Good Practice Guide GPG

05
Baseline Data for Routine Service of Fire Protection
Systems
Version 1
Approved for release November 2016
Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table of Contents
1.0 Purpose .............................................................................................................................. 3
2.0 Audience............................................................................................................................ 3
3.0 Introduction ....................................................................................................................... 4
4.0 Demonstrating Reliability and Performance ....................................................................... 5
5.0 AS 1851-2012 Amendment 1 Clause 1.8 ............................................................................. 7
6.0 All Baseline Data v Baseline Data required for AS 1851...................................................... 9
7.0 Where can Baseline Data be obtained from? ................................................................... 11
8.0 Baseline Data Frequently Asked Questions (FAQ) ........................................................... 15
9.0 How should the Baseline Data information be managed? ................................................. 17
10.0 Routine Service Items Which May Require Baseline Data................................................. 18
11.0 Disclaimer ........................................................................................................................ 18
Appendix A—Automatic Fire Sprinkler Systems ........................................................................ 19
Appendix B — Fire Pumpsets ..................................................................................................... 23
Appendix C —Fire Hydrant Systems .......................................................................................... 25
Appendix D — Water Storage Tanks for Fire Protection Systems ............................................... 27
Appendix E — Fire Detection and Alarm Systems ...................................................................... 28
Appendix F — Special Hazards Systems..................................................................................... 31
Appendix G — Passive Fire and Smoke Systems ........................................................................ 33
Appendix H — Fire and Smoke Control Features of Mechanical Services (Smoke Hazard
Management Systems) ................................................................................................................ 36
Appendix I — Emergency Planning in Facilities ......................................................................... 40
Appendix J — Delivery Lay Flat Hose, Fire Hose Reels, Portable and Wheeled Fire Extinguishers
& Fire Blankets ........................................................................................................................... 41
Appendix K — References ......................................................................................................... 42

Good Practice Guide GPG Baseline Data for Routine Service of Fire Protection Systems
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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

1.0 Purpose
The purpose of this Good Practice Guide is to provide practical guidance by:
1. Clarifying what the purpose of baseline data is in regards to undertaking routine servicing in
accordance with AS 1851.
2. Explaining why baseline data is important.
3. Describing how baseline data can be obtained and should be recorded.
4. Detailing how baseline data should be used.
5. Highlighting the necessity and value of baseline data.
6. Providing specific details of individual system and equipment baseline data.

2.0 Audience
This Good Practice Guide is intended to assist:
(i) FPA Australia members.
(ii) Key stakeholders in the Fire Protection Industry, including:
(a) Property owners and facility managers
(b) Maintenance contractors
(c) Building tenants
(d) Insurance companies and corporate risk managers
(e) Design consultants
(f) Regulators
(g) Fire services.

Good Practice Guide GPG Baseline Data for Routine Service of Fire Protection Systems
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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

3.0 Introduction
Installed fire protection systems and equipment must operate reliably at an expected level of
performance in order to be effective in response to fire and related emergencies. This intent is
reflected in the objective of routine servicing to AS 1851, which is “to maintain the reliability of fire
protection systems and equipment such that they continue to meet the requirements of the
approved design and are likely to do so until the next scheduled activity”.
Routine servicing includes inspecting, testing and undertaking preventative maintenance at specific
intervals to demonstrate that fire protection systems and equipment are performing as required and
recording the results of these service activities. Baseline data (i.e. data from the approved design
and commissioning) is an important requirement of AS 1851 required to compare the results of
certain routine servicing activities against in order to verify that the level of system or equipment
performance expected by the approved design is being achieved.
AS 1851 is the Australian Standard for the routine servicing of fire protection systems and
equipment. A comprehensive revision of this standard was released in December 2012 and is
referred to as: AS 1851-2012, Routine service of fire protection systems and equipment.
Amendment 1 to this Standard was released on 16 November 2016. The most significant aspect of
Amendment 1 was to improve clarity regarding expectations for baseline data required to verify the
results of routine servicing.
The need to obtain and consider baseline data for the purpose of routine servicing have been
highlighted in AS 1851 since the 2005 edition of the standard and were inherently required in the
individual editions of AS 1851 that preceded the combined 2005 edition. Despite this, there has
been considerable confusion amongst stakeholders relating to the extent of baseline data required
and the reasons for requiring it. Amendment 1 of AS 1851-2012 focussed on addressing these
issues via a revised baseline data definition and editing routine service schedules accordingly to align
with this definition. This Good Practice Guide complements these amendments to the Standard,
and has been developed as a valuable resource to provide additional guidance to increase the
understanding and implementation of baseline data to support verification of routine servicing results
in accordance with the methodology of AS 1851.

Note: Terminology used in this guide refers to fire protection systems; however, the definitions, descriptions
and methodologies provide within this guide could be adopted for other associated fire and life safety systems,
such as exit signs and emergency lighting, emergency management and the like.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

4.0 Demonstrating Reliability and Performance

All states and territories have enacted legislation requiring building or facility owners (and in some
instances tenants) to ensure fire protection systems and equipment required to be installed are kept
in a state which enables them to fulfil their purpose as approved. Refer to FPA Australia Good
Practice Guide GPG-03 Adoption and use of AS 1851-2012 for information about the specific
requirements in your jurisdiction.
AS 1851 is the industry standard methodology for supporting owners to demonstrate they have
achieved these legislative expectations and does this by demonstrating the reliability and
performance of installed fire protection system and equipment. Application of AS 1851 requires:
1. Undertaking routine servicing activities and recording and reporting results; and
2. Verifying the results of certain routine servicing activities against performance benchmarks
required by the approved design.
The performance benchmarks of the approved design constitute the baseline data required to verify
the results of routine servicing undertaken in accordance with AS 1851 against.
Figure 1 below illustrates the methodology of AS 1851 in demonstrating reliability and performance
of installed fire protection systems and equipment.

Reliability Delivered? Expected System / Equipment Performance

Delivered?

Performance
Verify Result
Undertake Routine Record and Report required by Any Rectification or
Against Baseline
Service Activity Result Approved Design Resolution Required
Data
Achieved?

Beyond Scope of
Always Possible Only Possible with Necessary Baseline Data AS 1851

Figure 1 AS 1851 methodology for demonstrating reliability and performance

Figure 2 below expands on this concept by illustrating that fire protection systems and equipment
are installed in order to achieve the performance required by the approved design. This
performance level is expected to be maintained. Routine servicing activities are required to be
undertaken by AS 1851 and the results recorded. For certain activities, AS 1851 requires these
results to be verified against baseline data to demonstrate the system / equipment performance
required by the approved design is being achieved. Where this is the case, no further action is
required. Where system / equipment performance does not achieve that required by the approved
design this must be recorded and reported and rectification or restoration sought. Note that
rectification and restoration is beyond the scope of AS 1851.

Good Practice Guide GPG Baseline Data for Routine Service of Fire Protection Systems
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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Routine Service
activity undertaken
Required level of
and result recorded
system / equipment
performance established Baseline Data
Result compared to
to meet Approved
Baseline Data, no
Design
rectification or
restoration required
Performance

Assessment of System / Equipment

Routine Service activity

Performance & Approval

undertaken and result

recorded

Result compared to
Baseline Data and
Rectify or Restore to
performance required
by Approved Design

Design & Approval Installation &

Routine Servicing
or Order Commissioning
Legislation, codes and Standards determine AS 1851 specifies a regime for, Inspection , Testing and Preventative Maintenance,
Design, Installation and / or Operation to ensure systems & equipment continue to operate & perform at the required level
performance levels

Time

Figure 2 Recording results and comparing to baseline data where required

Baseline Data is applicable to those routine service items in AS 1851-2012 which directly relate to system or
equipment performance.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

5.0 AS 1851-2012 Amendment 1 Clause 1.8

Standards Australia published Amendment 1 of AS 1851-2012 on 16 November 2016. This
amendment includes a significant revision to simplify and clarify the requirement for Baseline Data.
Clause 1.8 of AS 1851-2012 Amendment 1 now states:

1.8 BASELINE DATA

Baseline data may be required to verify the result of a routine service activity required by an
applicable service schedule.
Baseline data required by this Standard is limited to that—
(a) necessary to verify a routine service activity result; and
(b) prescribed by the regulations, codes or Standards that applied to the approved design.
Irrespective of the availability of baseline data, the routine service activity shall be carried out and
the result recorded and reported. Where required baseline data is available, the routine service
result shall be verified against it. Where required baseline data is unavailable, its unavailability shall
be recorded and reported as a non-conformance.

