REPUBLIC OF THE PHILIPPINES

CIVIL SERVICE COMMISSION

REGIONAL OFFICE NO. VIII
GOVERNMENT CENTER, PALO, LEYTE

NEGOTIATED PROCUREMENT

“FOR THE SUPPLY AND DELIVERY OF GALA UNIFORM FOR THE

EMPLOYEES OF CIVIL SERVICE COMMISSION REGIONAL
OFFICE NO. VIII, GOVERNMENT CENTER, PALO, LEYTE

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 TABLE OF CONTENTS

Title Page

INVITATION TO BID………………………………….……….…..……….... 3

Annex A. SCHEDULE OF REQUIREMENTS…………….….…………. 5

Annex B. TECHNICAL SPECIFICATIONS………….….…...………….. 6

Annex B.1. TECHNICAL PROPOSAL…………………………………… 7

Annex C. FINANCIAL PROPOSAL……………………………………….. 8

BIDDING FORMS…………………………………………………...………... 10

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 Republic of the Philippines
CIVIL SERVICE COMMISSION
REGIONAL OFFICE NO. VIII
Government Center, Candahug, Palo, Leyte

INVITATION FOR NEGOTIATED PROCUREMENT

“PROCUREMENT OF GALA UNIFORM FOR EMPLOYEES OF THE CIVIL

SERVICE COMMISSION REGIONAL OFFICE NO. VIII”

1. In view of the two (2) failed biddings, the CIVIL SERVICE COMMISSION
REGIONAL OFFICE NO. VIII (CSCRO8) Bids and Awards Committee (BAC),
invites interested bidders to participate in the negotiation for the supply and delivery of
Gala Uniform for CSCRO8 employees with an approved budget of Seventy Six
Thousand Five Hundred Pesos (Php76,500.00) in accordance with Section 53.1 of the
Implementing Rules and Regulations of Republic Act No. 9184, otherwise known as the
“Government Procurement Reform Act.

For more details on this project, please refer to attached Schedule of Requirements
(Annex A) and Technical Specifications (Annex B).

2. The following eligibility and technical documents as well as the Financial Proposal
Form (Annex C) shall be submitted on or before September 29, 2016, 3:00 P.M. at the
CSCRO8 Board Room, 2nd Floor, Civil Service Commission, Regional Office No. VIII,
Government Center, Candahug, Palo, Leyte:

a. Securities and Exchange Commission/Department of Trade and Industry Registration

Certificate;
b. Valid Mayor’s Permit;
c. List of Projects within 2015 (ongoing and completed government and private
contracts);
d. Performance and warranty securities;
e. Compliance with the Schedule of Requirements (Annex A) and Technical
Specifications (Annex B.1);
f. Omnibus Sworn Statement;
g. Authority of the Signatory; and
h. Certification of PhilGEPS Registration or PhilGEPS Registration Number.

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3. The following are the schedule of the procurement activities:
   
Procurement Activity Date/Time
Submission and Opening of 1st September 29, 2016/
Offer 3:00 P.M.
September 30, 2016/
Negotiation with Bidders
3:00 P.M.
Submission and Opening of Best October 3, 2016/
and Final Offer (2nd Offer) 3:00 P.M.

4. The CIVIL SERVICE COMMISSION, REGIONAL OFFICE NO. VIII,

Government Center, Candahug, Palo, Leyte, reserves the right to accept or reject any bid,
to annul the bidding process, and to reject all bids at any time prior to contract award,
without thereby incurring any liability to the affected bidder or bidders.

For further information, please refer to:

ATTY. KENNETH B. FABILA

BIDS AND AWARDS COMMITTEE SECRETARIAT
Management Services Division, Second Floor
Civil Service Commission
Regional Office No. VIII
Government Center, Candahug, Palo, Leyte
 (053) 323-2962

DIRECTOR ROWIN P. RIÑOS

Chairman, Bids and Awards Committee

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Annex A
SCHEDULE OF REQUIREMENTS
The delivery schedule of service shall be completed within Thirty (30) calendar
days, from the receipt of Notice to Proceed for the SUPPLY AND DELIVERY OF GALA
UNIFORM FOR CSCRO8 EMPLOYEES to the following address:

Item
Description Quantity Total Address
Number
Gala Uniform (Barong
for Men with
1 30
Embroidery; Jusi Pina Civil Service Commission,
Material) Regional Office No. VIII,
51
Gala Uniform Government Center,
(Filipiniana; Bolero- Candahug, Palo, Leyte
2 21
type with Embroidery;
Silk Cocoon Material)

I hereby commit to comply and deliver all the above requirements in accordance with
the above-stated schedule.

