[Project Name] Project Schedule Gantt Chart Template © 2006-2018 by Vertex42.com.

[Company Name]

Project Start Date 1/29/2018 (Monday) Display Week 1 Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8
Project Lead 29 Jan 2018 5 Feb 2018 12 Feb 2018 19 Feb 2018 26 Feb 2018 5 Mar 2018 12 Mar 2018 19 Mar 2018
29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

% WORK
WBS TASK LEAD START END DAYS M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
DONE DAYS

1 [Task Category] - -
1.1 [Task] [Name] Mon 1/29/18 Fri 2/02/18 5 100% 5
1.2 [Task] Sat 2/03/18 Wed 2/07/18 5 60% 3
1.3 [Task] Thu 2/08/18 Sun 2/11/18 4 0% 2
1.4 [Task] Thu 2/01/18 Sun 2/04/18 4 75% 2
1.4.1 [Sub-task] Fri 2/02/18 Sat 2/03/18 2 50% 1
1.4.2 [Sub-task] Sun 2/04/18 Tue 2/06/18 3 50% 2
1.5 [Task] Mon 2/05/18 Fri 2/09/18 5 0% 5
1.6 [Task] Sat 2/03/18 Fri 2/09/18 7 0% 5
1.7 [Task] Sat 2/10/18 Fri 2/16/18 7 0% 5

2 [Task Category] - -
2.1 [Task] Sat 2/10/18 Tue 2/13/18 4 0% 2
2.2 [Task] Wed 2/14/18 Fri 2/16/18 3 0% 3
2.3 [Task] Wed 2/14/18 Fri 2/16/18 3 0% 3
2.4 [Task] Sat 2/17/18 Thu 2/22/18 6 0% 4
2.5 [Task] Fri 2/23/18 Sun 2/25/18 3 0% 1

3 [Task Category] - -
3.1 [Task] Sat 2/10/18 Tue 2/13/18 4 0% 2
3.2 [Task] Wed 2/14/18 Fri 2/16/18 3 0% 3
3.3 [Task] Wed 2/14/18 Fri 2/16/18 3 0% 3
3.4 [Task] Sat 2/17/18 Thu 2/22/18 6 0% 4
3.5 [Task] Fri 2/23/18 Sun 2/25/18 3 0% 1

4 [Task Category] - -
4.1 [Task] Mon 1/29/18 Mon 1/29/18 1 0% 1
4.2 [Task] Tue 1/30/18 Tue 1/30/18 1 0% 1
4.3 [Task] Wed 1/31/18 Wed 1/31/18 1 0% 1
4.4 [Task] Thu 2/01/18 Thu 2/01/18 1 0% 1
4.5 [Task] Fri 2/02/18 Fri 2/02/18 1 0% 1
-
-
Gantt Chart Template Pro

Gantt Chart Template Pro is similar to this free version, but

it is more feature-packed. It also comes with other bonus content.

Learn About Gantt Chart Template Pro

https://www.vertex42.com/ExcelTemplates/excel-gantt-chart.html

The following link is a blog post that talks specifically about the
Pro version for Excel Online.

Gantt Chart Template Pro for Excel Online

Benefits and Features of Gantt Chart Template Pro

Simple Color-Coding
The Pro version includes a column for specifying the color of bars in the chart. For example,
you could change the color based on urgency or task lead.

Daily, Weekly, or Monthly View

The Pro version includes a drop-down next to the Display Week that lets you choose to display
the columns in the chart area as days, weeks, or months.

Use Work Days as an Input

By default, the Pro version is set up to have you enter Work Days instead of Calendar Days.
The expanded set of template rows provides more options for defining the Start date, End date,
and Duration of tasks. Define a task based on …
- Start date and End date
- Start date and Work days
- Start date and Calendar days

Easily Create Task Dependencies

Though you can still use your own formulas for creating task dependencies, the Pro version
includes template rows that calculate the Start date based on the WBS number that you enter
in the Predecessor column.

Exclude Holidays from Work Days

List holidays and other specific non-working days that you want to exclude from work days.

Customize Your Work Week

The versions designed for Excel 2010+ use the WORKDAY.INTL() and NETWORKDAYS.INTL()
functions that allow you define the work week as something other than Monday-Friday.

Learn More About Gantt Chart Template Pro

Help
https://www.vertex42.com/ExcelTemplates/excel-gantt-chart.html

About This Template

This Gantt Chart Template provides an easy way to create a simple project schedule. You only need to
know some basic spreadsheet operations, such as how to insert, delete, copy and paste rows and
cells. For more advanced uses, such as defining task dependencies, you will need to know how to
enter formulas.

Be sure to read the Getting Started Tips below. Watching the video demos for Gantt Chart Template
Pro may also help you see how to use the spreadsheet.

Watch Demo Videos of the Pro Version on Vertex42.com

Please read the license agreement in the TermsOfUse worksheet to learn how you may or may not
use and share this spreadsheet.

