from
the base score of 100 minus two times the AFR. For example, if the AFR is 0,
100 marks will be awarded; otherwise, if the frequency rate were 25, the score
would be 50 (100 – 2 x 25).

The Contractor is required to supply accident data in the Monthly Safety Report
for the AFR calculation.

A fatal accident will disqualify the Contractor from the award scheme for two
consecutive quarters.

Dangerous Occurrences & Major Incidents (100 marks)

To reduce risks on site, every Contractor shall aim at zero dangerous

occurrences (as defined in the First Schedule of the Factories & Industrial
Undertakings Ordinance) and major incidents, e.g. fire, damage to an
underground utility, potential Foreign Object Damage (FOD) and collapse of
temporary works, etc. Marks will be deducted from a possible score of 100.
Each Dangerous Occurrence or major incident is liable for a deduction of 50
marks and 25 marks respectively.

The Contractor is required to supply data of any Dangerous Occurrences or

major incidents in the Monthly Safety Report.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

Safety Training (50 marks)

To encourage the Contractor to provide adequate safety training to its

workforce, the man-hours used for training (as a percentage of the total working
hours) are scored, with 1% counting for 1 mark, up to a theoretical maximum
of 50 marks. Contractors are required to provide a detailed breakdown of
training information, number of man-hours trained and the total man-hours
worked per month in the Monthly Safety Reports.

Other Safety Activities (50 marks)

To encourage the Contractor to promote safety and enhance safety

performance on the site, marks are allocated as below:
 25 marks are allocated to safety promotional activities, e.g. regular
subcontractor or worker safety award or bonus scheme, safety drills on
emergency preparedness, safe working cycle, safety quiz participation,
safety booklets or circulations. Each activity is eligible for 5 marks.
 15 marks are allocated to the participation in public safety award schemes
or safety campaigns, e.g. Development Bureau Considerate Contractors
Site Award Scheme, Airport Staff Safety Recognition Award Scheme, The
Lighthouse Club Safe Foreman Award, Occupational Safety & Health
Council Good Housekeeping Promotional Campaign and Construction
Safety & Health Promotional Campaign, etc. Each participation is eligible
for 5 marks.
 10 marks are allocated for other safety initiatives as considered
encouraging by the assessment panel.

Contractors are required to provide information on the above activities in the

Monthly Safety Reports.

Assessment Panel

The assessment panel will comprise:

 General Manager;
 Deputy General Managers;
 PMs / PMRs / ASRs / ASRDs; and
 Senior Manager –Planning and Construction Safety Engineer.

Responsibility

The Construction Safety Engineer shall prepare the Assessment Reports for
evaluation by the Assessment Panel.

Documentation

Contractors’ Monthly Safety Reports

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 CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

3.1 Emergency Plans

3.1 Emergency Plans

Description

Contractors shall develop their own Emergency Plans according to the nature
of the works being undertaken, the hazards identified, the risks that the workers
would be exposed to and the special requirements on the project concerned.

Activity Specific Emergency Plans

There may be an activity-specific hazard identified in a particular contract,

which requires a specific Emergency Plan. If this is the case, the Contractor is
required to produce such a Plan within ten (10) days of contract
commencement for submission to the CWD for review (see Annex 1).

In general, the following activities will require an Emergency Plan detailing the
procedures in the case of an accident:
 Working airside
 Handling radioactive substances
 Chemical waste disposal
 Confined space entry
 Handling carcinogenic substances
 Working in compressed air
 Work with gas flooding systems
 Traffic accident
 Work over or near water
 Diving

The Contractor must ensure that all their staff are familiar with the procedures
in the Emergency Plan by arranging regular drills for them.

In addition, certain emergency situations will require the preparation of an

Emergency Plan. Guidance for the preparation of specific Emergency Plans for
“Fire or Serious Accident”, “Lightning” and “Typhoon and Heavy Rainstorms”
are given in Annex 3.

The Contractor shall ensure that their Emergency Plans are consistent with
statutory and regulatory obligations, the Airport Authority’s Emergency
Procedures Manual and other relevant accident response procedures and
applicable contractual provisions.

Responsibility

The Contractor’s Representative shall produce all procedures for submission

to the CWD for review without objection within ten (10) days of commencement
of the contract.

Documentation

Site / Activity Specific Emergency Plans

Emergency Plans for Typhoon, Lightning, Heavy Rainstorm Signals

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

4.1 Method Statements 4.1 Method Statements

Description

Method Statements shall be submitted to the Project Manager for review

without objection in order to demonstrate that the works or operations that will
be carried out have been thoroughly considered. Contractors also need to
submit Method Statements when applying for Work Permits. Applications for
Work Permits shall be submitted via the Project Managers / Authority’s Site
Representatives in the CWD.

In general, Method Statements shall outline the following:

1. Detailed description of the works to be carried out
2. Evidence that all necessary precautions have been considered, e.g., Risk
Assessments
3. Evidence of emergency preparedness, e.g., Emergency Plans

As a guideline, the following format should be followed for Contractor Method

Statements:
1. Introduction: to briefly describe the works / activities that need to be
carried out.
2. Scope of Work: the area and operations of the airport that may be
affected.
3. Methodology: detailed description of how the works and activities will be
undertaken. Information to be provided shall include:
 Location: where will the works / activities take place and whether
airport operations will be affected. If so, describe the potential impact
on operations.
 Programme of works / activities: describe the sequence of the works
/ activities, when the works / activities will take place and for how long
 Resources: details of the manpower, plants and description of their
dimensions, physical and chemical properties of the key materials,
structures or equipment that are involved.
4. Health & Safety: A summary of the findings from the risk assessment
describing the critical issues identified and the control measures required.
Description of the training to be provided to the workers and the Personal
Protective Equipment (PPE) shall be supplied.
5. Environment: Description of the environmental impact from the works on
the following (but not limited to): drainage, noise, waste disposal, lighting,
vibration and odour.
6. Emergency preparedness: Based on the hazards identified, detailed
precautions / control measures should be described to demonstrate that
the works / activities will be totally under control in all circumstances.
7. Appendices: Appendices shall include any relevant drawings, details of
risk assessments, specification / information of critical plants / equipment
/ tools, Material Safety Data Sheets (MSDS).

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

Responsibility

Contractors shall prepare a Method Statement for each activity at least twenty-
eight (28) days prior to the commencement of that activity for the Project
Managers / Authority’s Site Representatives to review and comment (see
Annex 1).

Documentation

Individual Method Statements prepared and submitted by the Contractors

4.2 Risk Assessments 4.2 Risk Assessments

Description

Prior to the commencement of any work that is considered by the Airport

Authority to be high risk and / or high profile, Contractors are required to
produce risk assessments and method statements to the PM / PMR / ASR /
ASRD for review.

As a guideline, the following work is considered to be high risk or high profile:

 Working at height
 Hot work (arc welding, oxy-acetylene cutting, grinding)
 Electrical work
 Heavy mechanical lifting
 Confined space entry
 Work near aircraft
 Work with the potential to affect aircraft
 Work with the potential to affect airport operations
 Work with the potential to affect passengers or members of the public
 Deep excavations or excavation in proximity of utilities
 Traffic diversion or working adjacent to roads
 Demolition works
 Marine works
 Diving works
 Work over or near water

The above list is not intended to be exhaustive. The Airport Authority may
require risk assessments and method statements for other activities that are
considered to be high risk or high profile.

Once a risk assessment or method statement has been requested for a task,
work on that task may not begin until the risk assessment and method
statement has been reviewed without objection by the PM / PMR / ASR / ASRD.

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 CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

Contractors shall also consider aerodrome safety in their risk assessments by

identifying the hazards and degree of risks affecting aerodrome safety caused
by the construction activities. In preparing such risk assessments, reference
shall be made to the AAHK Corporate Safety Management Procedure (CSMP
1.0 New Projects – Risk Assessment and Control Procedure) and ICAO Annex
19 regarding Safety Management System to mitigate the safety risk in the
aerodrome.

Responsibility

The Contractor is responsible for undertaking the risk assessment to be

submitted with the Method Statements at least twenty-eight (28) days prior to
the actual works / activities being conducted for review and comment (see
Annex 1).

Documentation

Guidelines to risk assessment as set out in Part 4 of this Construction Safety

Manual

Risk assessments produced by Contractors

Method statements produced by Contractors

4.3 Live Operations Risk

4.3 Live Operations Risk Assessment Register (LORAR)
Assessment
Register (LORAR) Description

To ensure continual safety overview of airport facility development, a live

register has been set up for risk assessments of aerodrome operations, namely
Live Operations Risk Assessment Register (LORAR). LORAR starts from the
design stage, continues through the construction stage and lasts until the post-
commencement state of the new development. All assessments and solutions
having impacts on aerodrome / aircraft operations due to change from existing
procedures, introduction of new procedures, deviation from ICAO Standards
and Recommended Practices (SARPs), introduction of facilities / objects not
complying with ICAO requirements or else downgrading the existing
aerodrome operations and / or safety should be recorded and up-dated in the
LORAR throughout the project life cycle for monitoring, control, experience-
sharing and future reference.

