MADA | Visual Arts End of Year Show 2019

EXHIBITION AGREEMENT & RISK CONTROL WORKSHEET

Student name Student ID No.

Student contact details (Monash email & mobile no.)

Studio Unit (eg. FNA3112, VPR3002 etc) BVA Group (if applicable)
E

Please describe below the artwork you are proposing to show in the Grad Show and Website. Include indica-
tive sketches, visualisations, photographs or other visual indicators as an attachment to this document:

Please describe below technical requirements for the artwork including details and ideal quantity for AV
equipment such as projectors, monitors, screens, sound equipment, power points:

Describe below the optimal type of site for your artwork, for example wall, floor space, enclosed room, out-
door area, stairwell, window with street frontage. Include an estimate the area required for your artwork,
for example “5 meters wall” oR “3 x 4 meter floor space + wall.”

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Generic hazards and their controls/corrective actions (eg. trip hazards and manual handling) have been identi-
fied on your behalf in the Risk and Controls Matrix (p. 5). In this description you need only to include hazards
that are unique to your installation.

EXHIBITION AGREEMENT

I agree to comply with the Occupational Health and Safety regulations defined by MADA | Monash Faculty of
Art, Design & Architecture and those outlined in the unit guide for my studio unit (see Page 1), which I have
read and understood. Final approval of this proposal for the 2014 MADA Now Graduate Exhibition and of the
final presentation will rest with the Faculty Safety Advisor and the Head of Department of Fine Art.

If the final presentation differs from this proposal I will advise the Faculty Safety Advisor in writing prior to
installation and understand that I cannot proceed until approval is given.

I also agree to comply with the deadline for removing the work after the 2014 MADA Now Graduate Exhibi-
tion, and take full responsibility for this. I understand that after the deadline MADA will not take responsibili-
ty for care of the work and that it may be removed and/or disposed of.

The deadline for the removal of work is Monday 9th December 2019. You will have access to the work from
Friday 2nd December at 5pm. (An update regarding exact times of opening and procedures will be distributed
by the opening of the exhibition.)

Signature of student:

Date:

ASSESSMENT TEAM Signatures

Student name

Unit coordinator / lecturer

Faculty Safety Advisor:

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How To Use This Worksheet

1. Review the identification section of each of 6 major hazard categories on the Risk Management Program
(http://www.monash.edu.au/ohs/forms/risk-management-program.pdf). These categories are:
a) Manual Handling
b) Physical Hazards
i) General
ii) Lasers
iii) Noise
c) Chemical Exposure
d) Microbiological Exposure
e) Biological Exposure
f) Radiation Exposure

The categories most relevant to Fine Art are a) Manual Handling and b) Physical Hazards.

2. Identify the relevant hazards in your project and the risks they pose. The Risk & Controls Matrix (p. 5)
can assist you to identify generic hazards (eg. Tripping and Falling Hazards), and the corrective actions
and/or risk controls to eliminate or minimize the risk. Any additional hazards identified in your project
must be included in the space provided at the end of the Risks & Control Matrix. Discuss these with the
assessment team (p. 2) and consider the Corrective Action Procedure (Monash document) to develop cor-
rective actions or control strategies to eliminate the hazard or minimize risk.

3. After all hazards have been identified and listed in the Risk & Controls Matrix use the Risk Assessment
Matrix (p. 4) to assess the risk once controls and/or corrective actions are put in place. With each iden-
tified risk consider:
• Consequences - the possible outcome presented by each hazard. As a guide, a negligible conse-
quence represents negligible injury or may require minimal First Aid; severe consequences repre-
sents death or permanent injury
• Likelihood - the possibility of that outcome occurring
Cross reference the Consequence and Likelihood to determine and assess the Risk, eg a hazard with con-
trols in place that still poses a risk with a Major Consequence (A) and is Likely to happen (2) is A2: an
Extreme risk. The activity will not be approved. A hazard with controls in place that has a Minor Conse-
quences (D) and is Highly Unlikely (5) is D5: Low risk, and will be allowed as long as the controls are in
place.

