ISO 14001:2015- Environmental

Management Systems
Md. Sahadat Hossain
 ISO 14001: 2015 Clause

1.Scope
2.Normative References
3.Terms and Definitions
4. Context of organization
5.Leadership
6. Planning
7.Support
8. Operation
9. Performance Evaluation
10.Improvement
 How Does ISO14001:2015 Work?
What are the Environmental Issues?
Env Aspects w/
Planned or Product Life
Outsourced Risks &
Unplanned Cycle Significant Legal Potential
Processes Opportunities-
Changes (transportation, Aspects Requirements Emergencies
8.1 General
6.1.2 end of life, 6.1.2 6.1.3 8.2 & 6.1.2
6.1.1
disposal)
6.1.2, 8.1

How are they managed?

Communicate
Req‟ts to
- outsourced Env Req‟ts for Competence
Planning
Env
the Design & Operational Action Targets & Emergency
processes requirements 7.2 &
Development Controls (to Address Objectives Response
- contractors for Awareness
of product/ 8.1 6.1) 6.2.1/6.2.2 Plans 8.2
- other (re: Procurement 7.3
service 6.1.4
stages of LC)

How are they checked on?

Monitoring & Compliance
Emergency Drills
EMS Audits Measurement Evaluations
8.2
9.2 9.1.1 9.1.2

How are “issues” fixed and improved?

Corrective / Management
Preventive Action Review
10.1 9.3
3
 4.0 Context of Organization
4.1 Understanding the organization & its context
• Determine the External and Internal issues

External Issues
Customer
Regulation
Internal Issues Contractors
Automation
Workforce Potential
Organization Community issues
Publically Operated Treatment
to control Works
Haz.materials Land fills
Pollution control equip
Company culture
Innovation

Relevant Interested parties

Consumers
Owner/stake holders
Society Suppliers & Partners
 4.0 Context of Organization
4.1 Understanding the organization & its context
• Determine the External and Internal issues
 4.0 Context of Organization
4.2 Understanding the needs and expectations of Interested Parties

• Organization shall determine

• The interested parties that are relevant to the EMS
• Relevant needs and expectations of these parties
• Needs and expectations become its compliance obligations
 4.0 Context of Organization
4.3 Determining the scope of the EMS
• Consider the
• External and Internal issue
• Compliance obligations
• Organizational units, functions and physical boundaries
• Activities, products and services
• Authority and ability to exercise control and influence
• Documented information shall be available to interested
parties.

• The scope of the Environmental

Management System may be the whole
organization or specific identified
functions or sections of the organization.
• The scope of the management system
should include everything under the
organization‟s control or influence that
could impact on its environmental
performance.
 5.0 Leadership
5.1 Leadership & commitment
• Leadership and commitment can be shown by:
• Aligning the environmental management system with the organisation‟s
business objectives;
• Ensuring the necessary resources are available;
• Encouraging employees and other relevant interested parties to become
actively involved in improving environmental performance;
• Involving everyone in environmental decisions that affects them;
• Promoting open discussion about environmental matters.
•The organisation can improve the environmental culture, by:
• Providing clear and consistent leadership;
• Promoting formal and informal involvement of employees;
 5.0 Leadership

5.2 Policy

• 5.2.1 Establishing the Environment Policy

• Appropriate to the purpose & context of the organization
• Framework for setting objectives
• Commitment to satisfy applicable requirements
• Commitment for continual improvement.
 5.0 Leadership

5.2 Policy

The Three Pillars (commitments) of

Environmental Policy:
 Compliance
 Protection of the Environment
 Continual Improvement

Company Policy Statement

 5.0 Leadership
5.3 Organizational roles, responsibilities, and authorities

• Top management should ensure that the responsibilities and authorities for relevant
roles are assigned and communicated within the organization.
• Top management should assign the responsibility and authority for ensuring that the
environmental management system conforms to the requirements of this International
Standard.
• Top management should also assign the responsibility and authority for reporting on
the performance of the environmental management system, including environmental
performance, to top management.

