SAP MM SCENARIOS NOTES

1. What MRP procedures are available in MM-CBP (Consumption Based Planning)?

A. Various material planning methods are used in MRP (Material Requirements Planning).

Reorder point procedure (VM)

Forecast-based planning (VV)

Time-Phased materials planning (PD)

These are specified in material creation (MM01)

under the MRP 1 tab.

2. Under what conditions are “planned orders” created? What may planned orders be
converted to and how is that conversion accomplished?

A. Planned orders are always created when the system creates an internal procurement
proposal.

In the case of vendor procurement, the MRP Controller may create a planned order or
directly create a PR. The next step for a planned order is to be converted to a PR so it goes
to purchasing and is to eventually become a PO. A planned order can be converted to a PR
using transaction code

MD14.

3. What are the organizational levels of the Enterprise Structure in R/3?

A. The top level of the organizational plan is the Client, followed by Company Code, which
represents a unit with its own accounting, balance, P&L, and possibly identity
(subsidiary). The next level down is Plant, an operational unit within a company (HQ,
Assembly Plant, Call Center, etc.).

The Purchasing Organization is the legally responsibly group for external transactions. This
group is further subdivided into Purchasing Groups.

4. What are the different ways to organize purchasing organizations?

A. A Purchasing Organization may be responsible for multiple plants and this is referred to
as “Distributed Purchasing”. On the other hand, “Centralized Purchasing” features one
Purchasing Organization per Plant.

A Purchasing Organization doesn’t necessarily need to be assigned to a Company Code. This

would enable procurement for every company code as long as buyers are acting for an
individual Plant, and that Plant is assigned to the Purchasing Organization. Hence, a plant
may be assigned to more than one Purchasing Organization.

5. What are “Special Stocks”?

A. Special Stocks are stocks that are accounted for but are not owned by the client, or are
not stored at a regular facility. Consignment, sales order, and project stock are examples.

6. What are some of the options available to transfer materials from one plant to another?

A. Although it is possible to transfer materials from one plant to another without a Stock
Transport Order, many advantages are lost including entering a vendor number, planning a
goods receipt in the receiving plant, monitoring process from PO history, and the ability to
create STO directly

from a MRP PR.

7. What are some of the common Stock Transport Order Movement Types?

A. One step transfers of materials can be posted using MT 301. Other various transport
scenarios differ in the MTs by the Goods Issues and Good Receipts. Common Goods Issues
may use MTs 303, 351, 641, or 643 in the STO. A STOs Good Receipt often uses MT 101.

8. What is the difference between a Purchase Order and a Purchase Requisition?

A. A Purchase Requisition is a document type that gives notification of a need for materials
or services.

A Purchase Order is a document type that is a formal request for materials or services from
an outside vendor or plant. Procurement types may be defined at the line item and can be
standard, subcontracting, consignment, stock transfer, or an external service.
9. What is an “indirectly created” Purchase Requisition?

A. An indirectly created Purchase Requisition has been initiated by CBP, the PS Project
System, PM Maintenance, and Service Management, or PP Production Planning and Control.
The “directly created” Purchase Requisition, on the other hand, is created by a person
manually in the requesting

department specifying what materials/services, units, and a delivery date.

10. What is an RFQ and how is it different from the Quotation Form?

A. A RFQ is a purchasing document and an invitation to a vender(s) for quotation regarding

needed materials or services. If multiple an RFQ is sent to multiple vendors, the system can
automatically determine the best quote and send rejection letters in response to all others.
The RFQ and the Quotation Form are one in the same in the system as vendor’s quotes are
entered directly in the RFQ.

11. What are the transactions that will result in a change of stock?

A. A Goods Receipt is a posting acknowledging the arrival of materials from a vendor or

production, which results in an increase in warehouse stock, a Goods Issue which results in a
reduction in stock, or a Stock
Transfer moving materials from one location to another.

12. When would it be prudent to post goods movements via the Shipping Application?

A. If picking, packing, and transportation operations need to be planned in detail. Also, in

shipping, you can manage movements like returns from customers, vendors, and returns to
stock. Movement Types in shipping start with a 6.

13. What is a Reservation?

A. A Reservation is a document used to make sure that the warehouse keeps a certain
amount of a material or materials ready for transfer at a later date. It contains information
on what, quantity, when, where from and to. Reservations help effective procurement by
utilizing the MRP system

to avoid out of/lack of stock situations.

