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Business Partner: "You're Learning Ability Decides Your Earning Capacity"

This document discusses the configuration of business partners (BP) in SAP S/4HANA. It explains that BPs were introduced to integrate customers and vendors into a single entity. It provides steps for configuring BP number ranges, roles, fields, and linking BPs to existing customer and vendor accounts. This integration allows maintaining all partner data in one place rather than separate customer and vendor masters. The document also describes how to create and link a BP to a vendor for testing the new BP functionality.

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191 views12 pages

Business Partner: "You're Learning Ability Decides Your Earning Capacity"

This document discusses the configuration of business partners (BP) in SAP S/4HANA. It explains that BPs were introduced to integrate customers and vendors into a single entity. It provides steps for configuring BP number ranges, roles, fields, and linking BPs to existing customer and vendor accounts. This integration allows maintaining all partner data in one place rather than separate customer and vendor masters. The document also describes how to create and link a BP to a vendor for testing the new BP functionality.

Uploaded by

csremsahil
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Business partner

“You’re learning Ability Decides Your earning capacity”


Table of Contents
Why SAP introduced business partner in S/4 HANA? ............................................................................... 2
Configuration for BP .................................................................................................................................. 2
Configuring vendor account groups .......................................................................................................... 2
Vendor account groups ......................................................................................................................... 2
Number Ranges for vendor account groups.......................................................................................... 3
Assignment for account groups and number ranges ............................................................................ 3
Configuring Business partner:.................................................................................................................... 4
Defining and Assigning Number Ranges ................................................................................................ 4
Defining business partner Role Categories............................................................................................ 4
Customer/vendor integration.................................................................................................................... 6
Setting the Business partner role category for business partner to vendor. ........................................ 6
Define Number Assignments for Business partner to vendor............................................................... 7
Additional Business Partner Configuration ............................................................................................... 8
Business Partner Types .......................................................................................................................... 8
Define Partner Roles .............................................................................................................................. 8
Testing ........................................................................................................................................................ 9
Creation of BP General data .................................................................................................................. 9
How to get vendors or customers which assigned to BP ........................................................................10
Tables Used for BP ...................................................................................................................................12
Tcodes used for BP...................................................................................................................................12
Flow chart ................................................................................................................................................12
Business partner
“You’re learning Ability Decides Your earning capacity”

Why SAP introduced business partner in S/4 HANA?


In ECC we have different servers but in HANA having one server, in ECC we create one vendor or
customer that numbers we can send other systems like SRM,CRM,FSCM by using interfaces, but now
that is not required, that is one of the reason introducing BP in S/4 HANA.

VENDOR

BP
CUSTOMER

It is called CVI (Customer vendor integration)

Configuration for BP
Configuring vendor account groups
Vendor account groups
Path SPRO>Financial Accounting>Accounts Receivable and Accounts Payable>Mater Data>Vendor
Accounts>Preparation for creating vendor master data.

One time account

It is used for one time vendor suppose we want to procure one material in emergency, regular vendor
unable to send that one, now we can got with one time vendor

Field status
Business partner
“You’re learning Ability Decides Your earning capacity”

General data

In general data we have different groups like address, communication, control, payment transactions
and contact persons

In this we can control fields whether it is required or suppress or optional entry or display.

Number Ranges for vendor account groups


SPRO>Financial Accounting>Accounts Receivable and Accounts Payable>Vendor Accounts>Creating
number ranges for Vendor Tcode: XKN1

Go to insert button and give number range maximum clients using internal number ranges.

Assignment for account groups and number ranges


SPRO>Financial Accounting>Accounts Receivable and Accounts Payable>Vendor Accounts>Assign
number ranges to account groups

Note: We can give same number to different groups.


Business partner
“You’re learning Ability Decides Your earning capacity”
Configuring Business partner:
Defining and Assigning Number Ranges
SPRO>Cross application components>Sap Business partner>Business Partner>Basic Settings>Number
Range and Grouping Tcode: BUCF

SPRO>Cross application components>Sap Business partner>Business Partner>Basic Settings> Define


grouping and Assign number range

Defining business partner Role Categories


A business partner role category is the higher level of business partner in which various partner roles are
created for an organization, group or a person.