FUNCTIONS POSSIBLE ROLE IN EMS

Purchasing Develop and implement controls for chemical / other material purchases
•Define competency requirements and job descriptions for various EMS roles
Human Resources
•Integrate environmental management into reward, discipline and appraisal systems
Maintenance Implement a preventive maintenance program for key equipment
•Track data on environmental management costs
Finance •Prepare budgets for environmental management program
•Evaluate the economic feasibility of environmental projects
•Consider the environmental impacts of new or modified products and processes
Engineering
•Identify pollution prevention opportunities
•Communicate the importance of EMS throughout the organization
Top Management •Provide necessary resources
•Track and review EMS performance
•Provide first-hand knowledge of environmental aspects of their operations
Line Workers
•Support training for new employees
 6.0 Planning
6.1 Actions to address risks & opportunities

• 6.1.1 General: “determine the risks and opportunities that need to

be addressed
• Plan:
• actions to address these risks and opportunities, and
• how to
• —
integrate and implement these actions into the EMS
processes
• —evaluate the effectiveness of these actions.”
 6.0 Planning
6.1.2 Environmental Aspects & Impacts
Energy Use
Air Emissions
Fossil Fuel Depletion
Air Pollution

Packaging Metal Chips

Land Fill Space Minerals Depletion

Stormwater
Transportation Water Pollution
Air Pollution Wastewater
Water Pollution
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 6.0 Planning
6.1 Actions to address risks &
opportunities

6.1.2 Environmental Aspects

Determine Environmental Aspects and

impacts considering

Change, Planned or New Abnormal conditions

developments, New or and reasonably
modified activities, foreseeable emergency
products and services situations
 6.0 Planning

6.1.2 Significant Aspects

6.1.2

… by using
established criteria…

15
 6.0 Planning

6.1.3 Compliance Obligations

Determine and have access to compliance

obligations

Determine how these apply to organization

Use this for Continual improvements

 6.0 Planning

6.1.4 Planning Actions

6.0 Planning
 6.0 Planning
6.2 Environment objectives and planning to achieve them

6.2.1 Environment objectives

The organization shall establish Environment objectives at

relevant functions, levels and processes.
Consistent with the environment policy

SMART Objectives

Take into account applicable requirements

Relevant to conformity of products and the enhancement of

services for customer satisfaction;
Communicated, and

Updated as appropriate
 6.0 Planning
6.2 Environment objectives and planning to achieve them

6.2.2 Planning to achieve them

When planning how to • —hat will be done

w
achieve its Environment • what resources will be required
—
objectives, the • who will be responsible
—
organization shall • when it will be completed
—
determine • how the results will be evaluated
—
 6.0 Planning
6.2 Environment objectives and planning to achieve them

• Some Examples of Objectives

• Reduce electricity use by 10% Target
date March 2025
• Reduce natural gas use by 10% Target
date March 2025
• Eliminate the use of CFC‟s by March
2025
• Reduce use of high-VOC paints by 25%
in 2025
• Reduce chrome wastes in the plating
area by 50% in 2025
• Zero permit limit violations by March
2025
• Train 100% of employees to improve
employee awareness of environmental
issues by end of year
 6.0 Planning
Overall Planning Process
 7.0 Support
All about the execution of the plans and processes that enable an
organization to meet its EMS
7.1 Resources

The organization should provide the resources needed for the establishment,
implementation, maintenance and continual improvement of the environmental
management system.

human resources
• specialized skills and knowledge

natural resources,

infrastructure
• buildings, equipment, underground tanks, and
drainage system),
technology,

financial resources
 7.0 Support
7.2 Competence

ASSES

DETERMINE
TRAIN

EVALUATE

identify the knowledge and skills necessary to achieve environmental objectives (i.e., training needs analysis);

implement training to provide the appropriate knowledge and skills; and

ensure that employees doing work that may have a significant impact on the environment are competent.
 7.0 Support
7.2 Competence

Training Requirements within an IS0 14001 EMS

 7.0 Support
7.3 Awareness

The organization must ensure that persons doing work under

the organization‟s control are aware of the environmental
policy, the significant environmental aspects and related actual
or potential environmental impacts associated with their work.