Responsibility

If and when a LORAR applicable to the works managed by the CWD is provided
to the Contractor by the AAHK’s Project Manager, the Contractor shall review
the LORAR and identify any new potential risks that may occur to the Works.
The Contractor shall take relevant mitigation and control measures to remove
or minimize the risks during the execution of the Works. The Contractor is
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responsible for recording all results of reviews and updating the LORAR
accordingly if there is any revision of the risk assessments due to significant
changes in the work methods, procedures, tools / plant to be used or working
environment that may have impacts on aerodrome / aircraft operations or
downgrade the existing aerodrome operations and / or safety. After updating
the LORAR, the Contractor shall incorporate it with the monthly progress report
and submit to the Project Manager for review.

Risk assessments for works without impacts on aerodrome / aircraft operations

are excluded from the requirement of LORAR.

As a general rule, occupational safety and health related risk assessments shall
be excluded from the requirement of LORAR.

Documentation

Updated version of risk assessments produced by Contractors

Updated version of method statements produced by Contractors

Live Operations Risk Assessment Register

4.4 Monitoring & Review

4.4 Monitoring & Review of Risk Assessments
of Risk Assessments
Description

Hazard and risks may change over time. Hazards may inadvertently be
introduced into an operation whenever change occurs. Safety management
practices suggest that hazards resulting from change be systematically and
proactively identified and strategies to manage the safety risks of the
consequences of these hazards be developed, implemented and subsequently
evaluated.

As a general guideline, safety review of the hazard identification and risk

assessment processes should be conducted where unidentified hazards may
be introduced:
 during introduction and deployment of new technologies;
 when there is any significant change to major equipment and systems; or
 in a situation of a structural change in operations.

Safety review is a fundamental component of the management of change,

discussed in Part 2 Section 5.2.

Responsibility

The Contractor is responsible for conducting regular reviews and updating risk
assessments accordingly if there is any significant change in the work methods,
tools / plant to be used or working environment.

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Documentation

Updated version of risk assessments produced by Contractors

Updated version of method statements produced by Contractors

4.5 Contractor’s Monthly

4.5 Contractor’s Monthly Reporting
Reporting
Description

Monthly Safety Report

Contractors are required to produce the following information, to be submitted

in the Contractor’s Monthly Safety Report to the PM / ASR / CSE. The
information required is:

1. Safety Training
The Contractor shall provide the total man-hours of the workers and staff
attending health & safety related training in that particular month. The total
man-hours of the workers and staff worked in the same month shall also
be provided for calculation of statistics.

2. Safety Inspections
The Contractor shall report all site safety inspections carried out except
those conducted by the Authority. Any site inspections by the Labour
Department or other government departments shall be included in the
report. The date, time and the summary of the findings shall be reported
as a minimum.

3. Accident and incident statistics

The Contractor shall provide the monthly and accumulative Accident
Frequency Rate (AFR) per 1000 workers per year to the Authority. The
total number of employees should be the average for that month and
include all staff and workers working on the contract.

No. of reportable accidents

AFR1,000 = x 1,000 x 300
No. of mandays worked

4. Safety Promotions
The Contractor shall report any safety award schemes that are in place
and any other safety promotional activities being held in that month with
a brief description.

5. Safety Meetings
The Contractor shall report any safety meetings conducted in the month
and a brief description of issues discussed.
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6. Summonses, Suspension Notices and / or Improvement Notices on

Safety Breaches
The Contractor shall report any summonses / suspension notices /
improvement notices on safety breaches that have been received from
the Labour Department or other government departments in the month
and a brief description of the breaches charged or notices received.

7. Near-misses
A near-miss is an unplanned event that did not result in injury, illness, or
damages, but had the potential to do so. The Contractor shall report any
near-misses in the month and a brief description of each near-miss.

Responsibility

The Contractor shall provide the Monthly Safety Report including the above
information no later than three (3) working days after the end of the month
covered (see Annex 1).

Documentation

Contractor’s Monthly Safety Report submission to the PM / ASR /CSE

4.6 Accident and Incident Investigation

4.6 Accident & Incident
Investigation
Description

For the purpose of continual safety improvement and prevention of recurrence,

Contractors are required to report and investigate all reportable accidents and
significant incidents (property damage, near-miss, or dangerous occurrence)
occurring on site in accordance with contractual provisions.

Accident / Incident Reporting

Upon the occurrence of an accident / incident, the Contractor shall notify AAHK
immediately by phone, followed by a Preliminary Investigation Report to the
CSE and PM / PMR / ASR / ASRD (or his representative) and prepare a final
Accident/Incident Report with detailed findings and recommendations for
submission to the CWD within seven (7) days of occurrence (see Annex 1).

The Contractor must report all statutory reportable accidents to the appropriate
authorities (Labour Department, Police, etc., as required). A record of all such
reports (Labour Department Forms 2, 2A, 2B and Dangerous Occurrence
Report Forms, etc.) shall be copied to the CWD for information. The Contractor
may be required to present the accident/incident findings if requested by the
Authority.

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Accident / Incident Investigation

All accident / incident investigations shall be conducted by the Contractor

immediately as far as practicable or within two (2) working days after the
occurrence. If this is not possible, the Contractor shall inform the PM / PMR /
ASR / ASRD explaining the reasons for delay. The General Manager/Deputy
General Managers, the related PM / PMR / ASR / ASRD and / or the CSE/
Project Inspector, Safety or his representative may join the Contractor in the
investigation to ensure that the information collected has:
˙ assessed the magnitude of the problem;
˙ identified the root cause(s) of the accident and incident;
˙ evaluated the effectiveness of existing safety measures;
˙ pinpointed high-risk areas in procedures, equipment and the work
environment;
˙ determined corrective actions to mitigate risk and prevent recurrence; and
˙ included the provision of follow-up investigations where necessary.

Management Inquiry Team

In the event of a serious accident or incident that has occurred on the project
site, the concerned Contractor may be required to present the accident/incident
findings and recommendations within seven (7) working days after the
occurrence to a Management Inquiry Team (MIT) appointed on an ad hoc basis.

For the purpose of appointing the MIT, a serious accident or incident means
one that either results in death, admission to intensive care, amputation of limbs,
multiple fractures, fire with substantial damage, suspension of works or major
impact to airport operations, collapse of structure with suspension of works, or
any incident that is likely to, or could have, resulted in serious consequences.

The MIT will be chaired by the General Manager / Deputy General Manager,
Capital Works Department and attended by the related PM / PMR / ASR /
ASRD concerned and the CSE or his representative. The Contractor
concerned shall arrange for their Project Manager and Project Safety
Manager/Safety Officer to present the findings and recommendations to the
MIT. If applicable, the SSBCD representative will also be invited to attend the
inquiry.

Follow-up Action

The implementation of the recommendations of the investigation report will be

monitored to ensure that follow-up action has occurred and is effective.

Accident / Incident Statistics & Analysis

The Contractor shall maintain, monitor and analyse regularly the accident and
incident statistics of the project being undertaken for the CWD in order to
evaluate the effectiveness of their safety management system and the extent
to which the Airport Authority’s safety policy and objectives are being met.

The Contractor shall use the accident / incident statistics and analysis to:

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 2 – DESCRIPTION OF PROCESSES

˙ make objective estimates of the frequency and consequences of

hazardous events and select appropriate risk controls in risk assessment;
and
˙ make recommendations for improvement.

Accident / Incident Investigation Related to Aerodrome Safety

In the event of a serious accident / incident that may impair aerodrome safety,
the Contractor shall fully cooperate with the SSBCD of AAHK and / or other
airport functional departments or authorities during their investigation. The
investigation procedures shall strictly adhere to the aerodrome safety
documentation requirements.

The Senior Manager, Airport Safety of the SSBCD shall review the Contractor’s
report for any accident or incident related to aerodrome safety and make
recommendations for improvement. The Contractor shall incorporate and
implement the recommendations into their site safety management system
within a reasonable time frame.

Responsibility

All Contractors must immediately report any accident / incident to the PM / PMR
/ ASR / ASRD and CSE of the CWD.

Documentation

Accident / Incident Report by the Contractor

5.1 Safety Auditing 5.1 Safety Auditing

Description

An audit is a systematic examination to determine whether activities and related

results conform to planned arrangements, and whether these arrangements
are implemented effectively and are suitable for achieving the Authority’s safety
policy and objectives.

CWD may conduct safety audits of selected Contracts if necessary that are
under the management of the Capital Works Department. The scope of the
audit covers the implementation and effectiveness of this Construction Safety
Manual and other requirements from the Authority. It is expected that each
audit will not exceed one working day depending on the scope of the contract
and the progress of document revision.

The Contractor shall note that this audit has no relationship with the
safety audit required by the Factories & Industrial Undertakings
(Safety Management) Regulation and that this audit will NOT fulfill the
requirements of the Regulation.

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All Contractors and their subcontractors and workers are required to provide
assistance and full co-operation with the Independent Safety Auditor in
conducting the audit. A report will be prepared and issued to the Contractor for
their reference and action.

The Contractor is required to submit their Action Plan to the PM / PMR within
14 days upon receiving the audit report.

Responsibility

All Contractor’s staff and workers shall cooperate with the CWD’s Independent
Safety Auditor and provide all necessary assistance.