14. Can you manually generate a Purchase Requisition referencing a Purchase Order or a
Scheduling Agreement?

A. A Purchase Requisition cannot be created with reference to either of these, as they are
documents controlled by the purchasing organizations.

Requirements can be automatically generated with MRP that reference a Scheduling

Agreement if the source list is maintained for item-vendor combination.

15. How is GR/IR account related to Inventory?

A. If you are involved with inventory, then you need the GR/IR account (Inventory Account)
when the IR is posted. If you are not involved about inventory, then the system does not
need the GR/IR account when the IR is posted; the system needs a G/L instead of the GR/IR
account.

16. How do planned and unplanned consumption affect Movement Types?

A. In a customized Movement Type, you have defined which consumption value gets posted
in the movement. Many will always be planned or unplanned, but for some there is a
dependency on if the movement references a reservation. This would be planned
consumption.

17. What are Departmental Views?

A. All functional areas of the system use the same material master data. The material
master data is defined in individual screens (departmental views) that can be added as
needed. Thus a material can be created with only basic data and other departments can add
other information later as it

becomes available.

18. Is Material Data valid for all organizational levels?

A. Control of master data depends largely on how each company sets up its Organizational
levels - centralized or decentralized. Some material data is valid for all organizational levels
while other data is valid only at certain levels. (I.e.. client, plant, sales org., etc.).
19. Why would you want to create physical inventory sheets to perform an inventory cycle-
count on a material or materials?

A. For a cycle counting procedure, physical inventory documents need to be created. These
are used to record inventory levels of the material being cycle counted.

Use transaction MICN. Click on the Execute button.

On screen “Batch Input. Create Physical Inventory Documents for Cycle Counting”, perform
the following, Click on the Generate Session button and Click on the Process Session button.
This procedure details how to create the physical inventory documents for cycle counting in
a batch,

rather than one at a time, based on certain criteria. This would print physical inventory
documents for all material/batches that meet those requirements.

20. What is the difference between a Blanket Purchase Order and the Framework Order?

A. In general, the Blanket POs are used for consumable materials such as office paper with a
short text, with item category B. There need not be a corresponding master record, for the
simplicity of the procurement. The FO, Framework Order, document type is used. Here, the
PO validity period

as well as the limits are to be mentioned.

The GR, or Service Entry for the PO are not necessary in the case of Blanket POs. One need
not mention the account assignment category during creation of the PO. It can be U, or
unknown and be changed at the time of IR.

21. What is Release Procedure?

A. Release Procedure is approving certain documents like PRs or POs by criteria defined in
the configuration. It is sensible to define separate release procedures for different groups of
materials for which different departments are responsible, and to define separate
procedures for investment goods and consumption goods.

22. If you have a multi-lineitem PO, can you release the PO item by item?

A. No, a PO is released at the header level meaning a total release or “With Classification”.
PRs, on the other hand, have two release procedures possible. “With Classification” as
described above, and “Without Classification” where it is only possible to release the PR
item by item.

23. What is a Material Type?

A. A Material Type describes the characteristics of a material that are important in regards
to Accounting and Inventory Management. A material is assigned a type when you create
the material master record. “Raw Materials”, “Finished Products”, and “Semi-Finished
Products” are examples. In the standard MM module, the Material Type of ROH denotes an
externally procured material, and FERT indicates that the relevant material is produced in-
house.

24. What is a price comparison?

A. Perform a price comparison using ME49 and one may compare quotations from different
vendors.

25. What is a Source List?

A. The Source List identifies preferred sources of supply for certain materials. If it’s been
maintained, it will ID both the source of supply and the time period. The Source List
facilitates gaining a fixed source of supply, blocked source of supply, and/or helps us to
select the proffered source during the source determination process.

26. What are the various “steps” in the MM Cycle from material creation through invoice?

A. The following creates a rough picture of the MM Cycle. Create material, create vendor,
assign material to vendor, procure raw material through

PR, locate vendor for certain material, processing GR, goods issue, and invoice verification.

27. Give some examples of the information relating to a material’s storage/warehousing?

A. Some examples are Unit of Issue, Storage Conditions, Packaging Dimensions, Gross
Weight, Volume, and Hazardous Materials Number. Also, there are
various Storage Strategies information and options.

28. What are the various features of Consignment Stocks?

A. Consignment Stocks remain the legal property of the Vendor until the organization
withdraws the material from the consignment stores. The invoice

can be due at set periods of time, for example monthly, and it is also a configuration
possibility that the organization will take ownership of the

stock after a certain period of time. Consignment Stock is allocated to the available stock
because the Consignment Stock is managed under the

same material number as your company’s stock.

