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How to make a Smart Campus - Smart Campus Programme in IIT Delhi

Technical Report · October 2015

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 Smart Campus @IIT Delhi

Report

Indian Institute of Technology Delhi

2015
 2

Smart Campus @IIT Delhi

Background

The idea of “Smart Campus” came out of the recent attention given to ‘Smart Cities’ world over and
also with GoI announcing the development of 100 smart cities which essentially are aimed at
deployment of internet based applications, content management platforms and broadband
infrastructures in every sphere of public systems (such as healthcare, media, energy and the
environment, safety, and public services).

Academic campuses, essentially for people who are expected to be engaged in intellectual progress,
knowledge creation and guiding societies for better living, could also embody principles of a smart
campus. A typical smart campus would have three pillars: infrastructure, operations and, of course,
people. Each of these pillars would be infused with intelligence, but more importantly they would
work in an interconnected and integrated fashion to utilise resources efficiently. Such a campus could
incorporate the ‘Future of Internet’ involving Internet of Things and sensor technologies as the main
facilitators of smart infrastructure.

Some of the key features of such a smart campus are:

- Smart technology enabled automation
- Integrated services via dashboards
- Energy and water efficiency (Smart distribution systems, smart meters, etc)
- Foster creativity & innovation via collaboration
- Results in best practices

Below depicts a blown up idea of smart campus.

IIT Delhi campus can be easily described by its community consisting of students, teachers and staff
and their family; who live together in a campus environment. It is largely a community of individuals
who come to stay together with a promise of nurturing an academic/ learning environment and evolve
to be responsible citizens, scholars and leaders. It occupies an area of around 320 acres with a resident
population of nearly 13000+. This includes 7000+ students and 6000+ members of faculty and staff
and their families. The campus is clearly a mini-city with its own multiple residential areas, shopping
areas, play areas, hospital, school etc. The fact that a number of citizen oriented services are
 3

administered by a single authority i.e. Institute administration makes it an ideal location to carry out a
large number of experiments. Institute administration is responsible for providing and maintaining a
large number of typical municipal services including parking, water, sewage & drains, roads, garbage
collection and disposal, street lighting, security, maintaining greenery, network infrastructure
including wi-fi, limited transportation within the campus and even electric supply in large segments.
A techno-savvy, and relatively a very young adult population in the campus also make it an ideal
place to experiment with technology.

The success of IITD is gauged by the accomplishment of each individual which makes him/her a
proud member of the developing society. The fundamental principle of an academic campus is the
overwhelming opportunity one enjoys for intellectual progress and the obligation to conduct activities
in ways that help other citizens to do the same.

Smart campus @ IITD has been conceived in line with the national priorities. The purpose is to make
use of smart technologies in various aspects of IITD Campus to minimize waste of time and resources
and making them more effective.

Affordable

Maintainable
Resilient
facilities

Sustainable &
user friendly IIT Delhi Township
services

To some extent, campuses can be seen as micro model of “small cities”, raising similar issues and
concerns of a smaller ecosystem. This is an extraordinary opportunity to establish IIT Delhi as
reference model for, not only, improving quality of community living but also support creativity and
interdisciplinary collaboration in research. It may emerge as showcase and replicable model across
other educational campuses in the country.

A smart IITD campus should also have a forum of idea generation among students community on
regular basis that will also promote entrepreneurship culture.

So four (4) broad major objectives may be chosen to guide subsequent effort:
- List of services that a smart campus should provide
- Select those which are sustainable or enhance sustainability
- Involve students to foster entrepreneurship
- Research opportunities

A full blown Smart Campus @ IITD would truly be ‘more as a whole’ than the ‘sum of its parts’.

Idea Generation

First, a meeting of the committee was conducted which brought out some of the key points:
 4

1. Campus Life: How to make the campus safe, secure, green, reduce noise and air pollution,
ensure maintenance of the campus and its buildings, make it disabled friendly etc. In this
activity, active participation of the students would be useful and desirable. It would help if an
SOP can be worked out for operation and maintenance of the campus infrastructure and
services. Mechanised cleaning needs to be introduced immediately in all open areas to reduce
the dust pollution.

2. Water and Power Audits: This will help us to identify the potential areas where savings can
be made in these scarce resources within the campus.