4. Provide a realistic date by which the actions should be completed/implemented (Timing) for all the haz-
ards noted in your Risk & Controls Matrix.

5. Nominate the person responsible for following the corrective actions (Responsibility) in your Risk & Con-
trols Matrix. This could be one or more people. Shared responsibility does not diminish the individual’s
responsibility.

Corrective Action Planning & Review

For each of the identified hazards or risks that are assessed as an HIERARCHY OF CONTROLS
extreme, high or medium risk a corrective action / continuous im-
provement plan should be developed and reviewed as required.

When developing corrective action or control strategies the HIER-

ARCHY OF CONTROLS should be considered. The single most im-
portant outcome of a risk assessment is to implement effective and
sustainable controls to prevent or significantly reduce the chance
of injury, illness or exposure.

Four levels of controls define the hierarchy. The top two levels
Elimination/ Substitution and Engineering Controls are by far the
most effective in preventing or reducing risks because they rely
much less on human behavior, are more difficult to defeat and re-
quire much less continuing human effort than the lower level con-
trols.

As corrective actions are planned every effort should be made to

implement the top two levels of control.

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Student Responsibilities:

1. Carry out a risk assessment for the work with your lecturer, supervisor or assessment team. The generic
hazards normally present in an exhibition/installation/performance have been identified in this form.
Select the box/boxes that describes the hazard/hazards you identify in your project/installation/work.

2. If there are any hazards that are unique to your work and have not been identified in the template,
document these too. Make sure you describe the safety measures you are taking to ensure the work is
carried out safely.

3. If you are working with load bearing equipment or customized electrical wiring or with slings and pulleys
or with pressurized containment, you MUST discuss the scope of works with the studio academic or Unit
Coordinator. Then the Safety Advisor and technical staff must sign off the risk assessment before you
proceed.

4. IMPORTANT - Works that involves the use of body fluids such as blood, faeces, semen, vomit MUST be
assessed separately with the safety Advisor and Unit Coordinator. Without this additional risk assess-
ment, your work may not have approval to proceed.

5. Other hazards to consider – darkened space, noisy works. Is the work suitable for viewing by children
aged 18 years and below? Does the work need classification advice?

6. Implement ways by which these hazards can be controlled and the risk of injury minimized.

7. Describe the body of work. A sketch and layout of the work in the space is helpful for the assessment.

8. Members of the family and friends and volunteers are not permitted to assist with installing the work for
legal and insurance reasons. Only Monash staff and enrolled students are able to assist.

9. Provide a copy of the completed form to your lecturer or the studio coordinator.

10. The Safety Advisor must be informed as soon as possible if the activity has been identified as having a
medium to high risk to health and safety or involves the use of body fluids.

Student OHS duties under the OHS Act (2004) and the University’s OHS policy;

Each student at Monash University is responsible for ensuring that his or her own work or study environment and
practices reflect good OHS standards in order to protect their own health and safety as well as the health and
safety of others by

• complying with OHS instructions, policies and procedures;

• using and maintaining safety devices and personal protective equipment correctly;
• being familiar with emergency and evacuation procedures and complying with the instructions given by
emergency response personnel such as emergency wardens and first aiders;
• not willfully or recklessly endangering the health and safety of any person at the workplace.
• using a documented risk management process to eliminate or minimize OHS risks where appropriate;

RISK ASSESSMENT MATRIX

    Likelihood of injury after current controls are considered

Highly Un-
    Highly Likely Likely Occasionally Unlikely
likely

    1 2 3 4 5

Major A Extreme Extreme High High High

Con- Severe B Extreme High High High Medium

se-
quenc Moderate C High High Medium Medium Medium
e Minor D High Medium Medium Medium Low

Negligible E Medium Medium Medium Low Low

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RISK & CONTROLs MATRIX

This matrix lists a range of generic hazards relevant to Fine Art. There may be additional hazards relevant to your project.
For example, consider whether your project requires darkened space, noisy installation, work that may require classification,
or is unsuitable viewing for children. Implement actions or controls so that these hazards can be controlled and risk of injury
minimized.
Using the Risk Assessment Matrix assess all hazards listed here once corrective actions / risk controls are in place. Any risk
higher than Low must be discussed with your assessment team well in advance of the activity. Note the realistic date by
which the actions should be completed/implemented, and the person/s responsible.

