GOVERNMENT OF INDIA

MINISTRY OF TRANSPORT AND COMMUNICATIONS

Department of Transport
(Transport Wing)

New Delhi, the 18th January, 1960

NOTIFICATION

G.S.R. 92 – 44 of 1958 – In exercise of the powers conferred by section of the Merchant

Shipping Act, 1958, the Central Government hereby makes the following rules, namely :-

1. Short title - These rules may be called the National Shipping Board Rules, 1960

2. Definitions – In these rules unless there is anything repugnant in the subject of context __

(i) “Act” means the Merchant Shipping Act, 1958 (44 of 1958) ;

(ii) “Board” means the National Shipping Board established under section 4 of the
Act.

(iii) “Chairman” means Chairman of the National Shipping Board;

(iv) “Director General” means the Director General of Shipping Bombay;

(v) “Secretary” means the Secretary of the Board.

3. Establishment of the Board – The Board shall be established for a period of two years in
the first instance and thereafter, it shall be re-established at the end of every two years.

4. Term of office of members – (1) The Chairman and other members of the Board shall hold
office for a period of two years.

(2) A casual vacancy in the office of Chairman shall be filled by nomination by the Central
Government, and a casual vacancy in the office of any other member shall be filled by election
or appointment, as the case may be. The Chairman or the member so nominated, elected or
appointed to fill such vacancy shall hold office for so long only as the Chairman or the member
whose place he fills would have been entitled to hold office if the vacancy had not occurred.
5. A member who is appointed by virtue of an office held by him shall cease to be a member
when the ceases to hold that office and a member elected by Parliament shall cease to be a
member when he ceases to be a member of Parliament.

6. Resignation by the Chairman and member of the Board –

The Chairman may resign his office by a letter in writing addressed to the Central Government
and a member may resign his office by a letter in writing addressed to the Chairman :

Provided that the Chairman or the Member shall continue in office until his resignation
takes effect.

(2) The resignation of the Chairman or a member shall not take effect until it is
accepted or until the expiry of 30 days from the date of receipt of the letter of resignation by
the Central Government or as the case may be by the Chairman, “whichever is earlier”

7. Removal of Chairman and Members from Office– The Central Government may at any
time remove from office the Chairman or any member of the Board-

(i) if he is absent from India continuously for a period longer than six months and has
not obtained the Board’s permission for such absence;

(ii) if the absent himself from three consecutive meetings of the Board without the
permission of the Board;

(iii) if he become insolvent;

(iv) if he is convicted of an offence which, in the opinion of the Central Government,

involves moral turpitude;

(v) if, in the opinion of the Central Government, he has ceased to represent the
interests on whose behalf he was appointed;

(vi) if in the opinion of the Central Government it is for any other reason not desirable
that be should continue to be a member.
8. Secretary of the Board – (1) The Central Government shall appointment one of the
members of the Board or nay other person to be the Secretary of the Board.

(2) The Secretary shall be under the general control of the Board. His duties shall be to
assist the Chairman in the discharge of his functions and in particular –

(a) to convene under the directions of the Chairman meetings of the

Board;

(b) to maintain the minute books; and

(c) to undertake such other duties as may from time to time be entrusted
to him
by the Board.

9. Secretarial assistance to the Board - The Board shall be given adequate secretarial
assistance by the Director General. Any staff that may be needed for the work of the Board
shall be appointed on the establishment of the Director –General in the usual manner and shall
be borne on the cadre of his office, and be paid out of his own budget.

10. Travelling and daily allowance etc. of members - The Chairman and members of the Board
shall be entitled to travelling and

Amendment Notification for Rule 10

GOVERNMENT OF INDIA
MINISTRY OF SURFACE TRANSPORT
(Shipping Wing)

New Delhi, the 24th October, 1991

NOTIFICATION

G.S.R.644 (E) In exercise of the powers conferred by section 6 of the Merchant Shipping Act,
1958 (44 of 1958), the Central Government hereby makes the following rules further to amend
the National Shipping Board Rules, 1960, namely :-
1. (1) These rules may be called the National Shipping Board (Amendment) Rules, 1991.

(2) They shall come into force on the date of their publication in the Official Gazette.