________________ ____________________________________________ _______

Name of Company Signature Over Printed Name of Authorized Representative Date

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Annex B

TECHNICAL SPECIFICATIONS
CSCRO VIII SPECIFICATIONS
ITEM
QTY UNIT TYPE DESCRIPTION
1
30 Long Sleeves Barong for Men with Embroidery; Jusi Pina
Gala Uniform
Material

Filipiniana; Bolero-type with Embroidery; Silk Cocoon

21 Material
Gala Uniform

2 DELIVERY
Delivery shall be done to the specified address under Section VI. Schedule of
Requirements
3 QUALITY CONTROL
(a) make necessary repairs if the gala uniforms have defects or does not accurately
fit the employees;

4 WARRANTY
1 year warranty period for the necessary repairs if the gala uniforms have defects or
does not accurately fit the employees.
During the warranty period, the WB shall act on all requests of repair within five (5)
calendar days upon receipt of such request. If the WB cannot act on the request or
cannot repair the Gala, the end user may hire other technical personnel at the WB’s
cost without in anyway relieving the WB of his warranty obligations for the
remaining time of warranty period.

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 Annex B.1

DIRECTOR ROWIN P. RIÑOS

Chairman, Bids and Awards Committee
CIVIL SERVICE COMMISSION
REGIONAL OFFICE NO. VIII
Government Center, Candahug, Palo, Leyte

Sir:
Herewith is our TECHNICAL PROPOSAL for your Gala Uniform:

(INSTRUCTION TO BIDDER: Check the “Comply” box if bidder complies with the specifications.
A Technical Proposal containing unchecked “Comply” boxes would be automatically rated as
“FAILED.”)
CSCRO VIII SPECIFICATIONS BIDDER’S
ITEM
QTY TYPE DESCRIPTION SPECIFICATIONS
1  Comply
Long Sleeves Barong for Men with
Gala Uniform
30 Embroidery; Jusi Pina Material

21 Filipiniana; Bolero-type with Embroidery; Silk  Comply

Gala Uniform
Cocoon Material
2 DELIVERY AND INSTALLATION  Comply
Delivery and installation of Air Conditioning Units shall be done to the
specified address under Section VI. Schedule of Requirements
3 QUALITY CONTROL  Comply
(a) make necessary repairs if the gala uniforms have defects or does not
accurately fit the employees;
4 WARRANTY  Comply
1 year warranty period for the necessary repairs if the gala uniforms have
defects or does not accurately fit the employees.
During the warranty period, the WB shall act on all requests of repair
within five (5) calendar days upon receipt of such request. If the WB cannot
act on the request or cannot repair the Gala, the end user may hire other
technical personnel at the WB’s cost without in anyway relieving the WB
of his warranty obligations for the remaining time of warranty period.

Very truly yours,

Signature Over Printed Name

Position

Company

Telephone Number/s

7
Date

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Annex C
Date : ____________

HONORABLE VICTORIA F. ESBER

Director IV
Civil Service Commission
Regional Office No. VIII
Government Center, Candahug, Palo, Leyte

Attention: HON. ROWIN P. RIÑOS

Chairman
Bids and Awards Committee

Dear Madame:

We, the undersigned, offer to bid for “Gala Uniform for the Employees of Civil
Service Commission, Regional Office No. VIII, Government Center, Candahug, Palo,
Leyte” for the sum of ____________________________________________ (___________)
[total Bid amount in words and figures], with schedule of prices as shown below:

TOTAL PRICE
QUANTIT CSCRO VIII
LOT UNIT PRICE (Should include12%
Y/UNIT SPECIFICATIONS
VAT)

Long Sleeves Barong

1 30 pcs
for Men with Php __________ Php______________
Embroidery; Jusi Pina
Material

Filipiniana; Bolero-
type with Embroidery;
2 21 pcs Php __________ Php______________
Silk Cocoon Material

TOTAL BID PRICE : Php______________

Dated this ________________ day of ________________ 20______.

[signature over printed name] [position]

Duly authorized to sign Bid for and on behalf of (State name of Company, address and tel.
no.)

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 Civil Service Commission
Regional Office No. VIII
Government Center, Candahug, Palo, Leyte
Bids and Awards Committee

SAMPLE FORMS
SAMPLE FORM Page

Omnibus Sworn Statement 11

Authority of Signatory – Special Power of Attorney

13
(SF-GOOD-35)

Authority of Signatory – Secretary’s Certificate

15
(SF-GOOD-36)
List Of All Ongoing Government and Private Contracts Including Contracts
Awarded But Not Yet Started 17
(SF-GOOD-13a)
Statement of All Government & Private Contracts Completed which are Similar in
Nature 18
(SF-GOOD-13b)

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 OMNIBUS SWORN STATEMENT

REPUBLIC OF THE PHILIPPINES )

CITY/MINICIPALITY OF __________)S.S.