This clause clarifies the original intent of AS 1851 in relation to baseline data requirements and
supports the methodology of AS 1851 as discussed in section 4.0 above. The clause has several
parts which can be broken down as follows in order to increase understanding and consistency of
application.

Part Clause 1.8 FPA Australia Interpretation

A “Baseline data may be required to There are several key words that are of importance in this
verify the result of a routine service sentence—‘May’, ‘Verify’ and ‘Result’.
activity required by an applicable
‘May’ – The use of the word ‘may’ indicates that Baseline
service schedule”.
Data is not required in association with all routine service
activities.
‘Verify’ – This sentence provides clarification using the word
‘Verify’ to further explain when Baseline Data is required.
If a routine service item doesn’t require confirmation or
substantiation by evidence to ascertain the correctness of a
systems’ performance by comparison, then Baseline Data is
not required to verify that item (refer to Section 6.0 below).
‘Result’ – With respect to AS 1851-2012 we consider this
word to be applicable to the recorded measurements,
observed operation or the like of certain routine service item
actions.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Part Clause 1.8 FPA Australia Interpretation

Note: The word ‘result’ may differ between systems. For
example, the result for a sprinkler system yearly water supply
proving test is a measurement, the result of a fire detection
system ‘System Interface Test’ is an observation and for a
passive system the result may be verification that the required
fire resistance continues to perform.

B “Baseline data required by this This part of Clause 1.8 sets the criteria for when to obtain
Standard is limited to that— Baseline Data.
(a) necessary to verify a routine Note: The Baseline Data criteria requirement is set by (a) and
service activity result; and (b).
(b) prescribed by the Dot point (a) limits the requirement for Baseline Data to only
regulations, codes or those items where verification of a result is required and dot
Standards that applied to point (b) further limits the requirement to only that Baseline
the approved design”. Data which was required by the approved design. If it wasn’t
required by the approved design—or the standards, codes,
legislation and the like that apply to the approved design—
then Baseline Data is not required to be provided.
The ‘and’ statement between (a) and (b) means that both (a)
and (b) must apply in order for Baseline Data to be required to
verify that routine service activity.

C “Irrespective of the availability of If you have Baseline Data: carry out the test, record the results
baseline data, the routine service and verify against the Baseline Data.
activity shall be carried out and the
If you do not have the Baseline Data required to verify routine
result recorded and reported”.
servicing results, this does not prevent you from carrying out
the activity and recording the results. Therefore the activity
should always be carried out.
The lack of baseline data will, however, prevent you from
being able to verify the result and therefore demonstrate that
the required system performance has been achieved.

D “Where required baseline data is The word ‘required’ in this sentence refers to the limiting
available, the routine service result Baseline Data criteria as set in Part B above.
shall be verified against it”.
If the routine service test result meets or is better than the
Baseline Data performance level, then the activity item shall be
recorded as a ‘pass’.
If test result does not meet the Baseline Data performance
level, then the activity item shall be recorded as a ‘fail’ and
reported appropriately.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Part Clause 1.8 FPA Australia Interpretation

E “Where required baseline data is The word ‘required’ in this sentence refers to the limiting
unavailable, its unavailability shall be Baseline Data criteria as set in Part B above.
recorded and reported as a non-
No required Baseline Data means the results of the activity
conformance”.
can be recorded and reported as a non-conformance. Do not
record as a critical defect or non-critical defect.

6.0 All Baseline Data v Baseline Data required for AS 1851

Correct application of the requirements of AS 1851 in relation to baseline data is subject to a clear
understanding of the expectations of Clause 1.8 of the Standard, the difference between all baseline
data, and the baseline data required for AS 1851.
The term ‘all baseline data’ can be used to reference numerous types of information that describe
the installation and performance requirements of a system or piece of equipment. This information
can include, but is not limited to:
• Permits, approvals, inspection, commissioning and testing records
• Plans and schematics, including sections, elevations, layouts, reflected ceiling plans and
details (approved and as-built drawings);
• Specifications and installation schedules,
• Equipment data sheets, and technical data sheets, including product tests and compliance
certificates
• Duty points, interface diagrams, utility supply details, equipment schedules, operating &
maintenance manuals, etc.
However, not every part of ‘all baseline data’ is required in order to verify the results of routine
servicing in accordance with AS 1851.
The revised Clause 1.8 included in Amendment 1 of AS 1851, as referenced above, clarifies the
original intent—that the baseline data required for AS 1851 is limited to that necessary to verify a
routine service activity result. Appendices A to I of this Good Practice Guide identify all of the routine
service activities from the AS 1851 schedules where results should be verified against baseline data
and suggests what the extent of ‘baseline data required for AS 1851’ should be for each activity.
Figure 3 below illustrates the types of information that could be considered to constitute ‘all baseline
data’ and that only certain aspects of this are required to verify the results of routine servicing
against in accordance with ‘baseline data required for AS 1851’.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Product Tests &

Approval
Compliance
Documents
Certificates

Commissioning Test
Plans & Schematics
Results

All Baseline Data

Specifications Interface Diagrams

Calculations Equipment data

Baseline Data required for

AS 1851

(Refer to Appendicies A to I)

Figure 3 ‘All baseline data’ versus ‘baseline data required for AS 1851’

Also, because the objective of AS 1851 is to demonstrate the reliability of installed fire protection
systems and equipment such that they continue to perform to level expected by the approved
design, baseline data required for verifying routine service activity results should be drawn from the
baseline data that supported the approved design or was applicable at the time as prescribed by
regulations, codes or Standards. It is proposed that future versions of this Good Practice Guide
include historical regulation, codes and Standards information in this regard for easy reference.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

7.0 Where can Baseline Data be obtained from?

Amendment 1 to AS 1851-2012 clarifies what baseline data is required to verify the results of routine
servicing to AS 1851. However, the Standard does not provide advice on how to source required
baseline data. This can be a difficult task depending on the age of the building or facility in question,
and the diligence of other stakeholders in the design, approval and record keeping processes to
generate or retain critical information.
It is likely that required baseline data will not always be readily available at a site due to the cultural
practices that have previously existed in industry.
Figure 4 and the Table below outline a methodology for investigating and sourcing Baseline Data.
This methodology should be worked through sequentially and is based on initially exhausting known
sources of baseline data before embarking on a process to re-establish it at an appropriate level
using reverse engineering techniques.

Figure 4 Methodology to obtain Baseline Data

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Investigation Methodology
STEP 1: Search all on-site system data:

Carry out an investigation on site for each system to attempt to identify the items that may
constitute Baseline Data; such as, drawings, specifications, diagrams, block plans and the like.
↓ It is recommended that this includes a search of the fire control room, sprinkler control valve
rooms, fire pump room, fire detection CIE, building manager’s office, security control rooms,
storerooms and the like.

STEP 2: Search all off-site system data (held by the owner, owner’s agent):

Carry out an investigation off site for each system to attempt to identify the items that may
constitute Baseline Data; such as, drawings, specifications, diagrams, block plans and the like.

↓ This data may possibly be in the possession of the owner, the owner’s agent or property
manager.
They may have unknowingly obtained the required Baseline Data in documents, manuals and the
like which they obtained during construction or purchase of the building.

STEP 3: Search Council records of the system design:

Often, but not always, building legislation requires the Authority Having Jurisdiction (AHJ) to
provide the Local Government (Council) a copy of all approved designs for new buildings or
modifications to a building.
Likewise, Council is often the organisation that is required by legislation to retain the copy of the

↓ approved design for records.

Although most Councils themselves are an AHJ, the last few decades has seen a shift towards
an increasing number of designs being approved by private AHJ. Therefore, if the relevant
Council is not the AHJ, or does not have the information of the approved design, they may be
able to provide you with the contact details of the private AHJ.
(Note: this search may, if nothing else, provide you details of the year of the approved design)

STEP 4: Contact the relevant local fire brigade:

There is a possibility that the relevant fire brigade may have had some involvement during the
design, installation, certification or occupancy approval process for a new or modified building.