2. In the National Shipping Board Rules, 1960 for rule 10 the following rules shall
besubstituted, namely :-

(10) Non-official members other than members of Parliament :

(A) TRAVELLING ALLOWNCE :

(1) Journey by Rail

A non-official member other than the member of parliament, performing the journey
to attend the meetings of the Board or it’s sub-committee or in connection with any work
relating to the Board shall be treated at par with Government servants drawing the pay of Rs.
2,800/- and above but less than Rs. 5,100/- per months and shall be entitled to travel by first
class or second class or second class A/C 2 tier sleeper by all trains (including the Rajdhani
Express) :

Provided that where the Central Government considers that a non-official member
should travel by air-conditioned first class they may, at their discretion, allow such non-official
member to travel by air-conditioned first class in all trains (including the Rajdhahni Express)
where this concession in their opinion is justified by either of the followed conditions :-

(i) Where a person is or was entitled to travel in air-conditioned first class under the rules of
the Organization to which he belongs or might have belonged before retirement ;

(ii) Where Central Government is satisfied that travel by rail in the air-conditioned first class is
the customary mode of travel by the non-official member in respect of journey unconnected
with the performance of Government duty.

(2) Journey by Road :-

(i) in respect of journeys by road between places not connected by rail, a non-
official member will be entitled to road mileage admissible to an officer of the first grade
drawing pay between Rs. 2,800/- and above but less than rs. 5,100/- per month viz. actual fare
by public bus( any type of bus including deluxe, super-deluxe, express, etc. but excluding air-
conditioned bus) or at prescribed rates for auto-rickshaw for journeys by auto-rickshaw/own
scooter/motor cycle/moped, etc. or at prescribed rate for taxi for journeys by full taxi/own car.

ii) In cases where journeys between two places connected by rail in performed by
road, a non-official member will be entitled to the prescribed road mileage limited to first class
fare by rail. However, if in any individual case, the Central Government is satisfied that the
journey by road was performed in connection with any work relating to the Board full road
mileage allowances may be allowed without restricting to rail fare.

3) Journey by sea or river steamer :-

In respect of journeys by sea or by river steamer, a non-official member shall be entitled

to one fare at the lowest rate (exclusive of diet ) of the highest class of accommodation.

(4) Journey by Air :-

(i) Air travel shall not be permitted as a matter of course. The Central Government
may, however, subject to any general instructions in this behalf sanction travel by air of any
non-official member of the Board where it is satisfied that the air travel is urgent and necessary
in connection with any work relating to the Board.

(ii) A non-official member when authorized to travel by air shall be entitled to

economy (Tourist) class where two classes of accommodation, that is, first and economy
(Tourist) class accommodation, are available on the air lines.

(iii) In cases where air-travel is authorized, a non-official member shall be entitled to

one standard air fare.

(iv) Every non-official member shall be required to purchase return ticket, wherever it
is available, when it is expected that the return journey can be performed before the expiry of
the ticket. The mileage allowance for the forward and return journeys when such return ticket
is available, shall however, be the actual coast of the return ticket.
(v) If, in any individual case, a non-official member asks for general permission to
travel by air in connection with his duties as a non-official member of the Board, the Central
Government may examine the case on merits and grant, general permission to the non-official
member, if the Central Government is satisfied that non-official member habitually travels by
air on journeys to attend work not connected with the work of the Board, to travel by air at his
discretion.

(B) Daily Allowances :-

(1) A non-official member shall be entitled to daily allowance at the rate prescribed
vide para 1 (ii) of Ministry of Finance, Department of Expenditure Office Memorandum
No.19020/1/84-E.IV, date 23.6.1986, as amended from time to time.

(2) In exceptional cases, where the Central Government is satisfied that the work
on the Board is of such continuous or responsible nature as to necessitate the non-official
member devoting far greater time and energy to it than he can be ordinarily expected to spare,
the rate of daily allowance for stay at the place of meeting may be increased upto a maximum
of Rs. 50/- per day. The enhanced rate of daily allowance shall be admissible for the day
preceding or the day following the meeting or both, if the non-official member actually stays at
the place on these days.

