OGDCL Internship Report 2021

OGDCL Internship Report – 2021

Bachelor of Business Administration Program

Submitted By:

“Aisha Khan Marwat”

Registration# 2018-BBA-020- Spring

Specialization: Human Resource

Email: aishakhan2214@gmail.com

Sir Syed University of Engineering & Technology.

Submitted To:

OIL & GAS TRAINING INSTITUTE, Islamabad.

Submitted for the partial fulfillment of degree of

Bachelor of Business Administration

Sir Syed University of Engineering & Technology.

 OGDCL Internship Report 2021

Company Name: Oil & Gas development Company Limited.

Telephone No: 051-9209811

Fax No: +92-51-2623113-18

Email: info@ogdcl.com

Postal Address:
OGDCL House, Plot No.3،Jinnah Avenue, F6/1 Blue Area, Islamabad, Islamabad
Capital Territory

Location: Regional Office, Karachi

Tenure of Internship:
05 Weeks (August 02, 2021 –September 3rd, 2021)

Report Submission date:

September 09, 2021

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 OGDCL Internship Report 2021

ACKNOWLEDGEMENT

All the praises and thanks for almighty ALLAH who is an entire source
of knowledge and wisdom to mankind and whose uniqueness gave me enough
courage, knowledge and ability to accomplish this research report. I am also
thankful to our prestigious institution Sir Syed University of Engineering &
Technology and especially to Guidance & placement center of the University
who made untiring efforts for my official allocation in OGDCL. I am also
thankful to honorable teacher Sir Usman Yousuf, who guided me at each and
every level of difficulty and guided me at every step during my internship
therefore I could be able to prepare this report under his kind cooperation
and supervision. I am also thankful to Manager OGTI, Administrator, Sr.
Admin Officer, Admin Officer- RO Karachi and whole staff of the Organization
who gave me their precious time and behaved me not as an intern but as a
colleague. I really acknowledge all the great efforts, guidance, supervision and
their positive attitude and behavior during the whole period of my internship
at OGDCL.

Sir Syed University of Engineering & Technology.

 OGDCL Internship Report 2021

EXECUTIVE SUMMARY

This report is a brief of what I have learned at OGDCL as a student HR intern

for my internship project. First, I have explored into the company's
background of how it was formed, its present situation & future prospects.
The Objective of the report was to learn about the Human resource
correspondence and to learn as much as possible regarding the functions of
the various sections of the Human Resource department I was rotated to. It
explains the administration and its practices in the organization. The detail of
my learning in each department, the organizational structure, products and
services of OGDCL, objectives of and recommendations are included in this
report. In which weekly learned experience and activities of various weeks
have been added. What I gained the practical exposure and activities which
were being applied in OGDCL, therefore upon the completion of my internship
program I could be able to produce the analysis of strengths, weaknesses,
opportunities and threats and all these factors have been discussed and
analyzed by me in this report. Ultimately, I have given recommendations and
suggestions for the improvement of the demerits and drawbacks. Over all it
was an exciting experience for me and I am looking forward to utilize this
experience in my future jobs.

Sir Syed University of Engineering & Technology.

 OGDCL Internship Report 2021

INTRODUCTION
OGDCL is the national oil & gas corporation of Pakistan and the star of the
country’s E&P segment. The Company is the local market spearhead in terms
of assets, production and acreage, and it is registered on all three stock
exchanges in Pakistan and also on the London Stock Exchange since December
2006. The Company is all set to ride the wave of E&P activity, equipped with
its Vision & Mission, Business and Strategic Plan, a debt-free and robust
balance sheet and healthy cash reserves. The Company is ready to take on the
challenges of a volatile E&P industry.

