Ethernet/Leased Line Service Agreement Terms & Conditions: 1. Definitions
Ethernet/Leased Line Service Agreement Terms & Conditions: 1. Definitions
1. DEFINITIONS
Word Meaning
Agreement Means the service contract which comprises the customer order form and these terms and conditions.
Agreement date Means the date which the ‘customer order form’ and documentation was received by Tela.
Activation date Means the date by which the services becomes live and first made available for use by the customer.
Committed Delivery Date (CDD) Means the date by which we anticipate the activation date of the services to begin. This is also the date by which Tela
is measured against service credits for failing to deliver on or before the CDD.
Customer Premises Equipment (CPE) CPE such as modems and routers that is required for use with the service. Supplied by Tela or their third parties
where their provision is for the express use of this service.
Customer Requirement Form (CRF) Is a document detailing contact details, building details and position of equipment etc, which needs to be completed
prior to Tela placing the circuit order with their base carrier suppliers. This ensures that we have the correct
information from the outset of the agreement.
Customer equipment Means apparatus belonging to the customer not forming part of the Tela equipment but which may be connected
to the CPE.
Data centre Is a dedicated building providing space, power and secure facilities for storing data equipment and services. Often
called a carrier hotel (where a telecommunications ‘carrier’ will rent space or ‘rooms’ within a data centre).
Ethernet First Mile (EFM) Is a term of reference given to the delivery of an Ethernet circuit, where the tail circuit is copper rather than the
traditional fibre. New technology makes this possible and more affordable in locations where fibre delivery is either
impossible or prohibitively expensive.
Ethernet circuit Is similar to a leased line, but is generally a fibre based product to the point of entry into a building (except where the
‘tail circuit’ is provided as copper on an EFM technology). However, Ethernet circuits differ in that they are always
presented as either an RJ45 connection (copper twisted pair Cat5e patch cable) or as a fibre patch cable
presentation (termination type to be specified). Ethernet circuits operate at the International standard IEEE 802.3.
Ethernet circuits are available usually at incremental speeds of 1Mb or 2Mb, where the minimum circuit speed is 1Mb,
and the maximum will be multi gigabit circuits.
Tela equipment Means any apparatus or equipment provided by Tela or any third party to the customer to enable provision of the
service under this agreement.
Leased line A leased line is a symmetric telecommunications line connecting two locations. It is sometimes known as a 'private
circuit' or 'data line'. Unlike a traditional PSTN line it does not have a telephone number, each side of the line being
permanently connected to the other. Leased lines can be used for telephone, data or Internet services. In this
instance, we refer to leased lines as either a point to point (P2P) connection between two customer locations, or
between a customer location and a data centre, or between a customer location and a carrier PoP. In the latter
instance, this will be typically for Internet provision. In the U.K. leased lines are available at speeds from 64Kb/s
increasing in 64Kb/s increments to 2Mb/s over a channelised E1 tail circuit, and can be purchased in higher
bandwidths. However, Tela only provides 2Mb E1 circuits. These circuits can be provided over copper or fibre.
Initial term Means the term of the agreement as specified in the customer order form e.g. 36 months. The minimum initial term
is always 36 months unless otherwise stated in the customer order form.
Monthly Recurring Charge (MRC) Refers to the monthly recurring charge for service.
Network Termination Equipment (NTE) Typically third party equipment supplied by Tela or their third parties where their use is for the express purpose of
provisioning the NTE as described in the customer order form. This equipment may reside within the customer’s
premises, the end user’s premises, or Tela and or their third parties’ premises.
Point of Presence (PoP) Is a node within the Tela or carrier network, sited within a data centre or telephone exchange.
Public Switched Telecoms Network (PSTN) In the UK this is generally assumed to be a BT product, referring to a copper wire, analogue telephone line, or ISDN
circuit.
Service contract Means the complete document which includes the customer order form and the documents as noted on the
customer order form.
Service Means the services described in the details within the customer order form, and forming part of this agreement.
Service levels Means the service levels relating to the services which are contained in the SLA.
Service Level Agreement (SLA) Means the service level agreement as in clause 4.0 of this document or such other service level agreement which is
agreed in writing between the parties from time to time.
Target ready for service date (TRFS) Means the initial date which is supplied by the Tela provisioning team as the estimation for an activation date. This is
not a binding date, nor is it a CDD, and should be used as a guide only as to the likely activation date.
Third party service provider Means the provider of any third party services.