3. Preparation of detailed map: This must be an authentic Institute document. Underground

and over-ground map to ensure traceability of locations and services, and mitigate risk of
damages of services in any future construction or infrastructure development.

4. Review / Modify information flow: Procedures should be modified to reduce the time taken
in chasing approvals etc. All communications must finally be in electronic mode to save on
paper, manpower, and space and to make information retrieval faster.
Another issue of concern would be to define (in public domain) all the emergency procedures.
Emergency issues could be related to security and thefts, fire, medical emergency, water
logging or severe blockages etc.

5. Waste Treatment & Management: Sewerage treatment is an absolute priority both to

address the issue of waste water management and to make treated water usable for
horticulture (and if possible for toilets) available. This would help to maintain green patches
in the Institute. Solid waste management needs also to be explored.

6. Outsourcing where needed: Engagement of a professional firm to address the issue of toilets
and drinking water.

It was agreed to involve entire IIT Delhi fraternity into idea generation on various themes of smart
campus @IIT Delhi. A webpage of soliciting feedback was created which available during 17 August
to 6 September 2015. A crowd-sourcing model was adopted for idea generation for this initiative. On
the following aspects, ideas were solicited:

Table-1 Seeking Suggestions

Smart services Sustainability Research Business

opportunities opportunities
 Campus Card options  Class rooms
a) Classroom attendance  Laboratories  Students projects  Foster
b) Security access  Buildings & (BTP/MTP/MBA/M entrepreneurs
c) Academic resource access infrastructure Des) hip
d) Any others  Roads and civil  Identify best  Event design
 Academic Services infrastructure practices/examples  Funding
a) Academic ERP System  Other Physical of smart campus ventures
b) Moodle LMS assets  Enhance learning &  Any others
c) Classroom management  Water resources / Productivity
d) Time-table management harvesting  Scalability
e) Booking of rooms  Electricity  Replicability
f) Booking of Halls conservation  Documentation
g) Booking of Guest House  Sanitation  Funded projects
h) Others facilities  Any others
 Internal services  Solid waste
a) Internet management
b) Telephone  Campus
c) CEP / TEQIP habitation
 5

d) IRIS / IRD  Green campus

e) Procurement initiatives
f) Civil Maintenance  Mobility and
g) Electrical Maintenance connectivity
h) Establishment Section I/II  Safety and
i) Hospital services security
j) Others  Shopping centers
 Access to facilities / Kiosk for  Any Others
External services
a) Taxi
b) Gas
c) Electricity
d) Banking
e) Others
 Any others

Also it was attempted to identify those would like to volunteer to be part of developing these ideas
further into projects and take part or lead the implementation. All suggestions had options like “I
would like to lead this further”, “Be part of the team to develop this further” and “No”.

Analysis & Planning

The suggestions received from the faculty, students and staffs were also quite large in numbers. Total
338 suggestions were received, 208 suggestions from students and 130 from employees including
faculty and staff. These suggestions were consolidated into 85 categories based on objective
similarity. These suggestion categories were further analysed using the 'Impact-Complexity' Matrix
where mapping was done on the basis of Degree of Impact (Low-High) Vs Degree of Complexity
(Low-High). As a result, four quadrants were obtained i.e. 1) Low Impact & Low Complexity, 2) Low
Impact & High Complexity, 3) High Impact & Low Complexity and 4) High Impact & High
Complexity. Each quadrant has few smart campus suggestions based on impact and its complexity
which has been shown in Annexure 1. Based on this matrix, the smart campus initiatives have been
divided into three phases.

Figure 3: Framework for prioritization

 6

Some additional suggestions came forward during second meeting of the Smart Campus Committee
held on 5 October 2015. These are included in various phases suitably:

 Free Open Source Software (FOSS) as policy

 Claim carbon credits
 Harnessing the solar energy (solar PV cells on campus residences)
 Improve energy consumption (LED lights and Brushless DC BLDC fans
 IT infrastructure (PCs, telephones, wifi, printing and scanning) within 10 feet of everyone
 DECT cordless telephony or a soft VoIP client on every smartphone on campus
 A paperless environment
 GIS information of utility infrastructure (gas pipes, electric wiring, network trenches etc).
 Improve our sewerage
 A cashless campus
 Outsource building and estate maintenance, housekeeping & security.
Possibility of an entire building for basement parking
 Rainwater harvesting and grey water harvesting from residences
 Preserve heritage (a Committee on Heritage)

