JOB VACANCIES ADVERTISEMENT

POSITION: PROGRAM MANAGER

LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: PROGRAM DIRECTOR

Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
The Program Manager will be responsible for managing the completion of project deliverables,
developing project budgets and work plans under the direction of the Program Director, and
ensuring execution of key programmatic meetings and activities.

Roles and Responsibilities

 Project implementation and monitoring including supporting the technical teams to
develop and implement work plans, managing the completion of project deliverables and
planning and ensuring execution of key project meetings and activities;
 Oversee the County transition agenda
 Ensure that project resources are aligned to enable delivery of project goals including the
development of procurement plans for the grant;
 Develop and monitor budgets and work plans to support program implementation
 Monitoring project burn rates to ensure activities are implemented within the accepted
timeframe and budget;
 Conduct routine reporting as per donor requirements
 Program representation at key stakeholder forums including the county and national
government
 Support relationship management with donors and stakeholders for partnership
engagement. Building and maintaining relationships and operational partnerships with
implementing partners.
 Support sub award management within the region
 Overseeing staffing needs of the program, involvement in program recruitment processes.
 Participate in writing of program reports and proposal development.

Required Qualifications:
 Bachelors degree in a business related field
 Masters degree in health related field preferred
 Project Management Certification
 7 years’ experience in program management, 2-year experience at supervisory level
Excellent interpersonal and communication skills
 Familiar with the USG program requirements
 Project management skills
 Organisation and analytical skills
 Problem solving and conflict resolution skills
 Computer Literacy

How to Apply:

Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or
before 27th ,September 2021. Applicants are advised to include the title “PROGRAM
MANAGER” on the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION: PROGRAM OFFICERS (2)

LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: PROGRAM MANAGER

Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary

The Program Officer provides programmatic and technical support to field staffs implementing
the project and ensure effective delivery of the desired results. These include support in
implementation of the work plan, coordination of the technical team and maintaining synergy
within projects among other duties.

Roles and Responsibilities

 Provide operational support to implementation of the project.

 In liaison with field staff, ensure timely development and implementation of work plans
and budgets for the grants
 Ensure project implementation is in line with donor guidelines, timelines and targets
 Ensure all interventions are implemented within schedule, plans and budgets
 Ensure timely implementation and expenditure level reviews to track and manage work
plans and budgets
 Provide programmatic support to field staff based on their need
 Maintain relationship with donors and respective Ministry of Health Divisions and county
governments
 Support the Program Manager to develop and update work-plans and monthly calendar of
activities.
 Support in the planning and organization of workshops, trainings and meetings.
 Provide logistical and administrative support to the Technical Team in execution of their
activities.
 Support in documentation of project activities such as workshops, conferences, trainings
and meetings.
 Contribute to writing of project reports as well as maintenance of project beneficiaries.

Required Qualification
 Degree in development related course Project management/ Social
sciences/Administration.
 5 years’ experience managing health related donor-funded programs
 Good computer skills with proficiency in Microsoft packages.
 Good organizational skills.
 Sound interpersonal and liaison skills as well as a team player.
 Excellent planning and organizational skills.
 Good communication and facilitation skills.
 Must be a self-motivated and reliable person who can work with minimal supervision.

How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “PROGRAM OFFICER”
on the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION TITLE: CONTINUOUS QUALITY IMPROVEMENT LEAD
LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: HEALTH SYSTEM STRENGTHENING LEAD

Background

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR)

Job Summary
The Continuous Quality Improvement (CQI) Lead will collaborate with the county and
subcounty Health Management Teams, to integrate quality improvement principles and
practices in all aspects of health programming in adherence to the Kenya Quality Model for
Health (KQMH) and Kenya HIV Quality Improvement Framework (KHQIF) for improved
health service delivery. The CQI Specialist will establish/strengthen quality improvement
teams functions at county, subcounty and facility level

Roles and Responsibilities

 Oversee the establishment of strong quality improvement teams at all levels in the counties
including strong county QI technical working groups
 Provide mentorship and capacity building to county and sub county QI focal leads
enhancing their capacities to support strong facility QI teams through training on KQMH
and KHQIF
 Review QI activities as reported by the county and sub-county teams routinely and provide
technical support on CQI models for health care delivery improvement including use of
Plan Do Study and Act improvement methods
 Coordinate documentation of QI projects for dissemination and sharing of best practices
 Mentor facility CQI teams to build local capacity on CQI activities together in collaboration
with sub county and county QI lead
 Assist the facility CQI teams to abstract data after every improvement cycle to analyze the
findings and recommend subsequent measures necessary to achieve set objectives.
 Translate the project-supported package of service delivery interventions into service-level
standards or operating procedures consistent with national guidelines and policies
 Review, analysis and assess service delivery data and reports for compliance with set
quality standards
 Identify quality areas in need of performance improvement and support the implementation
of the models for change
 Review of monthly/quarterly reports from supported health facilities and sites and
providing immediate technical guidance and recommendations related to tracked indicators
and outcomes.
 Participate in the dissemination of best practices to county, sub county and facility teams
and facilitate the facility-wide adoption of CQI practices across key service delivery
interventions.
 Enhance the adoption of facility and county CQI dashboards for robust monitoring of health
indicators
Required Qualifications

 Bachelor’s degree in Clinical Medicine, Nursing or Public Health

 Master’s degree will an added advantage
 At least 5 years of clinical hands-on experience providing integrated HIV services to
diverse patients in a large program-linked facility or very busy clinical practice.
 Training in and experience implementing quality improvement models in the health sector
 Understanding of the Kenya Quality Model for Health (KQMH) and Kenya HIV Quality
Improvement Framework (KHQIF)
 Computer literate and competent in the use of ICT resources.

