MINUTES OF MEETING

Subject HRBP Weekly Meeting Host Sarah

Friday, 6 August 2021

Time Venue Voov Cloud Meeting Recorder Shania
3pm-5:30pm (GMT+8)

Attendence List Sarah, Shania, Nensy, Irene, Amanda, Rennie, Indri, Najmi, Kombong, Dana, Fajar, Yulia

Reporter/PIC Department Result of meeting Sarah's comments Due date

find multiskilled drivers(can drive loader, dozer,etc); like we

Manpower updates; penalty breakdown regulation; road condition survey regulation; sick,
Have done discussed last time find local driver, we only recruit drivers from -
unpaid leave, alpha reporting flow;briefing regulation; recruitment driver target(on going)
1 or 2 cities

Nensy & Irene TID Wedabay

Collect and review internal memo, Yulia do checklist, wedabay salary this applies to all company 20-Aug
Plan & Action
Needed
Find local driver like we discussed last time, we only recruit drivers from 1 or 2 cities, coordinate
to reduce cost 20-Aug
with Najmi

find HRBP Jr to back up the work when Rennie in Jkt; with Yulia
review Morowali salary structure; Yulia has short of Manpower
Ochart;Manpower updates; Recruitment; Payroll&KPI: issue has reported to Yulia(deduction
this month, I hope Yulia can find team so salary next month will
salary, salary slip & transfer issue, difference salary between position); Training: 3 Trainer
Have done be more stable; About project: until 18th is enough, Pak Gao -
drivers, 1 person's contract ends this month (I need Anwar proceed new driver); Employee
wants to deliver 1 trailer to Morowali, DT in Mor will be
Rennie TID Morowali vaccination(looking for location, in progress)
delivered to Weda(IWIP road is not good), we prepare our unit,
training, etc.

Plan & Action Have discussion meeting with bu Sarah, Yulia about salary disposal (before Wednesday next
- 18-Aug
Needed week)

Ochart, Manpower updates IEC, IEL, KST, Recruitment: Service

Dana show ochart to let everyone know clearly, Revise: Jerry
Have done Coordinator(William),mechanic,Asst. Warehouse Manager, Remove IEL Wedabay Translator, -
report to Jesica;
Admin warehouse IEL Weda still need psychology test

1. Wedabay IEC: Liyongsheng, IEL: Suyong, why is there no

Dana IEC, IEL, KST request for translator for Li Yongsheng? 2. Talk to Lukman about
Ask and confirm to Natalia about bu Sarah's questions -> 20-Aug
his schedule and overtime (working too much? Salary almost
Plan & Action 20jt from overtime)
Needed
 MINUTES OF MEETING

Subject HRBP Weekly Meeting Host Sarah

Friday, 6 August 2021

Time Venue Voov Cloud Meeting Recorder Shania
3pm-5:30pm (GMT+8)

Attendence List Sarah, Shania, Nensy, Irene, Amanda, Rennie, Indri, Najmi, Kombong, Dana, Fajar, Yulia

Reporter/PIC Department Result of meeting Sarah's comments Due date

Suyong face customer in Wedabay ( with 2 backups, total 3

Follow up and finalize ochart of IEC, IEL (Leader: Michael; under: sales team; etc) 20-Aug
people in one group), pls submit no later than Monday

Have done Manpower updates; Recruitment; Manhour; Ritage - -

Kombong KST Morowali Submit recruitment plan to bu Sarah before Monday 5pm - 16-Aug

Plan & Action

Discuss KST recruitment strategy/planning with Indri I want to see results 20-Aug
Needed

They need to take vaccines if not want to lose jobs, this is very
Socialize to employee and candidates to get MANDATORY vaccines (IMIP also requires this) 20-Aug
important IMIP also requires everyone to take vaccines

pak Gao wants to handle another project (disposal) in Wedabay. Najmi, Irene, Nensy: our focus manpower planning operator loader(5units), dozer, find candidate who can drive more than
2 types of units

Feedback for Be responsible and professional, especially for HRBP is a very crucial role(Kombong, Natalia, Rennie, Nensy) for signing salary always need to know what we cut what we give, protect your
everyone image & keep professional, don’t let other dept make HR team look bad

Sarah BOD Collect and review Internal Memo, Yulia do checklist, for salary

Have discussion meeting with Najmi, Yulia about salary disposal (before Wednesday 18 Aug next week)
Plan & Action
Needed
Have another meeting about Recruitment with: Indri, Najmi, Amanda
 MINUTES OF MEETING

Subject HRBP Weekly Meeting Host Sarah

Friday, 6 August 2021

Time Venue Voov Cloud Meeting Recorder Shania
3pm-5:30pm (GMT+8)

Attendence List Sarah, Shania, Nensy, Irene, Amanda, Rennie, Indri, Najmi, Kombong, Dana, Fajar, Yulia

Reporter/PIC Department Result of meeting Sarah's comments Due date

Have done Recruitment IEC HO: Payroll Coordinator; KST Morowali Recruitment Progress; KST Outsourcing - -

Indri Recruitment
Coordinate and discuss recruitment with Kombong (KST) Submit recruitment plan to bu Sarah discuss with Kombong about accommodation and recruitment
20-Aug
before Monday 5pm and discuss for offering for employee solution
Plan & Action
Needed
Arrange another meeting about Recruitment with: bu Sarah, Najmi, Amanda - 20-Aug

KST Trial-Weda progress; Recruitment updates: TID Weda Transportation Head(Sept 1), Drivers,
Have done Trainers; Recruitment Morowali: Translator for TID Gaoshuang(Riky), Jerry(Chandra; Recruitment pak Bill is the user of KST Wedabay -
Makassar: Hassan translator postpone until PPKM ends

Najmi Recruitment

Confirm to pak Gao about TID Weda Assistant Head or Head Safety - 20-Aug
Plan & Action
Needed
Have another meeting about Recruitment: bu Sarah, Indri, Amanda - 20-Aug

Recruitment: Interviewing, Shorlisting; Training: update training module, trainer did not accept
Have done trainer recruitment issue discuss with pak Gaokan -
our offer is too low

Amanda Training Have meeting about changing strategy recruitment in Weda (Irene can help) - 20-Aug

Plan & Action Ask Jennifer about updated company profile, coordinate with every company HRBP (every week) Jennifer update everytime, ideas came from pak Eric 20-Aug
Needed

Have another meeting about Recruitment with: bu Sarah, Indri, Najmi - 20-Aug
 MINUTES OF MEETING

Subject HRBP Weekly Meeting Host Sarah

Friday, 6 August 2021

Time Venue Voov Cloud Meeting Recorder Shania
3pm-5:30pm (GMT+8)

Attendence List Sarah, Shania, Nensy, Irene, Amanda, Rennie, Indri, Najmi, Kombong, Dana, Fajar, Yulia

Reporter/PIC Department Result of meeting Sarah's comments Due date

be responsible and professional, especially for HRBP very crucial

role(Kombong, Natalia, Rennie, Nensy) for signing salary always
Have done Salary calculation problem in July; -
need to know what we cut what we give, protect your image &
keep professional
Yulia Payroll
Have discussion meeting with bu Sarah, Najmi about salary disposal (before Wednesday next
- 18-Aug
Plan & Action week)
Needed
HRBP collect and review internal memo, Yulia do checklist, for all company salary - 20-Aug