NOTICE WRITING

WHAT IS A NOTICE?
A notice is a written or printed news announcement or information. A notice may
contain news/information about something that has happened or is likely to happen.
It may be a formal announcement of public importance or an advance warning meant
for compliance and information. A notice can be about a meeting, an event, an
excursion/historical trip/a picnic, lost and found, change of name / address / uniform /
timings/venue etc.

PURPOSE
Notices are effective means of disseminating information related to different issues
or occasions. They reach to a large number of persons in a short time. Hence a
notice is written in simple and formal language. It is clear, brief and to the point.

DISPLAY
(a) School/College Notice Boards.
(b) Newspapers/Magazines.
(c) Public Notice Boards.

MAIN CHARACTERISTICS
(a) Format : It includes the name of the institution, ‘NOTICE’, date, heading, writer’s
name and designation.
(b) Content : It must answer the questions What? When? Where? How? etc.
(c) Expression : It relates to the overall organisation and relevance of the content as
well as grammatical accuracy and fluency.

A. NOTICES FOR SCHOOL/COLLEGE NOTICE BOARDS

Remember
(i) It must contain complete information.
(ii) The order of presentation should be clear.
(iii) State the purpose of notice clearly.
(iv) Content should include all necessary information, e.g. for a meeting the time,
venue, date and agenda.
(v) Use impersonal language, i.e., third person. Avoid ‘I’ and ‘You’.
(vi) Give the designation of the writer just below the signature.

Question 1:
You are the Secretary of the English Literary Association of Tagore Memorial
School, Patna. Write out a notice for notice-board, inviting names of those who
would like to participate in the proposed inter-house debate, oratorial and elocution
contest.
Answer:
 TAGORE MEMORIAL SCHOOL PATNA

05 August 20XX NOTICE

INTER-HOUSE COMPETITIONS

The English Literary Association invites participants in the following contests to be

held in the school auditorium :
(a) Debate competition : 20 Aug. 20XX at 11.00 a.m.
(b) Oratorial skills : 21 Aug. 20XX at 12.00 a.m.
(c)  Elocution contest : 21 Aug. 20XX at 2.00 p.m.
Each house can send a team of two students per item.
Last date for submission of names : 10 August, 20XX.

For further details kindly contact the undersigned.

Ravi Mohan

(RAVI MOHAN)
Secretary
English Literary Association

Question 2:
You are Rahul/Rashmi. As President of the Literary Club of your school you have
organized an inter-school debate competition on the occasion of the Silver Jubilee
celebrations of your school. Write a notice in about 50 words, informing the students
of your school about the competition.
Answer:

ST. THOMAS PUBLIC SCHOOL, LUCKNOW

5 Dec. 20XX NOTICE

INTER-SCHOOL DEBATE COMPETITION

The Literary Club is organising an inter-school debate competition on the occasion of

the Silver Jubilee celebrations as per details given below:
Date :  18 Dec. 20XX
Time : 11 a.m. onwards
Venue : Saraswati Auditorium
Topic : “Nuclear Armament is India’s Best Defence Against Cross-Border Terrorism”
Last date for receipt of names : 10 Dec. upto 4.30 p.m. in the Activities Room.
Rahul/Rashmi

(RAHUL/RASHMI)
President

Literary Club

2. PICNIC/TOURS/EXCURSIONS

Question 1:
Your school is organising a tour to Mumbai and Goa during the winter vacation.
Write a notice giving detailed information to the students. You are Madhav/Madhavi,
School Pupil Leader, St. Columbia’s Senior Secondary School, Ameenabad,
Lucknow. (Word limit: 50)
Answer:

ST. COLUMBIA’S SR. SECONDARY SCHOOL, LUCKNOW

10 Dec. 20XX

NOTICE

TOUR TO MUMBAI-GOA

The school is organising a ten-day tour to Mumbai and Goa for students of classes
9-12 as per details given below:
Date : 23 Dec. to 2 Jan.
Cost :  ₹ 25000/- per head
Plans : Visiting interesting sites, joining Christmas / New Year
Celebrations / Surfing / Trekking.
Those interested may submit names to the undersigned before 16 December. For
further details please contact the undersigned.

Madhav/Madhavi

(MADHAV/MADHAVI)
School Pupil Leader

Question 2:
The Students’ Council of your school has organised an excursion to Ajanta and
Ellora for the students of classes XI and XII during winter break. As President of the
Council, write a notice in not more than 50 words telling the students about this
excursion and inviting their names for joining it.
Answer:

APEX PUBLIC SCHOOL, AGRA

4 December 20XX.

NOTICE
EXCURSION

The Students’ Council is organising an excursion to Ajanta and Ellora for the
students of classes XI and XII for a fortnight. The details are as under:
Date of Departure : 22 Dec
Date of Return : 5 Jan
Fee : ₹ 25000 per head
Plans : Visiting Mumbai and other sites besides the caves.

Interested students may contact the undersigned and deposit cash before 10th
December 20XX.

Arun Verma

(ARUN VERMA)
President
Students Council

3. SPORTS/NSS/RED CROSS/CAMPS

Question 1:
You are Vikram/Vineeta, the Sports Secretary of Jawaharnagar Public School,
Varanasi. Draft a notice inviting students to give their names for various events to be
organised on the Annual Sports Day of your school. (Word, limit: 50)
Answer:

JAWAHARNAGAR PUBLIC SCHOOL VARANASI

20 Nov. 20XX

NOTICE
ANNUAL SPORTS DAY

Students are invited to submit their names for participating in any five of the following
sports activities, for the Annual Sports Day to be held in the school on 15th
December.
 (i) Races : 100M, 200M, 400M, 800M, 1600M, 10,000M
(ii) Jumps : High Jump, Long Jump, Hop, Triple Jump, Pole Vault
(iii) Throws : Shot-Put, Discus, Javelin & Hammer Throw

Names should reach the undersigned latest by 1st December.