How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “CONTINUOUS QUALITY
IMPROVEMENT LEAD” on the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION: KEY POPULATION LEAD

LOCATION: MACHAKOS/KITU/MAKUENI
REPORTS TO: SENIOR TECHNICAL ADVISOR

Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
The Key population Lead will provide technical leadership and project oversight for the
provision of comprehensive HIV servicers for key populations including FSW, MSM and
PWID. The position will further lead the provision of biomedical prevention, including
voluntary medical male circumcision (VMMC) and oral pre-exposure prophylaxis (PrEP), as
well coordinating Gender Based Violence (GBV) activities, in alignment with donor and
country policies and procedures. S/he will be guided by the organizing principles of continuous
quality improvement through use of data (MER indicators. MPRs and SIMS reports) for
evidence-based decisions on the continuum of HIV services.

 Design and lead project CQI initiatives to create demand and scale up of comprehensive
evidence-based HIV prevention services for KPs
 Design interventions to strengthen linkage of KPs to appropriate HIV prevention services
including condoms, HTS, ART, MAT, IEC
 Implement high-impact VMMC, PrEP and GBV services at multiple service delivery points
at facilities
 Lead the implementation and scale up of the risk based screening tool that determines
eligibility of those at highest risk at facility for PrEP and provision of PrEP to eligible HIV
negative priority subpopulations (Discordant Couples, AGYW, Negative Pregnant and
Breastfeeding Women, Men), high-risk populations (FSW, MSM) and delivery of high
quality and impact services
 Design and lead project initiatives and technical assistance to increase uptake of VMMC
(young men and men age 15 – 30 years)
 Implement strategies for enhance linkage of HIV-infected clients on PrEP to care
 Oversee and/or update HIV prevention, guidelines, in-service training
approaches/curricula, standard-operating procedures and job aids as needed
 Provide technical assistance in HIV prevention interventions at national, county, facility
and community level, including at youth-friendly facilities including participation in
national and county HIV prevention technical working groups
 Lead the development of the project’s HIV prevention plans and oversee the development
and successful implementation of the service delivery annual work plans
 Support M&E planning to answer key HIV prevention questions such as retention including
assisting in the development and tracking of indicators
 Ensure that learning, best practices, evidence-based and relevant approaches are
incorporated into HIV prevention services
 Oversee MAT services in coordination with the MAT Specialist
 Coordinate linkage to and referral from DREAMS services

Qualifications:
 MS in epidemiology or microbiology or MPH; with clinical degree (MD, nursing) or PhD
in Epidemiology or microbiology preferred.
 At least 10 years’ experience in implementing HIV programs, with at least 3 focused in
HIV prevention and working with KPs.
 Knowledge or experience in social, behavioral change communication implementation
science. Demonstrated experience with a mix of practical technical skills in HIV prevention
necessary for strengthening service delivery at the national, county or community-level.
How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “KEY POPULATION
LEAD” on the subject line.
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.
Only short-listed candidates will be contacted.

POSITION: KEY POPULATION OFFICER

LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: KEY POPULATION LEAD

Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
The Key population officer will spearhead implementation of evidence based KP behavioral
interventions through working with outreach workers and peer educators within the designated
program locations.

Duties and Responsibilities

 Provide strategy for the provision of HIV prevention messaging and counselling services
to key populations including HIV testing services as per the national guidelines
 Lead the design of structural interventions to prevent HIV among key populations,
including those that address gender inequalities, stigma and discrimination and the legal
rights and status of key populations, and economic barriers
 Support the development and rollout of new and emerging approaches to HIV case finding
including HIV self-testing, testing for partners and family members of index-patients,
partner notification services, social networking strategy for key populations, and other
novel approaches as they emerge
 Lead the formulation of approaches for scale up of integrated HIV prevention services,
including PrEP scale up within public health services for key and vulnerable populations
 Coordinate assessments, site strengthening, follow-up and supervision of integrated HIV
prevention and treatment services for key, priority and other at-risk populations
 Provide high quality clinical patient care including leading clinical effectiveness efforts,
ensuring implementation of recommended clinical protocols and national guidelines;
 Support clinical team in implementation of harm reduction strategies including
management of HIV and related diseases
 Provide mentorship to clinical teams with the goal of performance improvement in the
overall patient care of HIV infected individuals accessing treatment in supported sites
 Ensure continuous capacity building through targeted mentorship; organize, co-ordinate
and facilitate journal review meetings and CMEs at designated facilities.
 Work with the M&E team to track data/results related to HIV prevention for key and
vulnerable populations and oversee data review and DDIU activities for KPs
 Work closely with national and county key population program leads to coordinate and
implement the HIV prevention interventions and support the implementation of HIV
prevention combination packages specific to various key populations
 Represent the organization in the national, county and agency key populations TWG and
harm reduction TWG