SPRO>Cross application Components>SAP Business partner>Business partner>Basic settings>Define BP


roles

BP Roles:

I just copy standard FLVN01 and change to ZFLV01

Hide: We can hide business roles

Select BP role category: FLVN01 is the standard role category go to details button
Business partner
“You’re learning Ability Decides Your earning capacity”

Differentiate type: In this tab we can give which data we maintain like purchasing, sales, company code
etc.

Possible Business Partner Categories: It means which level we can BP as show in figure.

SPRO>Cross application Components>SAP Business partner>Business partner>Basic settings>Field


Grouping>Configure Field attributes per BP role.

Double click on configure field attributes for each role Category

Select BP role and filed grouping


Business partner
“You’re learning Ability Decides Your earning capacity”

In this field grouping, we can control which field is hide, display, required entry, optional.

Per example we can select Vendor purchasing data we can control incoterms is required or not.

Customer/vendor integration
It is also called CVI (customer vendor integration)

It is an important setting for business partner in S/4 HANA

Setting the Business partner role category for business partner to vendor.
SPRO>Mater Data Synchronization>Customer vendor integration>Business Partner settings>Settings for
vendor integration>Set Bp role category for direction BP to vendor.

This role category we used earlier screens

Defining the business partner role for vendor to BP


Business partner
“You’re learning Ability Decides Your earning capacity”
SPRO>Mater Data Synchronization>Customer vendor integration>Business Partner settings>Settings for
vendor integration>Define BP role for Direction Vendor to BP.

Here we assign Vendor group and BP role which we configured earlier.

Define Number Assignments for Business partner to vendor


SPRO>Mater Data Synchronization>Customer vendor integration>Business Partner settings>Settings for
vendor integration>Field Assignment for vendor integration >Assign keys>Define number assignment for
direction BP to vendor.

Here we assign BP group and vendor account group and select if you want same number or not, here i
take different number range.
Business partner
“You’re learning Ability Decides Your earning capacity”
SPRO>Mater Data Synchronization>Customer vendor integration>Business Partner settings>Settings for
vendor integration>Field Assignment for vendor integration >Assign keys>Define number assignment for
direction vendor to BP.

Additional Business Partner Configuration


Business Partner Types
Spro>Cross Application Components >SAP business partner>Business partner>Basic settings>Define
Business Partner type

Define Partner Roles


Spro>Material Management >Purchasing>Purchase order>Partner determination>Define partner roles

Spro>Material Management >Purchasing>Purchase order>Partner determination>Define Permissible


Partner roles per Account groups
Business partner
“You’re learning Ability Decides Your earning capacity”

Testing
Step 1:

Creation of BP General data

Step 2:

Now we create Vendor we created BP role ZFLV01


Business partner
“You’re learning Ability Decides Your earning capacity”

We extend BP to supplier role now extend to FI vendor in below screen.

Step 3:

Here we extend to FI vendor role in company code data vendor automatically created, i.e we configured
above screens.

How to get vendors or customers which assigned to BP


Business partner
“You’re learning Ability Decides Your earning capacity”
Step 1:

Go to table BUT000

Select BP and business partner GUID in table

Step 2:

Go to table CVI_VEND_LINK and give GUID

Here we vendor number same for customer master for that we can use CVI_CUST_LINK
Business partner
“You’re learning Ability Decides Your earning capacity”
Tables Used for BP
Table Description
BUT000 BP General Data 1
BUT100 BP Roles
CVI_VEND_LINK Assignment between vendor
and business partner
CVI_CUST_LINK Assignment between customer
and business partner
BUT001 BP General data 2
BUT020 BP addresses
BUTTOBK Bank Details
BUTT0ID BP ID numbers
ADRC Addresses

Tcodes used for BP


BP _Creation of BP role

XKN1_Vendor Number range

BUCF_BP Number Range

BUCG_Field Grouping BP role (Field Controls for BP role)

Flow chart

BP Account Vendor account


BP
group group

It means vendor account group or customer account group is assign to Bp account group if you want use
same number range or different here we use in different number range.

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