Getting Started Tips

• [Bracketed Text] is meant to be edited, like the project title and task descriptions.
• Some of the labels include cell comments to provide extra information.
• To adjust the range of dates shown in the Gantt chart, change the Display Week number.
• The Project Start Date is used to define the first week shown in the gantt chart.
• Insert new tasks using one of the methods listed below.
• Define the task start date and duration (days) by editing the light green cells.
• If you see "#####" in a cell, widen the column to display the cell contents.
• Backup your file regularly to avoid losing data! Excel files get corrupted occasionally.

Inserting New Tasks (Rows)

When inserting and deleting tasks, you need to insert and delete entire rows. Some columns contain
formulas (such as the End Date and the Work Days columns), so these formulas need to copied to the
newly inserted rows.

METHOD 1 (recommended)
• Insert a new blank row by right-clicking on the row number and selecting Insert.
• With the new blank row selected, press Ctrl+d to copy the formulas and formatting down from the row
above OR use the row drag handle to copy the formulas and formatting down.

METHOD 2
• Copy a row from the set of template rows at the bottom of the worksheet.
• Right-click on the row where you want to insert the new task and select Insert Copied Cells.

Method 2 will work, but Excel will split/fracture/duplicate conditional formatting rules rather than
merging the rules. This can cause inefficiencies in very large and heavily modified files.
Help improve Excel by voting on a suggestion to fix this problem.

Using the Template Rows and Choosing a WBS Level

 The set of template rows at the bottom of the Gantt Chart worksheet provide examples of different
ways to format and define tasks for different WBS levels.

Each different WBS level uses a different formula in the WBS column.

You can either copy/paste/insert these template rows via Method 2 as explained above, OR you can
just copy/paste the desired WBS cell when you want to change the WBS level.

If you leave a blank cell above a WBS number, the numbering will reset to 1.x.x. The formulas are
meant for convenience, but you can manually enter the WBS numbers if you want to.

You can indent the task description for sub-tasks by entering leading spaces or using the Indent
feature in Excel.

Creating Task Dependencies

You can enter the Start date manually, or define task dependencies using a formula. Below are some
common options for defining the Start date:

A. Enter the date manually (e.g. 1/3/2015)

B. Reference the Project Start Date (e.g. =$E$4 )
C. Set the Start date to the next Work Day after another task's End date.
• Use the formula =WORKDAY(enddate,1) where enddate is the reference to the End date of a
predecessor task.
• For multiple predecessors, the formula would be
=MAX(WORKDAY(enddate1,1),WORKDAY(enddate2,1))
D. Set the Start date to the next Calendar Day after another task's End date.
• This formula is very simple: =enddate+1
• For multiple predecessors, the formula would be =MAX(enddate1,enddate2,enddate3)+1
E. Set the Start date to a number of days before or after another date.
• This formula is just like the one in C or D, except that in place of the "1" you enter the number of
days, such as =WORKDAY(enddate,5) or =WORKDAY(startdate,-5)
F. Use a lookup formula and the Predecessor column to define the start date.
[The formulas for using this method are built into Gantt Chart Template Pro]

Changing the Color of the Bars in the Gantt Chart

[Advanced] The Gantt Chart is created using conditional formatting, so you can modify the conditional
formatting rules to change the format to a different color. The Pro version includes a column where you
can change the color by entering a color code ("b"=blue, "g"=green, etc.)

FAQs
Q: How do I enter the Work Days instead of Calendar Days?
Entering work days instead of calendar days is a feature of the Pro version. There is nothing in the free
version preventing you from entering your own formulas, though.

Q: How do I calculate Calendar Days after entering the Start and End Dates?
You can calculate the duration in calendar days (including both start and end dates) using the formula
=enddate-startdate+1

Q: How do I change the Print Settings? (Excel 2010, 2013)

Select the entire range of cells you want to print and go to File > Print Area > Set Print Area. Then go
to File > Page Setup or File > Print Preview and adjust the Scaling, Margins, and Page Orientation as
desired.
 Q: How do I increase the range of dates displayed in the Gantt chart?
You will need to add columns to the right of the Gantt Chart via copy/paste. Copy and paste the
columns in groups of 7. Afterwards, you will also probably need to update the print area.

Q: How do I create a summary row that shows the MIN and MAX dates for all sub-tasks?
In the Start column, use the formula =MIN(range_of_start_dates)
In the End column, use the formula =MAX(range_of_end_dates)
In the Days column, use the formula =end_date-start_date+1

Q: How do I calculate the %Complete for an entire category of tasks?

