MODULE in

COED IP 101 (Practicum/Internship)

BACHELOR OF SCIENCE IN
INDUSTRIAL PSYCHOLOGY

JINAMARLYN B. DOCTOR, DPA, RPm

 MODULE 2:
PRE-TRAINING PREPARATIONS

TOPIC OUTLINE

I. Choosing Placement Sites

II. Preparing for the Interview
III. Professional Conduct and Disposition

INTRODUCTION

The OJT Practicum Coordinator orients the student-trainees (ST) on the different practicum works they were to
undergo. The OJT Practicum Coordinator then discusses the tasks and to which office the STs will be assigned. They
may be deployed in Human Resource Department, Guidance Services, Dean’s Office, educational institutions,
commercial establishments, or industrial establishments, etc. of the cooperating agency. Presentation of listings of
industrial companies accepting student-trainees in the previous years are tackled as well as the expected gains in the
practicum are discussed. This also includes an explanation of proximity of chosen OJT setting to their residence,
comments of the previous student-trainees in the previous cooperating agencies and group discussion is very vital. The
OJT Practicum Coordinator will ask the student-trainees to fill-out forms as required by the Dean’s office before they
will be able to start their Practicum/Internship. The course requirements are presented to the class for clarity on the
purpose of the Practicum/Internship.

TARGET LEARNING OUTCOMES

After the successful completion of this module, the student must be able to:

• Discuss the various pre-training preparations of student-trainees before deployment.

• Discuss the documents and reports needed in the fulfillment of Practicum/Internship.
• Discuss professional conduct and disposition which student-trainees must observe.

ACTIVITIES

1. Students will submit a resume and application letter via Google Classroom.

2. Students will answer the Internship Learning Contract.

ANALYSIS

1. Why is it that student-trainees are encouraged to choose their placement sites?

2. What are the things you want to learn and how do you think will you will benefit from your
practicum/internship?
3. Explain the significance a why a student-trainee is encouraged to submit the documents and reports in
completing the OJT.

COED IP 101 (Practicum/Internship) 1

ABSTRACTION

Choosing Placement Sites

The student-trainees are encouraged to choose the placement sites where they are expected to finish the 600
hours. The following are guides to some specifics, which will help the student-interns get started on a practicum
experience.
• Advance Preparation

1. Review the policies and procedures outlined in the Practicum Handbook.

2. Take some time to reflect on your preference regarding practicum location, the people you want to
work with and any special considerations you may want for your placement.
3. Prepare a resume and application letter.
4. Consider what you want to learn and how you will benefit from your practicum experience.
5. Once confirmed of the practicum placement, familiarity with the route from the student-trainee’s
residence to the practicum location follows. It is encouraged that a student-trainee keeps track of the time and be
punctual as it will earn them respect from company/agency, clients and OJT program coordinator.
The following documents and reports must be complied with the OJT program coordinator:
1. Personal Data Sheet
The personal data sheet is accomplished by the student-trainee which serves as the OJT program coordinator’s
reference in occasions where information is needed which contains the personal information such as name, address,
date of birth, place of birth, age, sex, civil status, height, weight, telephone number, mobile number, and e-mail
address and the family background like father’s name, address, age, mother’s name, and occupation.
2. Resume

The resume is the most fundamental instrument when applying for the On-the-Job Training. Presentation of a
well-written resume is very important and vital. In general, it is good to write your resume with this order:
1. Objective;
2. Summary of Qualifications;
3. Educational Background;
4. Seminars Attended
5. Awards received, and
6. Personal Information.

3. Application Letter
The letter of application may be the first communication you will have when applying for an On-the-Job
Training. An application letter is a vital part of a job package you send to the cooperating agency. This includes the
reason for applying for an on-the-job training position and other personal qualifications. This is also known as the cover
letter together with the resume to provide additional information on your experience and skills.
4. Student Health Record

A student health record is an evidence or proof from a registered medical professional stating that the student-
trainee is fit or unfit for training. The student-trainee will submit to the Medical and Dental Services the results of
medical tests such as chest x-ray, urine test, and blood test prior to release of clearance. A student-trainee must secure
a medical clearance from the Medical and Dental Services of the school prior to deployment in the cooperating agency,
those who fail to submit the signed Student Health Record will not be allowed to assume practicum/internship.