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Third party services Means any part of the services which Tela procures from a third party any third party telecommunications services
and/or equipment which Tela uses in order to provide the services.
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Ethernet/Leased Line Service Agreement Terms & Conditions
2. INTRODUCTION
2.1 The terms of this agreement form part of the conditions of sale, and shall be incorporated into the customer order form signed by the customer.
3. ORDER PROCESS
3.1 Tela will supply the customer with the services in accordance with these terms and the accompanying signed customer order form and fully completed CRF. The
combination of which, will form a service contract between the customer and Tela.
3.2 Tela reserves the right to make any changes to these terms or to the service contract, including changes to the service and the SLA as is required from time to time,
to reflect:
• Technical and operational changes to the core Tela network or that of one of our third party providers provided such changes do not materially affect the
applicable service provided to the customer
• Changes enforced by law, regulation or codes of conduct which may be altered or issued from time to time
3.3 Tela will notify acceptance of a customer order form by email within a target of 5 working days. Orders will be accepted on the basis that the customer has provided:
• A fully completed and signed copy of the customer order form (in duplicate)
• A fully completed CRF detailing contact names, site addresses, and termination details as requested on the current published CRF
The Tela representative will supply the CRF, usually at point of order.
3.4 Tela will endeavour to issue a TRFS at the same time at which they acknowledge receipt and confirm the customer order. The TRFS is the day on which we expect
(under normal circumstances) the service activation date commences, and therefore the date which the service contract starts.
3.5 Throughout the provisioning process, Tela will need to communicate with named member(s) of the customer’s staff (or their nominated representatives) to arrange
access to the customer premises for Tela and/or their third party suppliers. Any delays to these requests either by the customer, their representatives, or the Landlord
of the termination premises will delay Tela from meeting the TRFS and from issuing a CDD.
3.6 Typically within 10 working days of acceptance of an order, Tela or their third party representative will perform a termination location, premises survey, also known as
a ‘site survey’. It is typical that within a further 10 working days of the site survey, that Tela will be able to issue a CDD.
3.7 The CDD is the date by which Tela agree to have service ready for use (the activation date), and should Tela miss this target date, the customer is able to claim ‘service
delivery credits’ which are detailed below in table 3.0 subject to 3.5, any delays outside of Tela’s control may lead to delays in the CDD and therefore invalidate any
service delivery credit claim.
Table 3.0
Number of working days beyond Tela CDD date Compensation = percentage of connection charge for the circuit to be credited to the customer
01-10 5%
11-15 10%
16-20 15%
More than 20 20%
3.8 In the event that the customer takes a dual circuit solution from Tela, where the tail circuits are provided by alternate carriers (or the same carrier but via
geographically diverse PoPs) and one is configured as primary, with the other as a backup, then Tela will provide a TRFS and a CDD for each circuit.
The processes outlined within this document for delivery, will apply to each. Where the solution is quoted and sold at a fixed monthly, quarterly or annual price, Tela
reserve the right to charge for separate services as they are delivered. E.g. customer takes 100Mb leased line, with a 10Mb leased line backup. In this event, Tela will
charge for the first circuit and accompanying hardware (such as, but not limited to, routers, firewalls or cable trays) delivered on a pro rata basis, as this is a useable
Internet connection.
The final charges will be applied on delivery of the second circuit and its confirmed live backup status presented in a working condition. At this stage, the contract
term of the agreement for the solution will start. E.g. customer taking a 36 month term contract, with a 100Mb primary and a 10Mb backup circuit. The 100Mb circuit
is delivered (as working) 2 months before the backup circuit. Not until the delivery of the backup circuit will the 36 month term of the agreement start. This means
that the customer will be liable to pay the installation, monthly rental and reasonable set up costs as described above, for the primary circuit for an additional 2 months
in this example.
In all cases, unless otherwise stated by the customer, Tela and their third party suppliers as applicable will endeavour to provide both or any circuits as part of any
given solution at the same time. However, when this is not practicable or any third part service provider will not accommodate such requests, then the customer will
be liable for all service charges as they arise on the activation date of said services.
3.9 In the event that a customer takes an ADSL backup service to their primary circuit, Tela will deliver the ADSL service and the leased line as close to the leased line
CDD as possible using all reasonable endeavours. The exception to this will be when a customer asks for the ADSL service to be supplied in lieu of the leased Line
being fulfilled. In this instance, Tela will charge pro rata for the delivery and rental of the ADSL service and accompanying hardware (such as, but not limited to,
routers, firewalls or cable trays). The final charges will be applied on the activation date of the primary circuit.
