Client:

Kenya National Highways Authority (KeNHA)

Kenya National Highways
Authority Project Name:
P.O Box 49712 – 00100 PBC FOR MAINTENANCE OF NYARU-KAMWOSOR
(B77) ROAD
Mezzanine Floor, Blue
Contract No:
Shield Towers KeNHA/RD/RA&CM/2599/2018
Hospital Road, Upper Hill Monthly Progress Report No.5
Nairobi
February, 2019
Engineer:
Director (RA&CM)
Kenya National Highways
Authority
P.O Box 49712 – 00100
Nairobi

Resident
Engineer:
Regional Director, Road
Network Mtce
KeNHA North Rift Region,
P.O Box 2000 – 30100
Eldoret

Contractor:
Digital Edge (K) Ltd
P.O. Box 15568 – 00100
Nairobi
KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

TABLE OF CONTENTS
1. EXECUTIVE SUMMARY.....................................................................................................3
1.1. General.......................................................................................................................3
1.2. Contract Salient Features........................................................................................4
2. PROJECT DESCRIPTION....................................................................................................4
2.1. Location.....................................................................................................................4
2.2. Scope of Works.........................................................................................................5
2.3. Contract Sum............................................................................................................5
2.4. Contract Period.........................................................................................................5
2.5. Source of Funding.....................................................................................................5
2.6. Contract Documents.................................................................................................5
2.7. Location Map............................................................................................................5
3. PROGRESS OF WORKS.......................................................................................................6
3.1. Permanent Works.....................................................................................................6
3.3. Programme of Works...............................................................................................7
3.4. Progress Compared to Clause 14 Programme.......................................................7
3.5. Conclusion.................................................................................................................7
The progress achieved to date............................................................................................7
3.6. Summary of Lane Kilometres..................................................................................7
4. CONTRACTOR’S MOBILIZATION..................................................................................8
4.3. Mobilization...............................................................................................................8
5. ENGINEER’S REPRESENTATIVE....................................................................................9
5.1. Period of Performance.............................................................................................9
5.2. Resident Engineer’s Staff.........................................................................................9
5.3. Supervision Activities...............................................................................................9
6. MATERIAL QUALITY ASSUARANCE............................................................................9
6.1. Material Sources.......................................................................................................9
6.1.1. Borrow Pits for Natural Material....................................................................9
6.1.2. Hard Stone Quarry...........................................................................................9
6.2. Quality Control.......................................................................................................10
6.2.1. Earthworks, Shoulders and Base...................................................................10
6.2.2. Cement Improved Gravel Base......................................................................10
6.2.3. Priming and Tack Coat..................................................................................10
6.2.4. Asphalt Wearing Course................................................................................10
7. ENVIRONMENTAL QUALITY PROTECTION/HEALTH &SAFETY.......................10
7.1. Environmental Quality Protection........................................................................10

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KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

7.2. Health & Safety.......................................................................................................10

8. FINANCIAL STATUS..........................................................................................................11
The Contractor has not requested for any payment......................................................11
9. WEATHER REPORT..........................................................................................................11
10. VISITORS TO SITE.............................................................................................................11
11. ANNEXES..............................................................................................................................11
11.1. Progress Photographs.............................................................................................11

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KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

1. EXECUTIVE SUMMARY

1.1. General
The project road is located in Elgeyo Marakwet County in North Rift Region. The project starts
at Nyaru center and traverses through to terminate at Kamwosor market.
The road is a single carriageway with exceptionally high traffic. The total length of the road is
approximately 17Km long.

1.2. Contract Salient Features

The Contract data is as shown in Table 1 below.
Table 1: Contract data
Project Location Elgeyo Marakwet County
Performance Based contract for the maintenance of
Project Title
Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018
Project Length 17 km
Project Funding RMLF
Director General, Kenya National Highways
Employer
Authority
Engineer Director(RA&CM)
Regional Director – Road Network Mtce (North
Resident Engineer
Rift)
Contractor M/s Digital Edge (K) Limited
Project Award Date 13th July, 2018
Contract Sum KShs. 44,675,544.00
Order to Commence 1st October,2018
Date of Commencement 15th October,2018
Completion Period 12 Months
Expected Completion Date 14th October, 2019
Performance Bond Expiry Date 1st November, 2019
Time Elapsed 4.5 Month
% of Contract Period Elapsed 37.5%
Work Progress to Date 11.14%
Amount Certified to Date Nil
% of Contract Sum Certified to Date Nil
Month of Reporting February, 2019
Date of this Report 19th February, 2019

2. PROJECT DESCRIPTION

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KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

2.

2.1. Location
The project road is located in Elgeyo Marakwet County in North Rift Region. The project starts
at Nyaru center and traverses through to terminate at Kamwosor market.
The road is a single carriageway with exceptionally high traffic. The total length of the road is
approximately 17Km long.