AFFIDAVIT

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at

[Address of Affiant], after having been duly sworn in accordance with law, do hereby
depose and state that:

1. Select one, delete the other:

If a sole proprietorship: I am the sole proprietor of [Name of Bidder] with office

address at [address of Bidder];

If a partnership, corporation, cooperative, or joint venture: I am the duly

authorized and designated representative of [Name of Bidder] with office address
at [address of Bidder];

2. Select one, delete the other:

If a sole proprietorship: As the owner and sole proprietor of [Name of Bidder], I

have full power and authority to do, execute and perform any and all acts
necessary to represent it in the bidding for the procurement of Gala Uniform for
the CIVIL SERVICE COMMISSION, REGIONAL OFFICE NO. VIII,
Government Center, Candahug, Palo, Leyte;

If a partnership, corporation, cooperative, or joint venture: I am granted full

power and authority to do, execute and perform any and all acts necessary and/or
to represent the [Name of Bidder] in the bidding as shown in the attached [state
title of attached document showing proof of authorization (e.g., duly notarized
Secretary’s Certificate issued by the corporation or the members of the joint
venture)];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government

of the Philippines or any of its agencies, offices, corporations, or Local
Government Units, foreign government/foreign or international financing
institution whose blacklisting rules have been recognized by the Government
Procurement Policy Board;

4. Each of the documents submitted in satisfaction of the bidding requirements is an

authentic copy of the original, complete, and all statements and information
provided therein are true and correct;

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 5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly
authorized representative(s) to verify all the documents submitted;

6. Select one, delete the rest:

If a sole proprietorship: I am not related to the Head of the Procuring Entity,
members of the Bids and Awards Committee (BAC), the Technical Working
Group, and the BAC Secretariat, the head of the Project Management Office or
the end-user unit, and the project consultants by consanguinity or affinity up to the
third civil degree;

If a partnership or cooperative: None of the officers and members of [Name of

Bidder] is related to the Head of the Procuring Entity, members of the Bids and
Awards Committee (BAC), the Technical Working Group, and the BAC
Secretariat, the head of the Project Management Office or the end-user unit, and
the project consultants by consanguinity or affinity up to the third civil degree;

If a corporation or joint venture: None of the officers, directors, and controlling

stockholders of [Name of Bidder] is related to the Head of the Procuring Entity,
members of the Bids and Awards Committee (BAC), the Technical Working
Group, and the BAC Secretariat, the head of the Project Management Office or
the end-user unit, and the project consultants by consanguinity or affinity up to the
third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards; and

8. [Name of Bidder] is aware of and has undertaken the following responsibilities as

a Bidder:

a) Carefully examine all of the Bidding Documents;

b) Acknowledge all conditions, local or otherwise, affecting the implementation
of the Contract;
c) Made an estimate of the facilities available and needed for the contract to be
bid, if any; and
d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the Negotiated
Procurement of Gala Uniform for the CIVIL SERVICE COMMISSION,
REGIONAL OFFICE NO. VIII, Government Center, Candahug, Palo,
Leyte.

9. [Name of Bidder] did not give or pay directly or indirectly, any commission,
amount, fee, or any form of consideration, pecuniary or otherwise, to any person
or official, personnel or representative of the government in relation to any
procurement project or activity.

IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 2016 at
____________, Philippines.

_____________________________________
Bidder’s Representative/Authorized Signatory

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[JURAT]

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Civil Service Commission Regional Office No. VIII
Standard Form No.: SF-GOOD-35

AUTHORITY OF SIGNATORY

SPECIAL POWER OF ATTORNEY

I, , President of
, a corporation
incorporated under the laws of , with its
registered office at , by virtue of
Board Resolution No. dated , has made,
constituted and appointed true and lawful attorney, for it
and its name, place and stead, to do, execute and perform any and all acts necessary and/or
represent ________________________________________ in the bidding of
__________________ as fully and effectively as corporation might do if personally present
with full power of substitution and revocation and hereby confirming all that said
representative shall lawfully do or cause to be done by virtue hereof.

IN WITNESS WHEREOF, I have hereunto set my hand this ____ day of ,

2016 at .

Affiant
Signed in the Presence of:

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 ACKNOWLEDGMENT

REPUBLIC OF THE PHILIPPINES )

TACLOBAN CITY ) SS.

