MASTER MINDS - QUALITY EDUCATION BEYOND YOUR IMAGINATION

10. Branch Accounts

Theory

Classification of Branches: From an accounting point of view, branches are classified as:

BRANCHES

Inland Braches (A) Foreign Branches (B)

Not maintaining a Maintaining a

compete set of Books (I) complete set of Books (II)
(Dependent branch) (Independent branch)

Goods invoiced to Goods invoiced to Goods invoiced at

Branch at cost (a) Branch at S.P (b) cost plus some %

Analytical Method (i) Synthetic Method

(ii)
(Stock & debtors Method) (Debtors Method)

In case of (A)(I)(a)(i):
Accounting Entries in the books of Head Office (H.O.):
No. Particulars Debit Credit
1. For Cost Price of Goods sent to Branch:
Branch Stock A/c Dr XXX
To Goods Sent to Branch A/c XXX
2. For Cost Price of Goods returned by Branch:
Goods Sent to Branch A/c Dr XXX
To Branch Stock A/c XXX
3. For remittance to Branch for expenses:
Branch Cash A/c Dr XXX
To Bank A/c XXX
4. For cash sales at Branch:
Bank A/c [(or) branch cash, if money is not
immediately remitted] Dr XXX
To Branch Stock A/c XXX
5. For credit sales at Branch:
Branch Debtors A/c Dr XXX
To Branch Stock A/c XXX
6. For Goods returned to Branch by customers:
Branch Stock A/c Dr XXX
To Branch Debtors A/c XXX
7. For Cash collected from Branch Debtors:
Bank A/c [(or) branch cash, if money is not
immediately remitted] Dr XXX
To Branch Debtors A/c XXX

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8. For Discount & Allowances to Debtors &

Bad Debts:
Branch Profit & Loss A/c Dr XXX
To Branch Debtors A/c XXX
9. For remittances to Head Office:
Bank A/c Dr XXX
To Branch Cash A/c XXX
10. For Branch expenses:
Branch Expenses A/c Dr XXX
To Bank A/c XXX
(or branch cash, if met by branch)
11. For Purchase of any Fixed Asset at Branch:
Branch Asset A/c Dr XXX
To Bank A/c XXX
(or branch cash, if paid for by the branch)
12. For Depreciation on Branch Assets:
Branch Profit & Loss A/c Dr XXX
To Branch Assets A/c XXX
13. For abnormal Loss and Goods:
Branch Profit & Loss A/c (or) Dr XXX
Insurance Claim A/c (if covered Insurance) Dr XXX
To Branch Stock A/c XXX

Ledger Accounts and their details:

 Branch Stock A/c: Value of opening stock is shown as opening balance on the debit side of
Branch Stock A/c. Similarly, value of closing stock is shown as closing balance on the credit side
of Branch Stock A/c. The balance of Branch Stock A/c will now represent Gross Profit/Loss at
the branch to be transferred to Branch Profit and Loss A/c.
 Branch Expenses A/c: The balance of Branch Expenses A/c will also be transferred to Branch
Profit & Loss A/c.
 Branch Debtors A/c: The balance of this Account represents the closing Debtors.
 Goods sent to Branch A/c: The balance of this account should be t/s to Purchase A/c.
 Branch Profit & Loss A/c: The balance of Branch Profit and Loss A/c will represent Net
Profit/Loss at the branch to be transferred to General Profit and Loss A/c.

Note: Normal Loss need not be recorded separately.

In case of (A)(I)(a)(ii): Under this method it is assumed that the branch has a separate entity
apart from the head office and, on this basis, a branch account is opened separately for each branch
in the books of head office. This account is debited with the value of benefits and cash given to the
branch and correspondingly credited with the value of benefits and cash received from the branch.
Branch A/c
Particulars Rs. Particulars Rs.
To Balance b/d By Bank XXX
Branch Stock XXX (Amount remitted by Branch)
Branch Debtors XXX By Goods sent to Branch XXX
Branch Petty Cash XXX XXX (Return to H.O)
To Goods sent to branch XXX By Balance c/d:
To Bank XXX Branch Stock XXX
(Amount remitted to branch) Branch Debtors XXX
To Bank XXX Branch Petty Cash XXX
(Branch Exp.’s paid by H.O.) XXX
To General P & L A/c XXX
XXX XXX

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In case of (A)(I)(b&c)(i):
Accounting Entries in the books of Head Office: Under this system, in addition to the
accounting entries passed in case of invoicing goods at cost price, the following entries are passed:

No. Particulars Amount Rs.

1. For Goods sent to Branch:
a. Branch Stock A/c Dr Invoice price
To Goods Sent to Branch A/c
Load on goods sent
b. Goods Sent to Branch A/c Dr
To Branch Stock Adjustment A/c
2. For Goods returned by Branch to H.O.:
a. Goods Sent to Branch A/c Dr Invoice price
To Branch Stock A/c
b. Branch Stock Adjustment A/c Dr Load on goods returned
To Goods Sent to Branch A/c

Ledger Accounts and their details:

a. Branch Stock A/c: There will be an opening balance in this account representing opening
stock at branch at selling price and a closing balance representing closing stock at branch at
selling price. After all the relevant entries have been passed to this account as already detailed,
both sides of this account should agree. Any difference represents surplus or deficiency of stock
and will be transferred to a stock discrepancy account. The stock discrepancy account will be
closed by transferring the load to branch stock adjustment account and the balance to branch
profit & loss A/c.
b. Branch Stock Adjustment A/c: This account will be created with the Stock Reserve A/c for
the loading included in the opening branch stock (at selling price). Similarly, this account is
debited with the Stock Reserve A/c for loading included in the closing branch stock. The
difference remaining in this account (after all the relevant entries have been passed) represents
gross profit/loss at branch and will be transferred to branch Profit & Loss A/c.
c. Loss of Goods: This will be treated in the following manner:
Normal Loss: Since branch stock adjustment account discloses gross profit, normal loss
should be charged to this account by the following entry:

1. Branch Stock Adj. A/c Dr Selling Price

To Branch Stock A/c

Abnormal Loss: The following entries will be passed for recording abnormal loss:

1. Abnormal Loss A/c Dr Selling Price

To Branch Stock A/c
2. Branch Stock Adj. A/c Dr Load on goods lost
To Abnormal Loss A/c
3. Branch Profit & Loss A/c Dr Cost price of goods lost
To Abnormal Loss A/c

If the goods are insured, insurance claim account will be debited instead of branch Profit & Loss
A/c to the extent of claim admitted and the balance will be debited to branch profit & loss A/c.

In case of (A)(I)(b&c)(ii):
Accounting Entries in the books of Head Office:
The branch account will be prepared on the same line as discussed earlier, but as goods are
supplied to the branch at loaded price. (1) Opening stock, (2) goods sent to branch, (3) goods
returned by branch and (4) closing stock will be recorded in the branch account at this price.
Hence, in order to ascertain the true profit or loss at branch it will be necessary to eliminate the
loads and bring down these items to cost level.

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For this purpose the following adjusting entries will be made:

1. For load on Goods sent to Branch:

Goods Sent to Branch A/c Dr XXX
To Branch A/c XXX
2. For load on Goods returned by Branch to H.O.:
Branch A/c Dr XXX
To Goods Sent to Branch A/c XXX
3. For load included in the Opening Stock:
Stock Reserve A/c Dr XXX
To Branch A/c XXX
4. For load included in the Closing Stock:
Branch A/c Dr XXX
To Stock Reserve A/c XXX

The balance of stock reserve account at the end of each year will be carried forward to the next year
for being transferred to the branch account of that year as shown in item (3) above.

Distinction between Wholesale Profit & Retail profit at Branch:

In order to know whether self-retailing through branches is more profitable than wholesaling, it is
necessary to make a distinction between wholesale profit and retail profit. The true profit of a branch
can, therefore, be determined by charging it with the wholesale price of goods sent and crediting the
head office trading account with the same amount. Since closing stock of branch, in such a case,
will be valued at wholesale price it will be necessary to create a provision for unrealised profit on
stock by debiting the head office Profit & Loss A/c.
For E.g.: Let the cost of an Article be Rs.100, wholesale price be Rs.140 and retail price be Rs.150.
If it is market rate is through a detail branch, the profit earned there will be Rs.50. But the true
profit of the branch is, however, Rs.10 only, because Rs.40 could have been earned even without
having the branch i.e. by selling it on wholesale basis to others.

In case of (A)(II) (Independent Branches):

Part: I – Special Adjustments:
1. Regarding Goods-in-transit & Remittance-in-transit:

1. If adjustment is made in the books of H.O.:

Goods-in-transit A/c Dr XXX
Cash-in-transit A/c Dr XXX
To Branch A/c XXX
2. If adjustment is made in the books of branch:
Goods-is-transit A/c Dr XXX
Cash-in-transit A/c Dr XXX
To Head Office a/c XXX

In the balance sheet, goods-in-transit or cash-in-transit will be shown as assets. At the

commencement of the next financial year, these entries will be reversed and Transit A/c will be
closed.
2. Regarding Depreciation on Fixed Assets: Often, the accounts of fixed assets of a branch are
maintained in the head office books. In such a case,

1. Entry for depreciation in H.O. Books:

Branch A/c Dr XXX
To Branch Fixed Assets A/c XXX
2. The branch passes the following entry in
its own books for Depreciation:
Depreciation A/c Dr XXX
To Head Office A/c XXX

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 MASTER MINDS - QUALITY EDUCATION BEYOND YOUR IMAGINATION
Any purchase of fixed assets by the branch, in such a case, should be debited to head office
account and credited to bank (or Supplier’s A/c) in the branch books. Similarly, in head office
books the same should be debited to branch fixed assets account and credited to Branch A/c.
3. Regarding Inter-Branch Transactions: Where there are number of branches, inter-branch
transactions are likely to take place, e.g., cash or goods sent by one branch to another or expenses
incurred by one branch on behalf of another. Such transactions are usually adjusted assuming that
they were entered into under the instructions from the H.O. Suppose Kolkatta branch transfers
some goods to Mumbai branch under the directions of the H.O. The entries will be as follows:

1. In the books of Kolkatta Branch:

Head Office A/c Dr XXX
To Goods Supplied to Branch A/c XXX
2. In the books of Mumbai Branch:
Goods received from Branches A/c Dr XXX
To Head Office A/c XXX
3. In the books of Head Office:
Mumbai Branch A/c Dr XXX
To Kolkatta Branch a/c XXX

Note: Inter-branch transactions without the knowledge of head office may be passed as between
the branches only in the usual manner.
4. Regarding Charges made by H.O.: The head office may make a charge to the branch for
services rendered by it, or for a portion of head office overheads applicable to branch
management on the principle that the branch should be debited with all relevant expenses and
charges applicable to it.

1. In head office books the entry will be:

Branch A/c Dr XXX
To The Relevant Expenses A/c XXX
2. In Branch books the entry will be:
The Relevant Expenses A/c Dr XXX
To Head Office A/c XXX

5. Remittances A/c: Sometimes the branch remits cash to the head office quite frequently. In
such a case, the head office finds it convenient to open a branch remittances account. The
periodical total of this account will be transferred to the credit of branch account. If the branch
so desires, it can also open a remittances to head office account the periodical total of which will
be transferred to the debit of head office account. Similar treatment can be made for goods sent
to branch also.