2.2. Scope of Works

The works to be executed under the contract comprise mainly of but not limited to the following;
 General: Office administration and overheads/preliminaries
 Site Clearance
 Earthworks
 Reinstatement of stabilized gravel shoulders and reconstruction sections with type 1 AC.
 Provision of drainage structures including access and cross culverts.
 Provision and laying of stabilized Natural material for base and subbase.
 Passage of traffic through the works
 Pothole patching and spot surface regulation of with type 1 AC.
 Provision and application of thermoplastic paints and other road furniture
 Performance Based maintenance services;12 months for the whole road,17km. This will be
checked against pothole patching during the PBC as the instructed works are done
sequentially.
 Any other works as instructed by the Engineer

2.3. Contract Sum

The Contract Sum is KShs. 44,675,544.00. This amount is inclusive of 16% Value Added Tax
(VAT).
2.4. Contract Period
The Contract Period is set as 12 Months with the expected completion date being 14th October,
2019.
2.5. Source of Funding
The project is financed by the Government of Kenya through the Road Maintenance Fuel Levy
(RMFL) fund.

2.6. Contract Documents

The contracts documents for this project consisted of the following;
i. Form of Agreement;
ii. Letters of Award and Acceptance;
iii. Form of Tender and Appendix to Form of Tender;
iv. Conditions of Tender and Instructions to Tenderers;
v. Conditions of Contract;
vi. Standard Specification;
vii. Special Specifications of Contract;
viii. Schedule of Supplementary Information;
ix. Priced Bills of Quantities.

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 KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

2.7. Location Map

3. PROGRESS OF WORKS

3.1. Permanent Works .

Table 3: Summary of Permanent works Progress

Completed
Activity Extent of the Completed %
S/No. Sections this Remarks
Description works Sections to date Progress
Month
Km 0+000 to Km 0+000 - Km Km 0+000-Km Activity is On-
1. Earthworks 27.2%
Km 17+000 2+000 2+000 going.
Chainage Km 0+000 to Km 0+000 to Km 0+000 to Activity is
2. 100%
marking Km 17+000 Km 17+000 Km 17+000 Complete
Km 0+000 to Km 7+000 to Km 0+000 to Activity is
3. Site Clearance 100%
Km 17+000 Km 17+000 Km 17+000 Complete
Bituminous Km 0+000 to Km 0+000 to Km 0+000 to Activity is On-
4. 3.7%
Works Km 2+000 Km 2+000 Km 2+000 going.

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KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

3.2. VALUE OF WORKS COMPLETED TO DATE

Table 5: Value of Works Completed to date
Bill Billed Value of Certified
%
No. Amount (KShs) work Amount (KShs)
Activity Certified
Completed
to Date
(KShs)
1 Preliminary and General 4,360,000.00 1,258,000.00 0 0
4 Site Clearance 1,000,000.00 955,500.00 0 0
5 Earthworks 1,532,000.00 416,040 .00 0 0
Culverts and Drainage 0 0
8 449,800.00 -
Works
9 Passage of Traffic 100,000.00 - 0 0
Paved Roads-Shoulder 0 0
11 5,330,000.00 -
Maintenance and Repairs
Natural material Bases and 0 0
12 650,000.00 -
Sub base
Cement and lime treated 0 0
14 2,121,600.00 -
materials
Bituminous surface 0 0
15 1,350,000.00 74,317.00
treatment
16 Bituminous Mixes 11,670,000.00 438,168.10 0 0
Road Furniture Repair and 0 0
20 1,890,000.00 -
Maintenance
Total Value of Works
Completed as at 19th 30,453,400.00 3,142,025.10 0 0
February, 2019.

Sub Total 1 30,453,400.00 3,142,025.10 0 0

Provisional sum for

26 5,000,000.00 - 0 0
Emergency

Performance Based Routine

26 Maintenance on and Off 3,060,000.00 1,147,500.00 0 0
carriageway paved.

Sub Total 2 38,513,400.00 4,289,525.10 0 0

Add V.A.T to Sub Total 2 6,162,144.00 686,324.02 0 0

Grand Total 44,675,544.00 4,975,849.12 0 0

Overall Value of Works to

44,675,544.00 4,975,849.12 0 0
Date

3.3. Programme of Works

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KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

The Commencement Date for the project, as defined in Article 17of the Conditions of Contract, was
15th October 2018. This was 14 days after the issue of the Order to commence by the Engineer,
dated 1st October 2018.
The Contractor has not provided the RE’s office with his programme of works.

3.4. Progress Compared to Clause 14 Programme

Programmed Progress Progress compared to
Period
Completion (Executed) programme

Overall progress to date: Contract is behind

37.5% 11.14%
19th February, 2019 Schedule
3.5. Conclusion

The progress achieved to date is estimated to be 11.14% against the programmed 37.5%.

