Minda Storage Batteries Private Ltd

Control Sheet for Internal Financial controls - Test

Process HR , Admin and

Master data creation & modification without approval/Increment

Point of Focus
Letter

Entity Key
Creation & Modification can be done through HRM Head SAP ID and HRM DM SAP ID. Changes are tra
Control

IT Dependency Manual Frequency

Process Owner Accounts/ HR Process Documenters

Testing Inspection Data Source

Technique

1. Selection of employees from employee master as per their grades.

Testing steps
2. Testing in SAP for changes in database

Sr. No. Name of Employee Employee ID

1 ADESH KUMAR TRIPATHI 14134

2 PARAG MODI 23036

Reviewed by Prakhar Bajpai, Manager, Protiviti

Conclusion
 Minda Storage Batteries Private Ltd. (MSBPL)
ontrol Sheet for Internal Financial controls - Test of Operating Efficiency

HR , Admin and Payroll

Control Ref. C.1 Test Result

ead SAP ID and HRM DM SAP ID. Changes are tracked every month by accounts department before payroll processing.

Monthly Risk Rating Higher Sample Size

Chandan Singh Rana Testing Date 8-Mar-19 Test Performed by

SAP

per their grades.

Attributes to be verified

Creation of Database Who is authorized Modifications to database

Employee master is updated HRM Head and HRM DM Any changes regarding employee
and data of each employee is personal data and KYC documents
entered at the time of joining exists

Employee master is updated HRM Head and HRM DM Any changes regarding employee
and data of each employee is personal data and KYC documents
entered at the time of joining exists
 Pass

re payroll processing.

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Chetna Mehta

Whether it is approved & reviewed

HR Head approves modifications to

the employee data and changes are
reviewed on monthly basis

HR Head approves modifications to

the employee data and changes are
reviewed on monthly basis
 Minda Storage Batteries Private Ltd
Control Sheet for Internal Financial controls - Test

Process HR , Admin and

Attendance is taken through Biometric system and downloaded
in excel sheet. Then accordingly the leaves and ODs of
Point of Focus
employees has been updated. Employee can skip to update the
same.

Entity Key
Time office person ensures that he would receive all the leaves or ODs of the days which are not punche
Control

IT Dependency Manual Frequency

Process Owner HR Process Documenters

Testing Inspection Data Source

Technique

1. Check Leave master, attendance register and Biometric punching report

Testing steps 2. Map differences between the leave master, attendance report and payroll dump.
3. Reasons for differences (if any)

Sr. No. Item description

1 Saviour Data

Reviewed by Prakhar Bajpai, Manager, Protiviti

Conclusion
 Minda Storage Batteries Private Ltd. (MSBPL)
ontrol Sheet for Internal Financial controls - Test of Operating Efficiency

HR , Admin and Payroll

Control Ref. C.2 Test Result

he leaves or ODs of the days which are not punched.

Weekly Risk Rating Higher Sample Size

Chandan Singh Rana Testing Date 8-Mar-19 Test Performed by

Saviour Data

metric punching report

ance report and payroll dump.

Attributes to be verified

Updation of leave master Payroll processing

Leaves marked are updated in leave master and approval for leave Payroll processed after consideration
checked of leaves availed
Pass

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Chetna Mehta

Differences

NA
 Minda Storage Batteries Private Ltd
Control Sheet for Internal Financial controls - Test

Process HR , Admin and

Point of Focus Reimbursement/ Benefit claimed without entitlement

Entity Key
Due verification done by accounts at the time of claim acceptance and also checked by Auditor Time to t
Control

IT Dependency Manual Frequency

Process Owner Respective UFH Process Documenters

Testing Inspection & observation Data Source

Technique

1. Check policy for employee reimbursements

2. Reimbursements made as per policy
Testing steps
3. Appropriate level of approval is taken for reimbursements made at higher amount than mentioned in p
4. Appropriate and authenticate supporting's are available for reimbursements made

Sr. No. Item description

1 Code of Conduct Manual

Reviewed by Prakhar Bajpai, Manager, Protiviti

Conclusion
 Minda Storage Batteries Private Ltd. (MSBPL)
ontrol Sheet for Internal Financial controls - Test of Operating Efficiency

HR , Admin and Payroll

Control Ref. C.3 Test Result

m acceptance and also checked by Auditor Time to time

Event Based Risk Rating Higher Sample Size

Saurabh Gupta Testing Date 8-Mar-19 Test Performed by

Policy and Actual reimbursement GL

ements made at higher amount than mentioned in policy

able for reimbursements made

Attributes to be verified

Existence of Policy Reimbursements Whether as per Approval of reimbursements

policy
Company has defined policy for Reimbursements made are lying Approval flow is defined and followed
employee reimbursements and within the limits as defined in as per policy
it is documented policy
Pass

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Chetna Mehta

Supporting's

Supporting's for reimbursements are

available and authenticate
 Minda Storage Batteries Private Ltd
Control Sheet for Internal Financial controls - Test

Process HR , Admin and

Employee Master data i.e. Basic information such as Name,

Point of Focus Address, Nominee, PAN Number ie other than salary structure
and Account Detail creation & Modification without approval

Entity Key
All accruals and provisions are created either through Payroll or approvals.
Control

IT Dependency Manual Frequency

Process Owner Respective UFH Process Documenters

Testing Inspection Data Source

Technique

1. Accruals and provisions are made on monthly basis

2. Check accruals are provisions made with approvals and authorization
Testing steps
3. Review posting of entry in SAP
4. Verify Calculation of amount of accruals and provisions with appropriate supprotings

Sr. No. Item description

1 Accruals and provisions

Reviewed by Prakhar Bajpai, Manager, Protiviti

Conclusion
 Minda Storage Batteries Private Ltd. (MSBPL)
ontrol Sheet for Internal Financial controls - Test of Operating Efficiency

HR , Admin and Payroll

Control Ref. C.4 Test Result

Payroll or approvals.

