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MS Word: Creating A Document, Saving Document, Deleting Text, Page Set Up and

The document provides instructions on how to create, open, and save documents in Microsoft Word. It describes three primary ways to open Word: through the Start menu, Quick Launch toolbar, or by opening an existing Word document. It then explains how to create a new blank document or a new document using an existing document as a template. Finally, it gives steps for printing a Word document and describes options for setting up the print job, such as page range, printer selection, and paper and margin settings.

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Manas Kumar
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33 views4 pages

MS Word: Creating A Document, Saving Document, Deleting Text, Page Set Up and

The document provides instructions on how to create, open, and save documents in Microsoft Word. It describes three primary ways to open Word: through the Start menu, Quick Launch toolbar, or by opening an existing Word document. It then explains how to create a new blank document or a new document using an existing document as a template. Finally, it gives steps for printing a Word document and describes options for setting up the print job, such as page range, printer selection, and paper and margin settings.

Uploaded by

Manas Kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 4

Experiment No.

MS Word: Creating a document, saving document, deleting text, page set up and
layout, printing document, Spelling check.

Creating, Opening, and Saving Documents

Every Word project you create—whether it’s a personal letter, a TV sitcom script, or a thesis in
microbiology—begins and ends the same way. You start by creating a document, and you end by
saving your work. Sounds simple, but to manage your Word documents effectively, you need to
know these basics and beyond. This chapter shows you all the different ways to create a new
Word document—like starting from an existing document or adding text to a predesigned
template—and how to choose the best one for your particular project.
You’ll also learn how to work faster and smarter by changing your view of your document. If
you want, you can use Word’s Outline view when you’re brainstorming, and then switch to Print
view when you’re ready for hard copy. This chapter gets you up and running with these
fundamental tools so you can focus on the important stuff—your words.
You have three primary ways to fire up Word, so use whichever method you find quickest:
 Start menu. The Start button in the lower-left corner of your screen gives you access to
all programs on your PC—Word included. To start Word, choose Start → All Programs →
Microsoft Office → Microsoft Office Word.
 Quick Launch toolbar. The Quick Launch toolbar at the bottom of your screen (just to
the right of the Start menu) is a great place to start programs you use frequently. Microsoft
modestly assumes that you’ll be using Word a lot, so it usually installs the Word icon in the
Quick Launch toolbar. To start using Word, just click the W icon, and voilá!
 Opening a Word document. Once you’ve created some Word documents, this method is
fastest of all, since you don’t have to start Word as a separate step. Just open an existing Word
document, and Word starts itself. Try going to Start → My Recent Documents, and then, from
the list of files, choose a Word document. You can also double-click the document’s icon on the
desktop or wherever it lives on your PC.
Creating a New Document
When you start Word without opening an existing document, the program gives you an empty
one to work in. If you’re eager to put words to page, then type away. Sooner or later, though,
you’ll want to start another new document.

 Creating a new blank document. When you’re preparing a simple document—like a


two-page essay, a note for the babysitter, or a press release—a plain, unadorned page is fine. Or,
when you’re just brainstorming and you’re not sure what you want the final document to look
like, you probably want to start with a blank slate or use one of Word’s templates (more on that
in a moment) to provide structure for your text.
 Creating a document from an existing document. For letters, resumes, and
other documents that require more formatting, why reinvent the wheel? You can save time by
using an existing document as a starting point When you have a letter format that you like, you
can use it over and over by editing the contents.
 Creating a document from a template Use a template when you need a professional
design for a complex document, like a newsletter, a contract, or meeting minutes. Templates are
a lot like forms—the margins, formatting, and graphics are already in place. All you do is fill in
your text.
Creating a New Blank Document
Say you want a new blank document, just like the one Word shows you when you start the
program. No problem—here are the steps:
1. Choose Office button → New.
The New Document dialog box appears.
2. In the upper-left corner of the large “Create a new Word document” panel, click
“Blank document” (Figure 1-3).
The New Document box presents a seemingly endless number of options, but don’t panic. The
“Blank document” option you want is on the left side of the first line.
3. At the bottom of the New Document dialog box, click Create.
The dialog box disappears, and you’re gazing at the blank page of a new Word document.
Better get to work.
Creating a New Document from an Existing Document
A blank Word document is sort of like a shapeless lump of clay. With some work, you can mold
it to become just about anything. Often, however, you can save time by opening an existing
document that’s similar to the one you want to create. Imagine that you write the minutes for the
monthly meetings of the Chief Executive Officer’s Surfing Association (CEOSA). When it’s
time to write up the June minutes, it’s a lot faster to open the minutes from May. You keep the
boilerplate text and all the formatting, but you delete the text that’s specific to the previous
month. Now all you have to do is enter the text for June and save the document with a new
name: JuneMinutes.docx.
Word gives you a “New from existing” document-creation option to satisfy your desire to spend
more time surfing and less time writing meeting minutes. Here’s how to create a new document
from an existing document:
1. Choose Office button → New (Alt+F, N) to open the New Document window. Then
click “New from existing…” (it sits directly below the “Blank document” button).
The three dots at the end of the button’s title tell you that there’s another dialog box to come.
And sure enough, when you click “New from existing…”, it opens another box, appropriately
titled New from Existing Document (This box looks—and works—like a standard Windows
Open File box. It lets you navigate to a specific folder and open a file.
2. On your computer, find the existing document you’re using for a model.
You can use the bar on the left to change the folder view. Word starts you in your
My Documents folder, but you can switch to your desktop or your My Computer icon by
clicking the icons on the left. Double-click folder icons in the large window to open them and see
their contents.
3. Click to select the file, and then click Create New (in the lower-right corner).
(Alternatively, just double-click the file’s icon to open it. This trick works in all Open File
boxes.)
Instead of the usual Open button at the bottom of the box, the button in the New from Existing
Document box reads Create New—your clue that this box behaves differently in one important
respect: Instead of opening an existing file, you’re making a copy of an existing file. Once open,
the file’s name is something like Document2.docx instead of the original name. This way, when
you save the file, you don’t overwrite the original document. (Still, it’s best to save it with a new
descriptive name right away.)

Print a Document
To print a document, click File>Print.  

Click the Print button to go ahead and print -- if you are ready. However, it is always a good idea
to set options first.

First, select your printer.   (By clicking Printer Properties, you can adjust the type of print to get a
better quality print or to save ink.) 

Under the Settings category (shown above), you can tell Microsoft Word if you want it to print
the entire document, or specify pages to print by listing the page numbers separated by commas.

You can also tell Word if you want it to print the document on one or both sides of the paper, if it
is collated, and choose an orientation (Portrait or Landscape. Portrait is the short side going
across the top. Landscape is the long side going across the top.)

You can also set your paper size, margins, and how many pages of your document you want to
print on one sheet of paper. 

If you click Page Setup, you can change margins, layout, and paper size from this window also.

When you are finished, click Print at the top of the window, as we showed you before.

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