↓ You should contact them to verify if they have any records of the building and obtain a copy if
they do.
(Note: this search may, if nothing else, provide you details of the year of the approved design)

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Baseline Data for Routine Service
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Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

STEP 5: Contact the system designer or system installation contractor:

Attempt to source details of system designers and system installation contactors who have
worked on or at the building in the past.
↓ They may have information pertaining to the approved design. If not, they may be able to
provide further direction on where this information could be obtained from or who may have it.

STEP 6 Contact previous owner & agent for system details:

Attempt to source details of previous building owners and/or previous property managers. If
able, you should attempt to contact them and seek their assistance to:

↓
• Provide a copy of information they may have in relation to the approved design(s), and
• Provide information they may have in relation to other previous owners, agents, building
consultants, engineers, architects, AHJ, installation contractors, builders, service
contractors and the like.

What to do if the findings of the above investigations do not provide Baseline Data?

If the findings of the investigations in Steps 1 to 6 do not provide the required baseline data for a
system, we consider the following to be a reasonable solution to determine a system’s baseline data.

STEP 7: Reverse Engineer – Year of Installation

While carrying out the investigations in Steps 1 to 6 above, you may be able to determine the
year of installation or approval for the particular fire protection system. If the year of installation is
known, you can attempt to obtain the relevant Regulations, Codes and Standards which were
applicable to building designs at the time.
If the Regulations, Codes and Standards are obtained then with an inspection of the fire
protection system, a competent person should be able to reverse calculate (Reverse Engineer)

↓ the system to determine the baseline data very close to that of the approved design.
This would require inspection of the site and installation to identify and record the occupancy
use, pipe diameters, sprinkler spacing, sprinkler head type, heights, pipe length, etc.
It is unlikely that that baseline data calculated by Reverse Engineering of a system will exactly
match that of the approved design. However, it should be very close and it is significantly better
than verifying against no information at all. As such, the person reverse engineering a system
should detail any assumptions made and include a minor factor of safety.

STEP 8 Reverse Engineer – Present Year

Where the year of installation is unknown, a competent person could use the process in Step 7
to reverse calculate (Reverse Engineer) a system using the most relevant current Regulations,
Codes and Standards.
CAUTION – It is not the intent of AS 1851 to retrospectively upgrade existing systems and
equipment to current installation standards. Any reverse engineering to current installation
standards should only be used as an indicator of performance for an AHJ to accept.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Case Studies
The following case studies are provided to assist readers to understand some of the work/tasks required to
source baseline data.

Case Study 1—Baseline Data (required for AS 1851) available

A routine service contractor is carrying out the yearly ‘Water Supply Proving Test’ in accordance with Item 3.5
of Table 2.4.2.3 of AS 1851-2012.
1. From the test they obtain and record a series of system flows with corresponding pressures.
2. From the baseline data available on the Block Plan, they obtain the systems’ required flow and
pressures—duty points—and design density.
3. The test results and baseline data can then be plotted on graph to allow the contractor to verify if
system performance has been achieved as required by the approved design.

Case Study 2—Baseline Data (required for AS 1851) unavailable – year of installation known
A routine service contractor is carrying out the yearly ‘Water Supply Proving Test’ in accordance with Item 3.5
of Table 2.4.2.3 of AS 1851-2012.
1. From the test they obtain and record a series of system flows with corresponding pressures.
2. There is no block plan on site for the system. An exhaustive investigation through Steps 1 to 6 has
been carried out, which only reveals the year of installation. However, the applicable system design
standard for that year does not require a block plan—or required flow and pressures—to be kept on
site.
3. Using the applicable design standard, a competent person inspects the site and installation to record
the occupancy use, pipe diameters, sprinkler spacing, sprinkler head type, heights, pipe length, etc.
4. From the information obtained during the inspection, the competent person uses the he applicable
design standard to reverse engineer—calculate—the system to determine the required flows and
pressures (duty points). This information could now be used as ‘baseline data for AS 1851’.

5. The calculated flows and pressures—found by reverse engineering the system—and the recorded test
results can then be plotted on graph to allow the contractor to verify if system performance has been
achieved.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

8.0 Baseline Data Frequently Asked Questions (FAQ)

QUESTION 1: Is Baseline Data a new requirement?
ANSWER: No.

Explanation: Baseline Data has been an inherent requirement of both State and Territory building
legislation, the inaugural series of AS 1851 standards and subsequent collated
versions. AS 1851-2012 has simply put this inherent requirement into words.
This legislation has for a long time required fire protection systems to be inspected,
maintained and tested so that they continue to operate at the level of performance
required by the approved design.

QUESTION 2: Can I carry out routine service to AS 1851-2012 if I don’t have the
required Baseline Data?
ANSWER: Yes.

Explanation: The absence of Baseline Data does not prevent AS 1851-2012 from being used for
the routine service of fire protection systems and equipment. However, the absence
of Baseline Data prevents verification that the system will operate as required by the
approved design. This same situation exists under previous editions of AS 1851 – if
there is no Baseline data it cannot be confirmed whether the results of servicing
(inspection and testing) demonstrate the systems level of performance continues to
meet that required by the approved design.

QUESTION 3: If an item of Baseline Data was not required to be installed at the time of
installation (or upgrade), is it required to be installed to use AS1851-
2012?
ANSWER: No.

Explanation: Refer to Clause 1.9 of AS 1851-2012.

QUESTION 4: How should the absence of required Baseline Data be recorded and who
should the system tester notify?
ANSWER: The absence of Baseline Data should be recorded as a Non-Conformance as detailed
in AS 1851-2012 Clause 1.8. The owner should be notified—within one week (as
required by AS 1851-2012 Clause 1.17)—that without this Data, they are unable to
verify that the system’s level of performance meets that required by the approved
design.

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Baseline Data for Routine Service
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impact of fire on life, property and the environment, for a safer community

QUESTION 5: This question is for Queensland only.

In regards to Queensland Building Fire Safety Regulation 54(3), is the
absence of an item of required Baseline Data a matter that is required to
be repaired or have other corrective action carried out for the installation?
ANSWER: We do not consider the absence of baseline data to be evidence that a system fails to
perform as required by the approved design. Therefore, it is not evidence that a
system requires repair or other corrective action under Regulation 54.
However, it is a non-conformance under Clause 1.8 of AS1851-2012 that the owner
must be notified of.
Additionally and more importantly, without this Data, a service contractor will not be
able to verify that the system continues to perform as required by the approved
design. This is an issue that is in contravention of most Building and Fire Safety
legislation.

QUESTION 6: This question is for all States and Territories (except Queensland).
Is the absence of an item of required Baseline Data a matter that requires
repair or have other corrective action carried out on the installation?
ANSWER: No.

Explanation: The absence of an item of Baseline Data is not evidence that a system fails to operate
at the level of performance required at the time it was approved.
It is a non-conformance under AS1851-2012 Clause 1.8 that the owner must be
notified of.
Additionally and more importantly, without this Data, a service contractor will not be
able to verify that the system continues to perform as required by the approved
design. This is an issue that is in contravention of most Building and Fire Safety
legislation.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

QUESTION 7: Do I record a ‘Fail’ for an AS 1851-2012 service item that requires

Baseline Data—yet there is no available Data— to enable verification of a
systems’ level of performance?
ANSWER: Yes.

Explanation: These service items should recorded as a Fail because there is a ‘Failure to Verify’.
This fail should not be recorded as a defect (Critical or Non-Critical). A defect is
matter that renders a system inoperative, a system impairment or component fault. A
‘Failure to Verify’ is none of these.
It should be recorded as a Non-Conformance.
FPA Australia recommends the following text be used:
“Insufficient baseline data available to verify that the system continues to
perform as required by the approved design.”