BEFORE ME, a Notary Public for and in Tacloban City, Philippines, this ______ day
of 2016, personally appeared:

NAME CTC NO. ISSUED AT/ON

known to me and known to be the same person who executed the foregoing instrument
consisting of ( ) pages, including the page whereon the acknowledgments is
written and acknowledged before me that the same is his free and voluntary act and deed and
that of the Corporation he represents.

WITNESS MY HAND AND NOTARIAL SEAL, at the place and on the date first
above written.

Notary Public
Until 31 December 20__
PTR No. _______________
Issued at: _____________
TIN No.________________
Doc. No. ______
Page No. ______
Book No. ______
Series of ______

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Civil Service Commission Regional Office No. VIII
Standard Form No.: SF-GOOD-36

AUTHORITY OF SIGNATORY

SECRETARY’S CERTIFICATE

I, , a duly elected and

qualified Corporate Secretary of ____________ , a
corporation duly organized and existing under and by virtue of the law of the
__________________________________ DO HEREBY CERTIFY, that:

I am familiar with the facts herein certified and duly authorized to certify the same;

At the regular meeting of the Board of Directors of the said Corporation duly convened
and held on ________________________ at which meeting a quorum was present and acting
throughout, the following resolutions were approved, and the same have not been annulled,
revoked and amended in any way whatever and are in full force and effect on the date hereof:

RESOLVED, that ___________________________ be, as it hereby is, authorized to

participate in the bidding of ____________________________________ by the Office of the
Ombudsman; and that if awarded the project shall enter into contract with the Office of the
Ombudsman; and in connection therewith hereby appoint _______________________________
acting as duly authorized and designated representatives of ___________________________, are
granted full power and authority to do, execute and perform any and all acts necessary and/or to
represent _________________________________________ in the bidding as fully effectively as
the ________________________________________might do if personally present with full
power of substitution and revocation and hereby satisfying and confirming all that my said
representative shall lawfully do or cause to be done by virtue hereof;

RESOLVED FURTHER THAT, the _____________________ hereby authorizes its

President to:

(1) execute a waiver of jurisdiction whereby the ______________________ hereby

submits itself to the jurisdiction of the Philippine government and hereby waives its
right to question the jurisdiction of the Philippine courts;

(2) execute a waiver that the ______________________________________ shall not

seek and obtain writ of injunctions or prohibition or restraining order against the
Office of the Ombudsman or any other agency in connection with this project to
prevent and restrain the bidding procedures related thereto, the negotiating of and
award of a contract to a successful bidder, and the carrying out of the awarded
contract.

WITNESS the signature of the undersigned as such officer of the said

______________________________________ this ________________________.

_____________________________
(Corporate Secretary)

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 ACKNOWLEDGMENT

SUBSCRIBED AND SWORN to before me this ____day of ______________, 2016 affiant

exhibited to me his/her __________________________________________ issued on at
_____________________________________, Philippines.

Notary Public

Doc. No. ______

Page No. ______
Book No. ______
Series of ______

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Civil Service Commission Regional Office No. VIII
Standard Form No.: SF-GOOD-13a

LIST OF ALL ONGOING GOVERNMENT AND PRIVATE CONTRACTS INCLUDING CONTRACTS AWARDED BUT NOT YET STARTED

Business Name : ______________________________________________________________

Business Address : ______________________________________________________________

a. Owner’s Name a. Date Awarded

% of Value of Outstanding
Nature of Bidder’s Role
Name of Contract/Project Cost b. Address b. Date Started
Accomplishment Works/Undelivered
Work Description % Planned Actual
c. Telephone Nos. c. Date of Completion Portion
Government

Private

Total Cost
Note: This statement shall be supported with:
1 Notice of Award and/or Contract
2 Notice to Proceed issued by the owner
3 Certificate of Accomplishments signed by the owner or authorized representative

Submitted by : _____________________________________________________
(Print Name and Signature)
Designation : _____________________________________________________
Date : _____________________________________________________

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Civil Service Commission Regional Office No. VIII
Standard Form No.: SF-GOOD-13b

STATEMENT OF ALL GOVERNMENT & PRIVATE CONTRACTS COMPLETED WHICH ARE SIMILAR IN NATURE

Business Name : ______________________________________________________________

Business Address : ______________________________________________________________
a. Owner’s Name Bidder’s Role a. Amount at Awarded a. Date Awarded
Name of Contract b. Address Nature of Work b. Amount at Completion b. Contract Effectivity
Description %
c. Telephone Nos. c. Duration c. Date Completed
Government

Private

Note: This statement shall be supported with:

1 Contract
2 Certificate of Completion
3 Certificate of Acceptance

Submitted by : _____________________________________________________
(Print Name and Signature)
Designation : _____________________________________________________
Date : _____________________________________________________

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