Phase 1: Smart campus initiatives

This phase includes high impact and low complexity suggestion categories to be implemented.
Suggestions like Smart cards for all students and employees where card based/biometric attendance
system for students is enabled, access to services (library, lab, hospital, printing, etc) is enabled, and
Cycle dock (Bicycle sharing system) is enabled through Smart Cards. Further projects like smart
security (CCTVs for Video Surveillance, etc), sensor based doors for entry in departments and labs,
bus tracking using GPS, smart speed sensors across campus, video conferencing facility in all
departments and motion sensing lights and fans could be initiated. In terms of information enabling
services kiosks may be implemented. Searchable maps with GPS, digital display panels at key
locations and smart navigable notice boards may be implemented. Further bulk SMS for key
messaging / alerts may be planned for user groups. Mobile portability for complete IITD website and
smart interactive features using Web 2.0 in all website within IITD domain may be planned. For
ensuring sustainability, smart management of electricity, smart management of water resources, smart
maintenance scheduling and mechanized cleaning and sensor based waste management (degradable
vs non-degradable waste) may be planned for.

The lists of all suggestions are provided in Annexure 1 and 2.

Phase 2: Smart campus initiatives

This phase consists of the “low impact and low complexity” as well as the “high impact and high
complexity” suggestion categories. In case of low impact and low complexity suggestions like
issuance of add-on smart cards for family members and for contract employees may be planned for.
For enhancing facilities & infrastructure, projects like smart lecture kits for the management of
classroom resources (like duster, whiteboards, pens) may be planned. Transport or travel support for
travel outside the campus may be planned for. Separate bicycle path besides roads may be planned to
encourage usage of bicycles. Dashboards may enable online booking institute resources (classrooms,
halls, guest house, and online book recommendation). SMS Alert facility for all notices/circulars to
user groups based on title of content may be planned. Searchable key notifications (pdfs) repository
and searchable telephone directory may be planned. To enhance focus on ssustainability, green / non-
green garbage collection, green trucking practices inside the campus and noise control mechanisms
near road walls may be planned. The lists of all suggestions are provided in Annexure 1 and 2.

On the other hand, high impact & high complexity suggestion categories may include the
implementation of suggestions like smart cards enabling a cash free campus and digital wallets as well
as an integrated health system enabled through campus card (patient / doctors/ pharma). To improve
facilities & infrastructure, smart meter/panels for electricity consumption, intelligent water-free
bathrooms/toilets and smart parking facilities may be planned for. Further integration of information
 7

of dept. & central library may be highly beneficial. In terms of e-governance, digitization &
integration of past official documents and paperless offices, online System for information retrieving /
tracking requests & approvals, dashboard for employee and students for enabling all services may be
planned. To enhance sustainability, projects like energy generation from the solid waste management,
solar water heaters installed in hostels and residences, shaded footpaths with solar panels on top,
regenerative systems across footpaths (generate power when people walk on the footpath) and waste
water management to prevent direct/indirect communicable diseases may be planned. These are some
of the key suggestions. Further a digital map of underground infrastructure (wirings, pipes) may need
to be created so that infrastructure development does not damage existing services.

GIS based portal of IIT Delhi campus (shown below)) developed by Civil Engineering department, is
already available with us (http://gisserver.civil.iitd.ac.in/walktoiitdelhi/). This can be used to add layer
of applications from the list shown in Annexure 1 & 2.

Phase 3: Smart campus initiatives

This phase have the low impact & high complexity suggestions. In this phase, projects like smart card
for mess management and meal billing could be started. Further to enhance facilities and
infrastructure, projects like online management of inventory items may be started under maintenance
facility. ICT enabled facilities could be implemented for physically challenged. Technologies like
speech technology enabled kiosks may be implemented for the blind. Further to enhance the
sustainability of changes, a bio-gas plant could be developed to generate energy. Initiatives could be
planned to monitor carbon footprint of the campus (Reference: University of Chicago, Waggle
project). Further rrainwater harvesting for all buildings on campus ay be planned for to enhance usage
of key water resources. The lists of all suggestions are provided in Annexure 1 and 2.

Details of the projects which may be undertaken in each of these Phases (Phase 1, Phase 2 and Phase
3) are elaborated out in the Annexures 1-3.