The most important characteristic of Consignment Stock is that it isn’t valuated. When the
material is withdrawn, it is valuated at the price of the

respective vendor. Before procuring the stock, consideration should be given if one
consignment is coming from multiple vendors. If so, we can

manage all of them independently at the price of the individual vendors. In the Info Record,
we will

29. What is a Quotation?

A. Once a vendor has received an RFQ, the vendor will send back a quote that will be legally
binding for a certain period of time. Specifically, a

Quotation is an offer by a vendor to a purchasing organization regarding the supply of

material(s) or performance of service(s) subject to specified

conditions. The Quotation then need to be maintained in the “Maintain Quotation. XXXX”
screens.

30. What is the Source List?

A. The Source List identifies preferred sources of supply for certain materials. If the Source
List has been properly maintained, it will identify
both the source of a material and the period of time in which you can order the material
from the source.

31. What is an Invoice Verification?

A. The Invoice Verification component completes the material procurement process and
allows credit memos to be processed. Invoice Verification

includes entering invoices and credit memos that have been received, checking accuracy of
invoices with respect to price and arithmetic, and checking

block invoices (these are the ones which differ too much from the original PO).

32. What are the different types of Invoice Verification?

A. Invoices based on Purchase Orders. With purchase-order-based Invoice Verification, all of

the items of a purchase order can be settled

together, regardless of whether or not an item has been received in several partial
deliveries. All of the deliveries are totaled and posted as one

item. Invoices based on Goods Receipts. With goodsreceipt- based Invoice Verification, each
individual goods receipt is invoiced separately.

Invoices without an order reference. When there is no reference to a PO, it is possible to

post the transaction directly to a Material Account, a G/L

Account, or an Asset Account. You can park Invoices that reference POs and GRs as well as
Invoices with no reference in the system.

When you park a document or change a parked document, neither substitution nor
validation is supported. The system only carries out these functions

after you actually post a parked document.

33. Why would an organization need to allow Negative Stocks?

A. Negative Stocks are necessary when Goods Issues are entered necessarily (business
process reasons) prior to the corresponding Goods Receipts

and the material is already located physically in the warehouse.

34. How do you create a movement type? When will movement type numbers be odd?

A. When prompted by a dialog box after an activity, you copy a movement type. Select the
field “Movement Type” and “Continue”. In the Define Work

area, enter the movement type to be copied in From. and the name your new movement
type in the To. field. Now choose Continue.

Choose the desired movement type you want then choose Edit ?? Copy as and re-type the
selected movement type with the new type copy all dependent

entries and make sure to begin with a proper prefix (9,X,Z). All control indicators are copied
to the new movement type. Review the new movement type

changing any necessary controls. Reversal movement types are numbered as the number
type plus one. The reversal for movement type 451 (Returns From

Customer) is 452. As a last step before saving your settings, add a copy the reversal
movement type and enter it in Reversal/follow-on movement

types.

35. How do you adopt standard settings for the Message Determination Facility In MM-
PUR?

A. The Message Determination Facility is by default active and message determination

schema is supplied for all purchasing documents including
POs, PRs, RFQs etc. All of the desired message types must be maintained. Choose Master
data ?? Messages ?? Purchasing document ?? Create or Change

from

the Purchasing menu. Add the message type and pick the key combination. The key
combination decides the condition table where the condition record is

stored. Enter all needed items. Next screen, create the individual condition records. Using
the menu options Goto ?? Means of Communication, enter

the proper peripheral, or output for each message record. Save.

36. How do you set price control for receipts (goods/invoice) telling the system how to value
stocks?

A. Transaction Code OMW1 allows you to set price control to S (Standard Price) or V
(Moving Average Price).

Under Standard Price (S), the materials and accounting documents are both valid. The one
with the lower value will be posted with a price variance

entry.

37. How do you access the Materials Management Configuration Menu?

A. Transaction Code OLMS has a host of options that are not accessible through the IMG.

38. How are the various MM configuration Transactions accessed?

A. Transaction Codes OLMD accesses MM-CBP, OLMB accesses MM-IM, OLME accesses
MM-PUR, OLML accesses MM-Warehouse Management, OLMS accesses Material
Master Data, and OLMW is the proper transaction for valuation and account assignment.