3.10 For ADSL backup services, at no time will the provision of an ADSL service be subject to service delivery credits. In addition, the ADSL circuit terms and conditions
specific to the installation and use of that line are separate from this document, and are available on request through your Tela representative.
3.11 Where ADSL backup services are taken, it is the customer’s responsibility to ensure that there is an adequate, uncompromised BT analogue PSTN circuit. Should the
customer not provide a valid telephone number for this PSTN circuit, Tela will offer the service at an additional cost as supplied by a Tela representative. Similarly, if
the PSTN termination is not in the correct location (should be within 3 metres of the planned leased line termination point) then Tela will not be able to provide the
ADSL service as a backup.
3.12 Delivery terms for all ADSL services are outlined in the ADSL terms and conditions.
3.13 For all services, when an installation fee is levied (as per the customer order form) Tela reserve the right to invoice this fee, which must be paid before we hand over
the service.
3.14 Subject to 3.8 and 3.9, the term of the service contract as indicated on the customer order form will not start until the final circuit or complete solution is delivered.
I.e. the service charges and start dates of individual circuits may be staggered, but the service solution term of contract will start and end at the same time. This means
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that the first circuit to be provisioned will be invoiced prior to the term of the contract starting, and the invoice period in lieu of the backup or secondary circuit(s) will
vary depending on the independent tail circuit CDDs. Wherever possible however, we will try to ensure that the CDD for each circuit in a multi circuit solution are as
close together as possible.
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Ethernet/Leased Line Service Agreement Terms & Conditions
3.15 CUSTOMER’S RESPONSIBILTY: It is the responsibility of the customer at all times to ensure the following:
• 3 pin standard UK plug socket is available for each piece of required electronic equipment supporting the service(s) provided. Typically this will be one socket
for each carrier NTE, and one for each router (or CPE) supplied by Tela to support the service. In addition, additional power sockets may be required as directed
following initial site survey depending upon the solution(s) purchased
• For all ADSL services as a backup, the customer must ensure that a non-service bearing standard analogue PSTN line is available for Tela to enable the ADSL
service. This PSTN line must terminate within 3 metres of the location of the Tela CPE
• That enough rack space, where the customer expects the carrier NTE and Tela CPE to be positioned within a data rack (standard UK 19inch width), and that
there is at least 3U of available space per single leased line or Ethernet circuit. As much as 10U may be required in certain circumstances but this is the exception
rather than the rule and should be identified at survey
4.1 During active service, Tela offer a 99.9% uptime service level for all leased line/ Ethernet circuit products, extending to 99.99% where a backup service is taken.
4.2 Tela provides optional ‘active alerts’ on all direct Internet access circuits or any circuits which are provided with CPE which is owned by Tela, and provided as part of
a managed service by Tela. This means that in the event of any problems detected on your circuit, Tela will, with best endeavours, be able to notify a named member
(or members) of the customer’s staff of such issues via SMS or email. The following rules in table 4.0 are set as a target only.
Table 4.0
Fault or problem detected Time of day Target response time Method of response
Tela IP monitor flags alert that would appear to mean customer circuit SMS alert or email (automated generation) of a
has failed. Immediate investigation to confirm if this is real or glitch, and Mon – Fri 09.00-17.00 10 minutes potential issue with the service, followed up with a
where the fault lies phone call
Tela IP monitor flags alert that would appear to mean customer circuit SMS alert or email (automated generation) of a
Mon – Fri 17.00 – 09.00 and
has failed. Immediate investigation to confirm if this is real or glitch, and 30 minutes potential issue with the service, followed up with a
weekends/ bank holidays
where the fault lies phone call
4.3 Tela target to repair all logical faults on leased lines is 6 clock hours. Logical faults are those relating to any equipment, either the CPE provided by Tela as part of
the managed service, or NTE within the Tela network and their supplier’s network.
4.4 Where there is a physical fault, which relates to fibre or copper wire faults, then the target time to resolve is within 24-48 clock hours.