Among the exhaustive list of activities, many of them are independent to each other (e.g.Cycle Dock,
Smart Digital displays, Sensor doors etc.). Rest others need to be integrated with IITD computing
 8

infrastructure (e.g. network of sensors, CCTVs, Back office integration, Analytics & service access
via ‘Dashboard’).

Independent Integration

Network of
Cycle dock sensors, CCTV
etc

Smart digital Back office

displays integration

Sensor doors Analytics

Dashboard

Smart Campus Architecture @ IITD

All those services where integration with IITD computing infrastructure is necessary will result in a
new technical architecture. There will be a layer of ‘Smart solutions’ over the existing set up. To
realise the above, laying a campus wide infrastructure of sensors of various types, will be necessary. It
would be prudent to leverage emerging technology in solar power, low-power processors, sensors,
smart cameras, smart meters and cloud computing to build powerful and reliable sensor nodes and
smart trees across the campus. It would be possible to deploy of various smart applications (viz.
monitoring water flow, electricity consumption and pollution etc.) and also provide wi-fi hot spots for
IITD community around key locations in the campus.

Once smart infrastructure put in place, will open up opportunities variety of research and innovation
across the campus. Faculty and students at all levels; UG, PG and PhD would be encouraged to come
up with ideas that can be tested as pilot projects using these sensors. They could target any domain
from security & surveillance to transportation to waste management. In fact such an infrastructure
could trigger innovation and solutions for future smart cities.

For users (students & employees), a mobile interface for all service should be conceived. This will
eventually drive complete integration of the back office systems (Academic, Accounts, Establishment
etc.). In view of this, role of ‘Computer Services Centre (CSC)’ with enhanced responsibility will
become extremely crucial and may appropriately be designated as ‘Smart Computing Services Centre
(SCSC)’.

The following architecture could be adopted to enable the plans of achieving a smart campus and
subsequent governance of the SMART initiatives. Such an architecture and governance may enable
seamless information interchange and enable the holistic governance of the projects.
 9

Emergence of Smart Campus will

result in several benefits. It will
Control
provide complete control over over
resource utilization; ask for Resour
reforms and integration among ces
various academic and
administrative operations, bring
discipline in delivery of services, Smart
create a positive culture of Campus
collaborative research & @ IITD
innovation. Overall, it will lead
us acquire immense capability in
Culture
‘smart campus’ deployment of
while IIT Delhi gains the status of Innova
tion
first smart campus in the
country and a ‘reference’ model
for replication elsewhere.
 10

Implementation Strategy

The following implementation strategy was adopted for the Smart Campus Initiative.

 Phasing of the Projects: This has already been completed and all the suggestions have been
categorized into three phases based on its impact and implementation complexity.

 Identifying Champions for Projects: Some of the potential champions have been identified.
Employees and students are identified who volunteered to lead these activities in the campus
are elaborated in Annexure 2.

 Forming teams for Projects: For each activity, a team could be formed who are the expert in
those areas or who wants to be a part of that activity. Potential inputs are provided in
Annexure 2 from people who could provide support.

 Project Implementation: Each team will need to do brain storming sessions over the
implementation of the particular projects. Further planning would be required for actual
implementation, in terms of process reengineering, vendor prequalification, technology
selection, implementation strategy formulation and change management plans.

 Budgeting: Budget estimation also needs to be done by the implementing team. Further a
cost-benefit analysis may be conducted before selecting any project..

 Seeking collaboration: Some collaboration might be required to accomplish the activity with
private firms and solution providers.

 Project planning: Project pipeline, phases and deadlines could be set to achieve the target.
Progress monitoring would need to be done by the project implementation team.

 Deployment: Deployment would need to address not only the implementation of the projects,
but also work-flow changes required, governance of projects and change management.

 Monitoring: Post deployment monitoring could be required for maintenance and impact
assessment. ‘Benchmarking’ will help regular monitoring and maintenance.

Looking Beyond

The Smart Campus initiative would become a reference model for many organizations with residential
campuses in general and academic campuses in particular. This initiative would pave the path for
further research opportunities across domains like electronic governance, administration, internet of
things, smart technologies and process re-engineering, to name a few. This would also foster
collaboration through Public Private Partnership models for the deployment of solutions, which could
also empower entrepreneurship initiatives surrounding these smart technology enabled ecosystems. In
the days to come, successful implementation of the smart campus initiative would also improve the
IITD ecosystem in general, which may help in attracting foreign students and faculty members, and
thus affect the global rankings of IITD. Further, this could also enable formulation of sponsored
research projects and international collaboration with reputed organizations and government bodies
like European Union, DEITY (Good Governance scheme) and Waggle (University of Chicago),
where there is a strong mandate to explore knowledge creation for such “SMART Initiatives”.