9.0 How should the Baseline Data information be managed?

All documentation relating to the approved design of fire protection system should be provided to
the owner in both electronic and hardcopy formats. Where legislated, this information shall also be
provided to Council for retention.
Recent, and soon to be published, Australian Standards for fire protection systems are now also
requiring specific baseline data and system data to be recorded and provided to the owner at the
approval stage. These design and install Standards are also additionally requiring all parties involved
from design, installation to certification to provide a signed compliance certificate.
Baseline data:
• Should be kept both on site and at the owners or property managers’ office in electronic and
hardcopy formats. Electronically it should be kept on disc and a cloud based storage
platform.
• Should be handed over to a new owner of the building by the previous owner.
• Should not leave site unless it is being reproduced. In this case, a record of the person and
company taking it from site should be maintained.
• Is the property of the building owner—not the routine service contractor.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

10.0 Routine Service Items Which May Require Baseline Data

FPA Australia considers that the routine service items tabled in Appendix A to Appendix I relate to
system performance and verification of that performance. Therefore—subject to Clause 1.8 of
AS 1851-2012 Amendment 1—these routine service items will likely require Baseline Data provided
they are prescribed by the Act, Regulations, Codes or Standards that applied to the approved
design.

Important Note:
Some routine service items have clear and obvious performance results; such as the ‘Water Supply Proving
Test’ of Item 3.5 in Table 2.4.2.3.
Some routine service items do not have clear and obvious performance results; such as the ‘Wall types,
Locations’ passive inspection of Item 1.1 in Table 12.4.1.1.

11.0 Disclaimer
The opinions expressed in this correspondence reflect those of FPA Australia however are subject to change
based on receipt of further information regarding the subject matter. You should interpret the technical opinion
or information provided carefully and consider the context of how this opinion / information will be used in
conjunction with the requirements of regulation (state and/or federal); relevant standards, codes or
specifications; certification; accreditation; manufacturer’s documentation and advice; and any other relevant
requirements, instructions or guidelines. FPA Australia does not accept any responsibility or liability for the
accuracy of the opinion / information provided, nor do they accept either directly or indirectly any liabilities,
losses and damages arising from the use and application of this opinion / information.

© Copyright 2016 Fire Protection Association Australia.

Material distributed by FPA Australia is subject to copyright. Any information within this publication may not be
reproduced in printed or electronic form without permission from FPA Australia.

For more information, please see www.fpaa.com.au or contact FPA Australia on: 1300 731 922.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix A—Automatic Fire Sprinkler Systems

Important Note: Due to the complex nature of legislation and Clause 1.8 of AS 1851-2012 Amendment 1, the advice
provided below is subject to Clause 1.8 of AS 1851-2012 and should only be considered as a guide and may not be
appropriate in all circumstances. Further advice may be required from the appropriate authority having jurisdiction to
confirm if an alternative approach to the maintenance of fire protection systems and equipment is available or required for a
particular site.

Baseline Data for Section 2 of AS 1851-2012 Amendment 1

Table Item Item Action Required Suggested Baseline
No. Data subject to
Clause 1.8

Monthly Routine Service Schedule – Wet Pipe Systems

VERIFY the correct operation of each alarm signal. Where
2.4.2.1 1.13 Alarm signal the system is monitored ensure the alarm has activated the Cause and Effect Chart
alarm signalling equipment.

Yearly Routine Service Schedule – Wet Pipe Systems

(b) VERIFY that pressure readings on the low pressure side Pressure Gauge Label at
Pressure- reducing
2.4.2.3 3.2 of the valves are within the range stated at the pressure- Pressure-Reducing
valve test (high rise)
reducing valve station. Station
Water supply proving (b) VERIFY that the system flow and pressure requirements Block Plan or approved
2.4.2.3 3.5
test are satisfied. design documentation
Sprinkler system
2.4.2.3 3.8 interface control test (b) VERIFY that the interface functions as required. Cause and Effect Chart
(fire trips)
Tank quick fill CONDUCT a water supply test through a flow-measuring
Approved Design
2.4.2.3 3.12 (reduced capacity or device or other appropriate methods that the flow
Documentation
break tank) corresponds to the required quick fill-rate.
Approved Design
Foam water sprinkler DRAW a sample and verify condition in accordance with
Documentation (inclusive
2.4.2.3 3.15 systems—Foam NFPA 11 (pH, specific gravity, sediment, expansion ratio,
of commissioning test
concentrate 25% drain time).
results and data)
CHECK that sprinkler design remains applicable for the
Block Plan or approved
2.4.2.3 3.25 Survey— Occupancy occupancy hazard classification and the category of
design documentation
storage involved.
Survey—Storage (a) CHECK that sprinkler design remains applicable for Approved Design
2.4.2.3 3.26
heights, encapsulation storage heights. Drawings

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of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8

Five-Yearly Routine Service Schedule – Wet Pipe Systems

GENERATE foam through test foam maker or by other Approved Design
means. Check proportioning ratio (refractometer or Documentation (inclusive
2.4.2.4 4.16 Foam quality
conductivity test) and drainage rate. Top up foam of commissioning test
concentrate tank. results and data)

Ten-Yearly, Twenty Five-Yearly & Thirty-Yearly Routine Service Schedule – Wet Pipe Systems
Subject the sample sprinklers to the following tests
conducted by a registered testing authority:
(a) Release temperature.
System installation date
(b) Functional Test.
2.4.2.4 4.18 Sprinklers as detailed on Block
(c) Leak resistance test-Maximum system design pressure Plan
test.
REMOVE and TEST representative sample of sprinklers at
the following intervals:
System installation date
i) Dry pendent sprinklers (representative sample), every 10
as detailed on Block
years.
Plan
System installation date
ii) All other sprinklers (not less than 14 samples), at 25 years
as detailed on Block
then every 10 years.
Plan

Monthly Routine Service Schedule – Dry Pipe Systems

SIMULATE operation of dry pipe alarm valve and OPERATE
local and fire brigade alarms through the bypass valve(s).
Local alarm and fire Where the system is monitored, ensure the alarm has
brigade test simulation activated the alarm signalling equipment. (Refer to
2.4.3.1 1.7 manufacturer’s operating manual.) Cause and Effect Chart
(in lieu of Item 1.12,
Table 2.4.1.1) NOTE: Where multiple control valve assemblies are
separately identified at an FIP, only one transmission from
the FIP to the monitoring station is required.

Six-Monthly Routine Service Schedule – Dry Pipe Systems

Alarm valve and
auxiliaries, local alarm
(c) CHECK for correct operation of alarms and accelerator
2.4.3.2 2.2 and fire brigade alarm Cause and Effect Chart
or exhauster.
test (in lieu of Item 1.3
in Table 2.4.1.1)

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8
(e) VERIFY correct operation of the fire brigade alarms from
each control assembly or group of control assemblies.
Where the system is monitored, ensure the alarm has
activated the alarm signalling equipment. Cause and Effect Chart
NOTE: Where multiple control valve assemblies are
separately identified at an FIP, only one transmission from
the FIP to the monitoring station is required.

Monthly Routine Service Schedule – Deluge and Water Spray Systems

(b) OBSERVE correct operation of the fire brigade alarm
from each deluge and water spray valve or group of deluge
and water spray valves. Where the system is monitored,
Local alarm and fire ensure the alarm has activated the alarm signalling
brigade test simulation equipment.
2.4.4.1 1.9 Cause and Effect Chart
in lieu of Item 1.12 in
Table 2.4.2.1 NOTE: Where multiple deluge and water spray valve
assemblies are separately identified at the FIP, only one
transmission from the FIP to the monitoring station is
required.

Six-Monthly Routine Service Schedule – Deluge and Water Spray Systems

Deluge valve and
auxiliaries, local alarm
and fire brigade alarm
2.4.4.2 2.2 (c) CHECK for correct operation of alarm. Cause and Effect Chart
test (in lieu of Item
1.12 and Table
2.4.2.1)
(e) VERIFY correct operation of the fire brigade alarms from
each deluge valve or group of deluge assemblies. Where
the system is monitored, ensure the alarm has activated the
alarm signalling equipment. Cause and Effect Chart
NOTE: Where multiple deluge valve assemblies are
separately identified at an FIP, only one transmission from
the FIP to the monitoring station is required.

Yearly Routine Service Schedule – Deluge and Water Spray Systems

Operating Manual
Foam concentrate or DRAW a sample and verify condition in accordance with
(inclusive of
2.4.4.3 3.4 premix solution (where NFPA 11 (pH, specific gravity, sediment, expansion ratio,
commissioning test
applicable) 25% drain time).
results and data)
CHECK that system layout remains appropriate for
Approved Design
2.4.4.3 3.9 System configuration protected hazard. Check for possible misalignment of spray
Drawings
nozzles.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8

Five-Yearly Routine Service Schedule – Deluge and Water Spray Systems

GENERATE foam through delivery device (nozzle, monitor)
or test foam maker and check: Operating Manual
(a) Proportioning ratio (using conductivity meter or (inclusive of
2.4.4.4 4.5 Foam quality refractometer). commissioning test
(b) 25% drainage time. results and data)
(c) Expansion ratio.