Part II – Closing of Branch Books:

Procedure for Closing of Branch Books at a Glance

Closing of Revenue Closing of Assets & Liability

Accounts Accounts

By transferring the By Preparing its May be closed & May not be

Individual balances own Trading and transferred to closed &
of various revenue P&L A/c and the H.O. books. transferred
accounts to the transferring only to the H.O.
H.O. A/c the Net Profit/ Loss books.
to the H.O. A/c

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Explanation: At the end of each financial year the branch prepares a trial balance and proceeds to
close its books of accounts. The subject of closing the books consists of two activities: (a) Closing of
Revenue accounts; (b) Closing of Asset & Liability accounts.
Closing of Revenue Accounts: Two different methods may be applied for closing the revenue
accounts.
First method: Under this method the branch simply transfers the individual balance of various
revenue accounts to the H.O. A/c, thereby closing the revenue accounts. The entries will be as follows:

1. For debit balances of revenue items:

Head Office A/c Dr XXX
To Sundry Revenue A/c XXX
2. For credit balances of revenue items:
Sundry Revenue A/c Dr XXX
To Head Office A/c XXX

Second method: Under this method, the branch prepares its own Trading and Profit & Loss A/c
and transfers only the Net Profit or Loss (instead of all the revenue balances) to the H.O. A/c in the
same way as Profit or Loss is transferred to Capital A/c in an ordinary business. The revenue
accounts are thus closed, and the Profit or Loss transferred to the H.O. A/c.
Closing of Asset & Liability Accounts: The balances of Assets & Liabilities may or may not be
transferred to the H.O. books. If it is decided to transfer them, the under mentioned entries will be
passed to close the accounts in the branch books:

1. For Assets:
Head Office A/c Dr XXX
To Sundry Asset A/c XXX
2. For Liabilities:
Sundry Liability A/c Dr XXX
To Head Office A/c XXX

After such transfer, the H.O. A/c in branch books will have no balance.
Note:
 At the commencement of the next accounting period it is necessary to restore the balance of
Assets & Liabilities in the branch books by passing a reverse entry.
 If, however, these are not transferred, there will remain a balance in H.O. A/c equal to the net
assets (i.e. assets less liabilities). Thus, in this case, the branch may prepare a Balance Sheet.

Part III – Incorporation of Branch Trial Balance in H.O. Books:

Procedure for Incorporation of Branch Transactions

in Head Office Books at a Glance

Incorporation of Revenue Incorporation of

Accounts Assets & Liability Accounts

By preparing P&L By preparing May be May not be

A/c of the Branch Memorandum incorporated. incorporated.
according to Trading and P&L
Double entry A/c for which there
principles. will be no double
entry effect.

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Explanation: The branch sends its trial balance (together with its trading and P & L A/c and
Balance Sheet, if these are prepared by the branch) to the H.O. for incorporation in H.O. books.
When the H.O. receives the branch Trial Balance, it proceeds to incorporate the same in its books.
The incorporation procedure may be broken up into two parts: (a) Incorporation of revenue accounts
of branch and (b) Incorporation of assets and liabilities of branch.
Incorporation of Revenue Accounts: This can be done in two different methods:
First method: Under this method, a Trading and Profit & Loss A/c of the branch is prepared by
H.O. The entries to be passed are as follows:

1. For items which will appear on the debit

side of Trading A/c:
Branch Trading A/c Dr XXX
To Branch A/c XXX
2. For items which will appear on the credit
side of Trading A/c:
Branch A/c Dr XXX
To Branch Trading A/c XXX
3. For Gross profit made by branch:
Branch Trading A/c Dr XXX
To Branch P & L A/c XXX
4. For items which will appear on the debit
side of P & L A/c:
Branch P & L A/c Dr XXX
To Branch A/c XXX
5. For items which will appear on the credit
side of Trading A/c:
Branch A/c Dr XXX
To Branch P & L A/c XXX
6. For Net Profit made by the branch:
Branch P & L A/c Dr XXX
To General P & L A/c XXX

Second method: Under this method, Branch Trading and Profit & Loss A/c is prepared in H.O.
books which is merely a Memorandum A/c, and therefore, the entries made in this account do not
have any double entry effect. The only object of this Memorandum A/c is to ascertain the net
profit/loss of the branch. This net profit/loss is incorporated (and not the individual balances as in
the first method) in the head office books by the following entry:

1. In case of Net Profit:

Branch A/c Dr XXX
To General Profit & Loss A/c XXX
2. In case of Net Loss:
General Profit & Loss A/c Dr XXX
To Branch A/c XXX

Incorporation of Assets & Liabilities: The head office may or may not be incorporate the Assets
& Liabilities of the branch. If incorporated the following entries shall be necessary:

1. For Branch Assets:

Sundry Branch Asset A/c Dr XXX
To Branch A/c XXX
2. For Branch Liabilities:
Branch A/c Dr XXX
To Sundry Branch Liability A/c XXX

After such incorporation of Assets & Liabilities, the Branch A/c (in which adjustment entries have
already been posted) in H.O. books will be closed.

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Note:
 At the commencement of the next accounting period, the entries passed for incorporation of
Assets & Liabilities will be reversed, and then the Branch A/c will again be restored showing the
opening balances of these items.
 If the Branch Assets & Liabilities are not incorporated, the Branch A/c in H.O. books will have
closing balance equal to net assets of the branch.
 While preparing a Balance Sheet of the H.O. all the Assets & Liabilities of the H.O. and those of
the branch will be taken into consideration.