If you are unsure, please discuss with your lecturer, technician and assessment team.

Select Types of Hazard Corrective Actions/ Risk Controls

Yes / No (Actions you take)

Tripping Hazards 1. Tape down electrical leads (IT, AV, Lighting) with gaffer tape and/
or trip protector.
Falling Hazards 2. Check that the ceiling anchor hooks are rated for the intended
weight. Attach weight rating documentation.
Consequence D 3. Make sure that the suspended artwork is above or below head
Likelihood 5 height so that the work is not colliding with people’s heads as they
Risk Low walk through the space
4. Make sure the suspended work is not blocking the exit doorway.

Timing Responsibility

Falling Hazards – suspended art- 1. Ensure bolts used to hold suspension are rated for the correct
work weight and are fit for purpose. Attach weight rating documentation
to this assessment.
Risk of fixings giving way due to Eg: 4 Dynabolts –plus eyebolts (type -23265321), rated to 55 kg
overload. each
2. Know your rope rating. For example – rated 300kg breaking point.
Attach weight rating documentation
Consequence D
Likelihood 5 3. Bowline Knots with half hitch for extra safety
Risk Low 4. Installation of weight bearing hooks is carried out by a qualified
trade person.
5. Make sure the suspended work is not blocking the exit doorway.

Timing Responsibility

Electrical Hazard 1. Homemade electrical projects are not permitted in the exhibition
unless certified safe by a qualified electrician.
2. A copy of the electrician’s qualification and electrical safety report
Consequence D must be attached with the risk assessment.
Likelihood 5
Risk Low 3. No double adaptors permitted due to high risk of electric shock
and potential source of electrical fire.
4. Faculty owned IT equipment (projectors, DVD players) are annually
tested and comply with AS3760.
5. Check hired IT/AV equipment are compliance tested and tag dates
are current.
6. Personal portable electrical equipment must be tested in accor-
dance to AS3760 at own cost.
7. All new power boards and extension cords must be compliance
tested.
8. Use a power board with a built in cut out safety switch.

Timing Responsibility

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Manual Handling of load that is 1. Team lifting - Two or more people to manoeuvre plinths / heavy
awkward shaped or bulky or heavy, objects into place.
in excess of 16kg. Going across 2. Individual lifts - keep load close to the body, maintain neutral
buildings, moving furniture spine, and use the big leg muscles and not the back, eyes forward,
E1.Lifting, lowering, pushing, drag- long neutral back then lift.
ging, holding, supporting or re- 3. Use lifting aids (upright trolleys, pallet trucks) when transporting
straining any object or tool. Exert- heavy items over longer distances and between buildings.
ing force with one hand or one side
of the body. Gripping with the fin- 4. Seek advice from your studio technician if unsure of correct lifting
gers pinched together or held wide procedures.
apart. Exerting force whilst in an 5. Wear personal protective equipment – closed toed shoes & work
awkward posture. gloves to minimise injury to your feet and hands.
E2. Squatting. Working with one or
more hands above shoulder height.
E5. Load is unbalanced, unstable
and difficult to move.

Consequence E
Likelihood 4
Risk Low

Timing Responsibility

Working from heights 1. Work from height is restricted to less than 2 metres.
2. Work from heights to be carried out on ladder which complies with
AS/NZS 1892.1.
Consequence
Likelihood 3. Ladders available from faculty workshop, faculty gallery, painting,
Risk - 1 sculpture and glass studios.
4. Work with a buddy when using the platform ladder.
5. Check that the floor space is clear of debris and ladder is in a fully
open position with the safety bars locked in place.
6. Do not go past the second highest rung on non platform ladders.
7. Keep your body close to the ladder.
8. Maintain 3 points of contact when up a ladder.
9. Consult with your studio technician if working at heights greater
than 2 meters.