39. What are some of the more important Materials Management Tables?

A. EINA contains general data of the (Purchasing) Information Record; EINE includes
Purchasing Organization of the same. MAKT is the Materials

Description table, MARA-General Materials data, MARC-Plant Data for Materials, MARD-
Storage Location Data for Material, MAST-Material to BOM

Link, MBEW-Material Valuation, and MKPF-Header Material Document.

Some of the tables that directly pertain to the document types are T156 Movement Type
and T023/T024 Groups Material and Purchasing.

40. Can you add custom fields to POs and RFQs?

A. Yes. You must add custom fields to the customer including structures I_EKKODB and
I_EKPODB.

Create a project via CMOD for enhancement MM06E005. Follow the documentation for
MM06E005, and create the sub-screens for function group XM06 using

transaction SE80. Add fields to the appropriate screen. It is recommended that you call the
screen fields EKPO_CI-name or EKKO_CI-name. This

simplifies transferring data to/from the screen. Put code in EXIT_SAPMM06E_018 to

transfer data from subscreen to structure E_CI_EKPO. Put code in

EXIT_SAPMM06E_016 to transfer data from database to sub-screen using structure

I_CI_EKPO.

In the PBO of the sub-screen, do any processing to make fields display only, or hide them. If
you need values from the main screen to make decisions

in the sub-screen, define variables in the global data part of the function module, and fill the
variables in EXIT_SAPMM06E_016 (PBO of main screen)
Make sure everything has been activated like user exists, screens, etc.

41. Where can you dictate how Planned Orders are converted into Requisitions in MRP?

A. Look at the Transaction Code OPPR indicator. Assign proper indicator.

42. What SAP program is used to update or create Material Master Records?

A. RMDATIND is used to update Material Master Records and can be used for such
assignments as extending all materials to a new plant.

43. What Views are possible for a material?

A. The material type selected controls the views possible for material.

For a material to be used in the system it needs to be created for each plant. Multiple views
of a material are possible but at a minimum, the

material needs to have a description and a base unit of measure assigned on the basic data
view.

Additional department views (i.e. Accounting, Sales, Purchasing, MRP, Warehouse) can be
added at a later time by extending the material. As

additional plants are added, a material will need to be extended to the plants before it can
be used there.

44. When can a Production Resource/Tool be defined as a material?

A. A Production Resource / Tool can be defined as a material if purchasing and inventory

functions are to be carried out for that PRT.

The information required to be input is dependent upon which department views are being
created.

Thus, material master information is typically entered at different times by numerous

system users. Note that to add a view, the “Create Material”
transaction is used rather than the “Change Material” transaction.

45. When creating a new Material, what may prompt some of the possible Material Types?

A. Pressing F4 gives a list of choices. Select the material type for the material you are
creating. For example, FHMI for Prod. Resources/tools, ROH

for Raw Materials, FERT for Finished Products, etc.

46. How do you determine which views of a material need to be added or to see which
plants a material has been extended to?

A. You can use transaction MM50. To extend a material to a different plant requires
selecting the new plant on the organizational level screen. Note

that all views of a material are not extended unless they were selected on the initial screen.
In addition, each plant may have a different system

configuration requiring additional inputs on each of the departmental screens.

Material changes made in one plant do not change that material in other plants.

47. How can you set user defaults for views and organizational levels?

A. The user defaults for views can be set under Menus. Defaults ?? Views. Select those views
to be checked on by default when generating a new

material. Select ‘View selection only on request’ when the select view pop-up is to be by-
passed unless selected.

For organizational levels, Menus. Defaults ?? organizational levels. Enter those

organizational levels to be defaulted when generating a new
material. Select ‘Org. levels/profiles only on request’ when the select view pop-up is to be
bypassed unless selected.

48. What needs to be present in order for Material Type to be automatically copied from
one view to another?

A. When creating any view, the Industry Sector and Material type will be automatically
copied from an existing view, so long as at least one view

exists.

49. How do you create a document/e-mail notifying your supplier or internal personnel
when an invoice plan is settled?

A. The IMG setting is Material Management ?? Logistics Invoice Verification ?? Message

Determination.

If these settings are not made, the message “Invoicing Plan. No Message Was Found for
Partner XXX, Company Code XXX”. If the notifying documents are

not required, simply turn off the message by changing the message from “error” to
“information” using Material Management ?? Logistic Invoice

Verification ?? Define Attributes of System Messages.