FOREIGN BRANCHES

Introduction: A Foreign branch usually maintains a complete set of books under double entry
principles. So, the accounting principles of a Foreign Branch will be the same as those applying to
an Inland Branch. Before a Trial Balance of the Foreign Branch is incorporated in the H.O. books, it
has to be converted into home currency.
Rules for conversion: In case of fluctuating rates of exchange, the following rules for conversion are
applied:

No Nature of Account Exchange Rate Applicable

1. Fixed Assets Rates ruling at the time they were acquired.
2. Fixed Liabilities Rates ruling as on the date of the Trial Balance.
3. Current Assets & Liabilities Rates ruling as on the date of the Trial Balance.
4. Remittances sent by the branch At the actual rates at which they were made.
5. Goods received from H.O. as well as At the rates ruling on the date of dispatch or the
goods returned to H.O. date of receipt.
6. The Nominal A/c’s (except next two) Average rate ruling during the accounting period.
7. Depreciation on Fixed Assets Rate of conversion applicable in case of the
particular asset concerned [as indicated in (a)
above].
8. Opening and Closing stocks Rates ruling of on the opening and closing dates
respectively.
9. Balance in H.O. A/c Value at which the Branch A/c appears in H.O.
books on the date.

Difference in Exchange: As a result of conversion of branch trial balance in home currency, a

difference in the trial balance is will often arise. If a loss (Dr.) results, it should be debited to Profit &
Loss A/c, if a profit (Cr.) results, the prudent course is to credit it to an exchange Reserve A/c so as
to provide for future losses on exchange.

Problems

Problem 1: The Empire Stores Ltd. invoice goods to their various branches at cost and the
branches sell on credit as well as for cash. Form the following details relating to the Mumbai branch,
prepare the necessary accounts in the head office books:

Particulars Amount Particulars Amount

Debtors, 1st January, 2001 26,200 Allowances to customers 320
Debtors, 31st December, 2001 33,100 Returns from customers 580
Cash Balance, 1st January, 2001 300 Discount allowed to customers 2,400
Stock, 1st January, 2001 15,000 Bad debts 600
Stock, 31st December, 2001 13,900 Remittance to head office 74,900
Goods received from head office 50,800 Rent and rates 1,800
Cash received from head office 1,500 Wages and salaries 6,000
Goods returned to head office 700 General trade charges 1,300
Cash sales 33,500 Normal loss of goods due to wastage 1,200
Credit sales 60,000 Abnormal loss of goods due to pilferage 3,000

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Problem 2: During the year ended 31st December, 2001 X & Co. of Chennai sent to their branch at
Mumbai goods costing Rs.1,00,000. They used to invoice to the branch at a price designed to show a
gross profit of 33.33% on invoice price. Collections at the branch from debtors amounting to
Rs.26,390 were all sent to head office. Branch transactions during the year were:

Particulars Amount
Cash sales 1,21,050
Credit sales 27,600
Goods returned by customers 300
Goods returned to H.O. (Invoice Price) 780

Particulars 31.12.00 31.12.01

Stock (at invoice price) 2,250 2,700
Sundry debtors 1,320 2,230

Goods at the branch of Rs.1,260 (invoice price) were lost. Insurance company paid Rs.730 on the
claim. Branch expenses, paid by head office, amount to Rs.36,780. Show the necessary Ledger
Accounts as would appear in the head office books recording the above transactions relating to the
branch including branch Profit & Loss A/c.

Problem 3: T of Calcutta has a branch at Dibrugarh. The branch does not maintain separate books
of accounts. The branch has the following assets & liabilities on 31st August, 2003 and 30th
September, 2003:

31st August 30th September

Particulars
2003 2003
Stock of tea 1,80,000 1,50,000
Advance to suppliers 5,00,000 4,50,000
Bank balance 75,000 1,00,000
Prepaid expenses 10,000 12,000
Outstanding expenses 13,000 11,000
Creditors for purchases 3,00,000 To be ascertained.

During the month, Dibrugarh branch:

a. Received by electronic mail transfer Rs.10,00,000 from Calcutta head office;
b. Purchased tea worth Rs.12,00,000;
c. Sent tea costing Rs.12,30,000 to Calcutta, freight of Rs.80,000 being payable at the
destination by the receiver;
d. Spent Rs.25,000 on office expenses;
e. Paid Rs.3,00,000 as advance to suppliers;
f. Paid Rs.6,50,000 to suppliers in settlement of outstanding dues.
In addition, T informs you that the Calcutta office had directly paid Rs.3,50,000 to discharge
suppliers by cheques drawn on bank accounts in Calcutta during month.
T informs you that for the purpose of accounting, Dibrugarh branch is not treated as an outsider. He
wants you to write the detailed accounts relating to the transactions of the Dibrugarh branch as
would appear in the books of Calcutta head office.