Documentation

Safety Audit Report issued by the PM / PMR to the Contractor

5.2 Management of Change

5.2 Management of
Change
Description

Change management is another important aspect of safety management. A

risk of confusion may arise whenever change is introduced to an existing
system, maintenance process, and/or operational procedure. Such a risk
should be recognized and changes should be effectively managed in relation
to the affected work areas.

Whenever there are major changes in the methods, processes or existing

facilities used in the construction activities of the project, the hazard
identification process and assessment of potential safety risks shall be
reviewed again according to the procedures mentioned in Part 4.

The Contractor shall conduct a timely review of the construction method

statement and risk assessment whenever there is a major change in the
construction method, process or existing facility involved.

Responsibility

The Contractor is responsible for conducting regular reviews and updating any
significant changes in the work methods, tools / plant to be used or working
environment.

Documentation

Updated version of risk assessments produced by Contractors

Updated version of method statements produced by Contractors

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5.3 Management Review

5.3 Management
Review
Description

A formal management review meeting will be held at a frequency of not more

than one year. The meeting will consider:
 the safety performance achieved against the targets and objective set;
 results and findings of the Safety Audit;
 safety initiatives;
 changes in safety legislation ; and
 feedback from staff and contractors.

The management review will identify the need for the changes to the
Construction Safety Manual or safety processes to ensure they remain current
and effective.

Responsibility

The General Manager, Capital Works chairs the management review meeting.

The General Manager, Deputy General Manager and Senior Managers, with
the assistance from the Senior Manager, Planning and his delegates, are
responsible for analyzing audit findings and recommendations from the
independent audit then report to the management review meeting on
improvement actions taken or to be taken.

The General Manager, Deputy General Manager, Senior Managers and Senior
Manager, Planning should attend the management review meeting.

Documentation

Updated version of Construction Safety Manual

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 3 – ROLES AND RESPONSIBILITIES

PART 3 ROLES AND RESPONSIBILITIES

1.0 OVERVIEW This part is produced for the Contractor’s information and to understand the
administration of the Capital Works Department.

The various Authority staff / positions shown on the following pages are
authorized and empowered to perform their particular duties and to exercise
independent authority in relation to this Construction Safety Manual, in addition
to their existing professional duties. Figure 3.1 presents a simplified structure
of the CWD Safety Organisation.

General Manager

ADMINISTRATION

Deputy General
Manager

PROJECT DESIGN & PROJECT PROJECT PROJECT

CONSTRUCTION CONTROL CONSTRUCTION CONTROL
SUPPORTING TEAM TEAM

ENGINEERING/ CONTRACTS & CONSTRUCTION PLANNING/

ARCHITECTUAL/ E&M COSTS Senior Managers SAFETY/
Senior Managers CONTROL Managers ENVIRONMENTAL/
Senior Project Engineers Senior Manager Senior Project QUALITY
Project Engineers Engineers Senior Manager
n Project Engineers [Departmental Safety
i Project Inspectors Coordinator]
o Construction Senior Project
r Superintendents Engineers
Technical M Project Engineers
Support Construction Safety
a
Engineers
n Project Inspectors
a (Safety)
g Construction
e Superintendents
r (Safety)
s
Figure 3.1: Simplified structure of the CWD Safety Organization
Note: The dotted lines shown represents the direct communication link between the
Departmental Safety Coordinator and the General Manager or Deputy General Manager in the
event that assistance from senior management is required to resolve safety issues.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 3 – ROLES AND RESPONSIBILITIES

2.0 ROLES AND 2.1 Airport Authority’s Corporate Safety Management Responsibility
RESPONSIBILITIES
The primary responsibility for the safe operation of the Hong Kong
International Airport and the overall management of health and safety
matters is delegated by the CEO to the Executive Director, Airport
Operations. The General Manager, SSBCD is delegated by the
Executive Director, Airport Operations the particular responsibility to
establish the Aerodrome Safety Management System and monitor its
implementation.

2.2 Safety Management Responsibility within Capital Works

Department

Monitor safety The Executive Director /Deputy Director, Engineering & Technology
performance Division is responsible for the management of occupational health and
safety matters relating to the works contracts managed by the CWD and
for the effective implementation of the “CWD Safety Management Plan”.
The Executive Director / Deputy Director, Engineering & Technology
Division delegates specific responsibilities to the General Manager /
Deputy General Manager and the Project Managers / Project Manager
Representative / Authority’s Site Representative / Authority’s Site
Representative (delegates) for the day-to-day management of health
and safety matters.
The General Manager / Deputy General Manager, Capital Works
Department is responsible for the management of occupational
health and safety matters and the implementation of the “CWD
Safety Management Plan”.

2.3 General Manager, Capital Works Department

The General Manager, Capital Works Department, who is accountable

Overall management of
to the Executive Director / Deputy Director, Engineering & Technology
health and safety Division for the safety performance of his staff and contractors under
his control, has the safety roles and responsibilities specified in the
ASMS and the ultimate responsibility for the management of health and
safety matters relating to projects managed by the CWD. In particular,
The General Manager / Deputy General Manager, Capital Works
Department is responsible for:
1. Establishing the overall objectives, policies, standards and
documentation for the management of health and safety matters
relating to projects managed by the CWD.
2. Ensuring that safety management review meetings are convened
to appraise the effectiveness of the CWD Safety Management
Plan and that any necessary changes are made so that it is
maintained in line with the Airport Authority’s Safety Policy, the
ASMS and the needs of the CWD.
3. Receiving summary level information on risks, accident statistics
and insurance losses related to health and safety and authorising
appropriate action to correct any adverse trends.
4. Chairing or delegating to the Senior Manager –Planning / Senior
Managers to chair the monthly CWD Safety Management Meeting.
5. Chairing or delegating to the Deputy General Manager / Senior
Managers to chair any Ad-hoc Management Inquiry Team (MIT)
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Meeting to discuss and review the findings and recommendations

presented by the concerned Contractor of a serious accident or
incident.

2.4 Deputy General Manager, Capital Works Department

The Deputy General Manager, Capital Works Department deputizes the

roles and responsibilities of the General Manager, Capital Works
Department.

2.5 Senior Manager - Planning / Departmental Safety Coordinator

The Senior Manager – Planning / Departmental Safety Coordinator are

Implement CWD
delegated particular health and safety responsibilities by the General
Safety Management Manager, Capital Works Department for the effective implementation of
Plan the “CWD Safety Management Plan” and the achievement of its
objectives. They are also accountable to the Airport Management
Director for the safety of the activities and works undertaken by
Contractors for projects managed by the CWD in the aerodrome. In
particular, the Senior Managers - Planning and Departmental Safety
Coordinator are responsible for:
1. Assisting the General Manager / Deputy General Manager,
Capital Works Department to establish and review the overall
objectives, policies, standards and documentation for the
management of health and safety matters relating to projects
managed by the CWD.
2. Ensuring that during the planning and design stages proper
consideration is given to identifying and reducing significant
hazards that may occur during construction, maintenance and use
of any asset or facility.
3. Ensuring that during the preparation of tenders proper
consideration is given to health and safety so that the Airport
Authority’s intention for safety can be contractually implemented
and that prospective tenderers will understand what is required of
them to meet the Airport Authority’s standards.
4. Ensuring that during pre-qualification and tender evaluation
proper consideration is given to safety submissions made by
prospective Contractors and that those Contractors who do not
meet the Airport Authority’s standards are not awarded contracts.
5. Ensuring that during the construction and commissioning stages
safe systems of work are developed, maintained and reviewed;
safe working practices are observed and that any shortcomings
are dealt with promptly.
6. Ensuring that Contractors allocate adequate and sufficient
resources to comply with the Airport Authority’s contractual
provisions and statutory requirements regarding health and safety.
7. Ensuring that a sufficient number of safety committee meetings
are convened with Contractors.
8. Advising the General Manager / Deputy General Manager, Capital
Works Department on matters regarding health and safety that
require his attention or resolution.

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9. Attending, or in the absence of the General Manager / Deputy

General Manager, Capital Works Department, chairing CWD
Safety Management Meetings.
10. Attending, or in the absence of the General Manager / Deputy
General Manager, Capital Works Department, chairing Ad-hoc
Management Inquiry Team (MIT) Meetings.

2.6 Project Manager / Project Manager’s Representative / Authority’s

Site Representative / Authority’s Site Representative (Delegate)

Day-to-day The Project Managers / Project Manager’s Representatives / Authority’s

management of health Site Representatives / Authority’s Site Representative (Delegate)s are
and safety responsible for the day-to-day management of health and safety
matters within their delegated areas of authority for the projects under
their control. They are responsible for:
1. Developing, maintaining and reviewing safe systems of work for
construction and commissioning activities; observing safe working
practices and dealing with any shortcomings promptly. In
particular, they will:
(a) ensure that Contractors prepare, implement and monitor
practicable and operable safety plans and allocate adequate
resources to comply with both the Airport Authority’s
contractual provisions and statutory requirements regarding
health and safety.
(b) review and comment upon Contractors’ Safety Plans, work
programmes and safety related documentation to ensure
that hazards are identified, that risks have been assessed
and that sufficient controls are available for risk reduction.
(c) monitor and liaise with Contractors on safety-related
measures (including safety inspections, Site Safety
Committee meetings and audits) to identify recurrent and
problematic site safety deficiencies so that corrective action
can be taken.
(d) ensure that a safe working environment is provided and
maintained by Contractors and immediately stop work where
there is a real and immediate danger to personnel or
property.
(e) ensure that all accidents and dangerous occurrences are
fully investigated and reported in accordance with the
relevant procedures.
(f) maintain appropriate safety records.
(g) ensure that provision is made for all Airport Authority staff
and official visitors to the construction site and they are
provided with the appropriate safety equipment, including
personal protective equipment and that instruction is given
on proper use of such equipment.
2. Evaluating and reviewing risks, accident statistics and insurance
losses related to health and safety; identifying root causes, taking
appropriate action to correct any adverse trends and
implementing preventive action.
3. Reporting on the on-going status of all health and safety issues,
with particular attention to problems that require resolution at a
high level.