4.5 Service availability is a measure of the relative amount of time a circuit is available for customer use during a given calendar month. ‘Service unavailability’ is defined
as any period for which the service is unavailable, and is measured from the time:
• That the customer reports service unavailability to Tela, and opens a support ticket (customer must obtain a reference number for their call – this is automatically
given with email logged calls), until the time;
• That Tela advises the customer that the service is restored and operating in accordance with agreed specifications, and Tela closes the support ticket. Any
periods of time during which a support ticket is kept open at customer’s request following notification by Tela that service has been restored, is not included in
measuring the duration of a period of service unavailability
4.6 When leased line backup or ADSL backup services are taken, then Tela will provide a 99.99% SLA for the solution as a whole. Should the secondary (backup) circuit
fail to engage within 1 clock hour, then additional service unavailability penalties will apply in the following way:
• Where ADSL backup is provided, and both the primary and the ADSL fail, then Tela will pay service credits to the value of 1.25 times that which is stipulated
within table 4.1. Exceptions are for when the backup service fails due to reasons beyond Tela’s control. Such reasons can be, but are not limited to; third party
activity, network failure outside of Tela and their supplier’s networks, power cuts, atmospheric and weather induced problems, natural disasters or terrorist
incidents.
• Where a second leased line is installed in a failover or backup capacity, and both circuits fail, Tela will pay service credits as per table 4.1, but will apply to the
rental values of both circuits. Exceptions are for when the backup service fails due to reasons beyond Tela’s control. Such reasons can be, but are not limited to;
third party activity, network failure outside of Tela and their supplier’s networks, power cuts, atmospheric and weather induced problems, natural disasters or
terrorist incidents.
4.7 For customers taking back up services, should the primary circuit fail, and the backup service engage within the period (as 4.6) then Tela will only be liable for service
credits on the primary line, as described in table 4.1 but, subject to points 4.9 – 4.16. Tela will provide this pro rata to the value of the rental of the primary circuit for
customer’s on fixed single payment contracts.
4.8 Service credits: In the event of service unavailability, Tela will credit the customer in accordance with table 4.1.
Table 4.1
4.9 In no event will SLA credits in any calendar month exceed 100% of the total MRCs payable by customer for the service in that month.
4.10 As a condition of entitlement to SLA credits, the customer shall cooperate with Tela in addressing any reported service problems.
4.11 SLA credits are applied only upon customer’s written request, which must be submitted within 15 working days of a valid support call reporting the incident, and
backed up by a reference number to support that claim. This can be submitted to the relevant Tela staff by 1st class recorded mail, or by email.
4.12 All approved SLA credits claimed by a customer for a given month will be totalled and applied to that customer’s next invoice for the Service, or as promptly thereafter
as is practical in the event of a dispute.
4.13 No SLAs apply to newly installed services or to service reconfigurations requested by customer, until five business days after:
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4.14. The SLAs above apply only in respect of service that is provisioned on Tela’s network and, where applicable, to local access circuits provided by Tela (via third party
providers). Service credits will not be approved for network faults or fibre issues outside of our control. See section 4.16 for further detail.
4.15 SLA credits provided for in these terms and conditions are customer’s exclusive remedy with respect to items covered in these terms and conditions.
4.16 Exclusions: no SLA credit shall apply to the failure of the service to comply with an SLA, or to any period of service unavailability, caused, in whole or part, by any of
the following:
• Any act or omission of customer or any third party (including but not limited to, Customer’s agents, contractors or vendors), including, but not limited to:
o Failing to take any remedial action in relation to a service as recommended by Tela, or otherwise preventing Tela from doing so, or…
o Any act or omission which causes Tela to be unable to meet any of the SLAs
• Customer’s negligence or wilful misconduct, which may include customer’s failure to follow agreed upon procedures
• Any scheduled maintenance periods when customer has been informed of such maintenance, and emergency maintenance
• Disconnection or suspension of the service by Tela pursuant to a right to do so under the general terms and conditions or these terms and conditions
o Long haul domestic local access circuits in the USA, between an Tela PoP and a customer premises which is in a different local access transport area
(LATA) and/or
o Long haul international local access circuits provided in countries in which Tela does not operate its own network and provides the service using the
services of third party providers
5.1 The term of each service contract shall start from the date on which, either the individual circuit (for single circuits and/or those with ADSL back up), or the final circuit
(for a solution with leased line or Ethernet backup) is installed and made available for service (the activation date). The contract will then continue for the term
stipulated within the customer order form. For the avoidance of doubt, the minimum term of contract for leased line/Ethernet services is 36 months. At the end of
the term, the contract will automatically renew for a further period of six (6) months, on a rolling six (6) monthly basis, unless Tela receive prior notice from the
customer under the termination conditions stated below.