Problem 4: Premier Company has two branch shops at Shyam bazar and at Tollygunge each with a
separate manager. The ratio of gross profit to selling price is constant at each shop at 25%
throughout the year to 31st March, 2002.
Each branch manager is entitled to a commission of 10% of the net profit earned by his branch,
calculated before charging his commission, but subject to a deduction from such commission equal
to 25% of any ascertained deficiency of the branch stock. All goods were supplied by the head office
to branches. From below information, calculate the commission due to each manager for 2001-2002:

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Particulars Shyambazar Tollygunge

Stock at 1.4.01 at cost 18,684 12,484
Goods to branches at cost 72,420 43,480
Sales 90,320 58,560
Drawing of commission on account by managers 600 400
Chargeable expenses 12,280 9,020
Stock at 31.3.02 at selling price 30,832 15,952

Problem 5: Bengal Trading Co., with its head office in Kolkata, invoiced goods to its branch at
Mumbai, at 20% less than the catalogue price which is cost plus 50%, with instructions that cash
sales were to be made at invoice price and credit sales at catalogue price less discount at 15% on
prompt payment. From the following particulars available from the branch, prepare the necessary
Accounts and Branch Trading and Profit & Loss A/c for the year ended 31st March, 2002 in the head
office books so as to show the actual profit or loss of the branch for the year:

Particulars Amount
Stock on 1stApril, 2001 (invoice price) 12,000
Debtors on 1st April, 2001 10,000
Goods received from head office (invoice price) 1,32,000
Sales (cash) 46,000
Sales (credit) 1,00,000
Cash realised from debtors 85,635
Discount allowed to debtors 13,365
Expenses at the branch 6,000
Remittance to head office 1,20,000
Debtors on 31st March, 2002 11,000
Cash in hand on 31st March, 2002 5,635
Stock on 31st March, 2002 (invoice price) 15,000

Provision should be made for discount to be allowed to debtors as on 31 st March, 2002, on the basis
of the year’s trend of prompt payment.

Problem 6: Buckingham Bros, Bombay have a branch at Nagpur. They sold goods at cost to their
branch at Nagpur. However, direct purchases are also made by the Branch for which payments are
made at head office. All the daily collections are transferred from the Branch to the head office. From
the following prepare Nagpur branch account in the books of head office:

Particulars Amount Particulars Amount

Opening Balance on 1.1.90: Bad debts 1,000
Imprest cash 2,000 Discount to customers 2,000
Sundry debtors 25,000 Remittances to H.O.
Stock: Transferred from H.O. 24,000 (received by H.O.) 1,65,000
Direct Purchases 16,000 Remittances to H.O.
Cash sales 45,000 (not received by H.O. so far) 5,000
Credit sales 1,30,000 Branch exp. directly paid by H.O. 30,000
Direct purchases 45,000 Closing Balance (31-12-90):
Returns from customers 3,000 Stock: Direct purchases 10,000
Goods sent to branch from H.O. 60,000 Transfer from H.O. 15,000
Transfer from H.O. for petty exp. 4,000 Debtors ?
Imprest cash ?

Also find out the profit by preparing the Profit & Loss A/c (Branch).

Problem 7: Arnold Ltd. Delhi trades in Ghee and oil. It has a branch at Lucknow. The company
despatches 25 tins of oil @ Rs.1,000 per tin and 15 tins of Ghee @ Rs.1,500 per tin on 1 st of every
month. The Branch incurs some expenditure which is met out of its collections this is in addition to
expenditure directly paid by H.O. Following are the other details:

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Particulars Delhi Lucknow

Purchases:
Ghee 14,75,000 ---
Oil 29,32,000 ---
Direct exp. paid by H.O. 3,83,275 14,250
Sales:
Ghee 18,46,350 3,42,750
Oil 27,41,250 3,15,730
Collection during the year
(including cash sales) --- 6,47,330
Remittance by branch to H.O. --- 6,13,250

Delhi Lucknow
Particulars
1.1.03 31.12.03 1.1.03 31.12.03
Stock:
Ghee 1,50,000 3,12,500 17,000 13,250
Oil 3,50,000 4,17,250 27,000 44,750
Debtors 7,32,750 --- 75,750 ?
Cash on hand 70,520 55,250 7,540 12,350
Furniture & Fittings 21,500 19,350 6,250 5,625
Plant & Machinery 3,07,250 7,73,500 --- ---

 Additions to Plant & Machinery on 1.1.03 Rs.6,02,750.

 Rate of Depreciation: Furniture & Fittings @ 10%, Plant & Machinery @ 15% (already adjusted
in the above figures).
 The Branch Manager is entitled to 10% commission after charging such commission whereas,
the General Manager is entitled to 10% commission on overall company profits after charging
such commission. General Manager is also entitled to a salary of Rs.2,000 p.m. General
expenses incurred by H.O. Rs.24,000.
Prepare Branch A/c in the H.O. books and also prepare the company's Trading and P&L A/c
(excluding branch transactions).

Problem 8: Bipani Ltd. of Mumbai has a branch at Nasik. The branch does not maintain
accounting books and all the collections of the branch are remitted to head office. The head office
reimburses the expenses of the branch. Goods are invoiced to the branch at selling price which is
cost plus 25% and the branch is not entitled to vary this price. From the following information
prepare Branch Accounts in the books of head office:

Opening Closing
Particulars
Rs. Rs.
Balances at branch:
Stock 5,000 ?
Debtors 3,200 ?
Cash 400 400

Transactions during the year:

Particulars Rs.
Goods sent to branch 40,000
Goods returned to head office 2,000
Credit sales at branch 32,000
Cash sales at branch 8,000
Cash received from customers at branch 28,000
Bills receivable accepted by customers at branch 2,000
Cash sent to branch for expenses 4,800
Shortage in stock at branch 500
Discount allowed to branch customers 320

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Problem 9: The Head Office sends goods to Branch @ 20% profit on cost, freight and duties
amounting to 10% on invoice value being paid by branch. Branch sells at 20% G.P. on selling prices.
The stock taking date is 31-12-2002, but stock was taken on 10-1-2003. The price for stock was
agreed to be the cost to head office to be increased by actual expenses incurred by the Branch less
Rs.6,000. Stock on 10-1-2003 (at Branch cost) amounted to Rs.64,600. Rs.6,000 stock (invoice
value) was received from H.O. after 31-12-2002 but before 10-1-2003. Sales in this period amounted
to Rs.10,000.
Ascertain the selling price of stock as on 3-12-2002.