The %Complete for a group of tasks can be calculated from its sub tasks using the formula below,
where "workdays" is a reference to the range of work day values and "complete" is a reference to the
%complete for each of the subtasks.
=SUMPRODUCT(workdays,complete)/SUM(workdays)
Example: Let's say you have 3 sub tasks that are 10 days, 12 days, and 14 days long, respectively. If
the first subtask is 50% complete and the others are 25% complete, you could calculate the overall
percent complete for the group as: =(10*50%+12*25%+14*25%)/(10+12+14).

Q: I've messed up the chart area somehow. How do I fix it?

Find a row that works, then copy the cells that make up the gantt chart area from that row into the row
that is messed up.

© 2006-2018 Vertex42 LLC

 Label

Input Cell
OUTREACH Master Plan Q3 - A4 Gantt Chart Template © 2006-2018 by Vertex42.com.

[Company Name]

Project Start Date 6/7/2021 (Monday) Display Week 1 Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8
Project Lead 7 Jun 2021 14 Jun 2021 21 Jun 2021 28 Jun 2021 5 Jul 2021 12 Jul 2021 19 Jul 2021 26 Jul 2021
7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1

% WORK
WBS TASK LEAD START END DAYS M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
DONE DAYS

1 ORIENTATION PUBS - -
1.1 ACTUAL ORIENTATION D, MN Wed 09/06/21 Sat 10/07/21 32 0% 23
1.1.1 1.30pm: live presentation D Sat 03/02/18 Wed 07/02/18 5 0% 3
1.2 Orientation Live Session Pubs Wed 09/06/21 Mon 28/06/21 20 0% 14
Banner image for website
1.2.1 Wed 09/06/21 Mon 28/06/21 20 0% 14 Draft 1
"welcome freshmen"
1.2.1 Image for student portal Wed 09/06/21 Mon 28/06/21 20 0% 14 Draft 1
Blog post w/ Online Quiz
(https://suss.libwizard.com/f/knowsusslibrary),
1.2.2 sign-up for Library How/KIV, 9 ways guide, Wed 09/06/21 Mon 28/06/21 20 0% 14 Draft 1
recording of orientation/9 ways video.
CTA: attend orientation
1.2.3 Pubs on student portal, CANVAS Wed 09/06/21 Mon 28/06/21 20 0% 14
1.2.4 Take down publicity Wed 09/06/21 Sat 10/07/21 32 0% 23
1.3 Rotating slide for assoc orientation? Sat 03/02/18 Fri 09/02/18 7 0% 5
Orientation video??? - few snippets put
1.4 Wed 09/06/21 Mon 28/06/21 20 0% 14
together to form one long video
1.5 Welcome Back / Get to Know the Lib Wed 09/06/21 Mon 28/06/21 20 0% 14
1.5.1 Banner image for website Wed 09/06/21 Mon 28/06/21 20 0% -
1.5.1 ??? Image for student portal ??? Wed 09/06/21 Mon 28/06/21 20 0% 51
1.5.2 Blog post: welcome back Wed 09/06/21 Mon 28/06/21 20 0% 56
1.5.3 Pubs on student portal, CANVAS Wed 09/06/21 Mon 28/06/21 20 0% 61
1.5.4 Take down publicity Wed 09/06/21 Sat 10/07/21 32 0% 66
1.6 Rotating slide for assoc orientation? Sat 03/02/18 Fri 09/02/18 7 0% 39
1.7 Post-mortem email? + promo for videos Wed 09/06/21 Mon 28/06/21 20 0% 18

2 THE LIBRARY HOW - 29

2.1 ACTUAL SESSION: UG (12pm) Wed 09/06/21 Wed 18/08/21 71 0% 29
2.2 ACTUAL SESSION: UG (6.30pm) Wed 09/06/21 Wed 25/08/21 78 0% 29
2.3 ACTUAL SESSION: PG (6.30pm) Wed 09/06/21 Wed 01/09/21 85 0% 50
2.4 ACTUAL SESSION: PG (6.30pm) Wed 09/06/21 Wed 08/09/21 92 0% 3
2.4.1 Class slides to be ready Wed 09/06/21 Mon 02/08/21 55 0% 36
Registration + LibWizard (a week before
2.5 Wed 09/06/21 Sat 03/07/21 25 0% 29
orientation)
Events/LibCal page set up for 100pax,
including editing automated message to
2.5.1 Wed 09/06/21 Mon 19/07/21 41 0% 29
confirm registration
(1 month lead time)
2.5.2 Zoom event link set up Wed 09/06/21 Mon 19/07/21 41 0% 29
2.5.3 Enquiry forms x4 + QR codes x4 Wed 09/06/21 Mon 19/07/21 41 0% 66
2.5.4 Reminder email day before event x4 Wed 09/06/21 Tue 17/08/21 70 0% -
??? Talking points for everyone's reference?
2.5.5 Wed 09/06/21 Fri 11/06/21 3 0% 81
(See transcript of TLH #1.)

2.6 Publicity Channels (a week before orientation) Wed 09/06/21 Wed 28/07/21 50 0% 43