Environmental Policy

Significant aspect & Impact

Contribution to the effectiveness of EMS

Consequences of Non compliance

 7.0 Support
7.4 Communications

1. Internal Communications
2. External Communications
Examples of internal communications include:
• Communicating environmental objectives and targets to
employees.
• Raising awareness of environmental issues to employees.
• Communicating the environmental policy to employees.
• Advising of nonconformance to relevant departmental
heads.
• Reporting incidents arising from abnormal or emergency
operation to senior management.
Examples of external communications include:
• Dealing with environmental complaints or proactively
inviting such stakeholders, or „green‟ pressure groups to
the site.
• Responding to media inquiries, especially in the event of
an incident.
 7.0 Support
7.5 Documented Information

Documented information required by this international standard

Documented information determined by the organization as being
necessary for the effectiveness of the EMS
Control of Documented Information
 7.0 Support
7.5 Documented Information

4.2 ENVIRONMENTAL POLICY

4.3.3 Environmental objectives and targets
4.4.1 Roles, responsibilities, and authority for EMS
4.4.3 Communications from external interested parties
4.4.4 EMS core elements
4.4.6 Procedures essential for operational control
4.5.1 Monitoring and measurement of key operations that have potential
significant impacts
4.5.1 Compliance with laws and regulations
4.5.3 Records
4.6 MANAGEMENT REVIEW
4.3.1 Environmental aspects and impacts inventory
4.3.2 Significant environmental aspects
4.3.3 Registry of legislation and regulations
4.3.4 Environmental management programs -action plans to achieve objectives and
targets
4.4.2 Training needs results, and training plans
4.4.7 Emergency response plan
4.5.2 Corrective and preventive actions
4.5.5 EMS audit results
 7.0 Support
7.5 Documented Information

7.5.1 General
• The organization‟s environmental management system must include documented
information required by ISO 14001:2015 standards and also those determined by the
organization as being necessary for the effectiveness of the environmental
management system.
7.5.2 Creating and updating
• When creating and updating documented information, the organization must ensure
appropriate identification and description (e.g. a title, date, author, or reference
number) and format (e.g. language, software version, graphics) and media (e.g.
paper, electronic); It must also ensure appropriate review and approval for suitability
and adequacy.
7.5.3 Control of documented information
• distribution, access, retrieval, and use;
• storage and preservation, including preservation of legibility;
• control of changes (e.g. version control);
• retention and disposition.
 8.0 Operation
8.1 Operational Planning & Control

Establish Operating Criteria

Implement controls based on the operating criteria.
“Ensure that outsourced processes are controlled or influenced.
•Define the extent of control required.
 8.0 Operation
8.1 Operational Planning & Control

Establish Operating Criteria

Implement controls based on the operating criteria.
“Ensure that outsourced processes are controlled or influenced.
•Define the extent of control required.

Consistent with Life cycle perspective, organization shall

• Establish controls as appropriate in the design and development phase
considering each life cycle stage
• Determine its environmental requirement during procurement of products
or

services
• Communicate its Environmental requirement to external providers
including contractors
• Consider the need to provide info about potential significant impacts
associated with transportation or delivery, use, EOL Treatment and final
disposal of its products and services.
 8.0 Operation
8.1 Operational Planning & Control

LCA Examples of operational control procedures

1. Waste management
2. Packaging waste
3. Contractors coming on site
4. Suppliers
5. Bunding inspection
6. Pipework inspection
7. Monitoring for compliance with site
licenses
7. Future/Planned work
8. Construction work
9. Demolition work
10. Housekeeping
 8.0 Operation
8.1 Operational Planning & Control