5.2 Either party may terminate such service contract by giving ninety (90) days written notice to the other, such notice to expire no earlier than the end of the initial term
as stated on the customer order form. In the case of termination by the customer, any such written notice shall not be effective unless
• Given by 1st class recorded post, or an email to a relevant, named member of staff within Tela, and by an authorised member of the customer’s staff. Such notice
must also outline full details of the service contract including all circuit details and addresses to be terminated, and that;
• Tela has confirmed receipt of such termination notice by email or letter within five working days of its receipt
5.3 In addition to Tela’s other rights, Tela may end any service contract and/or suspend the provision of any service under a service contract in the following
circumstances:
• Immediately following the expiry of 5 working days written notice from Tela to the customer for non-payment of any charges and payment has not been made
following such notice; or
5.4 Upon termination of a service contract, all charges incurred by the customer for the use of the services up to the end of the initial term (together with a notice period
of ninety (90) days) shall be due and payable in full and on demand and the customer shall have no right to withhold, deduct or set off any such amounts.
5.5 Upon termination of a service contract for whatever reason the customer shall immediately stop using the services prescribed in such service contract and the
customer's right to use such services shall immediately terminate.
5.6 Where Tela suspends service for customer breach and subsequently reconnects services, the customer may be liable for a reasonable reconnection fee which shall
be notified to the customer in advance.
5.7 If the customer cancels an order, or requests that an order already placed is significantly modified (e.g. changes in address; service type; point of presence or
presentation), prior to the CDD, as defined in the relevant service contract, then notwithstanding Tela’s other rights pursuant to the service contract, the customer
shall pay all costs incurred by Tela as a result of such cancellation or modification. For any other cancellation, the standard cancellation fees (shown in table 5.0)
apply.
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Ethernet/Leased Line Service Agreement Terms & Conditions
Table 5.0
Customer cancels for any reason post TRFS issued and order accepted and before
25% 0%
site survey carried out
Customer cancels for any reason post site survey but before a CDD is issued 50% 0%
Customer cancels for any reason post issue of a CDD and within 15 working days of
75% 0%
the actual CDD
Customer cancels for any reason post issue of a CDD and within 5 working days of
100% 10%
the CDD
Customer cancels for any reason post CDD and delivery of service before term of
100% 100%
contract expires
*Exceptions: the only exception is when Tela or their third party decree that the installation costs originally quoted (or which were included over the term if these costs are amortised) are not
enough to cover the actual cost of the installation works. Such costs are known as excess construction fees, and these fees (where applicable) will be notified to the customer post site survey.
At this point, the order will be placed on automatic ‘hold’ until the customer agrees (or not) to pay the excess construction fees. The customer has 5 working days to decide, and to notify Tela in
writing to the relevant member of staff of their decision. If the customer agrees to pay, the provisioning service will resume and a CDD issued in due course. Should the customer decline they
have the right to cancel their order with no further charges. Should the customer fail to notify Tela of their decision within 5 working days we may consider the order cancelled and the standard
cancellation fees in the table above will apply.
5.8 For the avoidance of doubt, where installation charges are not payable because they are spread over the term or are discounted for a particular service contract, Tela
will base cancellation fees on the rental only, and applying the same percentage fees as in table 5.0. Additionally, Tela may charge the customer for all costs which it
has incurred in relation to provision of the services (e.g. costs associated with network or infrastructure builds or obtaining way leaves, etc) up to and prior to the date
upon which it receives the early cancellation request from the customer.
5.9 If the customer cancels a service without cause after the CDD and prior to the end of the initial term, then all charges that would have been payable until the end of
the initial term (together with the notice period of 90 days) shall immediately become due and payable.
5.10 For customers taking leased line backup or ADSL back up products, please note section 3.14 with regard to service contract start dates.
6. EFM
6.1 EFM is a term used to describe the ‘connection medium’ which uses copper, to provide a tail circuit into the customer’s premises back to the nearest point of
interconnect with the base provider’s network, which then subsequently integrates with Tela network. EFM is also known as Ethernet over copper.
6.2 EFM is delivered using twisted copper pairs from the BTW local access exchange, and can deliver speeds of 1Mb/s to 10Mb/s, or limited ability, or where provision of
fibre services end to end would be cost prohibitive (e.g. in rural and semi-rural areas).