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4. Appraising the effectiveness of the implementation of the

“Construction Safety Manual” by the Contractor and advising the
Executive Director, Deputy Director, Engineering & Technology
Division, General Managers and Deputy General Managers of
CWD any changes necessary, so that it remains aligned with the
Airport Authority’s Safety Policy and the needs of the CWD.
5. Attending CWD Safety Management Meetings.
6. Attending Ad-hoc Management Inquiry Team (MIT) Meeting when
required.

2.7 Senior Manager / Manager / Senior Project Engineer / Project

Engineer

Assist day-to-day Senior Managers / Managers / Senior Project Engineers / Project

management of health Engineers are responsible for assisting the PM / PMR / ASR / ASRD in
and safety the day-to-day management of health and safety matters of the projects
under their control. They are responsible for:
1. Assisting the PM / PMR / ASR / ASRD in developing, maintaining
and reviewing safe systems of work for construction and
commissioning activities; observing safe working practices and
dealing with any shortcomings promptly. In particular, they will:
(a) ensure that Contractors prepare, implement and monitor
practicable and operable safety plans and allocate adequate
resources to comply with both the Airport Authority’s
contractual provisions and statutory requirements regarding
health and safety.
(b) review and comment upon Contractors’ Safety Plans, work
programmes and safety related documentation to ensure
that hazards are identified, that risks have been assessed
and that sufficient controls are available for risk reduction.
(c) monitor and liaise with Contractors on safety-related
measures (including safety inspections, Site Safety
Committee meetings and audits) to identify recurrent and
problematic site safety deficiencies so that corrective action
can be taken.
(d) ensure that a safe working environment is provided and
maintained by Contractors and immediately stop work where
there is a real and immediate danger to personnel or
property.
(e) ensure that all accidents and dangerous occurrences are
fully investigated and reported in accordance with the
relevant procedures.
(f) maintain appropriate safety records.
(g) ensure that provision is made for all Airport Authority staff
and official visitors to the construction site and they are
provided with the appropriate safety equipment, including
personal protective equipment and that instruction is given
on proper use of such equipment.
2. Assisting the PM / PMR / ASR / ASRD to evaluate and review risks,
accident statistics and insurance losses related to health and safety;
identify root causes, take appropriate action to correct any adverse
trends and implement preventive action.
3. Reporting on the on-going status of all health and safety issues, with
particular attention to problems that require resolution at a high level.
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4. Monitoring the safety of the Contractor’s works and ensuring the works
are done in accordance with their approved method statements, work
permits and all statutory regulations at all times.
5. Accompanying the Construction Safety Engineer or his assistant to
conduct safety and health inspections to check safety performance and
to recommend any necessary corrective actions to the Contractors.
6. Issuing Site Safety Notices to the Contractor when they observe any
imminently unsafe works being done by the Contractor. All serious
safety breaches must be dealt with immediately on site and the work
stopped until such time as the correct safe working procedures are
being implemented. They must also inform the PM / PMR / ASR / ASRD
concerned and Construction Safety Engineer of any serious incidents.
7. Communicate with and inform Project Inspectors, Construction
Superintendents on method statements and health and safety issues,
etc.
8. Assisting in the resolution of site safety and health issues.
9. Attending the Contractor’s monthly Site Safety Committee Meeting.
10. Attending CWD Safety Management Meetings.
11. Attending Ad-hoc Management Inquiry Team (MIT) Meetings when
required.

2.8 Project Inspector / Construction Superintendent

Implement instructions Project Inspectors and Construction Superintendents are responsible

from PM / PMR / ASR for implementing the instructions of the PM / PMR / ASR / ASRD,
/ ASRD Managers and Engineers including all necessary monitoring and co-
ordination works for the various contracts undertaken by the CWD.
Their specific duties in relation to Health and Safety are as follows:
1. Ensuring that the Contractors work safely and in accordance with
their approved method statements, work permits and all statutory
regulations at all times.
2. Accompanying the Construction Safety Engineer or his assistant
to conduct safety and health inspections to check safety
performance and to recommend any necessary corrective actions
to the Contractors.
3. Issuing Site Safety Notices to the Contractor when they observe
any imminently unsafe works being done by the Contractor. All
serious safety breaches must be dealt with immediately on site
and the work stopped until such time as the correct safe working
procedures are being implemented. They must also inform the
PM / PMR / ASR / ASRD concerned and Construction Safety
Engineer of any serious incidents.
4. Monitoring the Contractor’s works and ensuring the works are
done in accordance with the requirements listed in the
“Construction Safety Manual” and all other Contract requirements.
5. Assisting the Construction Safety Engineer in the identification of
hazards and evaluation of risks at work on site.
6. Assisting the Construction Safety Engineer to provide advice to
Contractors as to the measures to be taken to eliminate or control
hazards on site.

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7. Assisting in the resolution of site safety and health issues.

8. Attending the Contractor’s monthly Site Safety Committee
Meeting.

2.9 Construction Safety Engineer / Project Inspector (Safety) /

Construction Superintendent (Safety)

Assist & promote Construction Safety Engineers (CSE), Project Inspector (Safety) and
health and safety Construction Superintendent (Safety) are responsible for assisting
senior management in promoting safety and health among staff and
Contractors. Their main duties include the following:
1. Assisting in the identification of hazards and evaluation of risks at
work on site.
2. Advising senior management, line management and Contractors
as to the measures to be taken to eliminate or control hazards on
site.
3. Assisting in the resolution of site safety and health issues.
4. Conducting safety and health inspections to check safety
performance and recommend corrective action to Contractors.
5. Investigating occupational accidents and incidents,
recommending remedial measures to prevent recurrence and
compiling accident statistics.
6. Being well informed about site safety performance.
7. Informing Contractors about changes in the workplace which
would likely affect the safety and health at work of workers.
8. Attending Ad-hoc Management Inquiry Team (MIT) Meetings.
9. Attending Contractors’ monthly Site Safety Committee Meetings.
10. Producing and maintaining safety reports.
11. Participating in risk assessments.
12. Introducing new working procedures for safety enhancement and
legislative compliance.
13. Conducting safety training and safety promotions.
14. Preparing and collating the information for the Assessment Panel
of the Safety Award Scheme.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 4 – RISK ASSESSMENT

PART 4 RISK ASSESSMENT

1.1 Objectives
1.0 OVERVIEW
The aims of these guidelines for risk assessment are:
 to provide a standard methodology and format for carrying out risk
assessment on construction related risks; and
 to assist staff in the CWD to review submissions by Contractors.

The main purpose of the guidelines is to ensure that risk assessments meet
the high standards required by the Airport Authority. Furthermore, the
Standard guidelines provide a standard format for staff in the CWD to review and
methodology for comment on the Contractor’s method statements and other related
risk assessment submissions.

Risk Assessment shall be performed by the contractors to assess the

frequency and consequence of an accident, and the adequacy of the
existing safeguards.

All risk assessments submitted to the CWD for review must be signed by the
individual undertaking the assessment. The review and authorization process
must be undertaken by different individuals to ensure that there is an
independent review. Both engineering and safety personnel shall be involved
in the risk assessments to ensure that the overall process is fully understood
by all parties.

1.2 Scope

These guidelines apply to both risk assessments conducted by the CWD and
Follow guidelines or
by Contractors. Although Contractors are not contractually required to follow
define own the guidance, they shall be aware of the high standards required by the Airport
methodology Authority. If a Contractor’s own corporate safety system precludes him from
following the guidelines provided, Risk Matrix methodology must be supplied
when determining the ranking of frequency and consequence of the risk. The
Contractor shall clearly identify any residual risk and define who is accountable
for implementing the mitigating controls identified.

2.0 GUIDANCE 2.1 Risk

‘Risk’ is the combination of how frequently an accident may occur with the
consequences of an accident if it occurs. Accidents that occur very rarely may
be considered to be high risk if the consequences of those accidents are
potentially very severe.

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2.2 Tasks

Risk assessment The risk assessment process comprises several tasks, as follows:
activities
 Listing the activities taking place
 Identifying the potential accidents that may occur for each activity
 Listing existing safeguards intended to either reduce the frequency of the
accident or lessen the consequence of the accident if it occurs
 Estimating the potential consequence of the accident
 Estimating the frequency of the accident
 Determining the risk
 Determining the need for additional safeguards
 Re-assessing the risk, assuming implementation of additional safeguard

A standard form has been provided for this assessment (unless alternative
forms are dictated by specific tasks / projects) and is shown in Figure 4.1.