(3) Daily allowance shall be subject to he usual conditions laid down in S.R. 73, as
amended from time to time. The Government shall, however, he competent to relax the rule in
cases where the conditions prescribed in clauses (a) and (b) thereof are satisfied.

(4) When a non-official member is allowed freeboard and lodging at the expenses
of the Central Government, he shall be entitled to only one-fourth of the daily allowance
admissible to him under these rules. If only boarding is allowed free, daily allowance shall be
admissible at one-half of the admissible rate. If only lodging is allowed free daily allowance
shall be admissible at three-fourth of the admissible rates.

(C) Conveyance allowance -

(i) A non-official member resident at a place where the meeting of the Board is held, shall not
be entitled to traveling and daily allowance on the scales indicated in sub-paras (a) and (b)
above, but shall be allowed only the actual coast of conveyance hire, subject to a maximum, as
prescribed in para 1(ii) of Ministry of Finance Office Memorandum No.19020/1/84-E.IV, dated
23.6.1986, as amended from time to time.
(ii) If such a member uses his own car, he shall be granted mileage allowance at the
rates admissible to officials of the first grade subject to a maximum as prescribed in para 1 (ii)
of the Ministry of Finance Office Memorandum NO. 19020/1/84-E.IV, dated 23.6.1986, as
amended from time to time.

10A. Allowances to be paid to members of Parliament :

(A) Traveling Allowance

(1) In respect of journey performed by rail, road, air or steamer in connection

with the work of the Board, a member of Parliament shall be entitled to traveling allowance on
the same scale as is admissible to him under section 4 of the Salary, Allowances and Pension of
Members of Parliament Act, 1954 (30 of 1954).

(2) A member of Parliament shall ordinarily travel by rail utilizing the free first
class rail pass issued to him. He may also travel by air at his discretion. Air travel shall not,
however, be resorted to as a matter of course and in exercising his discretion, the member shall
take into account factors like urgency of work, distance to be traveled time at his disposal, etc.

(B) Daily Allowance

(1) A member of Parliament shall be entitled for each day of the meeting daily
allowance the rate admissible to members of Parliament from time to time.

(2) When the Parliament or a Parliamentary Committee on which be entitled to

draw any daily allowance in connection with his assignment with the Committee, as he may be
drawing his daily allowance under section 3 of the Salary, Allowances and pension of Members
of Parliament Act, 1954 ( 30 of 1954) from the Parliament Secretariat concerned. However, if
he certifies that he was prevented from attending the session of the House of Parliamentary
Committee and did not draw any daily allowances from the Parliament Secretariat, he shall be
entitled to draw daily allowances as indicated above. When a Member of Parliament is allowed
free boarding and lodging at the expense of the Central Government or State Government or an
autonomous industrial or commercial undertaking or corporation, or statutory body or a local
authority in which Government funds have been invested or in which Government have any
other interest, the payment of daily allowance will be regulated under Members of Parliament
(Travelling and Daily Allowances) Rules , 1957.
108. Allowances to be paid to the official members :

An official member shall be governed by the rules formed by the Central Government for grant
of traveling allowance and daily allowance as applicable to him while discharging his official
duties.

Sd/-
(S.K.Kakar)
JOINT SECRETARY TO THE GOVT. OF INDIA

( No.SS.18016/1/90-SL)

Note: The principal Rules were published vide Notification GSR 92, dated 23.1.1960 and have
been amended vide Gazette Notifications (GSR 1111, dated 24.9.1960 and GSR 12242, dated
22.10.1960.

11. Controlling office for the purpose of sanctioning travellling and daily allowances – The
Director General or the Sr. Deputy Director General of Shipping shall be the Controlling Officer
in respect of traveling allowance and Daily Allowance for the non-official Members of the
Board.

( No.40-MD(134)/59)

sd/-

(S.K. GHOSH)

Deputy Secretary to the Government of India

RULES OF PROCEDURE OF THE NATIONAL SHIPPING BOARD

1. Procedure for Conduct of Business

(i) The Board shall normally meet once in three months and shall be convened by the
Chairman of the Board.
(ii) The Board shall meet at such place and time as may be appointed by the Chairman
of the Board.

