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FCS (SA) Portfolio 13 4 2018

This document outlines the purpose and contents of a portfolio of learning for candidates pursuing Fellowship of the College of Surgeons of South Africa (FCS(SA)). The portfolio is intended to document the candidate's training experiences and encourage reflection. It contains sections for certificates, lectures attended, reading, logbook, and a declaration of completed training. Supervisors and the CMSA will review the portfolio to ensure standards are met.

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0% found this document useful (0 votes)

47 views33 pages

FCS (SA) Portfolio 13 4 2018

Uploaded by

M Ivan Pratama Zebua

We take content rights seriously. If you suspect this is your content, claim it here.

Available Formats

Download as DOC, PDF, TXT or read online on Scribd

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CMSA

PORTFOLIO OF LEARNING

Fellowship

of the

College of Surgeons of South Africa

FCS(SA)

From January 2011 only electronic versions of this document will be accepted.
PORTFOLIO OF LEARNING

CONTENTS

SECTION 1 Purpose of the PORTFOLIO OF LEARNING

SECTION 2 Syllabus for the FCS(SA)

SECTION 3 Learning objectives

SECTION 4 Candidate Details

SECTION 5 Discipline-specific certificates

SECTION 6 Post-graduate Lectures, Meetings, Workshops, Seminars,

Symposia, Congresses and Modules

SECTION 7 Reading and Research (signature page to be printed,

signed by head of department and submitted with electronic
portfolio)

SECTION 8 Logbook

SECTION 9 Declaration on Completion of Training (to be printed, signed

by head of department and submitted with electronic
portfolio
SECTION 1

PURPOSE OF THE PORTFOLIO OF LEARNING

What is the Portfolio?

Your portfolio is based on the “CRITICAL” Portfolio (Certified Record of In-service

Training Including Continuous Assessment and Learning). It is a professional resource
document structured in a flexible format which allows trainees to plan and meet the
objectives of the specialty training programme through a documented process of work
experience, learning and reflection.

Purpose of the portfolio

1. To stimulate students to think consciously and objectively about their own training.
(This is known as reflective learning). This is its primary purpose.
2. To document the scope and depth of the candidate’s training experiences.
3. To provide a record of the trainee’s progress and personal development as training
proceeds.
4. To provide an objective basis for discussion with the candidate’s supervisors about
work performance, objectives, and immediate and future educational needs.
5. To provide documented evidence for the CMSA of the quality and intensity of the
training the trainee has undergone.

The portfolio is not just a logbook of signed procedures undertaken or witnessed. It

should contain the candidate’s written reflections and systematic documentation of his/her
learning experience. It includes opportunities for candidates to reflect, to explore, to form
opinions, and to identify the strengths and weaknesses in their own abilities and
knowledge. It provides the facility for trainees to follow their own progress, not only
through the training programme, but also towards the learning goals they have set for
themselves. In this way the portfolio provides an opportunity to record and document the
subjective aspects of training.

Objectives

For the trainee, the objectives of the portfolio are to:

 develop a structured learning plan
 identify goals and actions required to achieve them
 record progress in achieving those goals
 document personal strengths
 identify areas needing improvement
 reflect on progressive professional development
 encourage quality two-way communication with supervisors
 provide documentation for the continuous evaluation, review and direction of one’s
progress.

Who looks at the Portfolio of Learning?

1. The candidates. The primary audience are the trainees themselves.

2. Supervisors. It is expected that candidates formally meet with their supervisor
several times each year. At this meeting, supervisors will review the candidate’s
progress and should use entries in the portfolio as a basis for discussion. This
allows a structuring of the supervision process. By referring to and discussing
specific areas of learning and experiences, the supervisor is able to provide
informed feedback and constructive advice with regard to problems and
deficiencies. In this way the portfolio allows a structuring of the supervision
process. Ideally, the portfolio should be made available to the supervisor before
the meeting.
3. The CMSA. The CMSA requires evidence that learning has taken place as part of
a structured programme. The portfolio is an important piece of evidence for this.

This portfolio is a guide and cumulative record of your personal learning, goals, needs,
strategies and activities throughout your training programme. The sections in the portfolio
are not exhaustive, but rather an indication of the minimum that you should be doing.
You will learn a great deal more than what is written on these pages. We trust that this
will provide you with a positive and valuable learning experience.

Portfolio Completion Criteria

 The Portfolio should always be used in conjunction with the Regulations and
Syllabus for admission to the Fellowship of the College of Surgeons of South Africa
FCS(SA), as may be amended from time to time.
 Entries must at all times be legible and, where indicated, supported by the required
signatories (Supervising Consultants and Heads of Departments and their contact
details). Add pages to each Section as necessary. Ensure that your name appears
on every page. It is strongly advised that you keep an electronic backup copy of all
entries, as well as a printed copy, in case of computer failure or theft.
 Each Rotation will need to be verified by the relevant Head of Department, including
the completed “Record of Procedures Done” and “Clinical Practice Rating and
Evaluation” for each Rotation.
 The portfolio and supporting certificates and documents must reach the Academic
Registrar of the CMSA (together with the relevant assessment fee, if applicable) at
least 3 (three) months prior to the commencement of the FCS(SA) Final
Examination. Failure to submit the portfolio before this time will result in the candidate
not being invited to the examination.
 The Declaration (Section 9) must be signed before submitting the portfolio to the CMSA.
SECTION 2

Link to the latest electronic copy of the FCS(SA) Regulations hosted on The
Colleges of Medicine of South Africa Website
SECTION 3

LEARNING OBJECTIVES FOR INDIVIDUAL ROTATIONS OR

ATTACHMENTS

At the start of each rotation or attachment, the trainee should list the learning objectives
they have set for themselves for the duration of that attachment. These should be
updated as the rotation progresses.