Monthly Routine Service Schedule – Pre-Action Systems

Local alarm and fire (a) GENERATE a test of the alarm signalling equipment and
brigade test simulation local alarm in accordance with the manufacturer’s
2.4.5.1 1.9 operating manual. Cause and Effect Chart
in lieu of Item 1.12 in
Table 2.4.2.1 NOTE: Where fitted, bypass valve may be used for this test.
(b) VERIFY correct operation of the fire brigade alarm from
each pre-action valve or group of pre-action valves. Where
the system is monitored, ensure the alarm has activated the
2.4.5.1 alarm signalling equipment. Cause and Effect Chart
NOTE: Where multiple pre-action valve assemblies are
separately identified at the FIP, only one transmission from
the FIP to the monitoring station is required.

Six-Monthly Routine Service Schedule – Pre-Action Systems

Pre-action valve and
auxiliaries, local alarm
2.4.5.2 2.2 and fire brigade alarm (c) CHECK for correct operation of alarm. Cause and Effect Chart
test (in lieu of Item
1.12 in Table 2.4.2.1)
(e) OBSERVE correct operation of the fire brigade alarms
from each pre-action valve or group of pre-action
assemblies. Where the system is monitored, ensure the
alarm has activated the alarm signalling equipment. Cause and Effect Chart
NOTE: Where multiple pre-action valve assemblies are
separately identified at an FIP, only one transmission from
the FIP to the monitoring station is required.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix B — Fire Pumpsets

Important Note: Due to the complex nature of legislation and Clause 1.8 of AS 1851-2012 Amendment 1, the advice
provided below is subject to Clause 1.8 of AS 1851-2012 and should only be considered as a guide and may not be
appropriate in all circumstances. Further advice may be required from the appropriate authority having jurisdiction to
confirm if an alternative approach to the maintenance of fire protection systems and equipment is available or required for a
particular site.

Baseline Data for Section 3 of AS 1851-2012 Amendment 1

Table Item Item Action Required Suggested Baseline
No. Data subject to
Clause 1.8

Monthly Routine Service Schedule – Fire Pumpsets

During and after the running period CHECK:
(a) Pump operates at the correct discharge pressure.
Operating Manual
Compression Ignition Record suction and discharge pressure.
(inclusive of
3.4.1 1.14 engine - Run test NOTE: The discharge pressures may vary with varied commissioning test
checks suction static pressure. An excessive negative suction results and data)
pressure may indicate a suction partial blockage or partially
closed valve.
(d) All local and remote ‘pump running’ alarms operate. Cause and Effect Chart
Operating Manual
(inclusive of
(e) Running speed is correct, and record the result.
commissioning test
results and data)
During and after the running period CHECK: Operating Manual
Electric Motor Driven - (a) Pump operates at the correct discharge pressures (inclusive of
3.4.1 1.18
Run test checks allowing for varying suction conditions. Record suction and commissioning test
discharge pressure. results and data)

(d) Both local and remote ‘pump running’ alarms and lights
Cause and Effect Chart
operate.

Yearly Routine Service Schedule Fire Pumpsets

Annual full flow test—
Compression ignition (a) With the pump room door(s) closed, and the pump
(diesel) driven testing technician present.
pumpset— Sprinklers (ii) RUN the pumpset at 130% of duty flow (sprinklers,
Block Plan or Approved
and hydrants load test hydrants or combined as applicable) for 10 min and record
3.4.3 3.2 Design Drawings
This test may be the result.
(hydrants)
combined with tests (iii) Reduce the flow to the duty flow (sprinklers, hydrants or
required by Table combined as applicable) for sufficient time to record the
2.4.3, Item 3.5 if water supply proving test results.
applicable

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8
(b) SIMULATE an engine fail to start and ensure that
engine-start cycling requirements and alarm activations are Cause and Effect Chart
satisfied.
(a) With the pump room door(s) closed and the pump
testing technician present:
(ii) RUN the pumpset at the most hydraulically favourable
Annual full flow test—
duty point (for sprinklers) or 130% of duty flow (for hydrants) Block Plan or Approved
Electric motor- driven
3.4.3 3.3 for 4 min and record the results. Design Drawings
pumpset— Sprinklers
(iii) Reduce the flow to the most hydraulically unfavourable (hydrants)
and hydrants load test
duty point (for sprinklers) or duty flow (for hydrants) for
sufficient time to record the water supply, proving test
results.
CHECK that the system pressure relief valve opens and
closes at the pressure required.
Block Plan or Pressure
System pressure-relief NOTE: Inappropriate settings for pressure-relief valves can
3.4.3 3.12 Gauge Label at
valve result in very large quantities of water flowing to waste. Pressure-Relief Valve
Ensure settings are maintained to have pressures as high
as allowed by system component rated working pressures.
Operate the pump start/stop functions from the remote
Remote pump
3.4.3 3.16 location, and ensure the appropriate indications are Cause and Effect Chart
start/stop function
received at the FIP/remote stop/start panel.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix C —Fire Hydrant Systems

Important Note: Due to the complex nature of legislation and Clause 1.8 of AS 1851-2012 Amendment 1, the advice
provided below is subject to Clause 1.8 of AS 1851-2012 and should only be considered as a guide and may not be
appropriate in all circumstances. Further advice may be required from the appropriate authority having jurisdiction to
confirm if an alternative approach to the maintenance of fire protection systems and equipment is available or required for a
particular site.

Baseline Data for Section 4 of AS 1851-2012 Amendment 1

Table Item Item Action Required Suggested Baseline
No. Data subject to
Clause 1.8

Monthly Routine Service Schedule – Fire Hydrant Systems

Pump-starting devices Operating Manual
function test— (c) RECORD the pump cut-in pressures and verify that they (inclusive of
4.4.1 1.3
Compression ignition are within the ranges required. commissioning test
engine (diesel) results and data)

Six-Monthly Routine Service Schedule - Fire Hydrant Systems

CHECK pressure readings on the low side of pressure-
reducing and pressure-limiting valves for deviations from Pressure Gauge Label at
Pressure-reducing/
designed operating pressure. Pressure-
4.4.2 2.11 pressure-limiting
Reducing/Limiting
valves NOTE: Gauges or facilities for gauges should be installed Station
immediately upstream and downstream of the valve(s).

Yearly Routine Service Schedule - Fire Hydrant Systems

Hydrant water supply (c) TEST each valve monitor (where fitted) by closing and
4.4.3 3.3 Cause and Effect Chart
valves re-opening the valve. Verify correct indication at the CIE.
Pressure Gauge Label at
Pressure-reducing (a) OPERATE all pressure-reducing valves and verify correct
4.4.3 3.6 Pressure-Reducing
station test operation under flow conditions.
Station
(b) VERIFY that pressure readings on the low pressure side Pressure Gauge Label at
of the valves are within the range stated at the pressure- Pressure-Reducing
reducing valve station. Station
(c) OPERATE pressure-relief valve and record operating
pressure. If necessary, adjust the setting to relieve at 50
kPa above the operating pressure of the pressure-reducing Pressure Gauge Label at
valve. Replace the tamper seal if necessary. Pressure-Reducing
Station
NOTE: The pressure-relief valve test may be carried out
using a portable test apparatus.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8
CONDUCT a water supply proving test for each water
supply verifying that the system flow and pressure
requirements meet the design criteria, using either— Block Plan and
Water supply proving
4.4.3 3.7 Approved Design
test (a) a fixed flow meter test facility; or
Drawings
b) a portable test apparatus at the most hydraulically
disadvantaged hydrant valve(s).
Hydrant system
(a) CONDUCT a functional system test via the pressure
4.4.3 3.8 interface control test Cause and Effect Chart
switch or flow switch with other interfaced fire systems.
(fire trips)
(b) VERIFY that the interface functions as required.
NOTE: It is recommended that the responsible entity Cause and Effect Chart
coordinate testing the interfaced fire protection systems.
Block Plan and
(a) Occupancy—CHECK that hydrant design remains
4.4.3 3.12 Survey—Design Approved Design
applicable for current building arrangement or use.
Drawings

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix D — Water Storage Tanks for Fire

Protection Systems
Important Note: Due to the complex nature of legislation and Clause 1.8 of AS 1851-2012 Amendment 1, the advice
provided below is subject to Clause 1.8 of AS 1851-2012 and should only be considered as a guide and may not be
appropriate in all circumstances. Further advice may be required from the appropriate authority having jurisdiction to
confirm if an alternative approach to the maintenance of fire protection systems and equipment is available or required for a
particular site.