Problem 10: The Head Office passes adjustment entry at the end of each month to adjust the
position arising out inter-branch transactions during the month. From the following Inter-branch
transaction in January 2003, make the entry in the books of H.O.:

A. Mumbai Branch:
a. Received Goods Rs.6,000 from Kolkatta Branch, Rs.4,000 from Patna Branch.
b. Sent Goods of Rs.10,000 to Patna, Rs.8,000 to Kolkatta.
c. Received B/R Rs.6,000 from Patna.
d. Sent Acceptance Rs.4,000 to Kolkatta, Rs.2,000 to Patna.

B. Chennai Branch (apart from the above):

a. Received Goods Rs.10,000 from Kolkatta, Rs.4,000 from Mumbai.
b. Cash Sent Rs.2,000 to Kolkatta Rs.6,000 to Mumbai.

C. Kolkatta Branch (Apart from the above):

a. Sent Goods to Patna Rs.6,000.
b. Paid B/P Rs.4,000 to Patna, Rs.4,000 cash to Patna.

Problem 11: New Textiles ltd. operates a number of retail shops to which goods are invoiced at
wholesale price which is cost plus 20%. Shops sell the goods at the list price which is wholesale
price plus 10%. From the following particulars ascertain the profit or loss for 2003 at Shop No. 143:

Particulars Amount
Stock at shop on 1st January, 2003 15,000
Goods invoiced to shop during 2003 1,40,000
Sale at the shop during the year 1,54,770
Goods destroyed by accident (retail value) 660
Expenses at the shop 7,200

Problem 12: Rahul Limited operates a number of retail outlets to which goods are invoiced at
wholesale price which is cost plus 25%. These outlets sell the goods at the retail price which is
wholesale price plus 20%. Following is the information regarding one of the outlets for the year
ended 31.3.2003:
Particulars Amount
Stock at the outlet 1.4.2002 30,000
Goods invoiced to the outlet during the year 3,24,000
Gross profit made by the outlet 60,000
Goods lost by fire ?
Expenses of the outlet for the year 20,000
Stock at the outlet 31.3.2003 36,000

You are required to prepare the following accounts in the books of Rahul Ltd. for the year ended
31.3.2003: Outlet Stock A/c, Outlet Profit & Loss A/c and Stock Reserve A/c.

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Problem 13: Following is the trial balance of Jaipur Branch as on 30-6-2002:

Particulars Rs. Rs.
Furniture 1400 ---
Cash at bank & in hand 1780 ---
Office expenses 470 ---
Rent 960 ---
Debtors and Creditors 3700 1850
Salaries 1500 ---
Goods supplied to H.O. --- 6000
Sales --- 38000
Goods received from H.O. 8000 ---
Purchases 48800 ---
Stock, 1st July, 1991 6000 ---
H.O. account 3240 ---

Closing stock was valued at 2,700. The Branch A/c in the H.O. books on 30th June, 2002, stood at
Rs.460 (Dr.). Goods worth Rs.2,500 sent by H.O. to Branch and remittance of Rs.1,200 sent by
Branch to H.O. were in transit. A provision for doubtful debts is to be raised at 2% on debtors and
furniture is to be depreciated by 10%. Incorporate the branch T.B. in H.O. books.

Problem 14: A madras Head office has an independent branch at Ahmedabad. From the following
particulars, give journal entries to close the books of the Ahmedabad Branch. Show also the Madras
Head office account in the Branch books.
Ahmedabad Branch (Trail Balance as at 31st December 2002)

Particulars Rs. Particulars Rs.

Stock on 1st Jan 2002 8,200 Creditors 2,700
Purchases 12,800 Sales 34,950
Wages 6,550 Head Office A/c 14,000
Manufacturing exp. 3,400 Discount 150
Rent 1,700 Purchase 300
Salaries 5,500 Returns
Debtors 4,000
General exp. 2,000
Goods recd. from H.O. 7,200
Cash at bank 750
a. Closing stock at Branch Rs.14,350 & Rent due Rs.150.
b. The Branch Fixed Assets maintained in H.O. books were: Machinery Rs.25,000, Furniture
Rs.1,000. Depreciation is to be charged at 10% on Machinery & 15% on Furniture.
c. A remittance of Rs.4,000 made by the branch on 28th December, 2002, was received by the H.O.
on 4th January, 2003.

Problem 15: A business has three branches at Kochi, Kolkatta and Cuttack. The head office at
Chennai purchases goods and sends them to branches, to be sold at a uniform percentage of profit
on cost. The following particulars are made available to you to enable you to prepare a combined
Trading A/c for the year ended 31st March, 2002.

Particulars Chennai Kochi Kolkatta Cuttack

Stock on 1st April, 2001 54,000 16,000 12,500 10,000
Purchases in the year 2,74,000 - - -
Sales - 1,80,000 1,20,000 1,00,000
Stock on 31st March, 2002 28,000 6,000 5,000 2,500
Branch A/cs on 1st April, 2001
Kochi 15,000
Kolkata 32,000
Cuttack 4,000
Remittances from branches 3,20,000 1,50,000 1,00,000 70,000

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Chennai office invoices goods to the branches at fixed sales prices but maintains Branch accounts in
its ledger at cost price. Show Branch Accounts in Chennai H.O. Books.