Qualifications:
 Degree in social sciences, public health, community development or a related field.
 At least three (3) years working experience in key populations in Kenya with two
years’ experience in HIV prevention activities in community settings with skills in
training and facilitation, monitoring and evaluation.
 Familiarity with Kenya’s HIV epidemic and the status of HIV programs among key
populations is desirable.
 Computer literate and able to work with minimal supervision.
 Ability to work independently but also as a team member.
 Strong leadership, facilitation and decision-making skills.
 Excellent interpersonal communication.

How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “KEY POPULATION
OFFICER” on the subject line.
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.
Only short-listed candidates will be contacted.

POSITION TITLE: LABORATORY LEAD

LOCATION: MACHAKOS/MAKUENI/KITUI
REPORTS TO: PROGRAM DIRECTOR

Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
The Laboratory Specialist will implement and monitor laboratory systems strengthening
initiatives according to international standards, donor and Ministry of health requirements. S/he
will implement a laboratory capacity building and networking strategy and support laboratory
training, mentorship, technical assistance, and quality assurance activities to build the capacity
of facility staff, government counterparts and local partners in supported laboratory facilities.
S/he will take lead in the lab-clinical interface to improve patient monitoring and use of
laboratory results for clinical decision making.

Roles and responsibilities

 Prepare and oversee implementation of laboratory work plan in consultation with sub
county and county medical laboratory coordinators (s/CMLC)
 In liaison with county and subcounty medical laboratory technologists, support and
strengthen an effective specimen transportation system for CD4+, GeneXpert, Viral
load, Recency DNA PCR, HIV genotyping, hematological and biochemistry testing.
 Provide technical assistance/guidance on laboratory testing processes, infection
prevention and control, and quality of HIV testing and HIV/TB care and treatment
 Development, implement and review laboratory standard operating procedures (SOPs)
to be applied in HIV testing and treatment services
 Coordinate performance and documentation of daily internal quality control and
participation in external quality assessment in supported facilities
 Design and lead project CQI initiatives and technical assistance to increase utilization
and delivery of high-quality lab services
 Ensure provision of consistent and structured technical assistance to facilities for
enhanced service delivery and strengthened quality management services and support
identified facilities towards upgrading and accreditation
 Support M&E planning to answer key lab questions including assisting in the
development and tracking of indicators
 Participate in and provide technical assistance to national and regional lab Technical
Working Groups (TWG), task teams, workshops, and campaigns
 Liaise with relevant national ministry of health departments/divisions in availing and
ensuring effective dissemination and uptake of relevant laboratory policies, service
delivery guidelines and standards as appropriate.
 Support strengthening of laboratory infrastructure, equipment, logistics, and
procurement systems for sustainable and quality services.
 Coordinate participation of designated facilities in relevant EQA proficiency testing
programs and dissemination of results as well as implementation of corrective action
and preventive action measures.
 Support implementation of a quality improvement and data demand and information
use framework aimed at improving county level capacity in reporting and utilization of
data for enhanced service coverage.
 Provide mentorship/ coaching on improving functionality of manual and electronic
laboratory management information systems to enhance linkage of laboratory data to
patient care data systems.
 Facilitate adoption and uptake by facilities of best practices in biosafety/biosecurity,
infection prevention control, occupational health and safety, and healthcare waste
management.
 Support strengthening of Laboratory Quality Management Systems (QMS) ensuring
QA/QC/EQC systems are functional.
Required Qualification

 Degree in Medical Laboratory Sciences.

 A Master degree will be an added advantage
 Minimum of 7 years’ experience in implementing Lab programs, with at least 5 years’
experience in implementation of HIV related medical laboratory activities in a donor
funded project.
 Registered with KMLTTB
 Experience in supporting laboratory activities in a donor funded project
 Working knowledge of USG funded programs and reporting requirements
 Documented evidence of HIV/AIDS laboratory training as part on continuing
professional development
 Dedicated team player with excellent interpersonal, communication, report writing and
analytical
 Ability to exhibit professionalism and high ethical standards
 High level of integrity and able to maintain confidentiality.

How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “LABORATORY LEAD” on
the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION TITLE: CLINICAL IMPROVEMENT SPECIALIST

LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: COUNTY TEAM LEAD

Background

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Machakos, Makueni and Kitui
and Kisumu and Migori to support the implementation and expansion of high quality,
sustainable and comprehensive HIV prevention, care and treatment programs (see above edit
to include TRACK) with funding from the President's Emergency Plan for AIDS Relief
(PEPFAR)

Job Summary
The overall function of this position is to ensure effective implementation of quality HIV Care
and Treatment services in supported counties. Responsible for working closely with the MOH
and County Health teams, partners, and service providers in the region to strengthen health
systems and ensure that the quality of HIV prevention, care and treatment and TB supported
across the program is consistent with the national MOH/County Health Services quality
standards and guidelines. Responsible for supporting the training, on-site technical supportive
supervision, mentorship, coaching and regular updates to service providers in PMTCT, HIV
care and treatment and TB care for all populations.

