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Business Partner - BP Configuration in S4

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500 views9 pages

Business Partner - BP Configuration in S4

Uploaded by

Parvati
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Business Partner (BP) configuration in S/4

Hana
Contributed by

Mohan S N
Under the guidance of SAP GURU

Description
The master data of Suppliers and Customers is managed in S/4 Hana by using Business Partner master data. By
using this approach, it is possible to centrally maintain the master data for suppliers and Customers

When a business partner is created, the business partner category must be selected. The business partner
category is used to classify a business partner as one of the following:

1. Person (for example Private Person or an employee)


2. Group (for example, a community of heirs)
3. An Organization (a legal entity or part of a legal entity, such as company)
Maintenance of Business Partner in the SAP system

The business partner data is relevant for suppliers is subdivided into following Categories:

1.General Data

General Data is valid at Client Level. General Data includes data such as the supplier’s address, Bank details and
relationships

2. Accounting data

Company code data is maintained at the company code level. Company code data includes such as the number
of the reconciliation account, information for correspondence and withholding tax, and the payment
transactions

3.Purchasing Data

Purchasing data is maintained under Purchasing organization level. It can control Vendor subranges, it stores the
Vendor schema and also indicators such as GR Based invoice verification, Auto evaluate GR Statement retain,
Auto evaluate GR Statement delete, etc.

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Configuration Steps Involved

BP configuration path

The number range assignment for the BP grouping is as below

SPRO → SAP Reference IMG→ Cross Application Components → SAP Business Partner → Business Partner →
Basic Settings → Number Ranges and grouping → Define Number Ranges /Define Groupings and Number Ranges

Path for creating the number ranges for Vendor:

SPRO→ SAP Reference IMG→ Financial Accounting→ Accounts receivable and Accounts Payable→
Vendor Accounts→ Master Data→ Preparations for creating Vendor Master Data→ Assignment of
Number ranges to vendor Account group/Create Number ranges to vendor Account group

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Assign the BP and vendor group with number ranges with External no activated for the vendor account group,
then the vendor group needs to be assigned to the BP group under master data synchronization. The path to be
followed for that is as below

SPRO→ SAP Reference IMG → Cross Application Components→ Master Data


synchronization→ Customer/Vendor Integration→ Business Partner Settings→ Settings for Vendor
Integration→ Field Assignment for Vendor Integration→ Assign Keys→ Define number assignment for
Direction BP to Vendor

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Mechanism to setup the number fetched by BP to be same as the Vendor number

For BP and Vendor number to get the same number when created, Ensure about the following Points:

1. The number range assigned for both BP and Vendor account group must be same

2. Vendor number range should be external

3. The “Same numbers” needs to be activated for the “Number assignment for Direction BP to Vendor” under
Master data synchronization

To demonstrate, I have taken the Vendor account group as “ABC”, “MN” as the number range for vendor, BP
account group as “ABC” and “MN” number range for BP

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MN is the number range which was created for BP

Assign MN number range for ABC BP group

A vendor account group ABC was created

Number range MN with External number range allowed was created

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MN number range is assigned to Vendor account group “ABC”

Then the following path has to be followed to activate the “Same Numbers”

SPRO→ SAP Reference IMG → SAP Reference IMG → Cross Application Components→ Master Data
synchronization→ Customer/Vendor Integration→ Business Partner Settings→ Settings for Vendor
Integration→ Field Assignment for Vendor Integration→ Assign Keys→ Define number assignment for
Direction BP to Vendor

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For ABC BP group, ABC vendor group was assigned with “Same Numbers” being ticked

Then create a BP master using the account group. Same Vendor Master and the BP numbers could be observed

Tables for BP

BUT000 is the Table used for viewing the General data of BP.

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The “Business partner GUID” could be noted

CVI_VEND_LINK is the table used to view the Vendor linked to that respective Vendor. To see the respective
vendor linked, enter Business partner GUID

Then once executed, the respective Vendor linked for that BP can be viewed.

CVI_CUST-LINK is the table used to view the customer linked with the BP

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© Copyright SAP GURU INDIA
The copyright in this work is vested in SAP GURU INDIA. Please note and abide by
copyright laws. This presentation is for educational purposes only. All logos, photos and
information etc., used in this presentation are the property of SAP GURU INDIA

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