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OWA Classifier: at A Glance

This document describes Boldon James OWA Classifier, which allows users to apply visual labels to emails in Microsoft Outlook Web App to enforce an organization's information handling policies. It provides a simple interface for labeling emails, increases user awareness of sensitive content, and enforces policies by ensuring labeled content is consistently marked. The labeling also integrates with security solutions like encryption to help prevent data leakage.

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78 views2 pages

OWA Classifier: at A Glance

This document describes Boldon James OWA Classifier, which allows users to apply visual labels to emails in Microsoft Outlook Web App to enforce an organization's information handling policies. It provides a simple interface for labeling emails, increases user awareness of sensitive content, and enforces policies by ensuring labeled content is consistently marked. The labeling also integrates with security solutions like encryption to help prevent data leakage.

Uploaded by

stevic
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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OWA

Classifier
Classification and release control for web-based messaging

At A Glance
Email is the primary collaboration tool in most organisations,
so it’s no surprise that it’s a common source of information
leakage, with most data loss caused by user negligence. Key Benefits
Boldon James OWA Classifier puts labelling at the heart
of data loss prevention by giving users the ability to apply • Consistent user experience
relevant visual labels to Microsoft Outlook Web App email
messages and to embed labels within the email metadata. • Increases awareness
OWA Classifier applies labels to enforce the organisation’s • Enforces policy
rules on handling and release of email, accurately invoking • Drives security solutions
downstream technologies such as gateway-based encryption
or email archiving. • Exploits a common platform
The result is increased user awareness of the sensitivity of
information, the ability to provide evidence that applicable
regulations have been met.

Consistent User Experience choices, Quick Classification presents those users with a
pre-set collection of label buttons. These buttons need only a
Classification Selector single click to classify a document or email. Each button has
OWA Classifier provides a simple, familiar drop-down its own colour cue, caption and tooltip.
interface from which users of Microsoft Outlook Web App
Accessibility
select a classification label. Administrators can set options
OWA Classifier supports the Light interface of Microsoft
to force labelling on Send, Reply and Forward, thereby
Outlook Web App which includes accessibility features
automating compliance with data assurance.
recommended by Microsoft for blind and low vision users,
such as those using screen reader technologies.
Quick Classification
Where a user community only needs a small set of label

boldonjames.com
Interface Choice groups can receive as clearances, thus controlling access to
In order to offer the broadest range of usage scenarios OWA information in a granular manner and preventing inadvertent
Classifier supports both the Light and Premium interfaces of information leaks within an organisation.
Microsoft Outlook Web App – which ensures compatibility
Domain Clearance Checking
with a wide set of Internet browsers. The Light interface is
OWA Classifier checks label values against
also known as the Basic interface.
administrator-created email domain rules in order to ensure

Increases Awareness controlled distribution outside of the organisation.

Visual Marking Drives Security Solutions


OWA Classifier applies visual labels to email messages,
Control Of Messaging Protection
raising user awareness of the value of the information that
OWA Classifier allows administrators to set rules based
they are handling. Administrators can configure where the
on label values that can invoke S/MIME encryption and
label will appear, possible alternate values and how the label
digital signing. This leverages existing investments in S/
is formatted - including font size, colour, prefixes, suffixes
MIME security systems, aids their adoption and ensures
and delimiter selection.
consistent use.
Metadata Marking
OWA Classifier applies metadata labels to Internet
x-headers, enabling email filtering, encryption and archiving Exploits A Common Platform
technologies to take precise action based on label values.
Unified Administration
This provides a simple way to ensure consistent actions are
OWA Classifier shares unified administration with other
taken by complex information security tools and offers an
Classifier products via the Classifier Administration console,
additional safeguard against data leakage.
which handles policy configuration needs from simple to

Enforces Policy complex ensuring that the solution can be implemented


quickly with the minimum of expertise.
Content Consistency
Where a user includes within an email a document labelled Auditing
by Boldon James Office Classifier then OWA Classifier will Administrators can specify which events are audited to the
ensure the message and document labels match, providing a Windows event log, providing visibility of user behaviour and
dependable approach to information dissemination. compliance to security policies.

Embedded Content Checks


OWA Classifier will check for labels within nested content
attached to messages, whether it is inside another email or
System Requirements
a zipped file. This deep analysis prevents policy violations Software
by ensuring that even complex content is subject to a
consistent level of control. • Desktop Browser: Microsoft Internet
Explorer 7 onwards / Firefox 3.0.1 onwards /
Chrome 3.0.195 onwards
Message Attachment List
OWA Classifier can append details of attached files • Exchange Server: Exchange 2007 SP3 / Exchange
2010 SP3
(including file name and any security label) to the bottom
of an email, to provide reviewers with the attachment
history, maintaining their awareness of original content, even
when printed.
* Note that not all features are available on all platforms,
User Clearance Checking please check for details
The Clearance Checking feature compares label values
against sender and recipient clearance levels. Administrators
can specify the level of information which particular users or

boldonjames.com Request a demo or contact us

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