Problem 16: A trader commenced business on 1st January, 2001 with a H.O. at Chennai and
branch at Sholapur, Purchases were made exclusively by H.O. where the goods were processed
before sale. There was no loss or wastage in processing. Only processed goods received from H.O.
were handled by the branch, and these were charged thereto at processed cost + 10%. All sales,
whether by H.O. or by the branch, were at a uniform gross profit of 25% processing on cost.
Following are the trail balances as on 31st December, 2001.
Head Office Branch
Particulars
Dr. Cr. Dr. Cr.
Capital --- 31,000 --- ---
Drawings 5,500 --- --- ---
Purchases 1,96,950 --- --- ---
Cost of processing 5,050 --- --- ---
Sales --- 1,28,000 --- 82,000
Goods sent to branch/received by branch --- 92,400 88,000 ---
Selling and general expenses 18,900 --- 2,120 ---
Debtors/Creditors 30,960 60,140 11,360 1,080
Branch/Head Office current A/c 38,980 --- --- 26,150
Balance at Bank 15,200 --- 7,750 ---

The following information is relevant:

 Goods charged by H.O. to the branch in December, 2001, at Rs.4,400 were not received by the
branch until January, 2002. A remittance of Rs.8,430 from the branch to H.O. was not received
by H.O. until January, 2002.
 Stock taking at the branch disclosed a shortage of goods of Rs.2,000 (at selling price)
 Cost of unprocessed goods at H.O. on 31st December, 2001 was Rs.10,000.
You are required to prepare Trading and P & L A/c in columnar form and a combined Balance Sheet
of the business as a whole.

Problem 17: KP Ltd. manufactures a range of goods which it sells to wholesale customers only
from its head office. In addition, the H.O. transfers goods to a newly opened branch at factory cost
plus 15%. The branch then sells these goods to the general public on only cash basis.
The selling price to wholesale customers is designed to give a factory profit which amounts to 30% of
the sales value. The selling price to the general public is designed to give a gross margin (i.e., selling
price less cost of goods from H.O.) of 30% of the sales value.
The company operates from rented premises and leases all other types of fixed assets. The rent and
hire charges for these are included in the over head costs shown in the trial balances.
From the information given below, you are required to prepare for the year ended 31 st Dec., 1998 in
columnar form.
a. A Profit & Loss account for (i) H.O. (ii) the branch (iii) the entire business.
b. A Balance Sheet as on 31st Dec., 1998 for the entire business.

H.O. Branch Branch

Rs. Rs. Rs. Rs.
Raw material purchased 35,000
Direct wages 1,08,500
Factory overheads 39,000
Stock on 1–1– 98
Raw material 1,800
Finished goods 13,000 9,200
Debtors 37,000
Cash 22,000 1,000

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 MASTER MINDS - QUALITY EDUCATION BEYOND YOUR IMAGINATION

administrative Salaries 13,900 4,000

Salesmen’s Salaries 22,500 6,200
Other administrative & selling overheads 12,500 2,300
Inter –unit accounts 5,000 2,000

Capital 50,000
Sundry creditors 13,000
Provision for unrealized profit in stock 1,200
Sales 2,00,000 65,200
Goods sent to Branch 46,000
Goods Received from H.O. 44,500
3,10,200 3,10,200 67,200 67,200

Notes:

1. On 28th Dec., 1998 the branch remitted Rs.1,500 to the H.O. and this has not yet been recorded
in the H.O. books. Also on the same date, the H.O. dispatched goods to the branch goods to the
branch invoiced at Rs.1,500 and these too have not yet been entered into the branch books. It is
the company's policy to adjust items in transit in the books of the recipient.

2. The stock of raw materials held at the H.O. on 31 st Dec.,1998 was valued at Rs. 2,300.
3. You are advised that:
a. There were no stock losses incurred at the H.O. or at the branch.
b. It is the company's practice to value finished goods stock at the H.O. at factory cost.
c. There was no opening or closing stock of work- in-progress.
4. Branch employees are entitled to a bonus of Rs. 156 under a bilateral agreement.

Problem 18: AFFIX Ltd. of Calcutta has a branch at Delhi which the goods are supplied from
Calcutta but the cost there of is not recorded in the Head office books. On 31 st March, 1997 the
branch Balance sheet was as follows:

Liabilities Rs. Assets Rs.

Creditors Balance 40,000 Debtors Balance 2,00,000
Head Office 1,68,000 Building Extension A/c
closed by transfer to
H.O. A/c ---
Cash at Bank 8,000

Total: 2,08,000 Total: 2,08,000

During the six months ending on 30-9-1997, the following transactions took place at Delhi.

Rs. Rs.
Sales 2,40,000 Manager’s Salary 4,800
Purchases 48,000 Collections from Debtors 1,60,000
Wages paid 20,000 Discount allowed 8,000
Salaries (inclusive of Discount earned 1,200
advance of Rs.2,000) 6,400 Cash paid to Creditors 60,000
General Expenses 1,600 Building Account (further payment) 4,000
Fire Insurance (paid for one year) 3,200 Cash in Hand 1,600
Remittance to H.O. 38,400 Cash at Bank 28,000

Set out the Head Office Account in Delhi books and the Branch Balance Sheet as on 30-9-1997.
Also give journal entries in the Delhi books.

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Problem 19: The following Trial balances as at 31st December, 1997 have been extracted from the
books of Major Ltd. and its branch at a stage where the only adjustments requiring to be made prior
to the preparation of a Balance Sheet for the undertaking as a whole.