Baseline Data for Section 5 of AS 1851-2012 Amendment 1

Table Item Item Action Required Suggested Baseline
No. Data subject to
Clause 1.8

Yearly Routine Service Schedule – Water Storage Tanks for Fire Protection Systems
Identification plate,
(b) VERIFY low water level alarm switch operates at
5.4.3 3.36 Pressure Tanks Permanent label or
predetermined level
Operating manual

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix E — Fire Detection and Alarm

Systems
Important Note: Due to the complex nature of legislation and Clause 1.8 of AS 1851-2012 Amendment 1, the advice
provided below is subject to Clause 1.8 of AS 1851-2012 and should only be considered as a guide and may not be
appropriate in all circumstances. Further advice may be required from the appropriate authority having jurisdiction to
confirm if an alternative approach to the maintenance of fire protection systems and equipment is available or required for a
particular site.

Baseline Data for Section 6 of AS 1851-2012 Amendment 1

Table Item Item Action Required Suggested Baseline
No. Data subject to
Clause 1.8

Monthly Routine Service Schedule – Fire Detection & Alarm Systems, Special Hazards Systems and Smoke Hazard Management
Systems
SIMULATE an alarm condition and confirm that all required
common or general visual and audible indications operate
and the external alarm is activated. Where the system is
6.4.1.2 1.4 Fire alarm Cause and Effect Chart
monitored ensure the alarm has activated the alarm
signalling equipment. Where CIE is a sub-indicator panel,
confirm that the alarm condition is indicated at the FIP.
SIMULATE an alarm and confirm the alarm initiates the
Occupant warning
6.4.1.3 1.5 occupant warning system including any visual warning Cause and Effect Chart
system
devices (VWD).
INITIATE an isolate/disable condition at the fire indicator
panel and confirm that all required common or general
visual and audible indications operate. Where the system is
6.4.1.4 1.6 Isolate/Disable monitored, ensure the isolate is received by the monitoring Cause and Effect Chart
service provider alarm signalling equipment. Where the
panel is an SIP, confirm that the isolate/disable condition is
indicated at the FIP as either a fault or isolate/disable.

Six-Monthly Routine Service Schedule - Fire Detection, Alarms and Controls for Special Hazard Systems
TEST the operation of each inhibit or auto/manual switch
Local control station and confirm that:
6.4.1.3 2.4 (LCS) discharge inhibit Cause and Effect Chart
switch (c) Causes the illumination of a visual indicator at the LCS
and the system FIP.

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of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8
TEST the system logic (e.g. dual detector operation or
dependency on more than one alarm) and confirm that the
operation of—
• VWDs
• audible alarms
System operation and • directional valve signal/output
6.4.1.3 2.7 Cause and Effect Chart
logic
• equipment fire mode signal/output
• HVAC fire mode signal/output
• system discharge actuator
• door and damper release and
• ancillary controls

Yearly Routine Service Schedule – Fire Detection & Alarm Systems, Special Hazards Systems and Smoke Hazard Management Systems
TEST detectors as specified in Appendix G and confirm
correct alarm zone indication. Where the detectors are
6.4.1.4 3.8 Fire Detectors Cause and Effect Chart
used as part of special hazards systems 100% of the
detectors shall be functionally tested yearly.
MEASURE and record the sound pressure level from at
Occupant warning least one reference point for each amplifier used and
Approved Design
6.4.1.4 3.10 system sound ensure at each reference point the measured value is
Drawings
pressure level consistent with the required sound pressure level at each
reference point.
Alarm investigation TEST the alarm investigation facility if enabled and check it
6.4.1.4 3.12 Cause and Effect Chart
facility functions as required.
SURVEY all areas of the building from floor level and
check—
(a) that the fire detection and alarm system has not been
altered, damaged or compromised;
(b) detection device and remote indicators are appropriate
for the current use;
Protected areas Approved Design
6.4.1.4 3.17 (c) for any condition that may cause a nuisance alarm or the
survey Drawings
unintentional operation of a suppression system;
(d) all exposed cabling, conduits, junction boxes and the
like for any condition that may impact on the performance
of the system and are labelled correctly; and
(e) all CIE to ensure all components are appropriately
mounted and secure.
Interfaced system Simulate alarm(s) to verify that each interface transmission path
6.4.1.4 3.18 Cause and Effect Chart
initiation initiates the corresponding interfaced system(s) as required.
Suppression system SIMULATE the system operation and confirm that each
6.4.1.4 3.29 Cause and Effect Chart
directional valves electrical directional valve operates as required.
TEST and RECORD the system discharge sequence and
6.4.1.4 3.30 Discharge time delay Cause and Effect Chart
confirm the time delay period is as required.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8

Five-Yearly Routine Service Schedule - Fire Detection and Alarm Systems

SIMULATE a circuit fault condition at the FIP and confirm
that all required common or general visual and audible
indications operate. Where such faults are monitored,
6.4.1.5 4.3 Fault Cause and Effect Chart
ensure the fault has activated the alarm signalling
equipment. Where the panel is an SIP confirm that the fault
condition is indicated at the FIP.
CONDUCT a functional test with each system’s interface
Interface and control
6.4.1.5 4.7 and VERIFY that each interfaced system responds to the Cause and Effect Chart
test
signal as required (see Appendix D).
Alarm verification TEST one detector of each type per circuit with alarm verification
6.4.1.5 4.10 Cause and Effect Chart
facility facility enabled to check that it functions as required.

Yearly Routine Service Schedule - Fire Detection and Alarm Systems

Where alarms are interconnected, TEST that the activation of
6.4.2.3 2.2 Interconnecting alarms Cause and Effect Chart
each alarm operates the audible alarm indication in other alarms.

Yearly Routine Service Schedule – Emergency Warning System

CONDUCT a functional system test with other interfaced
Interface and control
6.4.3.2 2.19 fire systems (see Appendix D) CHECK that the interface Cause and Effect Chart
test
functions as required.
INSPECT all areas of the building to ensure that changes to
Change of occupancy Approved Design
6.4.3.2 2.22 the occupancy are not likely to affect the required
or use Drawings
performance of the system.

Five-Yearly Routine Service Schedule – Emergency Warning System

UNDERTAKE tests to ensure intelligibility in all areas of the
Approved Design
6.4.3.3 3.2 Speech intelligibility building where required to meet the requirements of the
Drawings
approved design.
MEASURE and record the sound pressure level from at
least one reference point for each amplifier used and Approved Design
6.4.3.3 3.3 Sound pressure level
ensure at each recorded point the measured value is Drawings
consistent with the reference sound pressure level.

Yearly Routine Service Schedule – Emergency Intercom System

CONDUCT a functional test with any interfaced systems
6.4.4.1 1.16 System interface Cause and Effect Chart
(see Appendix D).
Survey—Change of INSPECT building to ensure that no structural changes Approved Design
6.4.4.1 1.18
structure have occurred to change zones. Drawings
INSPECT the building to ensure that no changes to
Change of occupancy Approved Design
6.4.4.1 1.19 occupancy have affected the audibility of the warden call
or use Drawings
signal at the WIP.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix F — Special Hazards Systems

Important Note: Due to the complex nature of legislation and Clause 1.8 of AS 1851-2012 Amendment 1, the advice
provided below is subject to Clause 1.8 of AS 1851-2012 and should only be considered as a guide and may not be
appropriate in all circumstances. Further advice may be required from the appropriate authority having jurisdiction to
confirm if an alternative approach to the maintenance of fire protection systems and equipment is available or required for a
particular site.