(iii) Notice of not less than fifteen days from the date of posting shall be given of the
time and place fixed for each meeting of the Board to every member of the Board present in
India. The notice may be delivered either by hand or may be sent by registered post to the last
known address of the member. Non-receipt of a notice by member of the Board duly forwarded
or sent by the Secretary of the Board shall not invalidate the proceedings of any meeting of the
Board.

Provided that if the Chairman of the Board calls a meeting for considering any matter which in
his opinion is urgent, a notice giving such reasonable time as he may consider necessary shall
be deemed sufficient.

(iv) A list of business proposed to be transacted shall either accompany the notice or be
forwarded by the Secretary to each member as soon as possible after sending out the notice.

(v) A member of the Board desiring discussion of any specific item or of making a
substantial proposition at any meeting of the Board shall give to the Secretary of the Board a
written notice of the same at least seven days before the date fixed for the meeting. He shall
also furnish sufficient date to enable proper discussion of the item.

(vi) Any business which is not on the list shall not be considered at the meeting except
with the permission of the Chairman.

(vii) The Chairman of the Board shall preside at every meeting of the Board. In the
absence of the Chairman, the members of the Board present shall choose one from among
themselves to preside at the meeting.

(viii) The Chairman shall regulate the procedure at all meetings and in particular shall
have full power to fix time limit for speeches, to apply the closure when in his opinion any
matter has been sufficiently discussed and to adjourn the meeting.

2. Extra-ordinary Meetings:

Upon a requisition made in writing by not less than five members of the Board
the Chairman of the Board shall, as soon as possible and in any case not later than fifteen days
of the date of requisition, convene an extra-ordinary meeting of the Board. The requisition
shall state the objects of the meetings proposed to be called and shall be left at the office of the
Board. The notice of every such meeting along with a copy of the requisition may be delivered
either by hand or may be sent by registered post to the last known address of the member of
the Board.

3. Quorum :

(i) No business hall be transacted at a meeting of the Board, unless at least eight
members of the Board are present.

(ii) If at any meeting the number of members is less than the required quorum, the
Chairman or in his absence, the member presiding at the meeting shall adjourn meeting to a
date not less than seven days later, informing the members present and also the other
members of the date, time and place of the adjourned meeting and it shall thereupon be lawful
to dispose of the business at such adjourned meeting whether the quorum is secured or not.

4. Minutes of Meetings :

The minutes of the proceeding of a meeting of the Board shall be drawn up by the
Secretary of the Board and circulated to all the members of the Board present in India. The
minutes along with any amendments suggested shall be placed for confirmation at the next
meeting of the Board. After the minutes are confirmed and signed by the Chairman or the
member who presided at the meeting they shall be recorded in a minute book which shall be
kept for inspection of the members of the Board at all times during office hours of the Board.

5. Recommendations :

Decisions arrived at by the Board requiring any further action for their implementation
shall be recorded in the form of recommendation to be forwarded to the Ministry of Transport
and Communication.

6. Voting :

(i) Ordinarily, it shall not be necessary to take any votes for the decision of any
question. In case, however, the majority of the members present disagree to a proposal, the
fact of such disagreement shall be recorded in the minute book.
(ii) Not withstanding anything contained in sub-rule (i), the Chairman or the member
presiding may, if he considers it necessary decide any question coming up before the Board by
a majority of votes. In such cases , in the event of an equal division of votes, Chairman shall
heave a second or casting vote.

7. Non-Members Attending Meetings :

The Chairman may invite any person to be present at nay meeting to participate in the
discussions but such persons shall not be entitled to vote in the event of any decision being
taken by the majority of votes.

8. Sub-Committees.

With a view to facilitating the task of the Board, the Board may appoint one or more
sub-committees standing or otherwise to go into any report on any specific problem or
problems before the Board.

9. The working year of the Board.

The working year of the Board shall be the year commencing on the first day of April and
ending on the thirty first day of March of the following year.

10. Annual reports relating to the working of the Board.

The Board shall submit to Government at the end of every year a report relating to its
working during that year.

11. All communications to a member of the Board shall be sent to him at the last address
furnished by him to the Secretary of the Board.