2.3 Risk Assessment Process

Reduce frequency Listing the activities

and consequence of Every activity and sub-task taking place must be listed, including preparatory
accident activities and clean-up activities at the end of the task.

Identifying potential accidents

All potential accidents that may occur should be listed for each activity and
considered separately.

Listing existing safeguards

For each potential accident, the existing safeguards intended to either reduce
the frequency of the accident or lessen the consequence of the accident if it
occurs should be determined. These safeguards may be procedural (work
processes, training, etc.) or physical (safety harness, lock-out system, etc.),
which may reduce the frequency of an accident or reduce its consequence if it
occurs.

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Estimating the frequency

Estimate frequency The frequency of an accident or incident shall be estimated based on the
following table.

Frequency
Description
Description
Rank Category (Safety – Aviation
(Construction Safety)
operation)

5 Frequent ≥ 10 incidents in a year ≥ 1 case in a year

1 precedent case
4 Likely 2-10 incidents within a year
in past 5 years

1 precedent case
3 Possible 1 incident within a year
in past 10 years

1 precedent case since

2 Unlikely 1 incident within 5 years
airport in operation

1 Rare < 1 incident in 5 years No precedent case

Note: It is important to ensure that the frequency of the consequence is

estimated. For example, if the consequence of a dropped object is estimated
to be severe injury to workers standing below, the frequency of dropped
objects causing injury must be estimated, not just the frequency of dropped
objects.

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Estimating the consequence

The consequence of an accident or incident shall be estimated based on the

following table.

Consequence

Consequence

1 2 3 4 5
Impact
Category
Hazardous
Insignificant Minor Major Catastrophic
/ Critical

≥ 1 first aid ≥ 1 minor ≥ 1 major ≥1

Safety 0 injury
injury(ies) injury(ies) injury(ies) fatality(ies)

- Safety - Terminal/ - Airfield

- Operating
margins Airfield operation
Minor Limitations
reduced operation closed
disruption or - Use of
- Operating facilities - Terminal
inconvenience emergency
Safety - efficiency partially operation
procedures
Aviation impaired closed suspended
Operation
System System System System System
Disruption Disruption Disruption Disruption Disruption
< 5 mins < 30 mins < 1 hour < 24 hours > 24 hours

Major injury:
- Serious injury with hospitalization required and/or admittance to intensive
care
- Unconsciousness;
- Fracture other than fingers, thumbs and toes;
- Amputation of an arm, hand, finger, leg, toe etc.
- Loss of sight;
- Crush injuries leading to internal organ damage;
- Serious burn;
- Medical treatment resulting from exposure to a pathogen
Minor injury (incl. Serious Incident):
- Injury not considered as a major injury
- Injuries with medical treatment but no hospitalization required
- Serious incident
First aid injury (incl. Minor Incident):
- Superficial injuries with only first aid treatment required
- Minor incident

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 4 – RISK ASSESSMENT

Determining the risk

Classify risk The risk shall be determined from the following risk matrix table.

Risk Matrix

Consequence

1 2 3 4 5
Impact Category

Hazardous
Insignificant Minor Major Catastrophic
/ Critical

5 Frequent R2 R3 R4 R4 R4

4 Likely R2 R2 R3 R4 R4
Frequency

3 Possible R2 R2 R2 R3 R4

2 Unlikely R1 R1 R2 R2 R3

1 Rare R1 R1 R1 R2 R2

Risk tolerability
Assess tolerability of The Authority adopts a 3-level of risk approach. The three levels of risk are:
risk  High Risk (R4) - Unacceptable under the existing circumstances;
 Moderate Risk (R3 & R2) - Tolerable based on risk mitigation, provided it
has been reduced to a level which is “As Low As Reasonably Practicable
(ALARP); and
 Low Risk – Acceptable but continue monitoring

This concept is shown in the following risk tolerability matrix:

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Determining the need for additional safeguards

Determine additional A statement shall be made describing additional safeguards that will be
safeguards employed, or a statement made that no additional safeguards are necessary.
Safeguards may be procedural or physical, which recognise that personal
protective equipment should be employed only when no other forms of
protection are practicable.

In general, the Airport Authority expects additional safeguards to reduce high-

risk activities to moderate or low risk and to reduce moderate risk activities as
far as reasonably practicable. However, the Airport Authority recognises that
such risk reduction may not be possible in all cases.

Re-assessing the risk

Re-assess risk The risk should be re-assessed, by repeating the steps above, assuming the
inclusion of additional safeguards. Care should be taken when re-assessing
the risk not to make overly optimistic assessments of the benefits of protective
measures.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 4 – RISK ASSESSMENT

Figure 4.1: Standard Format of Risk Assessment Worksheet on Construction Related Risk

Potential Existing Initial Risk Classification Additional Mitigated Risk Classification Responsible
Activity Remarks
Accidents Safeguard Frequency Consequence Risk Class Safeguard Frequency Consequence Risk Class Person

We hereby confirm that the above stated risks have been reduced to an acceptable or tolerable level.

Prepared by: ___________________________ Reviewed by: ______________________ Approved by: ____________________

(Safety Officer) (Project Manager)
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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 5 - SITE SAFETY INSPECTION

PART 5 SITE SAFETY INSPECTION

1.0 OVERVIEW 1.1 Objectives

The objective of carrying out site safety inspections is to ensure that direct and
immediate action is taken by the Contractor to rectify health and safety
deficiencies observed during the inspections.

In addition to the regular site safety inspections, in some occasions task-

specific safety inspections will have to be carried out. One of these task-specific
inspections is the electrical safety inspection which aims to enhance and
ensure safe electrical installation works and safe use of electrical tools on site.

1.2 Scope

Site Safety Inspection All Contractors managed by the Capital Works Department, including
subcontractors of any tier, Licensees, Franchisees and other relevant
organisations, will be subject to this site safety inspection.

2.1 Arrangements
2.0 PROCEDURE FOR
SITE SAFETY
INSPECTION The Contractor’s designated line management representatives and safety
personnel, including representatives from subcontractors, shall attend each
scheduled site safety inspection. The senior staff and management of the
Contractor are also encouraged to join the inspection.

Attend Regular Site The Construction Safety Engineer will plan the schedule for the regular site
Safety Inspection safety inspections. These inspections shall be conducted at appropriate
intervals, but normally not less than once every two weeks for each contract.
In general, the inspection interval will normally be once per week. However,
large contracts and contracts that have a high hazard potential may be
inspected more often (e.g. twice per week).

The inspection schedule shall be revised monthly according to the progress of

the works and the safety performance of the Contractor. The Contractor will be
notified of the day, time and location of the scheduled site safety inspections.
This will enable the Contractor to arrange for appropriate representatives,
including those from sub-contractors, to attend each of the planned site safety
inspections and take necessary follow-up actions immediately. The Contractor
shall be aware that the schedule is for information only, and the Authority may
change the schedule at short notice or carry out ad hoc inspections.

Any potential hazards identified during the Site Safety Inspection will
be recorded into the Site Safety Inspection Report. Contractors are
responsible for taking necessary actions to mitigate the hazard and
closing the issue.

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Site Safety Notice In addition to the scheduled site safety inspections, all Project Inspectors /
Construction Superintendents on duty shall log unsafe acts and / or conditions
that require immediate rectification on the part of the Contractor in a “Site
Safety Notice”. This notice is issued to the Contractor on site immediately or as
soon as practicable, with a copy passed to the PMR / ASR ASRD or his
assistant and the Construction Safety Engineer for information. The Contractor
shall notify the concerned Project Inspector / Construction Superintendent for
closing out the issue when corrective actions are completed (See Annex 4).

Site Safety Inspection The Contractor will be notified of the details of the identified health and safety
Report deficiencies in the site work practices and/or site working conditions by means
of a Site Safety Inspection Report (refer to Figure 5.1). The Report will be
prepared by the inspecting CSE / Project Inspector (Safety) / Construction
Superintendent (Safety) shortly after each formal inspection and endorsed by
the PM / PMR / ASR / ASRD or his assistant and formally transmitted to the
Contractor for carrying out mitigation measures.

To promote work-at-height safety and advocate full provisions for fall protection,
the Contractor will also be notified of the potential risk of fall accidents and
associated deficiencies identified during the inspection, which is presented as
a Fall Protection Rating (FPR) in the Report.

On receiving the Report, the Contractor shall review all the hazards identified
in order to take necessary actions to mitigate and ensure the hazards are not
repeated.

2.2 Site Safety Inspection Report

A unique notification number will be entered on the Site Safety Inspection

Report, together with the Contractor’s name; contract number; contract title;
date of inspection; current site safety inspection score; last 5 inspection scores;
current fall protection rating; last 5 fall protection ratings; details of the
inspection team; actual locations and levels or areas inspected.

Rating Scheme Each unsafe practice and/or condition identified during the inspection will be
recorded in detail on the Inspection Report including the precise location of
each respective item. Each column will be completed as follows:

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No. There are 20 categories in the Report form that broadly cover
all aspects of safety issues on a construction site. The
Construction Site Safety Inspection Checklist (refer to Figure
5.2) provides some common items of inspection.

Item Sufficient details of the deficiencies observed in the inspection

with a clear description of their nature and specific location will
be provided to facilitate rectification by the Contractor. Photos
to illustrate deficiencies will be attached where possible.