Baseline Data for Section 7 of AS 1851-2012 Amendment 1

Table Item Item Action Required Suggested Baseline
No. Data subject to
Clause 1.8

Six-Monthly Routine Service Schedule – Special Hazard Systems

Detection systems TEST operation of automatic mechanical detection systems
7.4.3 2.4 (mechanical), e.g. and confirm the alarm activates the warning system and is Cause and Effect Chart
fusible links capable of initiating suppression system discharge.

Yearly Routine Service Schedule – Special Hazard Systems

Include on Control &
Indicating Equipment
7.4.4 3.12 Type of hazard VERIFY fuel class and type.
Nameplate and
Certificate of Completion
Enclosure volume Enclosure Architectural
7.4.4 3.13 (total flooding VERIFY volumes (gross and net). Drawings and Certificate
systems) of Completion
Include on Control &
Design concentration Indicating Equipment
7.4.4 3.14 VERIFY design concentration or application density.
or application density Nameplate and
Certificate of Completion
Dimensions of Include on Control &
protected objects Indicating Equipment
7.4.4 3.15 VERIFY dimensions.
(local application Nameplate and
systems) Certificate of Completion
COMPLETE an enclosure integrity test for total flooding
systems in accordance with ASISO14520.1 for gaseous
systems, and CONFIRM that the results satisfy the
Enclosure integrity requirements. Include on Control &
7.4.4 3.16 (total flooding Indicating Equipment
systems) NOTE: Where an integrity test cannot be conducted due to Nameplate
factors such as physical dimensional constraints, or large
un-closable openings, confirm enclosure integrity by visual
inspection.
Test operation of automatically operated ventilation
7.4.4 3.19 Ventilation dampers Cause and Effect Chart
dampers.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8
SIMULATE a system operation and confirm that directional
7.4.4 3.22 Directional valves Cause and Effect Chart
valves operate as required.
(a) CONDUCT a functional system test with other interfaced
fire systems (e.g. HVAC, EWS).
System interface test
7.4.4 3.23 (b) VERIFY that the interface functions as required. Cause and Effect Chart
(see Clause 1.12.2)
NOTE: It is recommended that the responsible entity
coordinate testing the interfaced fire protection systems.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix G — Passive Fire and Smoke Systems

Important Note: Due to the complex nature of legislation and Clause 1.8 of AS 1851-2012 Amendment 1, the advice
provided below is subject to Clause 1.8 of AS 1851-2012 and should only be considered as a guide and may not be
appropriate in all circumstances. Further advice may be required from the appropriate authority having jurisdiction to
confirm if an alternative approach to the maintenance of fire protection systems and equipment is available or required for a
particular site.

Baseline Data for Section 12 of AS 1851-2012 Amendment 1

Table Item Item Action Required Suggested Baseline
No. Data subject to
Clause 1.8

Yearly Routine Service Schedule – Fire and Smoke Barriers - Walls, Service Penetrations and Control Joints
INSPECT against drawings (see Clause 12.2.5) that no fire Passive Drawings
12.4.1.1 1.1 Wall types, locations and/or smoke walls have been added, removed or showing location and
modified. FRL or element
Service penetration (a) INSPECT against drawings and associated penetration Passive Drawings
12.4.1.1 1.2 and control joint schedules that no penetrations have been added, removed showing location and
inspection or modified. FRL or element

Yearly Routine Service Schedule – Fire and Smoke Barriers - Floors, Service Penetrations and Control Joints
INSPECT against drawings (see Clause 12.2.5) that no fire- Passive Drawings
12.4.1.2 2.1 Fire rated floors rated floors, including resistance to incipient spread of fire, showing location and
have been added, removed or modified. FRL or element
Service penetration (a) INSPECT against drawings and associated penetration Passive Drawings
12.4.1.2 2.2 and control joint schedules that no penetrations have been added, removed showing location and
inspection or modified. FRL or element

Yearly Routine Service Schedule – Fire and Smoke Barriers - Ceilings, Service Penetrations and Control Joints
INSPECT against drawings (see Clause 12.2.5) that no fire- Passive Drawings
Ceiling types,
12.4.1.3 3.1 rated ceilings, including resistance to incipient spread of showing location and
locations
fire, have been added, removed or modified. FRL or element
(a) INSPECT against drawings and associated penetration
Service penetration schedules that no penetrations have been added, removed Passive Drawings
12.4.1.3 3.2 and control joint or modified. showing location and
inspection NOTE: All light fittings and access panels/ceiling hatches FRL or element
should be inspected.

Yearly Routine Service Schedule – Fire and Smoke Barriers – Fire and Smoke Rated Access Panels and Hatches
INSPECT against drawings (see Clause 12.2.5) that access Passive Drawings
12.4.1.4 4.1 Access panel label panels or hatches, including resistance to incipient spread showing location and
of fire, have been added, removed or modified. FRL or element

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of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8

Yearly Routine Service Schedule – Fire Protected Structural Members

INSPECT against drawings (see Clause 12.2.5) that no structural
12.4.2 2.1 Structural members Structural Drawings
steel members have been added, removed or modified.

Six-Monthly Routine Service Schedule – Hinged and Pivoted Fire-Resistant Doorsets

TEST that doors held in the open position, which require
Doors held in the open
12.4.3.1 1.15 activation of detection system to close, to ensure the door Cause and Effect Chart
position
closes satisfactorily upon power failure or detector activation.

Six-Monthly Routine Service Schedule – Horizontal Sliding Fire-Resistant Doorsets

(e) PERFORM a full operational test (mechanically and
12.4.3.2 2.8 Automatic operations electrically) as appropriate to ensure correct automatic Cause and Effect Chart
closing of the door is achieved.

Six-Monthly Routine Service Schedule – Hinged and Pivoted Smoke Doors

INSPECT against drawings and all schedules (see Clause Passive Drawings
12.4.4 4.1 Location 12.2.5) that no smoke doors have been added, removed or showing location and
modified. FRL or element
TEST smoke doors held in the open position, which require
Doors held in the open
12.4.4 4.6 activation of detection system to close, to ensure that they Cause and Effect Chart
position
close satisfactorily upon power failure or detector activation.

Yearly Routine Service Schedule – Fire Shutters

INSPECT against drawings and all schedules (see Clause Passive Drawings
12.4.5 5.1 Location 12.2.5) that no fire shutters have been added, removed or showing location and
modified. FRL or element
(a) TEST that under simulated automatic operation the fire
12.4.5 5.7 Operation test shutter curtain descends to the threshold at an average Cause and Effect Chart
speed of between 0.15 m/s and 0.3 m/s.
(b) TEST that under simulated automatic operation the
curtain does not rebound creating a gap greater than 25 Cause and Effect Chart
mm between the bottom rail and the threshold.

Yearly Routine Service Schedule – Fire-Rated Glazing

Passive Drawings
INSPECT against drawings (see Clause 12.2.5) that no fire-
12.4.6 6.1 Location showing location and
rated glazing has been added, removed or modified.
FRL or element

Yearly Routine Service Schedule – Fire Protected Air Ducts

INSPECT against drawings and all schedules (see Clause Mechanical Ventilation
12.4.7 7.1 Location
12.2.5) that no air duct has been added, removed or modified. Duct Drawings

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of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8
(a) INSPECT fire-resistant ducts from drawings, plans and
Mechanical Ventilation
12.4.7 7.2 Fire-protected duct schedule for condition of fire protection system or coating,
Duct Drawings
including supports.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix H — Fire and Smoke Control

Features of Mechanical Services (Smoke Hazard
Management Systems)
Important Note: Due to the complex nature of legislation and Clause 1.8 of AS 1851-2012 Amendment 1, the advice
provided below is subject to Clause 1.8 of AS 1851-2012 and should only be considered as a guide and may not be
appropriate in all circumstances. Further advice may be required from the appropriate authority having jurisdiction to
confirm if an alternative approach to the maintenance of fire protection systems and equipment is available or required for a
particular site.