50. How can one keep users from using standard MM Movement Types?

A. Standard Movement Types should not be deleted from the system. The account
assignments, however, may be deleted for a particular Movement Type in

table T030 using transaction OBYC.

Another way to achieve the same result is to enter Movement Type in transaction OMJJ.
Remove MBXX from allowed transactions.
51. How do you define a Release Procedure for PRs and POs?

A. Use Transaction ME54 and ME28 respectively.

52. How do you Change Characteristic?

A. Use Transaction Code CT04. Follow these steps. Format (numeric, character, etc.), Unit of
Measure, Templates, Required Entry, Intervals as Values

(?), descriptions for texts for characteristics and characteristic values, display options for
characteristics on the value assignment screen,

Allowed Values, Default Values that are set automatically on the Value Assignment Screen.

53. How do you create a Class?

A. Class is defined as the group of characteristics, which can be attributed to a product. Use
Transaction CL01. Enter the value for the Class

name and a small description. Select the group from it. The values on the different tabs are
not mandatory, so you can skip the values if you wish

or you can go to any extent needed. Save, and the Class is created.

54. How do you configure the Release Procedure?

A. Use Transaction OMGQ.

55. Will ROH have a sales view? Will FERT have a purchasing view?

A. They shouldn’t because ROH type materials are procured from the outside not sold and
FERT type materials are created inside and aren’t procured.

In some special cases, we have to sell raw materials (ROH) and buy finished goods (FERT)
from outside sources. The views must be extended in these
cases using transactions OMS2 and MM50.

56. Where do we create Vendor Account Groups, or screen layout in Vendor Master?

A. Using SPRO, Financial Accounting ?? Accounts Payable/Receivable ?? Vendor Accounts ??

Master Records ?? Preparations for Creating Vendor Master

Records ?? Define Account Groups With Screen Layout (Vendors) or Define Screen Layout
Per Activity.

57. What are the key fields for the Material Master?

A. Material Groups, External Material Groups, Divisions, Material Status, Labs &
Offices, Basic Materials, Storage Conditions, Temperature

Conditions, Container Requirements, and Units or Measure Groups.

58. What are the main Purchasing Tables?

A.

EKBN Purchase Requisition

EBKN Purchase Requisition Account Assignment

EKAB Release Documentation

EKBE History of Purchase Document

59. How do you create a material?

A. Use Transaction Code MM01. Name the material, choose an industry sector, choose a
material type, create or copy the views, add a basic

description, give it’s attributes/values, MRP information, reorder point, accounting

valuation, warehouse management information and then save
the data.

60. What are some of the data points provided by Purchasing for a material?

A. Some of the key inputs when creating a material are Base Unit of Measure, Purchasing
Group, Reminder days, tolerance levels, shipping

instructions, GR processing time, JIT schedule indicator, Critical part (?), etc.

61. What are the Lot Size attributes a material can posses?

A. Lot Sizing dictates the reorder quantity for a material. A material can have a static,
periodic, optimum, or fixed lot size.

62. How do you create a Vendor?

A. Use Transaction Code XK01. Add the Vendor name, Company Code, Purchasing
Organization, Account Group, and the Vendor address. Next add the

country, Bank Key, Bank Account, Account Holder (an actual name), and then save the data.

63. How are materials assigned to vendors?

A. Information Record links materials to the vendor, thus facilitating the process of selecting
quotations. Use Transaction Code ME11 or Logistics ??

Material Management ?? Purchasing and then Master Data ?? Info Record ?? Create.

64. What data does the Information Record contain?

A. The Information Records has data on Units of Measure, Vendor price changes after a
certain level, what materials have been procured by a specific
vendor, price and conditions for relevant Purchase Organization, Tolerance limits for
over/under delivery, Vendor evaluation data, planned delivery

time, and availability time the vendor can supply the material.

65. How do you create the Information Record based on the Material Master record?

A. In the IMG, Master Data ?? Info Record ?? Create. Enter Vendor Number, Material
Number, Purchasing Organization or Plant Number. Enter the number

of the Information Record if external number assignments are used (left blank, the system
will assign a number). Enter the General Data for the

Vendor, order unit, origin data, and supply option, Customs Tariff Number. Next, enter the
Vendor’s planned delivery time (used for scheduling),

responsible Purchasing Group, and Standard PO quantity (used in conjunction with price
scales for price determination). Check the Control Data. The

tolerance data and the responsible purchasing group are taken as default values from the
Material Master record. Enter the net price. Now, from the

top of the screen Go To ?? Texts to display the text overview. You can enter the info memo
or the PO text. If the PO text is already defined in the

Material Master record, it appears as a default value. Save the record.

