International Journal of Trend in Research and Development, Volume 3(1), ISSN: 2394-9333

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Bakery Management System
Karthick.G, Ranjani.R and Gomathi.S,
Department of Information Technology, Sri Krishna Arts and Science College, Coimbatore, Tamilnadu, India

Abstract: It is built to manage the bills, orders, client,

B. Lots of man work
sales report, stock management and other additional
options to increase both customer satisfaction and also As discussed earlier, since only billing is concentrated
the growth of the bakery. Bakery Management System is there is a larger part of work that needs attention. Every
a flexible and versatile package which is customized to firm uses the software because of a single reason that it
meet customer needs, through 12 hours of call and email must reduce the work of the user. For example, the cost
availability to order products and thus this application of raw material that are purchased for the bakery is need
paves the way for the next generation of green to be manually calculated by the admin and he must get
computerized baking. the revenue report for the software, and deduct with the
raw material expense and at last calculate the overall
revenue of the bakery because the software doesn’t keep
Index Terms: Bakery, Management, Online, Alerts,
track of the daily expenditure. Thus doing this process in
Billing.
daily basis is a hectic job.
I. INTRODUCTION
C. Usage of paper
The Bakery Management System project is based on
Since the small scale bakeries still use pen and paper
.NET (read as dot net) platform. The bakery is part of a
methodology there is lots of usage in paper. These papers
large food service chain that provides desired food items
are not even recycled in an small bakery because these
to the customers in person and taking orders is also a
are needed for the revenue calculation each month or
part of this firm. The manger of this bakery shop is
year. Even though the large scale bakeries use software
concerned about managing the bakery and also is keen
for billing, there is still usage of paper in the form of
about the customer satisfaction. The complex pat of
bills, reports, order slip etc.
business making is to maintain the firm, gather reports
and know the revenue of the bakery. Thus the main D. Zero Security to data.
theme behind this project is the facility to easily
Since still in many bakeries pen and paper work is done
maintain the bakery and also collect orders to the
there is necessity of maintaining registers, thus there is no
customers via phone call and e-mail. This project gives
security for the data, and hence there is a chance of
major importance to customers by giving discounts
information leakage about the company’s assets to others.
based on their purchase history. Thus the more the
customer consumes the greater he becomes the asset of E. No Alerting System
the company. Even though stock management is being covered by the
II. THE EXISTING MODEL existing software, there is no alerting option in the
software for the admin, so each time the admin or the
The model or methodology that is still being used are
user must be aware of the stock by cross verifying it
defined the existing model. The existing models used in
regularly. This is a major problem seen in an large scale
small scale bakeries are just the pen and paper work, so
bakery.
every paper should be filed thus this leads to a hectic
problem when the report is needed to be generated, thus F. Order Management
when the man power increases there is chances of
The orders are taken only in person or via phone call;
getting lots of errors. So it is an intelligent plan to get
there is no alternate method for taking orders. Moreover
upgraded to a management system. But whereas the
orders are managed very poorly because these are
large scale bakeries are practical using softwares but
managed only with pen and paper.
these softwares are limited in options. Some of the
disadvantages of the existing model are: III. THE PROPOSED SYSTEM
A. Only billing software is available As said earlier the proposed model of the bakery
management system is based on .NET platform. The
The software used in large scale bakeries do billing very
proposed model is separated into four parts logically as
well and it could also partially manage the bakery by
Billing, Management, Alerts and Orders. These are
providing limited options like revenue report, stock
categorized in such a way that the complex part of the
report etc. But there are several other problems that are
whole bakery management is separated into four smaller
difficult to manage. For example, there is no record
categories such that it is easy to maintain the bakery.
maintained for the employers working in the bakery
which is an important task in management.