Baseline Data for Section 13 of AS 1851-2012 Amendment 1

Table Item Item Action Required Suggested Baseline
No. Data subject to
Clause 1.8

Yearly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – Fire Curtains and Smoke Curtains
CHECK the ascent and descent speeds. RECORD results Smoke Control System
13.4.1.12 11.4 Operating Speed
and adjust if necessary. Functionality Test Chart
Cause and Effect Chart
CHECK automatic deployment of curtain via alarm signal & Smoke Control
13.4.1.12 11.5 Automatic operation
activation. System Functionality
Test Chart
(a) CHECK the half drop height. Cause and Effect Chart
Split/dual drop delay (b) CHECK the hold time at the half height position. & Smoke Control
13.4.1.12 11.12
(where fitted) (c) CHECK that the curtain closes when activated by the System Functionality
second alarm source (dual drop only). Test Chart

Yearly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – Motorised Relief Openings, Windows and Shutters
Cause and Effect Chart
ENSURE all relief openings, windows and shutters operate
& Smoke Control
13.4.1.14 13.5 Operation open and close in accordance with the system
System Functionality
requirements (Refer Appendix I).
Test Chart

Yearly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – Variable Frequency Inverters
Cause and Effect Chart
CHECK operation of fire-mode override functions and & Smoke Control
13.4.1.22 21.3 Fire mode override
correct if necessary. System Functionality
Test Chart

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8

Three-Monthly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – Fire Isolated Exit Pressurisation Systems
SIMULATE by activation from FIP, the fire/smoke situation
required to effect operation of the pressurisation system.
Check fans, dampers and indicator lamps operate in fire
mode as documented. Check for excessive noise, ease of
opening doors and correct movement of air from each
pressurised area through a selected open door (See Cause and Effect Chart
Appendices H and I) & Smoke Control
13.4.2.2 1.1 Simulation (from FIP)
(a) Fan operation. System Functionality
(b) Damper operation. Test Chart
(c) Indicator lamps.
(d) Noise.
(e) Ease of door opening.
(f) Air movement.

Yearly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – Fire Isolated Exit Pressurisation Systems
SIMULATE a fire/smoke situation from any device such as a Cause and Effect Chart
Simulation (from sprinkler, heat of smoke detector, to effect operation of the & Smoke Control
13.4.2.3 2.2
Detector) pressurisation and all other systems required to operate in System Functionality
fire mode. Test Chart
Cause and Effect Chart
CHECK that the following parameters meet the
& Smoke Control
performance requirements (See Appendices H and I and
System Functionality
Notes 1 and 2).
Test Chart
(e) When smoke is introduced to the supply smoke sensor
of any air-pressurisation system, the associated Cause and Effect Chart
pressurisation fan is shut down. & Smoke Control
Verify re-start when smoke clears and verify that the FFCP System Functionality
manual override ‘ON’ operates while the fan has shut down Test Chart
due to supply smoke detection.
Cause and Effect Chart
(f) Operation of the manual switch provided for fire brigade
& Smoke Control
personnel starts and stops fans supplying air to the
System Functionality
pressurised fire-isolated escape routes.
Test Chart
(h) With all air-pressurisation and other systems operating Cause and Effect Chart
simultaneously, check that any specific air relief is fully & Smoke Control
operational and enables the required airflow from System Functionality
pressurised areas to be sustained. Test Chart

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8

Yearly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – System Changeover Under Fire Condition
CONDUCT a simulation of a fire/smoke situation (for each
system or zone where relevant) to effect changeover from
normal mode to fire mode or shutdown as appropriate. Cause and Effect Chart
Simulation (from & Smoke Control
13.4.2.5 4.2 CHECK fans, dampers and indicator lamps operate in fire
Detector) System Functionality
mode (see Appendices H and I).
Test Chart
Tests required in Items 4.4, 4.5 and 4.6 are carried out
during this simulation test (See Notes 1 and 2).
Cause and Effect Chart
Fans start and stop at OPERATE the manual switches at the FFCP. Check that
& Smoke Control
13.4.2.5 4.3 Fire fan control panel fans start and stop and dampers, if applicable, open and
System Functionality
(FFCP) close as documented (see Appendices H and I).
Test Chart
Where supply air systems are fitted with a smoke
detector(s), check system shuts down when the detector is
automatically activated as documented (see Appendices H Cause and Effect Chart
and I). & Smoke Control
13.4.2.5 4.4 System shutdown
System Functionality
Verify re-start when smoke clears and verify that the FFCP Test Chart
manual override ‘ON’ operates while the fan has shut down
due to supply smoke detection.
Cause and Effect Chart
CHECK zone smoke control system performance criteria as & Smoke Control
13.4.2.5 4.5 Zone smoke control
documented (see Appendices H and I). System Functionality
Test Chart

Three-Monthly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – Smoke Exhaust Systems
SIMULATE a fire/smoke situation by activation from the FIP,
to effect operation of the smoke exhaust system and all Cause and Effect Chart
Simulation (from the other systems required to operate in fire mode. Check fans, & Smoke Control
13.4.2.6 5.1 dampers, automatic doors and indicator lamps operate in
FIP) System Functionality
fire mode as documented (see Appendices H and I). Test Chart
Check for excessive noise and correct movement of air.

Yearly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – Smoke Exhaust Systems
SIMULATE a fire/smoke situation from any device such as a
sprinkler, heat or smoke detector, to effect shutdown of all Cause and Effect Chart
Simulation (from mechanical ventilation systems not required to operate in & Smoke Control
13.4.2.8 7.1 fire mode.
detector) System Functionality
CHECK all systems required to shut down are not Test Chart
operating (see Appendices H and I).

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8

Yearly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – System Shutdown
CONDUCT a simulation of a fire/smoke situation from any
device such as a sprinkler, heat or smoke detector, to Cause and Effect Chart
effect operation of the smoke exhaust system and all other & Smoke Control
13.4.2.7 6.2 Partial simulation
systems required to operate in fire mode. Check fans, System Functionality
dampers, automatic doors and indicator lamps operate in Test Chart
fire mode as documented (see Appendices H and I).

Yearly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – Smoke Dampers
ENSURE all dampers operate open and close in
accordance with the system requirements (see Appendices Cause and Effect Chart
H and I). & Smoke Control
13.4.2.9 8.1 Normal operation
System Functionality
CHECK all systems required to shut down are not Test Chart
operating (see Appendices H and I).

Yearly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – Active Fire and Smoke Control Systems
CHECK to ensure mechanical services additions and
Architectural and
removals, building work, or unintentional obstructions have
13.4.3.2 1.2 Alterations Mechanical Ductwork
not affected the functionality or performance of the original
drawings
design.

Yearly Routine Service Schedule – Fire and Smoke Features of Mechanical Services – Smoke Reservoirs
CHECK to ensure that changes to the smoke reservoirs
have not been made, such as the addition of light fittings or Architectural and
13.4.3.4 3.1 Changes
openings created, which would otherwise compromise the Passive drawings
integrity of the system.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix I — Emergency Planning in Facilities

Important Note: Due to the complex nature of legislation and Clause 1.8 of AS 1851-2012 Amendment 1, the advice
provided below is subject to Clause 1.8 of AS 1851-2012 and should only be considered as a guide and may not be
appropriate in all circumstances. Further advice may be required from the appropriate authority having jurisdiction to
confirm if an alternative approach to the maintenance of fire protection systems and equipment is available or required for a
particular site.

Baseline Data for Section 14 of AS 1851-2012 Amendment 1

The following are examples of baseline data information:

Table Item Item Action Required Suggested Baseline

No. Data subject to
Clause 1.8

Six-Monthly Routine Service Schedule – Critical Emergency Evacuation System Elements

INSPECT the emergency procedures testing for relevancy
Emergency Response to the facility or to a nominated incident covered by the Emergency
14.4.2 1.7
Procedures emergency procedures by conducting and evacuation Management Plan
exercise.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix J — Delivery Lay Flat Hose, Fire Hose

Reels, Portable and Wheeled Fire Extinguishers
& Fire Blankets
We do not consider that there are any performance elements, which are not currently detailed in AS 1851-
2012, for these fire protection systems and therefore provide no suggestions for Baseline Data.

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Baseline Data for Routine Service
of Fire Protection Systems
Leading and supporting a professional industry to minimise the
impact of fire on life, property and the environment, for a safer community

Appendix K — References
6. Australian Standard AS 1851-2012 (incorporating Amendment 1), Routine Service of Fire Protection
Systems and Equipment – Published by Standards Australia International Ltd.
7. FPA Australia Technical Advisory Committee for Maintenance of fire protection systems and equipment
(TAC/1)

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