Report prepared by Prof. MP Gupta and Dr. Arpan Kumar Kar, DMS, IIT Delhi
 11

ANNEXURE 1. Impact Vs Complexity Matrix

1. (A). This table contains the high impact suggestions, mapped with both low and high complexity of
implementation.

High Impact & Low complexity (PHASE 1) High Impact & High Complexity (PHASE 2)

1. Smart cards for all students and employees 5. Smart Cards

1.1 Card based/Biometric attendance system for students. 5.1 Cash free campus and digital wallets
1.2 Access to services (library, lab, hospital, printing, etc.). 5.2 Integrated health system enabled through campus card
1.3 Cycle dock (Bicycle sharing system) (patient / doctors/ pharma)

2. Facilities & infrastructure 6. Facilities & Infrastructure

2.1 Video conferencing facility in all departments 6.1 Smart meter/panels for electricity consumption
2.2 Motion sensing lights and fans 6.2 Intelligent water-free bathrooms/toilets.
2.3 Smart security (CCTVs for Video Surveillance, etc) 6.3 Smart parking facilities.
2.4 Sensor based doors for entry in Departments & Labs.
2.5 Bus tracking using GPS 7. Access to information services / kiosks
2.6 Smart speed sensors across campus 7.1 Integration of information of dept. & central library
2.7 Free Open Source Software (FOSS) as policy 7.2 Digitization & integration of past official documents
2.8 IT infrastructure (PCs, telephones, wifi, printing and scanning) and paperless offices
within 10 feet of everyone 7.3 Online System for information retrieving / tracking
requests & approvals (move towards paperless office)
3. Access to information services / kiosks 7.4 Dashboard for Employee and students
3.1 Searchable maps with GPS 7.5 Digital map/ GIS for over & underground infrastructure
3.2 Availability of information kiosks in key locations
3.3 Digital display panels at key locations 8. Sustainability
3.4 Smart navigable notice boards 8.1 Energy generation from the solid waste management
3.5 Bulk SMS for common messaging / alerts 8.2 Improve energy consumption (LED lights and
3.6 Mobile portability for complete IITD website Brushless DC BLDC fans
3.7 ‘mygov’ type community engaging portal 8.3 Solar water heaters installed in hostels and residences
3.8 Smart interactive features using Web 2.0 in all website 8.4 Shaded footpaths with solar panels on top
3.9 DECT cordless telephony or a soft VoIP client on every 8.5 Regenerative systems across footpaths (generate
smartphone on campus power).
8.6 Waste water management to prevent direct/indirect
communicable diseases
4. Sustainability
4.1 Smart management of electricity
4.2 Smart management of water
4.3 Smart maintenance and mechanized cleaning
4.4 Sensor based waste management (degradable vs non-
degradable waste)
 12

1(B). The table below is highlighting the low impact category of suggestions with low and high complexity of
implementations.

Low Impact & Low complexity (PHASE 2) Low Impact & High Complexity (PHASE 3)

9. Smart Cards 13. Smart Cards

9.1 Add-on smart cards for family members 13.1 Smart card for mess management and meal billing
9.2 Smart cards for contract employees. could be started

10. Facilities & Infrastructure 14. Facilities and Infrastructure

10.1 Smart lecture kits for the management of classroom resources 14.1 Online management of inventory items may be started
10.2 Transport / Travel support under maintenance facility.
10.3 Bicycle path besides roads 14.2 ICT enabled facilities implemented for physically
challenged
11. Access to information services / kiosks 14.3 Speech technology enabled kiosks
11.1 Online booking institute resources (classrooms, halls, guest
house, and online book recommendation). 15. Access to information services / kiosks
11.2 SMS Alert facility for notice/circulars (Title) to user groups 15.1 Detailed map of all underground infrastructure (wiring,
11.3 Searchable key notifications (pdfs) repository and telephone piping).
directory
16. Sustainability
12. Sustainability 16.1 Bio-gas plant could be developed to generate energy
12.1 Green / Non-green garbage collection 16.2 Claim carbon credits for the campus (U Chicago
12.2 Green trucking practices inside the campus Waggle project)
12.3 Noise control mechanisms near road walls 16.3 Rainwater harvesting for all buildings on campus.
16.4 Harnessing the solar energy (solar PV cells on campus
residences)
 13