Roles and Responsibilities

 Co-ordinate the planning, conducting, analyzing and disseminating results of site
capacity assessments at supported facilities.
 Provide technical support through training and on site mentorship to facility
multidisciplinary teams in management of HIV, TB and related diseases as per the
recommended national guidelines
 Examine facility operations and systems and recommend ways to improve processes
geared towards enhancing patient level outcomes
 Represent the organization in technical capacity at county and facility level meetings
 Ensure achievement of program’s annual service delivery targets for the region and
develop remedial plans where the targets fall short.
 Ensure synergy with the sub county technical team in site level supervision.
 Review facility reports and quality of care indicators routinely and provides guidance
and recommendations related to tracked indicators and outcomes.
 Support site level Continuous Quality Improvement (CQI) and strengthen capacity of
site level MDT to increasingly use their data to support improvements for patient case
management.
 Support facility teams to build local capacity for quality improvement activities by
establishing work improvement teams (WITs) at different departments that identify gaps
subsequently prioritizing, analyzing, and implementing QI projects.
 Maintain thorough documentation of activities and tracks deliverables.
 Coordinate dashboard reviews of project clinical outcomes and utilize project data to
prioritize interventions.
 Provide representation as delegated in critical stakeholder meetings and activities.
 Maintain current knowledge of medical practice standards and developments.
Required Qualifications
 M.B.Ch.B, MD or MBBS required with significant field experience in clinical and/or
community-based care of persons living with HIV/AIDS.
 Registered clinical officer with over five years’ experience in HIV/ AIDS program
implementation may be considered.
 Experience in Health Care programming at the field level and providing technical
assistance to partner organizations knowledge and experience of ART programmatic and
technical issues highly desired.
 Program management experience and experience in a supervisory role is a plus.
 Knowledge and experience with Kenya HIV Quality Improvement Framework.
 Experience working with government institutions, counties and local partners.
How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
25th September 2021. Applicants are advised to include the title “CLINICAL
IMPROVEMENT SPECIALIST-CARE AND TREATMENT” on the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION: STRATEGIC INFORMATION LEADS(3)

LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: SI ADVISOR

Background

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
The SI Lead will manage all monitoring, evaluation and learning and strategic information
components of the program. S/he will be responsible for the design and implementation of
monitoring, evaluation and reporting (MER) systems that document, report and enable timely
use of results, as well as strengthen and use relevant national and county reporting systems.
S/he will be expected to develop a strong monitoring and evaluation plan consistent with
donor’s results framework, including appropriate indicators, baseline assessment plan/ data,
targets and plan to evaluate performance and produce timely, accurate and complete reporting.
S/he will be responsible for the design and implementation of the learning agenda, as well as
implementing key findings in the program in collaboration with the technical director. S/he
will coordinate the collection of data and conduct field visits for data validation, quality, and
completeness of data sets. He will be responsible for building the capacity of the supported
facilities, county health team and project staff in collecting, utilizing, and disseminate data as
well as ensuring harmonization of all data.

Roles and Responsibilities

 Oversee, implement and monitor all monitoring and evaluation activities for the
program.
 Develop a robust strategic information approach that can track the immediate and
intermediate effects of program activities, including changes in knowledge, attitudes,
responsiveness, data use and technical assistance demand.
  Design and implement an M&E system capable of timely tracking performance and
using the data to adjust implementation for optimal performance
 Conduct training and workshops related to M&E for program, county, sub-county and
facility teams
 Ensure timely reporting of supported activities to county, MoH and donor through
DHIS2 and DATIM
 Scale up use of HMIS systems for HIV including eHTS, KenyaEMR
 Work with PI/PD/Senior Technical Advisor to establish networks for collaboration
between CDC, other stakeholders and donors, academia, research institutes, and other
CDC funded programs in country
 Work with PI/PD and technical team in developing program goals and objectives as
well as MER tools and strategies and synthesize data to inform the decisions on project
performance
 Provide regular reports on the status of implementation against the project goals and
objectives to PI, PD, Senior Technical Advisor and CDC and other program managers
as required.
 Collaborate with the project team in identifying project activities, processes and
outcomes for documentation and sharing lessons learned and best practices
 Collaborate with MOH M&E department, Health informatics and Data warehouse to
create platform for dialogue, data sharing, and addressing key M&E issues within MOH
 Strong understanding of Kenya health information systems, and issues related to data
(e.g. data security; tracking through the cascade etc.) on key and priority populations

Qualifications:
 Masters of Science in Epidemiology and/or Statistics with 10 years of experience in
international health programs, at least 5 of which are with PEPFAR-funded programs
and 3 of which are CDC-funded.
 Proven expertise in quantitative and qualitative methodologies, evaluation and
implementation research, health information systems, reporting, data quality
assessments, data analysis, and presentation.
 Must have prior experience in capacity building, such as developing content, planning,
and facilitating trainings 
and providing technical assistance.
 Preferred familiarity with adult learning principles/techniques and demonstrated ability
to design and facilitate learning opportunities for adults.
 Proficient in use of data management and analysis tools and advanced skills in MS
Excel or statistical packages such SAS, SPSS or R.