6.3 EFM services for Ethernet circuits have the same SLA and terms as in sections 2.0 – 5.0 above, with the exception that the service credits for service unavailability
will only be considered if the service is materially affected in the following ways:
• Should a copper pair fail, in this event the other copper pairs providing the service will continue to deliver service. In this instance, should one or more copper
pair fail, leading to the availability of less than 50% of the advertised bandwidth rate, the customer will be able to claim service credits in the usual way (section
4). In all instances surrounding copper pair failure, the time to fix is 24 clock hours from time the fault is reported and/or discovered
• In the event of a total loss of service due to the copper access pairs, or any network fault, as with all other leased line products, then full service credits as
described in section 4 are available and in accordance with the terms of section 4
a. ‘Wires only’ is a term used to identify services which are not supplied by Tela as ‘Managed’. Managed Services are those where Tela retains ownership, access to,
and control of the Customer Premises Equipment (CPE) which enable Tela to actively support the service supplied and more importantly maintain the SLA. The
type of wires only services available are detailed below in 7.1 c) and d).
b. IMPORTANT: Where wires only services are offered, Tela are not responsible for the CPE chosen by the customer, nor can we advise on whether the chosen
(un-tested) CPE should work with our services. Tela have extensively tested the CPE for all Tela Managed Services, and whilst it is largely accepted that many
third party supplied CPE should work, we cannot be responsible for instances where it does not. The following general criteria should be read and fully
understood before taking any wires only service:
i. It is our recommendation that the customer should have a good technical understanding of IP Networks, and the ability to support the CPE they supply.
ii. For Internet circuits, CPE supplied should be a Layer 3 device capable of supporting BGP (Border Gateway Protocol). Point to point circuits, are Layer 2,
and BGP is not required.
iii. Note; many entry level enterprise class firewalls will not support BGP.
iv. Tela will provide BGP configuration information and IP addressing
vii. PI and private addressing may be considered as an alternative on a case by case basis (NSSP).
viii. Tela can provide technical assistance to customers wanting a wires only product – e.g. with testing equipment, or researching whether we could support
certain CPE, which will be charged at £150 per hour (or £850 a day).
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ix. Faults; where the customer logs a fault and Tela are left liable for charges incurred by false errors, abortive site visits, or site visits proving the circuit is not at
fault, then any resulting charges will be passed on to the customer.
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Types of Wires Only Services Available:
c. Wires only Internet circuits are those where the circuit and network infrastructure are provided in the same way as a fully managed service, but Tela are not
responsible for any termination CPE (i.e. Routers or Firewalls). These devices are supplied and managed by the customer or their end user. Due to the nature of
these services, where Tela is not in control of the CPE, then the SLA is reduced (see 7.2) below that of our Managed service.
d. Point to point circuits are those which are completely off-net from the Tela network. Simply, in this instance, Tela are reselling our carrier partners local network
services to the customer. As for wires only Internet circuits, because this circuit does not touch our network or monitoring equipment, we cannot provide as a
fully managed service, and the SLA is reduced (see 7.2). Any specific technical detail which a customer may require to connect such circuits (end-to-end) will be
provided from standard documentation on a case by case basis by the off-net provider.
7.2 SLA amendments to those in clause 4, specifically for ‘unmanaged’ circuits. Such circuits referred to generally, but not exclusively, as wires only services, wires only
internet access circuits, and point to point (or point to multi point) circuits:
a. In the event of a fault, Tela will offer best efforts to the customer to resolve the issue. In the event that a fault is logged, the first checks made by Tela will be
internally and with the carrier providing the tail circuit(s). If they are deemed to be working within normal parameters, then the customer or the Partner managing
the CPE device should be on site (or have remote access to) the CPE to manage queries between the device and the Tela edge network. In these instances it is
the customer’s responsibility to provide Tela support staff with correct passwords and administrator rights as required, to help troubleshoot the issue
b. Tela will use best efforts to maintain the SLA for the logical fix i.e. within 6 hours of a fault being registered. However, as we are wholly reliant on the customer or
their Partner support company we cannot agree to be bound by these times, and in addition, no compensation will be payable in the event that any published
SLA timescales are missed. Similarly, we will endeavour to resolve all physical line faults within the usual 24 - 48 hours, but again there is no compensation
available should timescales slip on an unmanaged service
c. The demarcation point for Tela’s unmanaged wires only services is the tail circuit carrier’s NTE
d. The customer or Partner may be required to provide detailed diagnostics from the CPE
7.3 Wires only Internet services are only available for single leased lines - no ADSL backup or leased line failover services are available as ‘wires only’.