ANNEXURE 2: Crowdsourcing Response Analysis

2A). Phase 1 Suggestions (High Impact and Low Complexity)

Request
Grouping Suggestions Impact Complexity count

Campus card options 46

Card related Smart card ID for all students and employees. High Low 28
Lab access through campus cards only High Low 7
Smart printers in campus, access using campus cards High Low 2
Biometric/card based attendance system for students High Low 1
Transport Payment for transportation facility High Low 8

Facilities & Infrastructure 76

Hostel related Wi-Fi facility in hostels and residential areas High Low 16
Motion sensing lights, fans, ACs High Low 1
Smart maintenance scheduling system for
Maintenance buildings/labs/office/houses. High Low 15
Security Smart security across the campus (e.g. Sensor based CCTVs). High Low 1
Sensor based safety solutions (labs & across the campus) High Low 1
Energy Solar cell enabled lighting using LEDs in Classrooms High Low 7
Use of LED lights in entire campus. High Low 5
Smart electronic switches for classes and departments. High Low 2
Water Smart meters for water consumption across campus High Low 2
Small buses in shuttle mode with higher frequency with GPS
Transportation tracking High Low 7
Electric Autos/Rickshaws with pooling facilities High Low 4
Small Bus/Shuttle services to nearest metro station. High Low 6
Speed sensors for vehicles High Low 2
Smart facility Facility for video conference calls/classes in each department High Low 6
Entry to all departments/labs using sensor based sliding doors High Low 1

Access to Information Services / Kiosk for external services 32

Searchable maps enabled for GPS / Navigation inside campus High Low 2
Electronic signs (Digital signage) for marking entire campus. High Low 6
Services Single point payment facility for utility (gas, electricity etc.) High Low 5
SMS (bulk) to all campus residents for disaster management High Low 1
Online cab booking system for outside campus travel Low Low 2
Online food ordering from vendors from kiosk / website High Low 1
E-Governance Online booking facility for hall and classrooms. High Low 3
Online booking of guest house. Low Low 3
Online leave application and tracking. High Low 2
Online book recommendation from library for the faculty Low Low 2
Availability of lectures resources via the kerberos id High Low 2
 14

e- Notice facilities over intranet. High Low 3

Sustainability 3
Waste management (degradable vs non-degradable waste) High Low 1
Mechanised cleaning for all open areas to reduce the dust
pollution. High Low 1
Water Smart monitoring of Gas leakage in residences / flats High Low 1

Other Suggestions Received (Misc) 8

24 * 7 power supply across the institute High Low 4
Energy Planting trees as much as possible in a holistic manner. High Low 3
Environment Cycle dock (Bicycle sharing system) High Low 1

Total 165
 15

2B). Phase 2 Suggestions (Low Impact and Low Complexity; High Impact and High
Complexity)

Request
Grouping Suggestions Impact Complexity
count

Campus card options 26

Cash free campus. Payments through smart card enables digital
Card related wallets High High 19
Smart cards for contract employees Low Low 1
Integrated health system enable through campus card (patient /
Health related doctors / labs / pharmaceuticals). High High 6

Facilities & Infrastructure 53

Hostel related Air-conditioned hostels, to accommodate residential density High High 7
Smart meter/panels for electricity consumption. High High 6
Water Intelligent water-free bathrooms/toilets High High 6
Waste water management to prevent direct/indirect
communicable diseases High High 1
Transportation Bicycle-path and footpaths for pedestrian. Low Low 2
Bicycle-path and footpaths for pedestrian. Low Low 2
Smart lecture kits for the management of classroom resources
Smart facility such as markers, dusters etc. Low Low 5
IITD can have a centralized server for DC++ Low Low 1
Notice/Circular SMS Alert facility for notice/circulars (Title) to user groups Low Low 3
Parking Smart Parking in IIT Campus (layout/no/status display). High High 20