How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “SI LEAD” on the subject
line.
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION: STRATEGIC INFORMATION SPECIALIST (9)
LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: STRATEGIC INFORMATION LEAD

Background

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary

Under the supervision of the Strategic Information Lead, the SI Specialist will provide
technical assistance and capacity building to M&E and data management staff at Point of
Service in support of SI activities. S/he will provide support to the M&E and data management
components at the Point of Service level

Duties and Responsibilities:

 Provide specialized training to facility and other partner staff in Health Information
Systems including IQCare and other databases
 Provide mentorship to site data clerks on HIV related M&E systems
 Provide support and data analysis training to health facility staff with focus on use of
IQCare
 Conduct routine data management including data collection, collation, analysis and
reporting
 Ensure that all national HIV related tools are available in supported facilities and health
care workers are mentored to use them appropriately
 Data analysis, generating of reports and presentation to the program on a
monthly/quarterly/annual basis to inform the program/donor/MOH
 Develop and revise M&E processes and related tools that support quality assurance for
key program areas
 Provide capacity building and other form of support to site level staff on M&E activities
such as data collection, analysis and interpretation
 Conduct data quality assessments with strategic action plans and share assessment
findings for improvement
 Conduct targeted site visits to provide mentorship on all issues related to Strategic
Information
  Conduct data quality control/assurance activities
 Manage project databases and generate reports for donor reporting and project
management
 Develop SQL queries and related activities

Qualifications and professional skills

 A Bachelor’s degree in Science, Health Information Systems, Public Health, Health
Informatics, Statistics, Mathematics or any other relevant degree. A Master’s degree
will be a definite plus
 Training in M&E from a credible institution is desirable
 A minimum of three (3) years’ experience working with HIV data systems
 Strong analytical skills
 Advanced computer skills including advanced excel, MS access, PowerPoint etc.
 Training in a statistical data analysis software is desirable

How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “STRATEGIC
INFORMATION SPECIALIST” on the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION: HTS/LONGITUDINAL CARE IMPROVEMENT SPECIALIST

LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: COUNTY TEAM LEAD

Background

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary

The HTS/Longitudinal Care Improvement Specialist will work with the County Health
Management Team to provide guidance related to HIV Testing Services (HTS), linkages
through the continuum of testing to enrollment, continuity of care during transfers, patient
retention strategies and adherence support.
Primary Responsibilities:
 Develop and implement a capacity-building and systems-strengthening plan for HTS,
continuity of care, patient retention, and adherence support, in close collaboration with key
partners
 Institutionalize continuous quality improvement systems for HTS, continuity of care,
patient retention, and adherence support
 Examine HTS operations, patient linkages/referral systems, retention strategies, and
adherence support mechanisms and lead the development of strategies to address findings
 Lead the implementation of training and continuous professional development systems for
HTS counselors, for health professionals and lay health workers (CHWs, peer educators,
etc.) involved in continuity of care and adherence support, and CHMT members
 Evaluate and adapt Community Strategy implementation for the context of Nairobi County
 Develops and distributes appropriate job aides and educational material for treatment
support staff and counselors
 Represent the organization at stakeholder meetings
 Support staff through onsite mentorship and operations discussions
 Evaluate outcomes of capacity-building activities and shares recommendations

Qualifications and professional skills

 Diploma in Clinical Medicine or Nursing
 Training in HTS and adherence,
 NASCOP T.o.T is an added advantage
 5 years’ experience providing and/or overseeing HTS and adherence support services
 Good report writing skills

How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “HTS/LONGITUDINAL
CARE IMPROVEMENT SPECIALIST” on the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION: DATA MANAGER
LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: STRATEGIC INFORMATION ADVISOR

Background

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
The Data Manager will be responsible for handling data collected from the supported health
facilities and programs. He/she will be responsible for data cleaning and entry, data analysis
and development of databases to accommodate the program needs. He/she will part of the
Strategic Information team and report to the Strategic Information Lead.

Duties & Responsibilities

 Management of data from facilities including data cleaning, standardization and data entry
into project database for reporting
 Development and updating of data collection tools
 Ensure that data systems are operational and updated
 Data reconstruction and computerization from source documents
 Development of databases for program supported activities as needed
 Data analysis
 Preparation of monthly, quarterly, semi-annual and annual reports for dissemination to
program teams

Qualifications and professional skills

 Bachelor’s degree in Information Technology, Computer Science, Information Systems,
 Public Health Informatics, Statistics or Mathematics.
 At least 3 years’ experience working with HIV data systems
 Good Excellent interpersonal and communication skills
 Good analytical and presentation skills,
 Advanced Computer skills including advanced MS excel and MS Access
 Ability to work under pressure and meet deadlines
 Familiar with USG HIV-related donor reporting requirements
 More than 3 years of experience in handing health related health information systems.
 Skills in Database development
How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “DATA MANAGER” on the
subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION: DATA OFFICER

LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: DATA MANAGER

Background

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
The Data Officer will be responsible for data collation, entry, validation, program monitoring
and reporting in DATIM and other online reporting innovations from all the supported health
facilities.
Duties & Responsibilities
 Provide complete, timely and accurate data and reports.
 Conduct thorough validation logic on submitted data by facility health records officers
 Provide timely feedback to the SI team and facility records officers based on identified
site-specific data quality gaps and poor performance
 Produce monthly data summaries to track and inform programmatic performance against
targets
 Prepare power point presentations as requested by the program team, MoH and CDC
 Serve as a reliever for facility records officers by ensuring an up to date EMR and reporting
compliance
 Offer on-site support on EMR and provide technical guidance to facility records officers;
on need basis
 Ensure utmost security to program data
Qualifications and professional skills
 Bachelor’s degree in Information Systems, IT/Computer Science, Informatics,
 Statistics or related field
 1 - 3 years’ relevant data management experience in HIV or health related field
 Advanced computer skills in Ms-Office suite including advanced Ms-Excel and
 Ms-Power point
 Team player with strong analytical capability
 Ability to work under extreme pressure with minimal supervision

How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “DATA OFFICER” on the
subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION: HEALTH SYSTEM STRENGTHENING LEAD

LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: PROGRAM DIRECTOR

Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
The Health Systems Strengthening Lead will lead strategies to build capacity and transition
services, human resources and infrastructure to the County and Sub-County. As a cornerstone
of ensuring technical fidelity and in coordination with the CQI Lead will lead implement of
CQI approaches through providing support to County Clinical Improvement Specialists in
implementing CQI in their county and Technical Leads in implementing CQI within their
technical area.

Duties and Responsibilities

 Coordinate the assessment of county capacity to support HIV services
 Collaborate with other partners to develop costing of county HIV-re;ated services including
service delivery, laboratory services and other HIV related commodities, human resources,
and infrastructure.
 Lead the development of HIV transition plans with the county and sub-counties in
alignment with project work plans and county annual work plan processes
 Review together with PI, PD and Counties implementation and progress of transition plans
 Develop and refine CQI approaches for each technical area with action plans and
conducting follow-up based on CQI assessments
 Support the finalization of the CQI dashboard and it’s for decision making at county and
sub-county level

Qualifications:
 Medical Doctor or Masters in Public Health, Epidemiology or Statistics with 10 years of
experience in international health programs, as least 5 of which are with PEPFAR-funded
programs and working in CQI.
 Must have prior experience in capacity building, such as developing content, planning,
and facilitating trainings and providing technical assistance.

How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “HEALTH SYSTEM
STRENGTHENING LEAD” on the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION TITLE: HTS/LONGITUDINAL CARE IMPROVEMENT LEAD

LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: SENIOR TECHNICAL ADVISOR

Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
The Longitudinal Care Improvement Lead will be responsible for supporting community care
delivery systems and providing technical assistance and mentorship to community health care
providers and Point of Service staff in support of community care activities with the aim of
increasing patient retention and outcomes. The position focuses on strengthening linkages
between health facilities and communities for an effective continuum of care delivery structure.
Roles and responsibilities
 Design and implement innovative strategies to enhance the HIV care continuum from
linking patients from the HIV testing services points to treatment, retention and life-
long support.
 Adapt systems and tools to support implementation of differentiated care models for
different population groups and provide framework for improving retention and
successful treatment outcomes across population groups and facilities.
 Support county implementation of the MOH community strategy for sustainable patient
support.
 Support the health facilities and other service delivery point’s care for patients, carry
out infection control, adherence including defaulter management and other related
duties at the health facilities and surrounding community.
 Utilize site data to inform quality of care performance at the site and show staff how to
make use of such information to improve operations
 Examine facility operations and systems and recommend ways to improve outputs and
outcomes
 Exemplify the roles of nursing and care giving staff as part of healthcare team in patient
care and how they interact with others and other departments
 Streamline appointment and defaulter tracing systems
 Ensure treatment literacy is provided to enrolled clients
 Assist in developing HIV prevention and care components, processes and SOPs for the
adherence, health facility and community.
 By use of innovative training methodologies adapt curricula to support training of
health care workers. Support development and implementation of different curricula in
different settings
 Organize and facilitate in various CPDs
 Assess trainings and evaluate impact of training activities and share recommendations
 Provide onsite Mentorship to adherence nursing staff, community health workers/
volunteers, counselors with the goal of performance improvement in the overall patient
care.
 Work closely with Ministry of Health, County and sub county health management
teams, health facility and community to realize and showcase examples of successful
mentorship.