66. What are some of the initial configuration steps for Purchase Requisitions?

A. Define Document Types, Processing Time, Release Procedure (with and without
classification), Setup Authorization Check for G/L Accounts, Define

Number Range.
67. When, in initial configuration, why would you have to Setup Stock Transport Order?

A. If it is required to carry out an inter-plant Stock Transfer through SD, then this
configuration is required and must be carried out.

68. What are some of the initial configuration steps for Inventory Management?

A. Plant Parameters, Define System Message Attributes, Number Assignment (Allocate

document type FI to transactions), Goods Issues, Transfer

Postings, Define Screen Layout, Maintain Copy Rules for Reference Documents, Setup
Dynamic Availability Check, Allow Negative Stocks (?).

69. What are some of the initial configuration steps for Physical Inventory?

A. Define Default Values for Physical Inventory Document, Batch Input Reports, Tolerances
for Physical Inventory Differences, and Inventory

Sampling. Cycle Counting should be configured as well.

70. How can you process vendor returns without a Purchase Order reference?

A. Use Transaction Code ME21N.

Look for the Return columns and click it at the item details, MIGO_GR , Goods Receipt for
Return Purchase Order Movement type will be 161 to deduct

the stock and 162 for reversal. Before saving, check if there is a check in the Return Column
to ensure that it is a return Purchase Order.

71. How can an invoice be verified?

A. Transaction Code OLMR may be utilized.

72. How do you change the standard price in the Material Master?

A. The standard price in the Material Master can’t be updated in a direct manner. A great
way to update it is to fill the fields Future Price

MBEWZKPRS and the Effective Date MBEW-ZKDAT for the material on the accounting view.
Next, go to Logistics ? Materials Management ? Valuation ?

Valuation Price Determination ? Future Price ? Activate. TCODE MR2B, program RMMR2100.

Lastly, run the BDC that was created to update the standard price.

73. How do you perform a Goods Receipt?

A. Use Transaction MIGO. Enter the Header Data, select the Movement Type, Enter the PO
Number, select the PO items to be copied, and then post the

document.

74. How can you post a Goods Receipt if the PO number is not known?

A. If you selected PO Number Not Known in Transaction MIGO, you can specify search
criteria for the POs on the initial screen. The system then

displays a list of purchase orders. Select and copy the required PO items.

75. How do you display a list of all reservations in the system?

A. Run report RM07RESL.

76. If you have created a custom Movement Type and you get a “not allowed” error, where
should you first look for the cause?

A. Using Transaction Code OMJJ, check “Allowed Transactions” for the customized
Movement Types.
77. How do you find the logical value for stock item by date?

A. Use Transaction MC49.

78. How can you disable a Reservation in MRP?

A. Use Transaction Code OPPI to check “block stock”.

79. How do you add an attachment to a Purchase Order?

A. One may attach any document to a PO manually without using the Document
Management System in SAP, but no attachments can be added while you create

a PO using ME21N. Save your PO and then open the PO using ME22N.

There you can attach a document with the Service for Object button. Click the Service Object
button ?? Create ?? Create Attachment then select your

window directory, the file to be attached. This attachment is only for internal information.
The system will not print this document automatically

along with a PO printout.

80. How do you generate an automatic PO after creating a PR using a particular material?

A. In MMR and VMR check Auto PO (MM02/XK02).

Maintain the Source List and select the indicator for the source list record as MRP relevant
(ME01). If more than one source list record is

generated, make one of them fixed. Run MRP and the PRs generated will be pre-assigned
with the source of supply (MD01). Enter ME59 for automatically

creating POs from PRs.

81. Where is the Header level and Item level data saved in a PO?

A. In SE11, we can see this information in table EKKO and EKP0 respectively.

82. Where is Material Master data saved?

A. Tables MARA and MARC.

83. How do we know if a PO has been issued?

A. Bring the Requisition up by using Material Management ?? Purchasing ?? Purchase

Requisition ?? Display. Where the requisition overview screen is

displayed, select an item by clicking on the selection box to the left of the item.

Click on the General Statistics icon on the application tool bar. Select item. General Statistics
icon. The screen appears, in the middle, under

Order Statistics, in the field Purchase Order, if there is no number the PO has not been
issued.