3.6. Summary of Lane Kilometres

The Linear Kilometres achieved is as shown in the below

Previous This Month Total Lane

Month Kilometres (Lane-
Lane Kilometres achieved Km) achieved
(Lane-Km)

34 34 34

4. CONTRACTOR’S MOBILIZATION

4.3. Mobilization
Contractor mobilized his plant and equipment in the month of November, 2018 and his mobilization
in terms of plant, equipment and staff, at the time of this report is as shown in the tables 6 and 7
below:

Table 6: Contractor’s Mobilization of Plant and Equipment

S/No. Plant/Equipment Type Qty Licence No. Current Condition
KCP 780J, KAN
1 Pick up 2
921M Good working condition
2 Pavement cutter 1 N/A Good working condition
3 Tipper 1 KCL 164 U Good working condition

Table 7: Contractor’s Labour Returns

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KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

Available
S/No. Designation
Male Female Total
1 Site Agent 1 0 1
2 Site Surveyor 1 0 1
3 Foremen 1 0 1
4 Plant Operators 2 0 2
5 Drivers 2 0 2
6 Mechanics 1 0 1
7 Labourers 15 5 20

Total 23 5 28

5. ENGINEER’S REPRESENTATIVE

5.1. Period of Performance

Date of Commencement Order 1st October 2018
Contract Commencement Date 15th October 2018
Original Completion Date 14th October 2019
Extension of Time awarded N/A
Revised Completion Date N/A
Original Contract duration 12 Months

5.2. Resident Engineer’s Staff

The table below shows Resident Engineer’s supervision staff:
Table 8: Resident Engineer’s Key & Support Staff
Available
S/No. Designation
Male Female PWD Totals
1 Resident Engineer 1 0 1
2 Ass. Resident Engineer 1 0 1
3 Project Superintendent 1 0 1
4 Assistant Engineer 1 0 1
5 Inspectors 1 0 1
6 Material Technologist 1 0 1
7 Material Lab Technician 2 0 2
8 Assistant Surveyor 1 0 1
9 Chainman 1 0 1
Totals: 7 3 0 10

5.3. Supervision Activities

In the month of reporting the Resident Engineer’s supervision team were involved in the following.

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KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

(a) Execution of Requests for commencement of works and Approvals of works

(b) Issuance of Site Instructions and Correspondences
(c) Monitoring and review of Contractor’s weekly Programme of Works
(d) Inspection of work areas and quality control testing
(e) Preparation of site reports and records

6. MATERIAL QUALITY ASSUARANCE

6.1. Material Sources

7.1.
6.1.1. Borrow Pits for Natural Material
The Contractor has acquired a borrow pit at Nyaru where he will be sourcing gravel to be utilised in
the project.
6.1.2. Hard Stone Quarry
The Contractor is sourcing hardcore from a quarry at Flax which will be the source of hand packing
stones used in the project.

6.2. Quality Control

6.2.1. Earthworks, Shoulders and Base
Samples have been taken from the borrow pits for laboratory tests.
Some of the tests to be carried out include;
i. Grading tests
ii. Atterberg Limits
iii. CBR tests
6.2.2. Cement Improved Gravel Base
The materials team is currently doing tests to determine the percentage of cement to be used for
stabilisation in the project

6.2.3. Priming and Tack Coat

Sampling and testing are being carried out in accordance with Section 2 and Part B of Section 15 of
Special Specifications, as these works progresses. The MC30 and K1-60 being used for the same
have been duly tested and random sampling and tests are done as work progress to ensure quality.

6.2.4. Asphalt Wearing Course

The Contractor submitted to the RE the AC mix design, which was approved. Sampling and testing
is being carried out in accordance with Section 2 and Part B of Section 16 of Special Specifications
as works progress.
he Contractor has is using a quarry at Flax centre where he is obtaining the hardcore being used in
the works, mainly for base repairs on the carriageway.

7. ENVIRONMENTAL QUALITY PROTECTION/HEALTH &SAFETY

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KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

7.1. Environmental Quality Protection

Pursuant to Clause 146 of Special Specifications the Contractor is required at all times to preserve
the environmental quality of the project area. The Contractor has been watering sections where
earthworks is done to reduce the dust that result from the activities.

7.2. Health & Safety

Pursuant to Clause 117 of Special Specifications the Contractor is required to provide, equip and
maintain health and safety throughout the works.
The contractor has provided all the staff with reflective jackets, safety boots, gloves and masks (for
the pavement cutter operator and those handling bitumen).
The contractor has also been employing at least two people who flag the traffic as the work
progresses. He has also put warning signs (Speed control signs) on the road to warn motorists of the
loose chippings and the ongoing works.

8. FINANCIAL STATUS

The Contractor has not requested for any payment.

9. WEATHER REPORT
The temperatures were generally warm with majorly sunny days during the period under review.

10. VISITORS TO SITE

There were no visitors to the site during the period under review

11. ANNEXES

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KeNHA North Rift MONTHLY PROGRESS REPORT No.5 FEBRUARY, 2019
Performance based Maintenance of Nyaru-Kamwosor (B77) Road
Contract No. KeNHA/RD/RA&CM/2599/2018

11.1. Progress Photographs

S/No. Photographs Remarks

Desilting of blocked drains at

1.
Km 1+950

2.

Hand packing for base repairs

Km 1+700

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