Event Based Risk Rating Higher Sample Size

Saurabh Gupta Testing Date 8-Mar-19 Test Performed by

SAP

s
s and authorization

ions with appropriate supprotings

Attributes to be verified
Time of Accrual and Whether Accruals / provisions Correct posting of Entry in SAP
Provisioning of expenses authorized
Accruals and provisions made Appropriate authorization of Entries posted in SAP are reviewed
on monthly basis accruals and provisions exists and correctly posted
Pass

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Chetna Mehta

Accurate amount of Provisions and

Accruals booked
Calculation of amount of accruals and
provisions reviewed timely basis along
with maintenance of supporting's of
provisioning
 Minda Storage Batteries Pri
Control Sheet for Internal Financial contro

Process HR , Adm

Point of Focus Approval matrix for employee leave not defined or adhered to

Upto Asst Managers - Leave cards are approved by HoD/ immediate Section Head. HR person updates t
Entity Key
Control
For DM & above - Each employee is mapped in SAP with immediate reporting officer whose leave applic

IT Dependency Manual Frequency

Process Owner HR DM Process Documenters

Testing Inspection Data Source

Technique

1. Check leave cards are approved as per approval matrix

Testing steps
2. Verification of completeness of Leave card

Sr. No. Name of Employee Employee ID

1 GAJENDRA KUMAR UPRETI 14247

2 SUBHASH CHANDRA UPADHYAY 14267

3 KHUSHMAN DEBBERMA 14347

Reviewed by Prakhar Bajpai, Manager, Protiviti

Conclusion
 Minda Storage Batteries Private Ltd. (MSBPL)
Control Sheet for Internal Financial controls - Test of Operating Efficiency

HR , Admin and Payroll

Control Ref. C.5

HoD/ immediate Section Head. HR person updates the same from leave cards in SAP

with immediate reporting officer whose leave application goes to concerned reporting officer and approved.

Monthly Risk Rating Higher

Chandan Singh Rana Testing Date 15-Mar-19

Leave cards and SAP

matrix

Attributes to be verified

Existence of policy Whether policy adhered

Company has defined policy for approval matrix of Approvals of Leave cards are made as per defined
leave cards matrix

Company has defined policy for approval matrix of Approvals of Leave cards are made as per defined
leave cards matrix

Company has defined policy for approval matrix of Approvals of Leave cards are made as per defined
leave cards matrix
 Test Result Pass

d approved.

Sample Size 3
Test Performed by Chetna Mehta

fied

Completeness of Leave card

Leave card is completely filed and signed and reviewed by HR

person

Leave card is completely filed and signed and reviewed by HR

person

Leave card is completely filed and signed and reviewed by HR

person
 Minda Storage Batteries Private Ltd
Control Sheet for Internal Financial controls - Test

Process HR , Admin and

Point of Focus High salary bill submitted by Contractor

Entity Key For all contractual employees, contractor submits the invoice along with employeewise backup data in ex
Control Finance. The changes in contract manpower salary is approved by Group PR commitee and copy of sam

IT Dependency Manual Frequency

Process Owner HR Department Process Documenters

Testing Inspection Data Source

Technique

1. Check bills of contractors

2. Verify approval of HR head on each bill and supportings there to.
Testing steps 3. Check for changes in Contract manpower salary (if any)
4. Attendance register of contract manpower as attached with bills
5. Agreements with contractor and thier expiry

Sr. No. Contractor Name

1 OM Foods Management Ltd

2 SIS Intelligence Ltd

3 Super Shine Services Ltd

Reviewed by Prakhar Bajpai, Manager, Protiviti

Conclusion
 Minda Storage Batteries Private Ltd. (MSBPL)
ontrol Sheet for Internal Financial controls - Test of Operating Efficiency

HR , Admin and Payroll

Control Ref. C.6 Test Result

invoice along with employeewise backup data in excel. HR person as well as HR Head signs the contractor invoice and submit the sam
s approved by Group PR commitee and copy of same is submitted with Accounts.

Monthly Risk Rating Higher Sample Size

Sunil Singh/ Chandan Singh
Testing Date 15-Mar-19 Test Performed by
Rana

Contractors Bills

rtings there to.

any)
hed with bills

Attributes to be verified

Agreements with contractor Whether agreement expired Billing of contractor

Company has entered into a Contract agreement covers the Billing of contractor persued after due
valid contract agreement with period of testing verification of supportings
each contractor

Company has entered into a Contract agreement covers the Billing of contractor persued after due
valid contract agreement with period of testing verification of supportings
each contractor

Company has entered into a Contract agreement covers the Billing of contractor persued after due
valid contract agreement with period of testing verification of supportings
each contractor
 Pass

ontractor invoice and submit the same in

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Chetna Mehta

Any changes in contract terms