Head Office Branch

Particulars
Dr. Cr. Dr. Cr.
Share capital 1,50,000
Sundry fixed assets 75,125 18,901
Sundry Current Assets 1,21,809 23,715 (Note 3)
Sundry Current Liabilities 34,567 9,721
Stock Reserve, 1st Jan., 1997
(Note 2) 693
Revenue A/c 43,210 10,250
Branch A/c 31,536
Head Office A/c 22,645
2,28,470 2,28,470 42,616 42,616

Notes:
1. Goods transferred from Head Office to the Branch are invoiced at cost plus 10% and both
Revenue Accounts have been prepared on the basis of the prices charged.
2. Relating to the Head Office goods held by the Branch on 1st January, 1997.
3. Includes goods received from Head Office at invoice price Rs.4,565.
4. Goods invoiced by Head Office to Branch at Rs.3,641 were in transit at 31st December, 1997, as
was also a remittance of Rs.3,500 from the Branch.
5. At 31st December, 1997, the following transactions were reflected in the Head Office books but
unrecorded in the Branch books.
a. The purchase price of lorry, Rs.2,500, which reached the Branch on December 25;
b. A sum received on 30th December, 1997 from one of the Branch debtors, Rs.750.
You are required:
a. To record the foregoing in the appropriate ledger accounts in both sets of books;
b. To prepare a Balance Sheet as at 31st December, 1997 for the undertaking as a whole.

Problem 20: Fixed Assets at the branch $55,000. Life 10 years. Exchange rate at the time of
purchase on 1-1-2001 $1000 = Rs.12,500 Loan taken to purchase the Fixed Assets $45,000 (at the
rate $1000=Rs.12,500) on the same date. As on 31-12-2001 exchange rate was $1000=Rs.13,900 as
on 31-12- 2003 exchange rate was $ 1000 = Rs.16,800. Average rates for $ 1000: 2001 Rs.12,700;
2002 Rs.14,200; 2003 Rs.15,400.
Annual loan installments $ 4,500 along with 18% interest p.a. was paid at year end every year.

Problem 21: An Indian Company has a branch at Washington. Its Trial Balance as at 30 th
September, 2003 is as follows:

Particulars Dr. Us $ Cr. Us $

Plant & Machinery 1,20,000 ---
Furniture & Fixtures 8,000 ---
Stock on Oct.1st, 2002 56,000 ---
Purchases 2,40,000 ---
Sales --- 4,16,000
Goods from Indian Co. (H.O) 80,000 ---
Wages 2,000 ---
Carriage inward 1,000 ---
Salaries 6,000 ---

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 MASTER MINDS - QUALITY EDUCATION BEYOND YOUR IMAGINATION

Rent, rates and taxes 2,000 ---

Insurance 1,000 ---
Trade Expenses 1,000 ---
Head Office A/c --- 1,14,000
Trade Debtors 24,000 ---
Trade Creditors --- 17,000
Cash at Bank 5,000 ---
Cash in Hand 1,000 ---
5,47,000 5,47,000

The following further information is given:

a. Wages outstanding $ 1,000
b. Depreciate Plant & Machinery and Furniture & Fixtures @ 10 Per cent p.a.
c. The H.O. sent goods to Branch for Rs. 39,40,000
d. The H.O. shows an amount of Rs. 43,00,000 due from Branch
e. Stock on 30th September, 2003-$ 52,000
f. There were no in transit items either at the start or at the end of the year.
Exchange rates:
a. On 1st September 2001 when the fixed assets were purchased, the rate of exchange was Rs.38 to one $.
b. On 1st October, 2002 the rate was Rs.39 to one $.
c. On 30th September, 2003 the rate was Rs.41 to one $.
d. Average rate during the year was Rs.40 to one $.
You are asked to prepare (a) Trial Balance incorporating adjustments given above, converting
dollars into rupees, (b) Trading and P & L A/c for the year ended 30.9.2003 and Balance sheet as on
that date.

Problem 22: London Branch of Delhi Export House sent the following T.B. as on 31.12.2001.
Particulars Dr. Cr.
Fixed assets 17,500
Loan (taken to purchase
of fixed assets) 13,000
Depreciation 2,500
Stock 1-1-2001 8,200
Goods from H.O. 58,800
Sales 1,05,200
Salaries & Wages 15,200
Interest 2,880
Cash & Bank 1,700
Debtors 21,200
H.O. Account 9,780

Fixed assets were purchased on 1-1-99 when 1 ₤ = 25.50, life was estimated to be 10 years. To
finance the fixed asset a loan amounting to ₤.22,000 was taken @ 18% interest p.a. Annual loan
installment of 3,000 and interest were payable in every December. Exchange Rates are as follows:

Average of 1999 ₤ 1 = Rs. 25.70

On 31.12.1999 ₤ 1 = Rs. 26.10
Average of 2000 ₤ 1 = Rs. 26.20
On 31.12.2000 ₤ 1 = Rs. 26.40
Average of 2001 ₤ 1 = Rs. 36.50
On 31.12.2001 ₤ 1 = Rs. 42.20

In the Head Office books London Branch A/c appeared as follows:

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London Branch A/c

Particulars ₤ Rs. Particulars ₤ Rs.

To Balance b/d 7,000 1,84,800 By Bank 56,020 20,44,730
To goods 58,800 21,46,200 By Balance 9,780 4,12,716
To P&L A/c - 1,26,446
Exchange gain -
Closing Stock: ₤ 2,400.

You are required to show Branch fixed assets A/c., Branch Loan A/c., Branch Trail balance in Rupee
terms, Branch P & L A/c, Adjustment Entries to incorporate branch balances in the H.O. Books.

 Notes 

Ten simple two-lettered words for success:

 “ if it is to be, it is up to me” 

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