84. What is the difference between a PR with a Master Record and without a Master Record
for the material being ordered?

A. If the master record exists, then all of the information about the Source List, Information
Record, and Vendor Evaluation already exist in the

system. If we don’t have a Master record for the material we are ordering, the material is
generally being ordered for direct usage or consumption.

You can specify which consumption account is to be charged which is also known as Account
Assignment. For example, we assign the purchase

costs associated with a requisition to our sales order or cost center.

If the first situation exists, many times purchasing enters into a longer-term purchasing
agreement with a Vendor, which is called an “Outline

Agreement”. If the Outline Agreement is done, then Purchasing cannot issue a purchase
order against a PR. It can only set up such an agreement
(either a “Contract” or a “Scheduling Agreement”).

85. Can you change a Purchase Requisition after it has been created?

A. Yes. Use Transaction ME52N. Check to see if the PR has already had a PO issued against it.
If so, you must inform the Purchasing Group. Check

if the PR has been approved. If so, you may only make changes to a limited extent and may
be subject of approval. Check if the PR was created

by MRP. In this case, you don’t have much control over the modification process.

All changes to items are logged and stored.

Information stored includes when the information was changed, who changed it, what the
changes were, etc. Select the desired item in the item

overview and choose Go To ?? Statistics ?? Changes.

86. How do we create Consignment Stocks?

A. Everything is the same as a normal PR or PO, except. Enter the item category “K” for the
consignment item. This ensures that the Goods

Receipt is posted to the consignment stores and an invoice receipt cannot be generated for
the item.

Also, do not enter a net price.

87. What is Vendor Evaluation and how do you maintain it?

A. Vendor Evaluation helps you select the Source of Supply by a score assigned to a
particular vendor. The scores are on a scale of 1 to 100 and

are based on differing criteria. Use Transaction ME61 and enter the Purchasing Organization
and Vendor Number.

88. What are the components of the Master Data that details a company’s procurement;
used by, Vendor Evaluation for example?
A. The key components of Master Data are. Info Record (ME11), Source List (ME01), Quota
Arrangement (MEQ1), Vendor (MK01), Vendor Evaluation (ME61),

and Condition Type (MEKA).

89. How do we get a proper list of vendors to send an RFQ?

A. Either use the Information Record to see who has sold a particular material to the
organization in the past, or go through the Source List.

90. How do you create a Source List?

A. Use Transaction ME01. Enter the Material Number and the Plant Data. Enter source list
records, validity period, period of time material is

procurable, Vendor Number, responsible Purchasing Organization (or number of the

Agreement or Contract), PPL (if the material can be procured from

another plant), Fixed Source (?), MRP control.

Also, a check should be done to see whether any source list records overlap. To do so,
choose Source List ?? Check.

91. How will items be returned to the vendor?

A. When you are posting a Goods Receipt for a PO, you can also enter items that you want
to return to the vendor. To do this, you no longer

have to reference the purchase order with which the goods were originally delivered. From
the item overview, choose 161 (Return for PO) as the

default value for the Movement Type. Enter the data for the return item(s) and post the
document.

92. Where do you perform a Goods Issue?

A. Use Transaction MIGO.

It is possible that when MIGO is accessed that a different document screen appears than the
one required. This occurs because SAP remembers the

last Goods Movement transaction accessed per user login. To reach the Goods Issue
Purchase Order screen, click the Dropdown Icon in the transaction

field and select “Goods Issue”.

93. How do you perform a Goods Issue?

A. Use Transaction MIGO. On the initial screen, enter the header data (you need not enter
the Movement Type or the Plant as these are automatically

copied from the order). Choose Goods Issue ?? Create with Reference ?? To Order… If you
know the order number, enter it directly. Using the By-

products Indicator, you can simultaneously post the Goods Receipt of planned by-products.
Using the Choose transaction/events indicator, you can

display all transactions/events for an order and choose the transaction/events for which you
want to post a Goods Issue. Copy the desired item(s).

Check data on the overview screen. Post the document.

94. How do you perform an Invoice Verification?

A. If the Invoice refers to an existing document (PO, etc.), then the system pulls up all of the
relevant information like Vendor, Material,

Quantity, Terms of Delivery, and Payment Terms etc. When the Invoice is entered, the
system will find the relevant account. Automatic posting for
Sales Tax, Cash Discount, Corrections etc. When the Invoice is posted, certain data such as
Average Price of Material and Price History are updated.