COMPANY BACKGROUND
Prior to OGDCL's emergence, exploration activities in the country were
carried out by Pakistan Petroleum Ltd. (PPL) and Pakistan Oilfields Ltd. (POL).
In 1952, PPL discovered a giant gas field at Sui in Baluchistan. This discovery
generated immense interest in exploration and five major foreign oil
companies entered into concession agreements with the Government. During
the 1950s, these companies carried out extensive geological and geophysical
surveys and drilled 47 exploratory wells. As a result, a few small gas fields
were discovered. Despite these gas discoveries, exploration activity after
having reached its peak in mid-1950s, declined in the late fifties. Private
Companies whose main objective was to earn profit were not interested in
developing the gas discoveries especially when infrastructure and demand for
gas was non-existent. With exploration activity at its lowest ebb several

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 OGDCL Internship Report 2021

foreign exploration contracting companies terminated their operation and

either reduced or relinquished land holdings in 1961.

Establishment Of OGDC
To revive exploration in the energy sector the Government of Pakistan signed
a long-term loan Agreement on 04 March 1961 with the USSR, whereby
Pakistan received 27 million Rubles to finance equipment and services of
Soviet experts for exploration. Pursuant to the Agreement, OGDC was created
under an Ordinance dated 20th September 1961. The Corporation was
charged with responsibility to undertake a well thought out and systematic
exploratory program and to plan and promote Pakistan's oil and gas
prospects. As an instrument of policy in the oil and gas sector, the Corporation
followed the Government instructions in matters of exploration and
development. The day to day management was, however, vested in a five-
member Board of Directors appointed by the Government. In the initial stages
the financial resources were arranged by the GOP as the OGDC lacked the
ways and means to raise the risk capital. The first 10 to 15 years were devoted
to development of manpower and building of infrastructure to undertake
much larger exploration programs.

Conversion Into PLC

Prior to 23 October 1997, OGDCL was a statutory corporation, and was known
as OGDC (Oil & Gas Development Corporation). It has been incorporated as a
Public Limited Company w.e.f. 23 October 1997 and is now known as OGDCL
(Oil & Gas Development Company Ltd.)

Government of Pakistan disinvested part of its shareholding in the company in

2003. Initially 2.5% of the equity with an additional green-shoe option up to
2.5% of equity was offered to the general public. The said Offer received an

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 OGDCL Internship Report 2021

overwhelming response from the general public and was recorded as a

landmark transaction in the history of Pakistan’s capital markets.

OBJECTIVES
➢ Vision

To be a leading multinational Exploration and Production Company.

➢ Mission

To continuously realign ourselves to meet the expectations of our stakeholders

through best management practices, the use of latest technology, and
innovation for sustainable growth, while being socially responsible.

➢ Values

• Merit
• Integrity
• Teamwork
• Safety
• Dedication
• Innovation
➢ Objectives

Financial
• Build strategic reserves for future growth/expansion.
• Double the value of the Company in the next five years.
• Reduce cost and time overruns to improve performance results.
Customer
• Constantly increase quality of service and responsiveness to keep a
satisfied customer base.

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 OGDCL Internship Report 2021

• Improve reliability and efficiency of supply to the customer.

Learning & Growth
• Motivate our workforce, and enhance their technical, managerial and
business skills through modern HR practices.
• Acquire, learn and apply state of- the-art technology.
• Fill the competency gap within the organization by attracting and
retaining best professionals.
Internal Process
• Synergize through effective business practices and teamwork.
• Improve internal business decision making and strategic planning
through state-of-the art MIS.

➢ DEPARTMENTS

E&P Department

• Exploration Prospect Generation

• Production
• Exploration Studies & Research
• Process
• Process Department

Corporate Department

• Administration
• Medical
• Human Resource Department
• Corporate Affairs
• Personnel
• Aviation
• Security
• Finance & Accounts

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OGDCL Internship Report 2021

• Legal
• OGTI
• Communication
• G & R Lab
• Supply Chain Management
• Secretariat
• Material Management
• Internal Audit
• System Support

Technical Services Department

• Drilling
• Stimulation
• Engineering/Workshops
• Geological / Geophysical
• Mud Engineering
• Seismic Data Processing
• Well Services Department
• Logistic
• Cementation
• Data Logging
• Drilling
• Stimulation
• Engineering/Workshops
• Geological / Geophysical
• Mud Engineering
• Seismic Data Processing
• Well Services Department
• Logistic
• Cementation