Marks A maximum of 10 marks is given for full compliance.

Priority An appropriate action priority will be allocated.

[High, Medium, Low]
Status Status of item (for example, ‘Open’ or ‘Closed’) will be entered.
[‘Closed’ if actioned on site at the time of the inspection or
within the time frame of the priority rating]

Assign Priority All items of deficiencies recorded will be assigned a Priority rating of High,
Rating Medium or Low. An item assigned “High” priority will have 4 marks deducted,
2 marks for “Medium” priority and 1 mark for “Low” priority. This rating system
is a subjective assessment allocated by the inspection team, and shall be
judged on the hazard severity versus the likelihood of the potential harm being
realised. The following definitions apply to the priority ratings:

High Immediate action required

Medium Action required within 24 hours
Low Action required within three working days

The Contractor shall record and immediately remedy all deficiencies observed
during the site safety inspection and specific electrical safety inspection, where
practicable. For deficiencies that are rectified after the inspections, the
Contractor shall submit reports with evidence of the improvement actions taken
to the CSE within 3 working days or on the agreed date.

The FPR for the current inspection and those for the last five (5) inspections
will be provided in the Inspection Report. A maximum mark of ten (10) for full
compliance with provisions for preventing fall of person from height will be given.
Fall Protection Deductions of half a mark or more will be made for each of the following
Rating deficiencies affecting safety against fall from height observed during the
inspection:

a) Unfenced floor edge/fall edge

b) Inadequate fence/guardrails for floor edge/fall edge
c) Unfenced/uncovered floor opening
d) Unsafe working platform
e) Unsafe ladder
f) Absence of safe access
g) Absence of personal fall arrest system/safe anchorage for safety harness
h) Worker taking unsafe working position at height

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i) Worker at height not wearing safety harness

j) Any other deficiencies affecting safety against fall from height

Suspend Unsafe If the Contractor’s working method is so unsafe that there is a definite risk to
Work Activities life or of serious injury, the PMR / ASRD is empowered to suspend relevant
portions of the works until appropriate safety measures have been introduced.
Any such instruction will be confirmed in writing and will include a provision that
the issue of the instruction shall not relieve the Contractor of his responsibilities
under the contract.

Where satisfactory action is taken by the Contractor at the time of the

inspection or within the time frame of the priority rating to remedy a deficiency,
this item will be marked as ‘Closed’ in the ‘Status’ column of the form. All other
actions will be marked ‘Open’.

The Construction Safety Engineer or his assistant, who conducts the inspection,
shall sign in the ‘Prepared by’ section of the Report. The Report shall be
formally transmitted to the Contractor after it has been duly endorsed by the
PMR / ASRD or his assistant.

The Contractor shall take necessary actions to rectify the deficiencies that
remain outstanding at the time of inspection within the agreed time frame. Upon
rectification, the Contractor shall submit report of mitigation measures with
proof to the PMR / ASRD or Construction Safety Engineer or his assistant to
close the issues.

Follow-up Inspection The PMR / ASRD or Construction Safety Engineer, or their assistants as a
follow-up during the next safety inspection shall verify that all ‘Open’ items have
been remedied. Items that are not closed will be subject to a further follow-up
inspection, and to the deductions of marks under the Construction Safety
Award Scheme.

The PMR / ASRD or Construction Safety Engineer, or their assistants shall,

from time to time, review the previous Reports and identify frequently recurring
items and/or significant areas of concern and notify the Contractor for further
corrective actions as necessary. If the unsafe situation or working method
persists after repeated notifications, the PMR / ASRD shall suspend relevant
portions of the works and alert the related General Manager and the Corporate
Safety Manager who may report the matter to the relevant Divisional
Occupational Safety Officer (DOSO) of Labour Department for further action.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 5 - SITE SAFETY INSPECTION

SITE SAFETY INSPECTION REPORT

To: Contract No.: Title:
Attn:
Last 5 Inspection Scores (%)
Current Site Safety Inspection Score (Most to least recent / left to right)
Notification No.:
%
Last 5 FPRs
Current Fall Protection Rating (FPR) (Most to least recent / left to right)
Date of Inspection:

Highlight of Critical Deficiencies / Issues in the Inspection:

Inspection Team Position Company

Location(s) Inspected:
The following deficiencies have been observed during the Site Safety Inspection.
You are required to take Immediate and Appropriate Corrective Action.
No Item Marks Priority Status
1. Safe Place of Work (housekeeping, fall edges, openings, accesses, lighting, etc.)

2. Scaffolds (metal scaffolding, mobile tubular scaffolds)

3. Working Platforms and Ladders

4. Falsework and Formwork

5. Excavations and Trenches

6. Lifting Appliances and Gear (hoists, cranes, chain blocks, piling rigs)

7. Loadshifting Machinery

8. Heavy Plant and Equipment (elevated working platforms, vehicles, circular saws)

9. Portable Tools (hand tools, cartridge-operated fixing tools, abrasive cutters/grinders)

10. Confined Space Entry

11. Temporary Electrical Supply System, Electricity Leads and Generators

12. Welding and Flame Cutting Equipment

13. Noise

14. Risk to Public (transport, hoarding, barriers, provision of lookout man)

15. Fire Prevention and Protection (DG storage, fire extinguishers, fire exits)

16. Welfare and Hygiene

17. First Aid

18. Manual Handling

19. Safety Gear and Personal Protective Equipment

20. Compliance with AAHK Requirements ( e.g. PTW, no smoking, dress code)

Inspected / Prepared By From: Project Manager’s Representative/Authority’s Site Representative

Name: Name:
Signature: Signature:

Date: Date:
Reviewed / Endorsed By AA Distribution
Name: Date: File Ref.: 02.01, CFR
Signature: Name Action Comment Info

Date:

Note : This report does not constitute a change or variation to the Contract.
FIGURE 5.1 : SITE SAFETY INSPECTION REPORT
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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 5 - SITE SAFETY INSPECTION

Construction Site Safety Inspection Checklist

No. Item Some Common Items of Inspection
1 Safe Place of Work (housekeeping, Site layout, obstructions, potential FOD, overloaded structures, waste
fall edges, openings, accesses, disposal, materials storage, projecting nails, sharp edges, goods stacking,
lighting, etc.) availability of MSDS, emergency procedures, protection for fall edges,
coverings for openings, safe access, adequacy of lighting and ventilation.
2 Scaffolds (metal scaffolding, mobile Provision and adequacy of handrails and toe-boards, valid certificates, safe
tubular scaffolds) access, provision of base plates, compliance with Code of Practice.
3 Working Platforms and Ladders Condition of planking, condition of ladders, sufficient ladder length extending
at the top, ladder management.
4 Falsework and Formwork Design and support of falsework and formwork, ICE certificates, timber, base
and ground conditions.
5 Excavations and Trenches Detection/marking and protection/support of underground services,
adequate shoring or safe batter, safe access, precautions against flooding,
barriers to prevent falls, stacking of materials and excavated soil,
inspections.
6 Lifting Appliances and Gear (hoists, Certificates and examinations, operator’s competence, safe working load
cranes, chain blocks, piling rigs) marked, ground conditions, outriggers, adequate space for safe operation.
7 Loadshifting Machinery Condition of machinery, regular maintenance, operator’s competence.
8 Heavy Plant and Equipment (elevated Condition of plant and equipment, effective guarding, operator and driver’s
working platforms, vehicles, circular competence, reversing devices, traffic arrangement, sufficient lighting and
saws, etc.) warning signs, certification of pressure vessels and operating conditions.
9 Portable Tools (hand tools, cartridge- Condition of equipment, correct voltage, trained person for COFT, guarding,
operated fixing tools, abrasive competent person for mounting abrasive cutters/disc grinders, maximum
cutters/grinders) permissible working speed, warning notices.
10 Confined Space Entry Risk assessment, ‘Permit-to-Work’ system compliance, certified workers,
adequacy of equipment and preparatory works prior to entry.
11 Temporary Electrical Supply System, Distribution boxes, circuit breaker protection, earthing, condition and location
Electricity Leads and Generators of cables and wiring, use of weatherproof plugs.
12 Welding and Flame Cutting Competency of the workers, gas cylinder set fitted with flash-back arrestors
Equipment and non-return valves, securing of gas cylinders, condition of the equipment
and fittings, compliance with ‘Permit-to-Work’ system, precautions and site
preparation.
13 Noise Noise assessment, zoning and provision of PPE.
14 Risk to the public Hoarding, warning signs, barriers, sufficient lighting.
15 Fire Prevention and Protection Sufficient numbers of fire extinguishers, adequate and clear escape routes,
(DG storage, fire extinguishers, fire fire orders and fire drills, awareness of workers, storage of DG, enforcement
exits) of “No Smoking” regulations, use of compressed gas cylinders, other
combustible materials.
16 Welfare and hygiene Toilets/latrines, flushing water, hand washing facilities, adequate supply of
drinking water, precautions for hazardous substances, PPE storage lockers,
control of pests, vermin and mosquitoes, workers rest area, lightning and hot
/ cold weather provisions.
17 First Aid First aid box, sufficient first aid equipment, first aider.
18 Manual Handling Risk assessment by competent person, manual handling minimised.
19 Safety Gear and Personal Protective Appropriate safety gear/PPE provided and used, with training provided on
Equipment their use, issue and maintenance records.
20 Compliance with AAHK PTW, no smoking, dress code.
Requirements

FIGURE 5.2 : CONSTRUCTION SITE SAFETY INSPECTION CHECKLIST

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 5 - SITE SAFETY INSPECTION

3.0 PROCEDURE FOR 3.1 Arrangements

ELECTRICAL
SAFETY The Contractor’s designated safety personnel and Registered Electrical
INSPECTION Worker(s) (REW), including representatives from subcontractors, shall attend
each scheduled electrical safety inspection. The senior staff and management
of the Contractor are also encouraged to join the inspection.

