Software Requirements, Inc.

Business Association Website

Business Requirements

Author: Terry Reiber

Date: 4/12/2008
Business Association Website - Business Requirements Document

Version: 1.0

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 Business Association Website - Business Requirements Document

TABLE OF CONTENTS
TABLE OF CONTENTS.....................................................................................................3
AMENDMENT HISTORY.................................................................................................4
PROJECT OVERVIEW......................................................................................................5
PROJECT SCOPE...............................................................................................................6
Stakeholders ....................................................................................................................6
Business Processes Affected ...........................................................................................6
Systems/Applications ......................................................................................................6
Assumptions/Constraints.................................................................................................6
Risks ................................................................................................................................6
Related Documents..........................................................................................................6
BUSINESS PROCESS FLOWS .........................................................................................7
Contact Members ............................................................................................................7
Member Renewal ............................................................................................................8
Company Member / Lookup............................................................................................9
Next Meeting Lookup ...................................................................................................10
APPENDICES ..................................................................................................................11
Glossary.........................................................................................................................11

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 Business Association Website - Business Requirements Document

AMENDMENT HISTORY
Version Prepared By Date Description
1.0 T. Reiber 4/12/2008 Requirements for a Business Association
Website.

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 Business Association Website - Business Requirements Document

PROJECT OVERVIEW
The purpose of this Business Requirements Document (BRD) is to document the
requirements for a Business Association Website.

A business organization would use a Business Association Website to promote their

organization.

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 Business Association Website - Business Requirements Document

PROJECT SCOPE
Stakeholders

Stakeholder Name Company Department Title Contact Phone

John Jones President – XYZ
Business
Association.
Jane Jones Vice President –
XYZ Business
Association
Ted Accountant Treasurer – XYZ
Business Association

Business Processes Affected

The following businesses are in scope:

- Contact Members
- Member Renewal
- Company / Member Lookup
- Next Meeting Lookup

The following business processes are out of scope:

- New Member Process (future release)

Systems/Applications

- Business Association Website

Assumptions/Constraints

- None

Risks
Any credit card payment should be handled in a secure way.

Related Documents

None

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 Business Association Website - Business Requirements Document

BUSINESS PROCESS FLOWS

Contact Members

“Current State” Process Flow

Step # Actor Step Comments

1 President Composes Letter
2 President Hand addresses envelopes Via spreadsheet of
association member names
and addresses.
3 President Applies stamps
4 President Mails letters.

“Future State” Process Flow

Step # Actor Step Comments

1 President Logs into website “back
end”
2 President Composes email
3 President “Blasts” email to all
members in contact list.

Business Requirements

RQT ID Name Description Priority Stakeholder

BAW-1 Contact List All member addresses and H President
emails are maintained in a
contact list.
BAW-2 Newsletter Email looks like a nicely M President
formatted “newsletter”.
BAW-3 Attachments Can send emails with H
attachments.

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 Business Association Website - Business Requirements Document

Member Renewal

“Current State” Process Flow

Step # Actor Step Comments

1 President Composes Renewal Letter
2 President Hand addresses envelopes Via spreadsheet of
association member names
and addresses.
3 President Applies stamps
4 President Mails letters.
5 Member Replies with check
enclosed
6 Treasurer Deposits check in account
7 Treasurer Marks member as “paid
up”.

“Future State” Process Flow

Step # Actor Step Comments

1 President Sends out renewal email
2 Member Clicks on link
3 Member Pays with credit card. If credit card payment is
successful, marks member
as “paid up”.
4 Treasurer Checks account deposits.
5 President Sends out follow up email
if needed.

Business Requirements

RQT ID Name Description Priority Stakeholder

BAW-4 Renewal Email Goes out only to those H President
members who are not paid
up.
BAW-5 Secure credit card Credit card payment must H Treasurer
payment be secure.
BAW-6 Payment Must be able to inspect H Treasurer
reconciliation account and double check
paid up members /
payments.

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 Business Association Website - Business Requirements Document

Company Member / Lookup

“Current State” Process Flow

There is no current state process.

“Future State” Process Flow

Step # Actor Step Comments

1 Website User Clicks on site URL
2 Website User Reviews company
information sorted by
category.
3 Website user Also can review member
information sorted by
member.

Business Requirements

RQT ID Name Description Priority Stakeholder

BAW-7 Company Info The company name, H President
address, phone, fax, email
and business hours are
displayed.
BAW-8 Member Info The member’s first and last H President
name, company info, and
personal phone number,
fax number, email and cell
phone number are
displayed.

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 Business Association Website - Business Requirements Document

Next Meeting Lookup

“Current State” Process Flow

There is no current state process.

“Future State” Process Flow

Step # Actor Step Comments

1 Website user Clicks on website URL
2 Website user Views next meeting topic,
location, event time and
contact information.

Business Requirements

RQT ID Name Description Priority Stakeholder

BAW-9 Next Meeting Info Next meeting topic, H President
address, event start and end
time, and a contact email
address is displayed.
BAW-10 Next Meeting Info Next meeting info can be M President
Maintenance updated with contacting
webmaster.

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 Business Association Website - Business Requirements Document

APPENDICES

Glossary
Term Definition
Attachment A document which is attached to an email to
be sent.
Email Blast An email that is sent to every member on the
contact list.
Secure Credit Card Payment A method of paying by credit card via a
website that ensures credit card information
isn’t misused or stolen.
URL Website address
“www.mybusinessassociation.com”

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