Example:

Significant Environmental Aspects Example of controls (Considering a

Processes
(Considering a Life cycle Perspectives) Life cycle Perspectives)

•Management: Purchasing policy,

custody chain certificates, procedures
Timber milling and sawing •Timber sourcing
and policies
line •General energy use (petrol & electricity)
•Operational: Process flow charts,
•Input – raw timber and •Temperature controlled storage (electricity)
work instructions, signage, training,
energy •Machine coolant use and disposal
inspections
•Output – finished timber, •Chemical use and disposal for wood treatment
•Equipment: Automation, designated
cut to specification •Offcut and sawdust collection/ storage
storage areas, spill kits, metering, drain
coding

Design office •Management: Purchasing policy,

•Input – paper, inks, IT procedures, and policies
•Procurement (Inks/paper/IT Equipment)
equipment, energy, •Operational: Process flow charts
•Energy use (Electricity)
customer specification Training, IT procedures, draft reviews
•Energy use (Gas – for space heating)
•Output – design drawings •Equipment: Default settings on
and support material printers, IT equipment, metering
 8.0 Operation
8.2 Emergency Preparedness and Response

Identify Emegency situations

Respond to actual emergencies

Take action to prevent or mitigate the consequences of emergency situations

Periodically test

Periodically review and revise processes after occurrence of emergency situations

Provide info and training to Interested parties and persons working under its behalf.
 8.0 Operation
8.2 Emergency Preparedness and Response

Key aspects

• Identifying critical assets – usually major items of plant

• Defining the disaster team and describing responsibilities
• Emergency services – how to contact them
• Enforcement agencies – how to contact them
• Listing communications – including out-of-hours phone numbers
• Holding regular exercises – to test the system
• Setting up a media response team – details of who is responsible
for contacting the media
 8.0 Operation
8.2 Emergency Preparedness and Response

Steps to set up Emergency Plan

 9.0 Performance Evaluation
9.1 Monitoring, measurement, analysis & evaluation

9.1.1. General : The organization must monitor, measure, analyze and evaluate its
environmental performance.
• the timing of monitoring and measurement is coordinated with the need for analysis
and evaluation results;
• the results of monitoring and measurement are reliable, reproducible and traceable;
• the analysis and evaluation are reliable and reproducible and enable the organization to
report trends

Determine
- Performance metrics and comparison criteria
- monitoring methods, when, where, etc.
- evaluation of metrics (trends)
- effectiveness of the EMS
Conduct Calibrations or Verifications
Communicate performance data as per communication process
 9.0 Performance Evaluation
9.1 Monitoring, measurement, analysis & evaluation

9.1.1. General : The organization must monitor, measure, analyze and

evaluate its environmental performance.
 9.0 Performance Evaluation
9.1 Monitoring, measurement, analysis & evaluation

9.1.2. Evaluation of compliance

• —
Determine frequency
• —
Evaluate and take actions
• —
Maintain knowledge and understanding of its compliance status

• Conduct an EoC against compliance obligations (6.1.3; used

to be Legal & Other Environmental Requirements)
• Develop a process for EoCs wrt frequency
• Conduct the EoC and Take Action if needed
• Maintain knowledge and understanding of its compliance
status
 9.0 Performance Evaluation
9.2 Internal Audit

 Conduct Internal audits on regular intervals

 Define audit scope & criteria for each audit
 9.0 Performance Evaluation
9.3 Management Review

 Management review inputs

 Management review outputs
The management review must include information on the organization‟s
environmental performance, including trends in
• nonconformity and corrective actions;
• monitoring and measurement results;
• fulfillment of its compliance obligations;
• audit results;
 9.0 Performance Evaluation
9.3 Management Review