Required Qualification

 At least a degree in Social Sciences, Public health, Anthropology, Nursing, Clinical

medicine, or Community Development/Social Work.
 NASCOP Certification in Provision of HTC Services, adult and pediatric ART, and
experience in HIV prevention programming is an added advantage.
 4 - 6years’ experience, 2 years of which should be within a busy HIV Comprehensive
Care Centre and/or in the provision of HTC services
 Demonstrable knowledge of HIV/ART management, diagnosis and treatment
procedures of conditions associated with HIV, adherence support and HTC service
delivery.
  Proficient in Microsoft Office packages, report writing and presentation skills.
Dedicated team player with excellent interpersonal, communication, report writing and
analytical
 Ability to exhibit professionalism and high ethical standards
 High level of integrity and able to maintain confidentiality.

How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “HTS/LONGITUDINAL
CARE IMPROVEMENT LEAD ” on the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION TITLE: PROGRAM DRIVERS (12)

LOCATION: MACHAKOS/KITUI/MAKUENI
REPORTS TO: HUMAN RESOURCE AND ADMIN OFFICER

Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Position Summary

Under the supervision of Human Resource and Administration Officer, the Driver will be
responsible for operating and maintaining transportation vehicles with a focus on safety and
staff courtesy.

Duties and Responsibilities

 Provide transportation to and from project sites, and other locations as assigned.
 Record and maintain record of trips according to established procedures.
 Maintain accurate, up-to-date records on trip sheets, vehicle maintenance, incident
reports, accident reports, vehicle condition reports and other records;
 Carry out safety briefing to passengers prior to each trip departure.
 Assist passengers including handicapped in and out of the vehicle.
 Read and interpret maps and driving directions to plan the most efficient route
service.
  Respond to accident or medical emergencies by notifying emergency, response
providers, and carrying out First Aid pending arrival of emergency personnel.
 Ensure that all regulations are followed in case of accidents and that required paper
work is submitted.
 Ensure that the vehicle has all required registrations/ licensing and inspections, and
that necessary documentation is retained in the vehicle.
 Ensure vehicle has sufficient amount of fuel, maintain the vehicles’ cleanliness, and
ensure its security for daily use and proper evening and weekend storage at office site.
 Develop and maintain good working relationships with all project personnel.

Required Qualifications
 Experience driving in Nairobi and familiarity with rural terrain and roads preferred.
 4 years’ driving experience.
 Valid Kenya driver’s license.
 Ability to perform minor repairs of vehicle.
 Previous auto mechanic experience desired.
 Ability to project a neat and professional appearance.
 ‘O’ Level Certificate
 First Aid knowledge desired.

Desired Skills
 Extensive knowledge of the operations and features of assigned vehicle(s);
 Basic automobile mechanical skills
 Good communication and interpersonal skills;
 Report writing skills and ability to read maps
 Computer literacy

How to Apply:

Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “PROGRAM DRIVER” on
the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION TITLE: INFORMATION TECHNOLOGY ASSISTANTS(3)
LOCATION: MACHAKOS/NAIROBI/MIGORI
REPORTS TO: INFORMATION TECHNOLOGY OFFICER

Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Position Summary

Primary Responsibilities:
IT Assistant will be responsible for providing assistance to staff on IT issues and acting as a
liaison between staff and the technical escalation team.

Duties and Responsibilities

 Provide first line response for users requiring assistance with IT issues and respond to
requests for technical assistance by phone, email and/or using a help desk management
system;
 Track issues to resolution updating the internal knowledge base and/or communicating
learning’s with relevant business units;
 Act as a liaison between staff and technical escalation teams;
 Manage corporate accounts for services and contracts obtained from IT service providers;
 Perform IT inventory management;
 Planning and scheduling clean-up jobs on Performance Maintenance contracts and in
addition performing performance maintenance of all computers;
 Support health facilities supported by CIHEB-Kenya in IT related issues including training
of staff on IT issues; troubleshooting of computers and related peripheries; handling
networking issues; basic repairs for site computers, printers and related peripherals

Qualifications and Experience

 Bachelor’s degree in Computer Science/Information Technology/Information Systems
 3 years’ relevant experience
Professional Qualifications
 Microsoft Office Specialist Training
 Microsoft Certified Systems Engineer (MCSE)
 Microsoft Certified Technology Specialist (MCTS)
 Microsoft Certified Technology Specialist
 Cisco Certified Network Associate (CCNA),
Skills
 Knowledge of the ITIL methodology, change management processes and risk management
processes.
 Excellent communication and interpersonal skills
 Excellent problem solving skills
 Ability to work well under pressure
 Flexibility and time management skills

How to Apply:

Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “IT ASSISTANT” on the
subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

POSITION: TITLE: HUMAN RESOURCES AND ADMINISTRATION

ASSISTANTS(2)
LOCATION: MAKUENI/KITUI
REPORTS TO: HUMAN RESOURCES AND ADMINISTRATION OFFICER

Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
The Human Resource & Administration Assistant will support in day-to-day administration
and Human resource tasks. He/she will report to the Human Resources and Administration
Officer and will ensure the efficient day-to-day operation of the office, and support the work
of management and other project staff