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 5. Certificate of Good Moral

A certificate of good moral is an individual history of fairness, uprightness and respect issued by the Registrar’s
Office that will be requested by the student-trainee.
6. Memorandum of Agreement

A Memorandum of Agreement (MOA) is a contract between the cooperating agency and the school for which
the student-trainees must process in order to establish a partnership by working together to attain the objectives of the
practicum/internship.
7. Recommendation Letter

This letter is an endorsement of the school for the student-trainee to the cooperating agency usually done and
signed by the OJT Program Coordinator containing the specific attributes of the student-trainee who will undergo
training in the company. All students should see to it that they secure a received copy of the letter that will be attached
to the narrative report.
8. Acceptance Letter

This letter must be completed by the cooperating agency as a response to the request of the student-trainee
for a placement in the agency. Submission of the acceptance letter to the OJT coordinator may be done within the first
two weeks of training.
9. Job Description

The job description is a document that evidently states the vital job requirements, duties, responsibilities and
skills required to execute a particular role. The cooperating agency supervisor may already have devised a job
description for the practicum/internship post. If there is none, it is the obligation of the student-trainee to develop a
job description. This is submitted together with the Acceptance Letter.
10. Parent’s Consent Form

This form is accomplished by the parent or guardian of the student-trainee to signify that they were notified of
the off-campus activity of their son/daughter. It serves as the waiver of the parents that they understand that OJT does
not entail employee-employer relation and that the school and the agency may not be held liable for any untoward
incident that may happen to the trainee during training (Bolalin, 2007).
11. Internship Learning Contract

This agreement is written by the student in consultation with the OJT Program Coordinator and the Immediate
Supervisor. It shall serve to clarify the educational purpose of the internship and to ensure an understanding of the
total learning experience among the principal parties involved (Bolalin, 2007).
12. OJT Diary/Journal

The OJT Diary/Journal contains the daily record of practicum/internship assignments, responsibilities, daily
activities and insights gained. Each daily record should consist of the following:
• The Day and the Date: Note that Day 1 would be the assumption of OJT task as stated in the application
letter (Appendix I). Time in and time out should be indicated in the journal as well as the signature of your
supervisor.
• Tasks performed and approximate time spend are enumerated (e.g. classified as planning, organizing,
leading, controlling, etc.)
• Lessons/Learning for the day are written.

Students must be reminded that they must:

COED IP 101 (Practicum/Internship) 3

 • Always update your diary/journal;
• Be truthful;
• Input important notes in the diary/journal in the preparation of the narrative report.; and
• Record other relevant information, which may help in the improvement of practicum/internship program.

It is accomplished by the student-trainee and must be duly noted and signed by the student-trainee’s
Immediate Supervisor.
13. Computation of Training Hours Rendered/Daily Time Record

This form is used for monitoring of the student-trainees in their respective work stations of their training hours
which they have completed. It will be accomplished by the student-intern six (6) weeks before the final week of the
semester.
14. OJT Evaluation Form

The College of Arts and Sciences uses the On-the-Job Training Evaluation Form (Appendix M) to rate the
student-trainee according to his/her performance in four different competencies which also serves as the criteria for
grading the student-trainee: – Competence and Dependability (30%); Effectiveness/Accuracy and Work Habits (25%);
Interest Cooperation (25%); and Personality/Interpersonal Relationship (20%) with a total of 100% .
The rating of the student-trainee in each of the performance indicators are summed up to get the overall
grade. The overall grade is then transmuted using the table below:
GRADE PERCENTAGE EQUIVALENT DESCRIPTIVE RATING
1.00 97—1-00 Marked Excellence
1.25 94—96 Excellent
1.50 91—93 Very Superior
1.75 88—90 Superior
2.00 85—87 Very Good
2.25 82—84 Good
2.50 79—81 Satisfactory
2.75 76—78 Fair
3.00 75 Passed
5.00 Below 74 Failure
Inc. - Incomplete
Drp. - Dropped

The student-trainees should: 1) Print the evaluation form on short bond paper; 2) Attach a 1 X 1 picture on the
upper left portion of the form; 3) Fold and insert in a white mailing envelope. Do not seal the envelope yet. 4) At the
start of training, hand the envelope with the evaluation form to immediate supervisor; 5) At the end of training, secure
the accomplished evaluation from immediate supervisor. It is expected that the evaluation will be placed in a sealed
mailing envelope when the immediate supervisor hand the evaluation to the student-trainee; 6) submit the sealed
envelope with the accomplished evaluation form to the OJT Coordinator (Bolalin, 2007) .