7.4 It is the responsibility of the customer to raise a potential fault with the Tela helpdesk, as wires only services are not monitored proactively by Tela. Therefore, for these
services, section 4.2 of this document is void for wires only services.
8. DATA PROTECTION
8.1 Tela and the Customer shall comply with their respective obligations set out in Schedule 1.
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Schedule 1: Data Protection
1. INTERPRETATION
1.1 In this Schedule:
"Data Protection Laws" means the GDPR and the Privacy and Electronic Communication Regulations 2003, any amendment, consolidation or re-
enactment thereof, any legislation of equivalent purpose or effect enacted in the United Kingdom, or, where relevant, the
European Union, and any orders, guidelines and instructions issued under any of the above by relevant national authorities,
a judicial authority in England and Wales or, where relevant, a European Union judicial authority;
"Data Subject" shall have the meaning set out in the GDPR;
“Disclosing Party” shall mean the party to the Agreement who discloses or makes available Personal Data.
"GDPR" means General Data Protection Regulation (EU) 2016/679 as in force from time to time;
"Personal Data" has the meaning given to it by the GDPR, but shall only include personal data to the extent that such personal data, or any
part of such personal data, is processed in relation to the services provided under the Agreement;
“Receiving Party” shall mean the party to the Agreement who receives or obtains Personal Data whether directly from the Disclosing Party or
indirectly;
“Replacement National Legislation” means legislation in the United Kingdom which is enacted to cover, in whole or part, the same subject matter as the GDPR.
1.2 Words and phrases with defined meanings in the GDPR have the same meanings when used in this Schedule, unless otherwise defined in this Schedule.
1.3 If the GDPR ceases to apply to the United Kingdom, references to the GDPR, to provisions within it and to words and phrases with defined meanings in it, shall be
deemed references to Replacement National Legislation, the nearest equivalent provisions in it and the nearest equivalent words and phrases in it (as the case may
be).
2. OBLIGATIONS
2.1 Each party shall comply with the Data Protection Laws applicable to it in connection with the Agreement and shall not cause the other party to breach any of its
obligations under Data Protection Laws.
2.2 The parties have agreed that the Receiving Party will process Personal Data as the Processor on behalf of the Disclosing Party which shall act as a Controller of such
Personal Data in connection with the Agreement. The Processor shall, or shall ensure that its sub-contractor shall:
2.2.1 process the Personal Data only on behalf of the Controller, only for the purposes of performing its obligations under the Agreement, and only in
accordance with instructions contained in the Agreement or instructions received in writing from the Controller from time to time. The Processor shall
notify the Controller if, in its opinion, any instruction given by the Controller breaches Data Protection Laws or other applicable law;
2.2.2 not otherwise modify, amend or alter the contents of the Personal Data or disclose or permit the disclosure of any of the Personal Data to any third party
(including without limitation the Data Subject itself) unless specifically authorised in writing by the Controller;
2.2.4 only grant access to the Personal Data to persons who need to have access to it for the purposes of performing the Agreement;
2.2.5 ensure that all persons with access to the Personal Data are:
2.2.5.1 reliable, trustworthy and suitably trained on Data Protection Laws; and
2.2.5.2 subject to an obligation of confidentiality or are under an appropriate statutory obligation of confidentiality.
2.2.6 taking into account the nature of the processing and the information available to the Processor, assist the Controller (at the Controller’s cost) in ensuring
compliance with its obligations pursuant to Article 32 to 36 GDPR inclusive;
2.2.7 take such measures as are required pursuant to Article 32 GDPR in accordance the security obligations set out in the Agreement (as amended from time
to time) and at the request of the Controller provide a written description of the technical and organizational measures implemented, or to be
implemented, to:
2.2.7.1 protect the Personal Data against unauthorized or unlawful processing and accidental loss, destruction, damage, alteration or disclosure; and
2.2.7.2 detect and report personal data breaches within good time,
2.2.8 notify any loss, damage or destruction of Personal Data to the Controller as soon as reasonably practicable and in any event within 24 hours of becoming
aware of such breach and provide all reasonable assistance to the Controller in relation to the notification of such breach to the Information
Commissioner and any other applicable regulator and any data subject;
2.2.9 provide all reasonable assistance to the Controller (at the Controller’s cost) in ensuring compliance with its legal obligations relating to data protection
impact assessments.