The Construction Safety Engineer and the E&M Project Inspector will plan and
Attend Regular
conduct specific electrical safety inspections for selected projects with potential
Electrical Safety
electrical hazards on a monthly basis. The projects selected and the schedule
Inspection
will be revised monthly according to the progress of the works and the safety
performance of the Contractor. The Contractor will be notified of the day, time
and location of the scheduled electrical safety inspections. This will enable the
Contractor to arrange for appropriate representatives, including the Registered
Electrical Worker(s) (REW) and those from sub-contractors, to attend each of
the planned electrical safety inspections and take necessary follow-up actions
immediately. The Contractor shall be aware that the schedule is for information
only, and the Authority may change the schedule at short notice or carry out ad
hoc inspections.

Any potential electrical hazards identified during the Electrical Safety

Inspection will be recorded on the Electrical Safety Inspection
Checklist. Contractors are responsible for taking prompt and
necessary actions to mitigate the hazard and close out the issue.

Electrical Safety The Contractor’s representative who has joined the electrical safety inspection
Inspection Checklist shall identify and record the electrical safety deficiencies in the electrical
installations / work practices and / or site working conditions during the
inspection by means of an Electrical Safety Inspection (ESI) Checklist in a
recommended format (refer to Figure 5.3) to assess the risk of potential
electrical shock accidents or hazards. The result of the assessment shall be
presented as an Electrical Safety Rating (ESR) in the ESI Checklist.

The ESI Checklist shall be agreed and endorsed by the CWD Construction
Safety Engineer or E&M Project Inspectors or their assistants. Upon
rectification, the Contractor shall submit the endorsed report together with the
mitigation measures with proof to the PMR or ASRD and Construction Safety
Engineer to close the issues.

3.2 Electrical Safety Inspection Checklist

A unique notification number shall be entered on the Checklist, together with

the Contractor’s company logo; contract number; contract title; date of
inspection; current electrical safety rating; last 5 electrical safety ratings; details
of the inspection team; actual locations and levels or areas inspected.

Each unsafe practice and/or condition identified during the electrical inspection
shall be recorded in detail on the ESI Checklist including the precise location
of each respective item. Each column shall be completed as follows:

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 5 - SITE SAFETY INSPECTION

No. There are 10 categories in the Report form that broadly

cover all aspects of electrical safety issues on a
construction site.
Check item number and enter respective deficiency
observed in the electrical safety inspection.

Item Provide sufficient details of the deficiencies observed in

the inspection with clear description of their nature and
specific location to facilitate rectification by the
Contractor. Attach photos to illustrate deficiencies where
possible.

Yes Mark “Yes” if the item is in full compliance

No Mark “No” if any deficiency related to the item was

identified during the electrical inspection

Status Enter status of item (for example, ‘Open’ or ‘Closed’).

[‘Closed’ if actioned on site at the time of the inspection
or within the time frame of the priority rating]

Location of Mark the location where deficiency has been identified

Deficiencies during the electrical inspection

The Contractor shall remedy all deficiencies observed during the electrical
safety inspection at the time of inspection, where practicable.

Electrical Safety Electrical Safety Rating shall be indicated in the ESI Checklist. A maximum
Rating mark of ten (10) for full compliance with provisions for electrical safety will be
given. Deductions of half a mark or more will be made for each of the following
deficiencies affecting electrical safety observed during the inspection:
a) No safe working procedures for working with electrical main installations
b) Improper electrical connection / tapping / earthing
c) Installations / cables / plugs / tools in poor condition
d) Use of 220V powered hand tools
e) Overloading
f) Unlocked distribution boards
g) Non-display of appointed REW’s information / electrical hazard warning
label / notice on treatment for electric shock
h) No or improper electrical shock preventor / voltage reducing unit for arc
welding set
i) Improper power cable management
j) Any other deficiencies affecting electrical safety

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 5 - SITE SAFETY INSPECTION

Suspend Unsafe If any of the electrical safety deficiencies is so unsafe that there is a definite
Electrical Work risk to life or of serious injury, the PMR / ASRD is empowered to suspend
Activities relevant portions of the works or use of the substandard electrical installations
until appropriate safety measures have been introduced. Any such instruction
will be confirmed in writing and shall include a provision that the issue of the
instruction shall not relieve the Contractor of his responsibilities under the
contract.

Where satisfactory action is taken by the Contractor at the time of the electrical
inspection to remedy a deficiency, this item shall be marked as ‘Closed’ in the
‘Status’ column of the form. All other actions shall be marked ‘Open’.

Follow-up Inspection The Construction Safety Engineer / Project Inspector (Safety) / Construction
Superintendent (Safety) or E&M Project Inspector (or his representative), who
participates in the electrical inspection, will endorse in the ‘Witnessed by’
section of the ESI Checklist. A copy of the ESI Checklist shall be submitted by
the Contractor to the inspecting Construction Safety Engineer / Project
Inspector (Safety) / Construction Superintendent (Safety) for record and follow-
up purposes.

The Contractor shall take necessary actions to rectify the electrical deficiencies
that remain outstanding at the time of inspection as soon as reasonably
practicable. Upon rectification, the Contractor shall submit a report of the
mitigation measures with proof to the inspecting Construction Safety Engineer
/ Project Inspector (Safety) / Construction Superintendent (Safety) to close the
issues.

The PMR / ASRD or Construction Safety Engineer, or their assistants shall,

from time to time, review the previous ESI Reports and identify frequently
recurring items and/or significant areas of concern and notify the Contractor for
further corrective actions as necessary. If the unsafe situation or working
method persists after repeated notifications, the PMR / ASRD shall suspend
relevant portions of the electrical works and alert the related General Manager
and the Corporate Safety Manager who may report the matter to the relevant
Divisional Occupational Safety Officer (DOSO) of Labour Department for
further action.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 5 - SITE SAFETY INSPECTION

(Company Logo) ELECTRICAL SAFETY INSPECTION CHECKLIST

To : AAHK Contract No.: Title:

Last 5 ESRs
Notification No.: Current Electrical Safety Rating (ESR)
(Most to least recent / left to right)
Date of Inspection:

Inspection Teams Position

(A) Contractor’s Representatives:
(1) ___________________
(2) ___________________
(3) ___________________
(4) ___________________
(B) AAHK’s Representatives:
(1) ___________________
(2) ___________________
(3) ___________________
(4) ___________________
Location(s) Inspected:

For any deficiencies observed during the Electrical Safety Inspection, we shall take Immediate and Appropriate Corrective
Actions.
No. Item Yes No Status Location of
deficiencies
1. Safe working procedures for working with electrical main
installations in place

2. Proper electrical connection (incl. RCD if any for light circuits) /

earthing (incl. earthing bonding at metal false ceiling frames)

3. Electrical installations / cables / plugs / tools in good condition

4. Use of 110V / battery-type powered hand tools

5. No overloading

6. Locked distribution boards

7. Prominent display of the appointed REW’s information / electrical

hazard warning label / notice on treatment for electric shock

8. Proper electrical shock preventor / voltage reducing unit for arc

welding set

9. Proper power cable management (incl. lighting cables at false

ceiling)
10. No other deficiencies affecting electrical safety
(e.g. )

Prepared By Agreed By Witnessed By

(Contractor’s Representative) (Contractor’s Representative) (AAHK’s Representative)

Name: Name: Name:

Signature: Signature: Signature:

Date: Date: Date:

This checklist does not constitute a change or variation to the Contract.
Note on ESR:
A maximum mark of 10 will be given for full compliance with provisions for preventing electrical shock / fire. Deductions of half
a mark or more will be made against a check-list of 10 commonly observed safety deficiencies affecting electrical safety as
listed above.