Ø Preparing for the Interview

Interview is a part of gaining knowledge about the prospective student-trainee which is vital to any work

COED IP 101 (Practicum/Internship) 4

organizations. In an interview, a student-trainee should consider all aspects of what he/she knows about
himself/herself whether it’s a weakness or strength. This is usually the nerve-racking moment for everyone who is
looking for a job or the on-the-job training placement site.
A student-trainee shall consider the following for an interview:
o ATTIRE

For Women:
1. Wear a well-fitted suit, blouse, skirt, slacks, or dress.
2. Choose a color such as dark or neutral shade for your suit or plain style of dress.
3. Minimal or natural-looking make-up.
4. Clean nails or clean nail polish.
5. Minimal wearing of jewelry.
6. Perfume/cologne should not be strong.
For Men:
1. Wear well-fitted long-sleeves or suit with blazer, tie and slacks (dark shade or neutral).
2. Dark socks, shoes (black or brown).
3. Belt should match with the shoes.
4. Perfume/cologne should not be strong.
5. No earrings.

Ø Professional Conduct and Disposition

Professionalism and ethical behavior in the workplace benefits student-trainees in establishing a career path.

The student-trainee sees to it that the following are observed:

1. Follow company policies and instructions, and exhibit ethical practices at all times;
2. Be team-focused and communicate;
3. Familiarity with the company officials and employees;
4. Be courteous, obedient and helpful to your superiors and co-workers;
5. Apply classroom learnings in the workplace;
6. Be on time in reporting daily to the cooperating agency;
7. Wear appropriate attire when reporting to the cooperating agency;
8. Give your best since the cooperating agency is a prospective employer; and
9. Project an EARISTian image.

APPLICATION

ü What did you learn from the pre-internship preparations?

ü Describe how this lesson contributed to the development of your knowledge, skills or professional behaviors.

ASSESSMENT

The recommended assessment sources for this module are the following:

1. Class attendance and online participation in class activities (such as recitation).

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 2. Class demeanor may also be exhibited (attentiveness and responsiveness during the lectures and activities)

3. Submitted tasks, reaction papers, group work, reports, and the like.

4. There will be a quiz at the end of this module.

5. Rubrics for grading the task, portfolio, and other activities are found at the appendices of this instructional
material.

REFERENCES

Bennington, E. & Lineberg S. (2010). Effective Immediately: How to Fit In, Stand Out, and Move Up at Your First Real
Job. USA: Ten Speed Press

Blanchard, P.N. & Thacker, J.W. (2004). Effective Training: Systems, Strategies, and Practices, 2nd ed.

Commission on Higher Education Memorandum Order No. 104, Series of 2017.

Doctor, J. B. (2018). Practicum Handbook. Student Manual. ISBN 978-971-839-029-0

No author. (2003). Planning, Training and Development. New York: Pergamon Flexible Learning

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 Rubric for Narrative Report
4 3 2 1
OUTSTANDING SUPERIOR SATISFACTORY UNSATISFACTORY
Statements are Statements are Statements are Statements are
Content profound and clear, clear, but not clearly shallow; and few unclear, shallow and
Relevance supported by supported by were still supported are not supported by
experiences experiences by experiences experiences
Some Learning
Some Learning
Outcomes were not
Outcomes were not Expected Learning
evident, but some
Expected Learning evident and were Outcomes were
were still
Outcomes were evident inappropriate on entirely not evident
appropriate as
on the output the expected output on the output
Learning expected on the
submitted submitted submitted
Objectives output submitted

Complete and correct Somewhat complete Incomplete and

Somewhat
citation of references and some incorrect incorrect citation of
complete and some
citation of references
correct citation of
references
references
Examples of
Examples of
coursework were
Good examples of coursework were not
Excellent examples of presented but
coursework, lessons presented and
coursework, lessons mostly lessons were
related to field of lessons were not
related to the field of not related to field
specialization related to field of
specialization of specialization
Organization of specialization
the Report Report is well -
Report is excellently Report is
organized with Report has many
organized with incomplete;
adequate insufficient
adequate supporting supporting
supporting components; is
documentation documentation is
documentation unorganized and
organized but
unclear.
inadequate
Grade (based on
Overall Score _________________ _______________
transmutation):

Transmutation Table
SCORE GRADE
12 1.00 (97 – 100)
11 1.25 (94-96)
10 1.50 (91 – 93)
9 1.75 (88 – 90)
8 2.00 (85 – 87)
7 2.25 (82 – 84)
6 2.50 (79 – 81)
5 2.75 (76 – 78)
4 - below 3.00 (75)

COED IP 101 (Practicum/Internship) 7