Roles & Responsibilities

1. Reception
 Respond to general physical and phone inquiries in a professional and courteous
manner
 Direct phone inquiries to the appropriate staff members
  Reply to general information requests with the accurate information
2. Recruitment and orientation
 Prepare interview documents
 Prepare orientation documents and organize for orientation meetings for new
employees
 Coordinate with insurance company for staff enrolment (GPA/Medical)
3. Staff Records Management
 Ensure all staff files are complete in accordance with institutional policies
 Ensure all statutory documents/policies are signed and recorded in staff files.
 Maintain staff files (both hard and soft copy).
 Update staff lists on a monthly basis as required.
 Maintain staff leave records
4. Office Administration
 Sort incoming mail and courier deliveries for distribution
 Prepare and send outgoing mail, and courier parcels
 Forward incoming general e-mails and calls to the appropriate staff member
 Purchase, receive and store the office supplies ensuring that basic supplies are always
available
 Code and file material according to the established procedures
 Update and ensure the accuracy of the organization’s databases
 Provide secretarial and administrative support to management and other project staff
 Make travel/flight bookings, meeting and other arrangements for various project staff
 Coordinate the maintenance of office equipment. i.e. Printers
5. Procurement
 Maintaining a proper filling system according to established records management
procedures.
 Receiving the approved requisitions and checking if it’s of the right specifications as
directed by the user requirements.
 Process accounts payable ensuring timeliness and accuracy of information.
 Assist with proper documentation and maintenance of all supply documents including
invoices and delivery note awaiting payment.
 Preparations of various information/ reports as may be requested.
6. HR Reporting
 Consolidate HR reports
 Prepare monthly payroll changes

Required Qualification
 Degree in Human Resource Management
 Higher Diploma in Human Resource Management
 2-3 years of working experience in a similar capacity
 Ability to communicate and cooperate with everyone in the team
 Good report writing and analytical skills
 Highly organized and attention to details.
 Knowledge of basic MS Office (email, spread-sheets, word, job-related software, etc.)
 Team-work and participation.
 Must be a member of IHRM
How to Apply:

Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
27th September 2021. Applicants are advised to include the title “HUMAN RESOURCES
AND ADMINISTRATION ASSISTANT” on the subject line.

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.

JOB TITLE: ADMINISTRATIVE ACCOUNTANT

DUTY STATION: MIGORI
REPORTS TO: FINANCE OFFICER
Background
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-
governmental organization collaborating with the Ministry of Health and County Health
Management Teams to strengthen health systems for improved quality of health care in Kenya.
CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita
Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation
and expansion of high quality, sustainable and comprehensive HIV prevention, care and
treatment programs and expansion of COVID-19 vaccination with funding from the President's
Emergency Plan for AIDS Relief (PEPFAR).

Job Summary
To ensure financial transactions are accurately and completely recorded on a timely basis,
Coordinating logistical and administrative support from office to field locations for effective
& efficient program operations.

Duties and Responsibilities

 Assist in processing all payments.
 Reconcile all vendors accounts as well as maintain and update the commitment
database weekly.
 Assist in issuing program activity and travel advances to staff and follow up on
retirement of the same after conclusion of activities and/or travel.
 Assist in banking activities for the organization
 Attach payment references from the bank to all payment vouchers.
 File all payment vouchers and journal vouchers sequentially and maintain an effective
filling system in line with organizational requirements
 Ensure the front office, work stations, common areas, etc. are maintained, kept clean
and tidy;
 Managing booking of conference and meeting rooms and ensure the rooms are ready
before scheduled use
  Managing the office store, requisition and distribution of supplies to staff members and
all the sites that are supported by the office.
 Allocating work related tools to staff (phones, computers, desks, stationery) as
appropriate to all staff.
 Managing office customer care, office bills payments and staff credit allocations.
Receive visitors, answer telephones and transfer calls to the appropriate departments or
staff members.
 Receiving and forwarding all utility bills to procurement for payment processing.
 Responsible for external dispatch and delivery of mails and parcels.
 Maintaining a routinely updated register of all fixed assets and consumables.
 Managing of project assets and consumables – making project heads aware of what is
available in store, developing an asset inventory
 Maintaining supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; placing orders and verifying receipts.
 Adopting and ensuring use of acceptable standards and tools for inventory management
including asset registers, goods received notes, bin cards and goods movement forms;
and
 Receiving and tagging all items delivered and maintaining an orderly system of goods
storage.
 Maintaining delivery notes, Goods Received register for all supplies received and
delivered to the programs.
 Advising the procurement department on quantities of items in the store and preparing
a monthly report reflecting stocks purchased, distributed and replenished.
 Liaising with travel section to assist in air ticket bookings and accommodation.
 Receiving visitors, answer telephones and transfer calls to the appropriate department
or staff member
Qualifications and Experience
 Degree in Accounting / Finance, Business management or Business administration and any
other related course.
 Certified Public Accountant (CPA-2).
 At least 3 year of relevant working experience in a similar position
 Team player with excellent communication skills.
 Attention to detail, problem-solving, analytical and interpersonal skills.
 High standards of ethics and Values
How to Apply:
Kindly send your application that includes a cover letter and an updated CV including names
of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before
28th September 2021. Applicants are advised to include the title “ADMINISTRATIVE
ACCOUNTANT” on the subject line also indicating preferred location.
The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is an equal
opportunity employer.

Only short-listed candidates will be contacted.