Level Stakeholder Key Roles

National Ministry of Local  Coordinate the LGs and MDAs in Parish Model
Government Implementation
 Coordinate development, production and translation of a
Parish Model information pack
 Coordinate training, supervision and
oversight for Parish Model approach implementation

OPM  Overall coordination of PM

Ministry of Finance  Transfer of funds to LLGs for Parish Model Implementation

Planning and
Economic
Development
(MoFPED)
MoLGSD  Construct Common User Community Parish structures

MoPS  Review parish Model staffing structures

MAAIF  Scale-up innovative extension models such as nucleus farmers

under the Parish Model.
NPA  Review implementation of the PM

National  Participate in the development of the simplified version of

Resource Parish Model information pack
Team  Train District//City Municipal level Parish
Model focal point persons and Parish level facilitators
District/Municip al Level Council  Oversight of Parish Model implementation in the
District/City/Municipality
 Level Stakeholder Key Roles

TPC (CAO as  Backstopping, hands-on and supervisory support of LLGs

chairperson and  Submit to MoLG annual and quarterly Parish
District Commercial Model workplans
Officer as Focal  Reviewing LLG workplans
Point Person)  Submitting quarterly Reports
/accountabilities to MoFPED, copy to MoLG, NPA and OPM

Contracts Committees  Selection of Intermediary Agencies

 Provide market prices for common goods, services and works to
CPCs
 Train and backstop CPC in the procurement processes

Lower Local Governments Council  Approval of community projects

 Approve opening of a Parish Model bank account

TPC (Sub-  Support the community planning process

county Chief/Town  Verification of community projects applications from
Clerk Chairperson and PMCs
CDO PM Focal Point  Desk and field appraisal of projects
Person)  Assessment of the community eligibility to access PM funds
 Submit project work plans, budget and progress reports to
HLGs
 Maintaining different ledgers for community
projects
 Payment of contractors for community projects on
recommendations of the PMC
 Submit accountabilities to HLG
 Vetting and recommending IAs to Contracts Committee
Intermediary Agency  Contracted to facilitate, propagate and backstop the PM
(CBO, NGO, FBO or approach at the community level
private sector)
 Level Stakeholder Key Roles
Parish/Community Level Parish Chief  Ensure timely preparation of development plans
 Ensure timely planning, and submission of project proposals,
profiles and work plans to the sub county.
 Ensure the timely disbursement of the grants
and accountability.
 Create linkages with Intermediary Agencies and other
development actors.
 Supervise community projects/investments
 Assess works and services
 Cause payment for completed works, supplies and services
 Community project monitoring
 Make monthly reports to Sub-County Chief/Town Clerk.
 Provide feedback to Parish/ Ward and Division/ Sub
County.
 Chairperson to Parish Development
Committee (PDC).
 Arbitrate whenever conflict arises in the project life cycle
together with the PDC
 Receive, scrutinize and forward
accountabilities and reports to the Sub County for onward
transmission
Level Stakeholder Key Roles

Parish Development  Collecting, compiling and maintaining baseline data

Committee (PDC) about the parish using the provided guidelines under the CBMIS.
 Ensuring timely preparation of the Parish
Development Plan (PDP)
 Integration of all parish investments in the PDP
 Compiling CAP’s and prepare work plan
 Mobilizing communities for participation in development and
continuity of projects/investments.
 Compiling and maintaining community
checklist on grant access conditions
 Planning for and conducting regular community
meetings1.
 Giving feedback about development
activities to communities
 Monitoring and evaluation
 Back up support to PMC
 Facilitating the formation of Parish/Ward procurement
committee
 Supervising the CPC
 Monitoring all PMCs under their area of jurisdiction
Level Stakeholder Key Roles

PMC  Prepare and submit the community proposal and profile to

CDO
 Submission of detailed work plan after the community
project has been approved
 Participate in procurement planning with the
CPC
 Award contract to bidders selected by the CPC
 Supervise contractors and make recommendations
for payment
 Compile monitoring reports

CPC  Participate in procurement planning with the CPC

 Responsible for community procurement –
soliciting, receiving and evaluating bids,

Community  Community mobilization

members  Resource mobilization
(Beneficiaries)  Fulfilling the access criteria
 Record keeping
 Operation and maintenance of community projects
 To participate in election of PMC.
 Co-fund community projects in cash, labour or kind
 Participate in planning meetings – identify community
projects
 Selection of the PMC
Level Stakeholder Key Roles

Village Village  Agreeing on the modalities of community project benefits

Council  Collect, compile and maintain baseline data
about the village
 Identify village needs and priorities while indicating what the
village can do and what they cannot do, in relation to available
resources (human, physical and technical).
 Develop and periodically update the Community Action Plan
(CAP) and submit CAP to the Parish Council.
 Mobilize resources for co-funding and
contribution.
 Compile and maintain community checklist on grant access
conditions.
 Initiate the formation of PMCs for all
investments and projects.
 Develop mechanisms for operation and maintenance of
projects.
 Agree on feedback mechanisms e.g., regular meetings, public
notices, drama shows, public events, labeling projects.
 Monitoring of community projects