Access to Information Services / Kiosk for external services 32

Services Online cab booking system for outside campus travel Low Low 2
Digitization & integration of past official documents and
E-Governance paperless offices. High High 1
Online booking of guest house. Low Low 3
Online book recommendation from library for the faculty Low Low 2
Online System for information retrieving / tracking requests &
approvals High High 1
Online searchable telephone directory of entire campus. Low Low 3
Searchable scanned circulars for distribution and records Low Low 2
Library dashboard linking of Department Library with Central
Library. High High 4
Employee dashboards for complete information & service
Dashboard requests High High 2
Student dashboard for complete information & service requests High High 12

Sustainability 11
Energy Derive energy from the solid waste management. High High 2
Solar water heaters or solar PV for hostels and residential area High High 1
Shaded footpaths with solar panels on top. High High 1
Regenerative systems across footpaths (generate power) High High 1
 16

Environment Green / Non-green garbage collection / trucking practices (use

Cleaning sensors wherever possible) Low Low 3
Water Treated grey water for horticulture and bathrooms. High High 1
24*7 water supply with intelligent monitoring to minimize waste High High 1
Noise Control Noise control mechanisms near road walls Low Low 1

Other Suggestions Received (Misc) 18

Campus Establishment of a shopping mall. High High 2
Facility of lockers for all students in the academic area. Low Low 3
Sitting facilities along Main Roads, Nalanda ground, etc Low Low 1
Provide insulating doors/windows in hostels, offices and
Buildings residences. Low Low 1
Notice Mail drops at specific time periods Low Low 1
Service Creche for children of employees High High 1
Hostel Provide automatic washing machine to each floor in hostels Low Low 4
Energy 24 * 7 power supply across the institute High Low 4
Family members may be allowed to access library but issue of
Library books only on employee/student card. Low Low 1

Total 140
 17

2c). Phase 3 Suggestions (Low Impact and High Complexity)

Request
Grouping Suggestions Impact Complexity count

Campus card options 6

Mess related Smart Card for mess management and meal billing Low High 6

Facilities & Infrastructure 17

Maintenance Online Management of inventory items. Low High 3
All possible ICT enabled facilities for Physically Challenged (Eg
Speech technology enabled kiosks) Low High 3
Digital Notice boards with touchscreens in all depts, hostels &
Notice/Circular across the campus (main locations). Low High 11

Access to Information Services / Kiosk for external services 12

Campus layout Smart visual communication system for easier navigation. Low High 11
Detailed map of all underground infrastructure (wiring, piping) Low High 1

Sustainability 5
Energy Implement Bio Gas plant. Low High 2
Monitor carbon footprint of the campus (U Chicago Waggle
Environment project). Low High 2
Rainwater harvesting for all buildings on campus. Low High 1

Other Suggestions Received (Misc) 6

Classroom Improve the poor visibility of some classrooms. Low High 3
Transport Build a proper road that connects to Jia Sarai gate. Low High 3

Total 46
 18

ANNEXURE 3

Miscellaneous Suggestions

These are the miscellaneous suggestions which are out of scope of smart campus but useful.

PHASE 1 PHASE 2
(High Impact & Low complexity) (High Impact &High Complexity)

1. Campus Shuttle 4. Campus requirement

Integrated metro transit services
Establishment of a shopping mall
2. Energy supply
5. Services for employees/ married students
24 * 7 power supply across the institute.
Well managed crèche for children of employees.
3. Green Environment

Planting trees as much as possible in holistic manner.

PHASE 2 PHASE 3
(Low Impact & Low complexity) (Low Impact & High Complexity)

6. Campus facility 11. Classroom condition

Facility of lockers for all students in the academic area. Improve the classrooms with modern facilities
Sitting facilities along JC Bose road, Nalanda ground,
etc. 12. Misc
Outsource building and estate maintenance,
7. Buildings related housekeeping & security.
Provide insulating doors/windows in hostels, offices and
residences. Possibility of an entire building for basement
parking
8. Notice
Mail drops at specific time periods. Rainwater harvesting and grey water harvesting
from residences
9. Washing facilities in the hostels
Provide automatic washing machine to each floor in all Improve our sewerage
hostels
Preserve heritage (a Committee on Heritage)
10. Library
Family members may be allowed to access library but Special effort
issue of books only on employee/student card for the Delhi Metro extending upto the Rajiv Gandhi
library management. Education City (Sonepat & Jhajjar)

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