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 OGDCL Internship Report 2021

• Data Logging

PERSONAL LEARNINGS AND EXPERIENCE LEARNED IN

THE ORGANIZATION.
1st week of my internship at OGDCL in Human resources department started
as, when I joined OGDCL Regional Office Karachi, first and foremost I visited
the office of Sr. Admin Officer Mr. Masood Memon and he counter signed my
letter and forwarded to Administrator Mr. Rafique Ahmad Khuwaja and then
he sent me to Admin Officer Mr. Farooq Hussain for allocation of 05 weeks as
per schedule in HR/ Admin Department of OGDCL:

This section is managed by Sr. Admin Officer and functions of Admin/HR are:

ACR Maintenance, Promotions working, Organizational development,

(Management Development and Technical), Management continuity plan (SAP
Training), Job Evaluation, Performance management, Policy Implementation
and circulation.

On the very first day of my internship, I visited the Sr. Admin Officer Mr.
Masood Memon, he told me about Admin/HR setup and then he described his
duties which are primarily performed by him. He told me the complete
process of promotions of officers is based on the following steps:

Information is gathered from concerned department and then a list of

capable(eligible) employees is prepared according to their seniority cum
fitness with work and conduct report, then a case of relevant employee in a
file is sent to Administrator. On this step here he analyses and reads the given
information carefully and then send to HO Islamabad for further necessary
actions.

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 OGDCL Internship Report 2021

Another day, I met with Admin Officer Mr. Farooq for complete information.
Mr. Farooq told me that we also deal in personnel files of all existing
departments which are mentioned as under:

(1) Transport section (2) Accounts section (3) Admin section (4) Marketing
section (5) Lodge (6) Maintenance section (7) Supply chain management
(8)R.C Karachi Office (9) R&I Section (10) Protocol section (11) Technical
Coordination section.

He told me that the personnel file of an employee includes all the information
concerned about that employee from appointment to retirement. The
functions and benefits for all sections are the same. The benefits which are
provided by OGDCL to all employees (including officers and staff) are
mentioned following:

Fixation of Pay, Re-fixation of pay with promotions, medical facilities,

Maternity charges, Scholarships to their children, rent for house, Leaves,
Transfers and Annual increments.

Leaves are also provided to all employees of OGDCL as per the following
structure:

i. Casual leaves (20 days/year in case of any causality or accident)

ii. Encashment/LAP-leave on average pay (4days/month or 48days/year)
iii. EOL-extra-ordinary leave (each leave will be charged equivalent to daily
wage from his/her salary)
iv. Sick leave (not for staff but only for officers)
v. Iddat leave (4 months)
vi. Maternity leave (90 days)
vii.Disability leave (in case of accident on the job)
viii. Leave on medical grant (few days leave is granted upon the
recommendations of higher authorities)

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ix. Ex-Pakistan leave is granted to all employees for performing umrah &
Hajj.

Also, he guided me about Recruitment cycle. He said that manpower is the

biggest asset for OGDCL. He said that our priority is to recruit the right person
at the right job at the right time therefore we pick the suitable person through
formal procedure. He further told me the Recruitment process which is
carried out in the recruitment and selection of employees in OGDCL. He said
that there are many departments of OGDCL and sections which are called HR-
sections of HR department. Suppose that HR section-E which is concerned
with Exploration and engineering department this section identifies the
necessity of manpower suppose 5 positions are vacant for the posts of
Production engineers, now this department will contact HR Recruitment
department for the requisition, this information will be sent to M.D/C.E.O for
approval when it is approved by M.D then Recruitment draft is prepared
including:

• Name of the post

• Requisite qualification
• Requisite experience
• Minimum age

Later this draft sent again to M.D for further process and signature. After the
signature of M.D the same draft is sent to Recruitment department for
publication. Then applications for jobs are gathered and reviewed and only
recommended (shortlisted) candidates are for written tests. Written tests are
conducted by OGDCL itself and sometimes this task is assigned to Testing
services agency like NTS, Later interview is conducted by board/panel and
this panel is constituted by higher authorities of OGDCL. Candidates’
performance is measured according to following schedule:

• Written test (30 marks)

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 OGDCL Internship Report 2021

• Experience (30 marks)

• Qualification (30 marks)
• Interview (10 marks)
• Total score (100 marks)

Then a merit list is prepared and the following schedule shows the procedure
of allocation of seats on the basis of regional quota: process is mentioned
below;

• Merit (7.5%)
• Punjab (50%)
• Sindh (19%)
• KPK (11.5%)
• Balochistan (6%)
• Fata (4%)
• AJK (2%)

Then selected candidates are physically examined, then Executive summary of

selected candidates are forwarded to M.D/C.E.O and acceptance letter is sent
to concerned department. Later a joining letter is issued to the selected
candidate and when he/she joins the field or office then confirmation letter is
sent to HR department. Finally, a file of that employee is submitted to HR
department and forwards it to the relevant HR section. I also learned
organization correspondence with all prospects and drafting as well.

SWOT Analysis:
➢ STRENGTHS:

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 OGDCL Internship Report 2021

• Being a government owned organization, OGDCL is given preference

when government allows any new concession.
• OGDCL has highly professional manpower and offers them very
competitive salary packages with multiple benefits.
• OGDCL has several packages in order to hire the best profile of
professionals and as well as to motivate them in order to extract the
best from them.
• OGDCL has huge financial reserves available.
• Annual bonuses are announced to motivate employees.
• Enough physical facilities are provided for its employees in the H.O in
order to facilitate the performance of its employees.
• OGDCL has been a highly profitable entity since its creation.
• Recruitment and Selection process is well designed.

➢ WEAKNESS:
• There is no check and balance to monitor.
• A lot of time was wasted sending and receiving documents.
• Environment is initiative killer Bureaucratic form of administrative
setup.
• Greater distances in hierarchy.
• Delayed decisions due to prolonged procedures.
• Sometimes Political influence & favoritism is being exercised for
recruitment.
• Company is unaware of the importance of Marketing in the success of
one company.
• The attitude of the employees towards work is not prudent because of
job security factors. They have a fair idea that no one can expel them
from this organization.
• There is no check to measure the performance of the employees.

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 OGDCL Internship Report 2021

• Annual bonuses are announced for the whole organization irrespective

of their individual performance, which never motivates people to work.

➢ OPPORTUNITIES:
• Substantial unproven gas and oil reserves exist in Pakistan.
• Inflationary trend in the prices of oil in the international markets.
• Massive consumer market.
• Government incentives to Energy Sector for doing better projects.
• There is no tough competition faced by OGDCL from any company
having the same large setup with such huge finances.
• Minimum price allowed by the Government at different locations is a
great support for those fields where price after discount is less than
official price.
➢ THREATS
• Any decrease in future oil prices may prove to be a great threat for
OGDCL.
• Fear of unproductive well is a source of threat for OGDCL.
• Being a government owned organization, Government has maximum
interference while deciding its investment policies.

RECOMMENDATIONS:
For hopeful results, achievements and to overcome these weaknesses. I want
to suggest some practical steps and to improve the existing practices.

• In order to improve the quality of human resource by enhancing their

technical skills, communication skills and provide training in their
related fields of expertise.

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 OGDCL Internship Report 2021

• Compensation and promotions should be performance based rather

than seniority or favoritism.
• Clear job description is needed so that employees know about their
duties and complete them with honesty and fairness.
• Hierarchy levels should be reduced in order to improve interaction,
communication and coordination at each level.
• Decision making and authority should be delegated to a certain extent
for reducing delayed procedures and saving time.
• Should focused on marketing as well.
• With the passage of time many modern technological changes take place
in OGDCL, online system is introduced but many early workers are not
familiar that how to use this facility. OGDCL must take necessary action
to educate modern technologies to those workers so that they can work
in an efficient manner and in this way they can play a more effective role
in organizational success.
• The management should pay full attention to the intensive professional
training of staff in related fields. The department concern can organize
professional training at Regional Offices.

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