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 International Journal of Trend in Research and Development, Volume 3(1), ISSN: 2394-9333
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D. Alerting System
As discussed earlier in a large scale bakery it is
difficult for the admin to keep track of his stock, because
each time he can’t go and check for his stock regularly.
Hence here as a part of the proposed system some new
ideas are introduced like payment alert, stock alert and
event alert. A part of the alerting system is explained here
with a example, Consider there a product named A, if the
stock of A gets reduced less than certain value, then the
admin is alerted with an message box that the products
are being out of stock.
E. New way of taking orders
Usually the orders are taken in person or via phone
calls only, and since the company is moving green and a
new methodology of taking orders is introduced (i.e.)
The main goal of this proposed model is to overcome the orders taken via E-mail. Thus by giving an standard
weakness of the existing model and make the task of email id to the customers and efficient usage of the
managing a bakery easier than usual. Some of major software, it is easy to maintain the orders without any
improvements in the software are discussed below: issues and also move green by avoiding papers.
IV. MODULES
A. Importance for Management
Modules are set of standardized parts or independent
A regular management software consist of management units that can be used to construct a more complex
options like stock management, revenue management etc. structure, such as the bakery management system. Since
But there are other additional option that are required, for the software is fully used by the admin, only admin
example Employee Management, Some employers get modules are available and thus each module is explained
salary on daily basis and some weekly and some on below:
monthly basis, so there is an necessity to keep track of
this, moreover in an large scale bakery it is difficult to A. Billing
keep track of all the employees. Hence this software Clicking onto the billing module an menu is seen this
gives importance to the complex part of running a helps the admin to bill the purchased products of an
business that is the management; this software has customer. The procedure takes place as follows, after the
additional options like Employee Management, Product customer selects the items from the bakery, and he is
Management, Customer records and also keeps track of ready for payment, he’s sent to billing counter where this
the daily expenditure of a bakery. software is used to print the bill for the customer, and
B. Customers, The priority then payment is done. The bill are printed only when
requested by the customer or else the bill would be e-
The customers are given first priority in any business mailed to the customer.
firm because without customers there is no business.
Hence here the customers are given offers and discounts B. Management
based on their purchase history. Here a database is made Clicking onto the management module, it is separated
for customers and each time he buys products, the total into sub modules based on their usage, each module is
cost of products bought by the customers is recorded in explained below:
the database, hence tracking this helps the admin to give
special offers and discounts to particular customers based 1) Revenue Management
on their purchase value. This increases the customer The revenue management option helps the admin
satisfaction and the customers bond to the firm. or the system operator to know both the monthly and
yearly sales report of the organisation. This module
C. Reducing paper usage
shows the overall sales report, the amount of raw
One of the major goals of this proposed model is to material purchased, product returns etc. Thus deducting
reduce the usage of paper and is reduced in most of the the raw material cost and product returns from sales, the
places like not using papers for reports, billing and in revenue o the organization is obtained by using this
orders. The reduction in usage of paper in billing is module.
explained with an example, each time a customer asks for
a bill, the admin fetches the customer records and collects 2) Product Management
his e-mail id and mails him the bill. Thus the papers are Each product from the market is given a unique id
reduced in large quantity and this helps the company to by the admin and this is termed as product id. The
move green. product id is the key thing in product management. Here
by using this module the user or admin can enter the
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 International Journal of Trend in Research and Development, Volume 3(1), ISSN: 2394-9333
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product id and know all the details about the product, quantity etc. is noted. This helps the admin to easily
create new id for a new product, alter the rate of existing maintain his orders and delivery the products in time.
product and can also change the cost price and selling
price of the product if necessary. V. RESULTS AND DISCUSSIONS
The input here is the user giving inputs to search
3) Customer Records records and the records that are fetched back are the
A database is maintained for the customers by results. For example, entering the user id is the input and
using the mobile number as customer id and details like when all the details are generated about the customer it is
customer name, address, phone number, e-mail id, date the output or the result. Refer figure 2 for further
of birth, customer value etc. is maintained. The value of understanding.
the customer is decided by recording the amount of
products brought from the bakery. If the customer buys
more, he remains a valuable asset to the firm.