2.2.10 not engage another processor (a "Sub-Processor") to process the Personal Data on its behalf without specific written consent of the Controller, approving
a named Sub-Processor, such consent always subject to:
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2.2.10.1 the Processor binding any Sub-Processor by written agreement, imposing on the Sub-Processor obligations in relation to the Personal Data
equivalent to those set out in the Agreement; and
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2.2.10.2 the Processor remaining liable to the Controller for the acts and omissions of any Sub-Processor, as if they were the acts and omissions of the
Processor;
2.2.11.1 a request from a Data Subject to have access to that person's Personal Data; or
2.2.11.2 a complaint or request relating to the Controller's obligations under Data Protection Laws; or
2.2.11.3 any other communication relating directly or indirectly to the processing of any Personal Data in connection with the Agreement;
2.2.12 not take action in relation to such communication, unless compelled by law or a regulator, without the Controller's prior approval, and shall comply (at the
Controller’s cost) with any reasonable instructions the Controller gives in relation to such communication;
2.2.12 provide the Controller with reasonable co-operation and assistance (at the Controller’s cost) in relation to any complaint or request made in respect of
any Personal Data including by:
2.2.13.2 complying with a data access request within the relevant timescales set out in the Data Protection Legislation and in accordance with the
Controller's reasonable instructions; and
2.2.13.3 providing the Controller with any Personal Data it holds in relation to a Data Subject making a complaint or request within the timescales
reasonably required by the Controller;
2.2.14 on termination of the Agreement and otherwise at the Controller's request, delete or return to the Controller the Personal Data, and procure that any
party to whom the Processor has disclosed the Personal Data does the same;
2.2.15 where reasonably possible, store the Personal Data in a structured, commonly used and machine-readable format;
2.2.16 not transfer Personal Data outside of the European Economic Area without the prior written consent of the Controller except that the Data Processor
may disclose Personal Data to its employees providing maintenance and support services provided that such disclosure is solely for the purpose of, and no
more than is necessary for, the purpose of maintenance and support under the Agreement. Where the Controller consents to the transfer of Personal
Data outside the European Economic Area, the Processor shall comply with:
2.2.16.1 the obligations of a controller under Articles 44 to 50 GDPR inclusive by providing an adequate level of protection to any Personal Data
transferred; and
2.2.17 have a data protection officer where required by the GDPR, and where a data protection officer is not required, have a named individual that is
responsible and available to deal with data protection issues as and when they arise in conjunction with the Controller; and
2.2.18 allow the Controller, or its external advisers who are not in the reasonable opinion of the Processor competitors of the Processor (subject to reasonable
notice and the execution of appropriate confidentiality undertakings), to inspect and audit the Processor’s data processing activities and those of its
relevant agents, group companies and subcontractors during normal business hours, and comply with all reasonable requests of the Controller, to enable
the Controller to verify and procure that the Processor is in full compliance with its obligations under this Schedule.
3. LIABILITY
3.1 Subject to paragraphs 3.1 and 3.2, the Processor shall indemnify and keep indemnified the Controller against any fine imposed by any applicable regulatory body
(and where applicable any appellate court or tribunal of competent jurisdiction) under Data Protection Laws if and to the extent that such fine is imposed on the
Controller solely and directly as a result of a breach by the Processor and/or any Sub-Processor of its obligations under this Schedule, unless such indemnity is
prohibited on grounds of public policy.
3.2 The Processor’s maximum liability under this Schedule shall be capped at a sum equal to the value of the payments received by the Processor under the
Agreement in the previous year or [£50,000], whichever is the higher.
3.3 The Processor’s obligations under paragraph 3.1 shall be subject to the conditions that the Controller: (i) promptly gives the Processor written notice of the claim;
(ii) gives the Processor sole control of the defence and/or settlement of the claim including the bringing of any appeal that may be available (provided that the
Processor may not settle the claim in any manner that the Controller reasonably regards as adverse to its interests without the consent of the Controller, which
shall not be unreasonably withheld or delayed)); and (iii) provides the Processor, at the Processor’s expense, with all reasonable assistance in the defence and/or
settlement of the claim.
Electronic media and other means of transport containing the Personal Data received by the Receiving Party and all copies or reproductions thereof shall also remain the
property of the Disclosing Party, that transferred these media or provided other means of transport.
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