FIGURE 5.3 : ELECTRICAL SAFETY INSPECTION CHECKLIST

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 PART 5 - SITE SAFETY INSPECTION

The Contractor shall implement an End of Work Fire Watch programme in order
4.0 PROCEDURE FOR
END OF WORK to eliminate the potential fire hazards on site. A physical end of work fire watch
FIRE WATCH shall be conducted by the Contractor’s designated staff to check all work areas
at the end of every shift to make sure that there is no evidence of any fire
anywhere. The result of the check shall be recorded.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 ANNEX

ANNEX 1 – LIST OF SUBMISSIONS

Item No. Document Title Submission Date

1. Safety Plan 28 days after commencement of contract

2. Emergency Plans 10 days upon commencement of the contract

3. Contractor’s Monthly Safety Report 3 days after end of the reporting month

Method Statements and Risk 28 days prior to the commencement of the works /
4.
Assessments operation

Accident / Incident Preliminary

5. 24 hours after the occurrence of accident / incident
Report

Accident / Incident Investigation

6. 7 days after the occurrence of accident / incident
Report

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 ANNEX

ANNEX 2 – ABBREVIATIONS AND DEFINITIONS

ABBREVIATIONS

AAHK Airport Authority Hong Kong

ACC Apron Control Centre

AFR Accident Frequency Rate

ASR Authority’s Site Representative

ASRD Authority’s Site Representative (Delegate)

ASMS Aerodrome Safety Management System

CEO Chief Executive Officer

CSE Construction Safety Engineer

CSMP Corporate Safety Management Procedure
FPR Fall Protection Rating
CWD Capital Works Department
DOSO Divisional Occupational Safety Officer of Labour Department
ESI Electrical Safety Inspection

ESR Electrical Safety Rating

FOD Foreign Object Debris

HKIA Hong Kong International Airport
IAC Integrated Airport Centre
LORAR Live Operational Risk Assessment Register
MIT Management Inquiry Team
MSDS Material Safety Data Sheets

PM Project Manager
PMR Project Manager’s Representative
PPE Personal Protective Equipment

REW Registered Electrical Worker(s)

SARPs ICAO Standards and Recommended Practices

SSBCD Safety, Security and Business Continuity Department

SMS Safety Management System

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 ANNEX

ANNEX 2 – ABBREVIATIONS AND DEFINITIONS (CONT’D)

DEFINITIONS

Accident Unintended event giving rise to death, ill health, injury, damage or other loss.
Aerodrome Incident An event that interferes with airport operations, damages aircraft or has the
potential to injure the public airport-users.
Authority’s Site The person appointed for the time being to act on behalf of the Authority in
Representative relation to the execution of the Works and notified by the Authority to the
Operator.
Authority’s Site A person appointed from time to time by the Authority’s Site Representative
Representative to carry out such duties and to exercise such powers vested in the Authority’s
(Delegate) Site Representative as may be delegated to him by the Authority’s Site
Representative.
Contractor All Contractors (and their subcontractors of any tier), Licencees, Franchisees
and other relevant organisations involved in projects managed by the CWD.
Dangerous Occurrence Any occurrence specified in the First Schedule of the Factories and Industrial
Undertakings Regulations.
Foreign Object Debris Any object, live or not, located in an inappropriate location in the airport
environment that has the capacity to injure airport or air carrier personnel or
damage aircraft.
An event that gives rise to an accident or has the potential to lead to an
Incident accident.
[Note: An incident where no ill health, injury, damage, or other loss occurs is also referred to
as a “near-miss”. The term “incident” includes “near-misses”.]

Project Manager The person identified as such in the Letter of Acceptance or any replacement
appointed from time to time by the Employer and notified to the Contractor to
act as Project Manager for the purpose of the Contract.
Personal Protective PPE covers any clothing, device or appliance that is used by individuals to
Equipment protect them against a recognised safety hazard.
PMR and his Assistants The “Project Manager’s Representative” and his assistants who are
appointed by the Project Manager from time to time pursuant to the
Authority’s General Conditions of Contract.
Reportable Accident or The occurrence of any accident or incident that, because of its nature and
Incident severity, is required by the Occupational Safety and Health Ordinance,
Factories and Industrial Undertakings Regulations, Employees’
Compensation Ordinance and Aerodrome Manual to be reported to relevant
Government authorities.
For the purpose of computing the Accident Frequency Rate (AFR) for the
project works, a reportable accident is one that results in death or the
incapacity, for a period exceeding three (3) days immediately following the
accident, of a person for any employment which he was capable of
undertaking at the time of the accident.
Serious Injury An injury requiring immediate hospitalisation for treatment more extensive
than an initial examination or observation.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 ANNEX

ANNEX 3 – GUIDANCE FOR THE PREPARATION OF SPECIFIC EMERGENCY

PLANS FOR FIRE, SERIOUS ACCIDENTS, LIGHTNING & TYPHOON AND HEAVY
RAINSTORM
1 – LIST OF SUBMISSIONS
FIRE OR SERIOUS ACCIDENT
In the event of fire or serious accident, depending on the incident site location, the Contractor Representative
or his delegate shall follow the procedures below:

1. Report the incident to Integrated Airport Centre T1 (IAC T1): 2181 8110, if the incident is in Terminal 1,
North Satellite Concourse or Midfield Concourse.

2. Report the incident to Integrated Airport Centre and Market and Connectivity Development Department
(IAC MCDD): 2181 8118, if the incident is in Terminal 2, SkyPier or landside.

3. Report to the Apron Control Centre (IAC ACC): 2910 1108, if the incident is airside.

4. Dial 999 for assistance from the emergency services (Police, Fire or Ambulance).

5. Ensure all of the Contractor’s workforce, any airport staff and members of the public are clear of the
incident site.

6. Report, at the minimum, the following information to the relevant parties:

 Nature or type of incident, e.g., fire, industrial accident, spillage of dangerous goods, etc.
 Location of incident
 Time of incident
 Possible cause of incident
 Number of people injured, and their condition, e.g., burns, electric shock, loss of consciousness,
asphyxiation, bleeding, etc.
 The name and contact telephone number of the Contractor staff reporting the incident

7. Arrange staff to meet emergency services at a pre-arranged point close to the incident site with good
vehicular access. Note that emergency services will access Airside via Gate House 2.

8. Inform the PM / PMR / ASR / ASRD (or his representative) immediately. In his absence, the Contractor’s
Representative should contact:
 General Manager (2188 7351)
 Deputy General Manager (2188 1230 )

Responsibility

The member of the Contractor’s staff who first notices the incident shall immediately notify the relevant parties.

The Contractor’s designated staff is responsible for ensuring all staff are clear of the incident and accounted
for, and that the steps in the procedures are followed.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 ANNEX

ANNEX 3 – GUIDANCE FOR THE PREPARATION OF SPECIFIC EMERGENCY

PLANS FOR FIRE, SERIOUS ACCIDENTS, LIGHTNING & TYPHOON AND HEAVY
RAINSTORM (CONT’D)
PLAS FOR FIRE, SERIOUS ACCIDENT, LIGHTNING & TYPHOON ANDRNSTORM
“LIGHTNING” AND “TYPHOON AND HEAVY RAINSTORM” SIGNALS
All Contractors are required to produce their own Emergency Plans for the following scenarios:
1. Typhoon and Heavy Rainstorm Signal
2. Lightning

Detailed procedures shall be developed based on the works and operations specific to each contract. All
procedures shall be submitted to the CWD for approval within ten (10) days of commencement.

Note: Typhoon and Heavy Rainstorm

When Tropical Cyclone Signal No. 3 is hoisted or the Red Rainstorm Warning is issued, the CWD Duty Team
will make contact with the IAC and liaise with each Contractor to ensure the Check List items prepared in the
Emergency Plan continue to be implemented. CWD will arrange for an inspection of the works areas and lay
down areas with each Contractor.

When Tropical Cyclone Signal No. 8 or above is hoisted or a Black Rainstorm Warning is issued, CWD will
establish a Duty Team and the Contractor will establish a Damage Control Team. The latter will be on 24
hour standby and take all reasonable measures to minimise damage resulting from strong winds and heavy
rains. Each Contractor’s works area, which includes the works areas and lay down areas, will be re-inspected
by representatives from the Duty Team and Damage Control Team, provided that it is safe to do so, and all
necessary actions are to be taken. CWD will act as single point of contact with the Integrated Airport Centre
(IAC) for all Contractors.

Note: Lightning

There are two levels of airport lightning warnings: Amber & Red

AMBER
 Lightning activity affecting the Airport is anticipated to be high.
 Avoid non-essential activities in open areas.

RED
 Lightning activity is anticipated to be extremely high.
 Take measures for protection against lightning strike.
 Do not wear highly conductive equipment such as headsets.

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CONSTRUCTION SAFETY MANUAL, APRIL 2019, ISSUE NO.1 ANNEX

ANNEX 4 – GUIDANCE FOR ISSUING SITE SAFETY NOTICE (SSN)

Flow for Issuing Site Safety Notice (SSN)

PMR/ Construction & Safety Team Issuer Contractor

Imminent
danger

No
Yes

Verbal advice given

and not carried out
satisfactorily

Issue a SSN to the

Contractor’s Carry out corrective
representative on site, action
Inform PMR, CSE and
PI, Safety

Send a copy of SSN to

the Contractor within
24hours through formal Monitor and ensure that Report progress to the
correspondence follow up action is carried SSN issuer, PMR, CSE
out satisfactorily satisfactorily

Monitor and ensure that

follow up action is carried Formally respond on
out satisfactorily End the remedial action(s)
taken to eliminate the
hazard
Discuss in progress
meeting

Record in the CWD’s End

quarterly performance
record

qu

End

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AIRPORT AUTHORITY HONG KONG
香港機場管理局

HKIA TOWER, 1 SKY PLAZA ROAD,

HONG KONG INTERNATIONAL AIRPORT, LANTAU,
HONG KONG

香港大嶼山香港國際機場翔天路 1 號機場行政大樓

T 電話 (852) 2188 7111

F 傳真 (852) 2824 0717

www.hongkongairport.com