4) Employee Management
By clicking on this module, it helps the admin to
manage his employee, each employee is given an
employee id and this id helps the admin to keep track of
his employee by knowing details like employee’s name,
salary, designation, phone number, address etc. This also
acts as a major tool in calculating the revenue of the Figure 2
organisation.
This project gives advanced security to the data and the
5) Daily Expenditure admin needs not to worry about information leakage or
By clicking onto this module it takes the admin data loss. The bakery management system is designed in
to a form where the admin can keep a note of the daily such a way that each user has their own type of
expenditure of the bakery, it may be buying raw restriction; the following are the system user and their
material, doing payments, giving salary etc. this helps restrictions.
for revenue calculation of the firm. A. Administrator
C. Alerts The admin is given an admin id and password, after
1) Payment Alert entering this, authentication process takes place and the
Each time the admin commits for a payment for admin is let in if he is genuine. The admin can perform
someone via a bank or cash, he immediately notes down each and every task in the system; he has zero restriction
this in the application, specifying the cash along with the and can use all the four section (i.e.) Billing,
date of payment. At the beginning of each day the admin Management, Alerts and Orders. The admin can later
gets the alert for the payment to be done that day and add his first priority and second priority user by
also whether it’s done via bank. authenticating them with individual user id and
passwords.
2) Stock Alert
This is one of the most useful option, here the Priority 1
products are set a minimum value by the admin, if the
number of products go less than that of the specified Admin
count the admin is alerted by the system. For example,
consider there a product named A, if the stock of A gets
reduced less than certain value, then the admin is alerted Priority 2
with an message box that the products are being out of
stock.
B. System operator (Priority 1)
3) Event Alert
In the customer records database, the date of birth The system operator is a single user who is the first
of the customer is collected, and during that day, an alert priority according to the admin. Hence the system
is shown in the event alert area to the system user, this operator has the second most rights after the admin for
helps the admin to wish his customer on his birthday via the system. The system operator is also given a user id
an SMS in behalf of the bakery, this helps the admin to and password by the admin such that the user is given
increase his customers value towards the bakery. restrictions based on his priority. The system operator
can use all the four sections (i.e.) Billing, Management,
D. Orders
Alerts and Orders. But the restrictions given by the
A database is maintained for the orders by using the admin to the system operator is the system operator
order id and details like customer name, address, phone
number, e-mail id, product name, date of delivery,
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 International Journal of Trend in Research and Development, Volume 3(1), ISSN: 2394-9333
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cannot access the revenue reports of the firm, but can Automation” International Journal of advanced
access, edit and save other process in the system. electronics & communication systems.
[9] Priyanka Grover and Anshul Ahuja Vol. 1, No. 1, July
C. User (Priority 2) 2010. “Radio frequency identification based library
The user may be a single user or multiple users who management system” (IJACSA) International Journal of
Advanced Computer Science and Applications.
are given the second priority according to the admin. [10] Joju Mohan, Member, IEEE, Rahul K Raj, Member, IEEE
Hence the user has the third most rights after the admin and Dhaneesh Chandran, Member, March 2012. IEEE
and system operator for the system. The users are also “RFID Based Library Automation with wireless 2.4GHz
given an single user id and password for all the users 802.11b wireless communication” Report RFID based
such that these users are given restrictions based on his Library Automation.
priority. The user can use only a single section (i.e.)
billing. Thus the user cannot edit or save anything in the
save but only can type and print a bill for the customer.

CONCLUSION AND SCOPE

The bakery management system has been successfully
developed and implemented to deliver orders to
customers and also it increases the customer satisfaction
as required. The developed system may be updated or
modified at any point of time. Also the system serves a
good purpose, as it is very helpful to all those who needs
to carry the business and run the firm in an effective,
successful and easy way. Owing to the widespread
necessity of this utility for long time the above mentioned
system has been implemented.
The further scope is that in future the developer
who is interested in this system, can use further
technologies and can bring in facilities like sending SMS
and E-mail from the application rather than using a third
party application.
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