To Assess the

Need to consider: • suitability,

• adequacy, and
• effectiveness of the EMS
• audit findings
• progress records on objectives
• changes to facilities
• changes in activities,
products or services In order to determine the need
• changes in technology for change and improvement to:
• concerns of interested parties
• other relevant information • the environmental policy

• the objectives and targets

• other elements of the EMS

Management Review Process
 10 Improvement
10.1 General

The organization must determine opportunities for improvement and implement necessary
actions to achieve the intended outcomes of its environmental management system

Factor influencing improvement includes:

• Top management commitment to environmental management – setting an
environmental vision or corporate policy
• Total involvement of employees – “green” teams are being set up to tackle
environmental problems
• Training – employees to be trained in skills that are required to fulfill their
environmental responsibilities and achieve their environmental goals
• Green products/process design – designing production processes and products
in such a way that the design has a minimal adverse impact on the environment
• Supplier management – environmental performance used as one of the criteria
when choosing a supplier
• Measurement – objective measurements established to gauge the level of
environmental performance
• Information management – environmental information must satisfy four main
criteria, i.e. timelines, accessibility, accuracy, and relevance.
 10 Improvement
10.1 General

The external factors influencing EMS

improvement
• opinions and conclusions of interested parties
regarding environmental performance
together with complaints from the community
• pressure from the competition
• market requirements and customer complaints
• legal requirements on environmental
protection
• the possibility of obtaining partial or full non-
returnable financial support or subsidies for
the EMS improvement
• new legal requirements that come into force
• requirements of administration units
• requirements of certifying bodies
 10 Improvement
10.2 Nonconformity and corrective action

Organization will need a process to ensure that:

• problems including nonconformities are investigated;
• root causes are identified;
• corrective actions are identified and implemented; and,
• corrective actions are tracked and documented.
 10 Improvement
10.2 Nonconformity and corrective action

Minor nonconformities
• a minor deficiency that does not seriously affect the efficiency of the EMS.
• Organization has a process and procedures, but it is discovered during the audit
that one person is not using this correctly or at all.
• Organization keeps maintenance records to prove machinery is maintained. This
is generally done, but one or two instances have been missed.
• A procedure exists, but is not found to be accurate and needs an amendment to
ensure the process can be followed accurately.

Major nonconformities
• a major deficiency that seriously impairs the effectiveness of the EMS).
• The organization has failed to comply with or implement a clause of ISO
14001:2015.
• There is no evidence, or evidence is not substantial enough, of corrective action.
• Procedures are missing.
 10 Improvement
10.3 Continual Improvement

Organization will need a process to ensure that:

• problems including nonconformities are investigated;
• root causes are identified;
• corrective actions are identified and implemented; and,
• corrective actions are tracked and documented.
 Mandatory documents and records

—
Scope of the EMS (clause 4.3)

—
Environmental policy (clause 5.2)

—
Risk and opportunities to be addressed and processes needed (clause 6.1.1)

—
Criteria for evaluation of significant environmental aspects (clause 6.1.2)

—
Environmental aspects with associated environmental impacts (clause 6.1.2)

—
Significant environmental aspects (clause 6.1.2)

—
Environmental objectives and plans for achieving them (clause 6.2)

—
Operational control (clause 8.1)

—
Emergency preparedness and response (clause 8.2)
 Mandatory documents and records

—
Compliance obligations record (clause 6.1.3)

—
Records of training, skills, experience and qualifications (clause 7.2)

—
Evidence of communication (clause 7.4)

—
Monitoring and measurement results (clause 9.1.1)

—
Internal audit program (clause 9.2)

—
Results of internal audits (clause 9.2)

—
Results of the management review (clause 9.3)

—
Results of corrective actions (clause 10.1)
 ISO 14001:2015 - Docs and Records (1 of 5)

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 ISO 14001: 2015 - Docs and Records (3 of 5)

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 THANK YOU
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