Use Transaction MIRO.

95. How do you display parked documents?

A. There are two possible transactions to use here.

They are FB03 and FBV3. The first shows all posted document types. This is the best choice if
you think the document has been posted to you

actual balance. The later shows only parked documents that have not yet posted to your
expenditure balance. These documents are still encumbrances.

It is the best choice if you are trying to find which documents are still awaiting completion or
approval.

This transaction is very similar to the FBV2 transaction used with P-Card reconciliation and
marking parked documents complete.

96. What do the W, V, and F fields show about the status of a document in FBV3?

A. An X under the W column means the document is subject to Workflow. Most documents
on this screen should have an X in this column. However,

not all documents are subject to workflow (cash deposits etc.). An X in the V column means
that the document has been marked as complete. If

they are subject to Workflow, they have been sent to Workflow for approval when they
were marked complete. An X in the F column means that the

document has been approved and posted to expenditures. This column will always be
empty in this screen.

An X under W, but no X under V means that you have not marked the document as
complete. If it hasn’t been marked as complete, use FBV2 to

check the document and, if it is correct, mark it as complete. You can quickly go to the
document from the list screen by double clicking on the
document number. When the document is displayed, click on Document on the menu bar,
and then click on Change in the drop down menu. The transaction

will switch from FBV3-Display to FBV2- Change. An X under both W and V will mean it is
waiting for approval and you may need to check the approval

path to see if has met with a delay.

97. If you are using Transaction MRKO, vendor settlement, and we get an error message
(FS217 or M8443 etc.), how would you go about

troubleshooting this?

A. I’d have to be a Guru to answer this!

(With this question, look for an answer that follows a similar logic)

To troubleshoot this problem, we have these steps to follow. Set up Output Condition Type
“KONS”. The Output Type specifies the kind of output to be

produced. The Output Type is predefined for your area of the R/3 system. If alternative
choices are possible, you can, of course, list them by

pressing F4. The Output Type can specify, for example, a printed form that you need for
internal use or a form that you want to send to a customer or

vendor (for example, an order confirmation). The Output Type can also be an internal
electronic mail message that you want to send to staff in

another department. To create an Output Type, we use Transaction V/30. Click on New
Entries; go to where you can define a new Output Type (i.e.

KONS). Once you have fed all of the data in the screen you can save it and we will have a
new Output Type. Now, use Transaction MRM1 where we will
maintain conditions for the Output Type KONS. When you press the Key combination tab,
you go to the “Create Condition Records (Consignment). Fast

Entry” screen. Here you define the Company Code, partner etc. Hit the save button. Now
you have conditions associated with the Output Type KONS. Now,

we must maintain the appropriate Tax Code in the Information Record. Use Transaction
ME12. Be sure Info Category is consignment. Hit <Enter>

and you will go to the screen “Purch. Org. data 1”. Hit <Enter> again and you will go to
the next screen where you need to maintain the Tax Codes.

Put in Tax Code “I0” which means exempt. The next step would be to go to the G/L Account
and update the “Tax Category” using Transaction FS00.

“Drop down” the box for Tax Category and you will get some options. Choose the first
option “-“ Only Input Tax Allowed. Hit Save. The next step, go

to check the “Field Status Compatibility at G/L Account”; use Transaction SE38. Now, enter
the program number “RM07CUFA” and hit “Execute”.

Now enter Movement Type “291 K” which is used for the Goods Issue related to
consignment. When you press the Execute button, you will see screen

“Field Selection Comparison. Movement Type – G/L Account”. Now, check the
Compatibilities of all the fields, if a particular is not compatible, then

there will be an Error message with a Red Highlight.

Now the signs Plus, Minus, and dot denote whether the entry in that particular field is
“Required”, “Optional”, or “Suppressed” etc. Now, the error

could be because of the following reasons. If the Mvt column has a “+” and Account column
has a “- “; If the Mvt column has a “-“ and the Account

column has a “+”. Once you fix the value you can go to the Error Log and see if there are any
more errors there. The last step would be to run
Transaction MRKO. Now, you get all of the “Not Settled”, “Pending Transactions”, or Good
Receipts recently done. Then, go to the previous screen

and press the “Settle” tab and execute it again for settling the documents. Now the
transaction goes through and the vendors are paid automatically.

If after doing this, we still get the error message, then we could also go to Transaction
OMRM and change the error message to a warning message.

The other place to find the error messages is Transaction SE31.