Timing Responsibility

Structural Collapse Hazard 1. Scope of works discussed with studio academic and unit coordina-
tor.
2. Consult with studio technician for construction feasibility.
Consequence
Likelihood 3. Provide drawings for the build
Risk 1 4. May require trade qualified carpenters to assist build in some cases

Timing Responsibility

Fire Hazard 1. No double adaptors permitted due to high risk of electric shock
1. Electrical and potential source of electrical fire.
2. Oily Rags 2. Use a power board with a built in cut out switch.
Consequence D 3. All rags used in mopping up turpentine or methylated spirits and
Likelihood 5 solvents must be placed in the red ‘oily rag’ tins. These are locat-
Risk Low ed near the wash stations in each painting studio

Timing Responsibility

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Microbiological Exposure Hazards An additional risk assessment must be completed before undertaking
• Human bodily fluids – Blood, work that involves uncooked raw meat, bodily fluids and rotting plant
Vomit, Semen, Faeces. products
• Raw meat and rotting meat. Carry out this risk assessment with your lecturer, safety officer as soon
• Rotting plant products as possible to ensure safe controls are in place before carrying out the
• Mould, fungi work.
Biological Hazards The work will not be allowed to be exhibited if
• Animals • A risk assessment has not been carried out.
• Insects
• Plants
• Safe controls are not implemented
• Public Safety is at risk
Consequence
Likelihood
Risk None

Timing Responsibility

Chemical Hazard 1. Acrylic based paints are permitted in studios.

Inhalation hazard 2. Aerosols, spray paints and enamel are not permitted in studios due
to production of toxic chemical fumes.
Consequence D
Likelihood 5 3. Apply fixatives in the courtyard, at least 20m from any entrances.
Risk Low

Timing Responsibility

Environmental Hazard 1. Wipe up excess paints from rollers, brushes, and trays with news-
paper.
• Waste paints and washings 2. Store rollers and trays in sealed plastic bags if intending for reuse
from paint brushes the next day.
• Oily Rags 3. Always wash and dry thoroughly the rollers, trays and brushes
when the job is finished.
4. Wash rollers, trays and other paint accessories in the specially de-
Consequence D signed enviro wash units located in each painting studio.
Likelihood 5
Risk Low 5. Get in touch with Mike Bullock (0408 367 349) if you don’t know
how to use these units.
6. All rags used in mopping up turpentine or methylated spirits must
be placed in the red ‘oily rag’ tins. These are located near the
wash stations in each painting studio.

Timing Responsibility

Noise 1. Staff and students are not exposed to noise that is greater than the
exposure standard which is an average of 85dBA over 8 hours.
2. Contact Safety Officer to arrange noise measurements.
Consequence D 3. Control the source through a process of elimination.
Likelihood 5 4. Minimise the duration of noise exposure.
Risk Low
5. Staff and students must not be exposed to any instantaneous noise
levels above 140dBA.

Timing Responsibility

Darkened spaces 1. Low illumination to allow safe passage in the space eg looped
video projections, soft LED lights, fairy lights.
Consequence D 2. Floor space kept clear of trip hazards.
Likelihood 5
Risk Low 3. Clear entry and exit points.

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 Timing Responsibility

Explicit images / video installations 1. Ensure the Safety Officer & studio coordinator vets/view the im-
age/video prior to installation.
2. Advise visitors that the exhibition contain some images and / or
Consequence videos that some viewers may find distressing, offensive and/or
Likelihood disturbing.
Risk – 1
Placard wording : This exhibition contains some images and/or
videos that some viewers may find distressing, offensive and/or
disturbing. Viewer discretion is advised, may not be suitable view-
ing for children.

Timing Responsibility

Other hazards to consider

RISK Types of Hazard Corrective Actions/ Risk Controls

Yes / No (Actions you take)

None

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Please mark on map approximately where you propose to undertake activity.

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