Vikram/Vineeta

(VIKRAM/VINEETA)

Sports Secretary

Question 2:
You are the Sports Captain of King’s Public School, Kalimpong. Write a notice to be
put up on the school notice-board informing the students about, the inter-school
basketball match. Give all necessary details of the match to be played.
Answer:

KING’S PUBLIC SCHOOL KALIMPONG

10 Aug. 20XX

SPORTS NOTICE

INTER-SCHOOL BASKETBALL MATCH

The students will feel glad to learn that our basketball team has reached the final of
inter-school basketball championship. The final match against St. John School
Darjeeling will be played tomorrow, i.e., 11 Aug. 20XX at 3 p.m. at our school
ground. Please do come, cheer up the team and boost their morale.

J. Kheming

(J. KHEMING)
Sports Captain

4. CELEBRATIONS

Question 1:
You are Mohan, the Secretary of the Old Boys Association of your school. The
Association proposes to celebrate its Silver Jubilee year of the school. Draft a notice
to be published in the newspaper inviting suggestions about how to celebrate it.
(Word limit: 50)
Answer:

BIRLA PUBLIC SCHOOL, PILANI

10 March, 20XX

NOTICE

SILVER JUBILEE CELEBRATION

The ex-students of this prestigious institution will be pleased to learn that the O.B.A.
proposes to celebrate the Silver Jubilee year of the school.

Suggestions are invited from the enlightened alumni about how to celebrate it best.
Please send your suggestions along with latest contact address and subscription to
the undersigned by 10th April 20XX.

Mohan

(MOHAN)
Secretary
Old Boys’ Association
BPS Pilani

B. GENERAL NOTICES OR PUBLIC NOTICES

Public/General notices are announcements/news/information addressed to a large

section of people or to the general public. The notices are either published in
newspapers/magazines or displayed on public notice-boards at prominent places in
the colony/city.
Main Features
1. Use the notice format.
2. Tone & Style – Very formal.
3. Language – Simple and intelligible.
4. Include relevant matter : State issue/problems/rules clearly.
5. Put date of writing the notice at the top/bottom.
6. End with signatures & designation of the issuing authority.
General notices include court notices, tender-notices, sale/auction notices, academic
notices, obituary, Club notices, Lost & Found notices in addition to notices for
General Welfare of the public.
 1. PUBLIC NOTICES

Question 1:

You are Rakesh/Rakhi, the secretary of L.M. Residents’ Welfare Society, Green Park
Extension, Kolkata. Write a notice requesting the members of the society to attend a
meeting of the society to discuss the problem of security of the members of your
society.
Answer:

L.M. RESIDENTS’ WELFARE SOCIETY

GREEN PARK EXTENSION, KOLKATA

5 Oct. 20XX

NOTICE

MEETING OF THE MEMBERS

A meeting of the members will be held to discuss the problem of security of the
members of the Society.
Date : 10 December 20XX
Time : 6 p.m.
Venue : Community Centre

All the members are requested to attend the meeting and give their considered
opinion/valuable suggestions.

Rakesh/Rakhi

(RAKESH/RAKHI)
Secretary
LMRWS

Question 2:
M/s Suraj Associates, Gurgaon have terminated the services of their employee,
Sohanlal who used to get orders and advances from their customers. Write a public
notice for a daily newspaper informing the public that the company will not be
responsible for any dealings done by Sh. Sohanlal on their behalf.
Answer:

1 June 20XX
 PUBLIC NOTICE

M/s Suraj Associates, Gurgaon hereby declare that the services of their employee,
Sh. Sohanlal have been terminated. The customers are informed not to give him any
orders/advance payments on our behalf. The company will not be responsible for the
dealings made by him.

Ravi Sharma
For M/s Suraj Associates

5. AUCTION NOTICES

Question 9:
You are the Commissioner, Customs Department, North Zone, 567, Sector 17
Chandigarh. Write out a notice for the auction of confiscated property/items by
auction on ‘as is where is’ basis.
Answer:

05 September 20xx

AUCTION NOTICE

Notice is hereby given to interested buyers of foreign goods regarding the annual
auction sale of confiscated items by the Customs Department on ‘as is where is’
basis.
Date : 23 Sept. 20XX
Time : 10 a.m.
Place : Ware House, Customs Dept., 567, Sector-17, Chandigarh.
Conditions apply. Brochure available at enquiry on payment of ₹ 10/-. Goods can be
inspected on 21 Sept. 20XX from 11 a.m. to 1 p.m.

Commissioner
Customs Dept., North Zone

7. TENDER NOTICES

Question 11:
You are the Principal, Govt. Women’s Polytechnic Bhopal (M.P.). Draft a notice
inviting tenders for supply of Engineering Books (Indian & Foreign) for the session
2012-2013.
Answer:
 GOVT. WOMEN’S POLYTECHNIC BHOPAL (M.P.) INDIA

03 April 2021 NOTICE

INVITING TENDERS

Sealed tenders (on tender forms available at Rs 100 per form) are invited in
duplicate for the supply of Engineering, Information Technology books from
publishers/dealers of books on percentage discount on printed price. Approximate
cost of books required is ten lacs. The tender along with a D.D. of ₹ 5,000 as earnest
money should reach to the undersigned by 14.00 hours on or before 21 Nov. 20XX.

Principal
Govt. Women’s Polytechnic
Bhopal