On completion of the rotation, the trainee should reflect on the progress made in meeting
those objectives, and identify areas in which learning weakness remains.

At a date after completion of the rotation this page should be reviewed with a supervisor,
discussed and must then be signed off. This may be with the person in charge of that
rotation, or with a mentor or supervisor at the next formal review session, according to
local policy.

Note that this is not an assessment of the trainee’s work during the attachment. It is
an exploration of his or her insight into the learning appropriate to that rotation and the
extent to which it has been achieved.

Insert a new page for each attachment.

RECORD OF ROTATIONS/ATTACHMENTS

Number: ...............

Name of rotation: ........................................... Period: ................................

Learning objectives

.............................................................................................................................

Reflection on completion of rotation. What has been learnt? What remains to be

learnt?

.............................................................................................................................

This page reviewed by ........................……………….……on …….………(date)

Signature of reviewer: ........................................

SECTION 4

CANDIDATE DETAILS

SURNAME:............................................................................................................................

FIRST NAMES:......................................................................................................................

ID NUMBER:..........................................................................................................................

HPCSA NUMBER:.................................................................................................................

TRAINEE POST NUMBER:...................................................................................................

WORK ADDRESS:................................................................................................................

………………………………………………………………………………………………………..

RESIDENTIAL ADDRESS:....................................................................................................

………………………………………………………………………………………………………..

PREFERRED POSTAL ADDRESS:......................................................................................

.……………………………………………………………………………………………………….

EMAIL ADDRESS:.................................................................................................................

TELEPHONE NUMBER: (Work):……………………………….(Home): ………………………

CELLPHONE NUMBER:........................................................................................................

FAX NUMBER:.......................................................................................................................
UNDERGRADUATE MEDICAL QUALIFICATIONS

UNIVERSITY:...........................................................................YEAR:……………………….

INTERNSHIP

HOSPITAL:...............................................................................YEAR:……………………….

TRAINING EXPERIENCE:.....................................................................................................

...............................................................................................................................................

COMMUNITY SERVICE

HOSPITAL:...............................................................................YEAR:……………………….

TRAINING EXPERIENCE:.....................................................................................................

...............................................................................................................................................

SUCCESSFUL COMPLETION OF RELEVANT QUALIFICATIONS

EXAMINATION DETAILS:

MONTH:…………………… YEAR:……………………….

STATUS HOSPITAL DEPARTMENT COUNTRY DURATION & DATES

………………………………………………………………………………………………………

RELEVANT DETAILS / EXPERIENCE RELATING TO (DISCIPLINE SPECIFIC)

(Prior to commencement of [discipline specific] Registrar Rotation)

………………………………………………………………………………………………………

………………………………………………………………………………………………………
SECTION 5

DISCIPLINE SPECIFIC CERTIFICATES

(Copies of Certificates must be attached)

COURSE INSTITUTION DATE COURSE DIRECTOR

SECTION 6

POST-GRADUATE LECTURES, MEETINGS, WORKSHOPS, SEMINARS, SYMPOSIA,

CONGRESSES AND MODULES

Attendance at Post-graduate Meetings, Lectures, Workshops, Modules, Symposia or Congresses relevant to discipline
specific

(Attach Certificates of Attendance if applicable)

Date Topic Presenter Event Venue Outcome

SECTION 7

READING AND RESEARCH

LECTURES GIVEN BY CANDIDATE:

NB: Attach your best two as PowerPoint presentations

Date Topic Duration Event Venue

PAPERS PRESENTED BY CANDIDATE:

Date Topic Duration Event Venue

JOURNAL ARTICLE REVIEWS:

Name of Journal Vol. & No Full Title Pages

Comment on key issues, take home messages, clinical relevance and aspects requiring
further personal exploration:

..................................................................................................................................................
..................................................................................................................................................
..................................................................................................................................................
..................................................................................................................................................
..................................................................................................................................................
..................................................................................................................................................
..................................................................................................................................................
..................................................................................................................................................
..................................................................................................................................................
..................................................................................................................................................
..................................................................................................................................................
ANY OTHER MISCELLANEOUS EXTRA-CURRICULAR LEARNING EXPERIENCE
RELEVANT TO DICIPLINE-SPECIFIC:

………………………………………………………………………………………………………

………………………………………………………………………………………………………
JOURNAL PUBLICATIONS BY CANDIDATE:
(Attach 1st page of Article)

Name of Journal Vol. & No Full Title Pages

RESEARCH INVOLVEMENT BY CANDIDATE:

Type of Involvement / Details of Project(s):

………………………………………………………………………………………………………

Verified by: Signature:……………………………………… Date:…………………………

Name:…………………………………………. Contact No:………………….

SECTION 8

RECORD OF PROCEDURES DONE

EXPLANATORY NOTES:

The logbook is intended to record your basic surgical training with particular reference to
your operative experience and academic development.

1. You are required to list, in chronological order, the training posts which you have
held .and courses with supporting documentation.

2. Please record all surgical operations in which you have been personally involved
during your tenure of the listed training posts. Add pages to each section as
necessary. The operative log book is available in word format and as an excel
spread sheet. The log book should be typed. The consolidation sheets in the log
book must be typed.

3. The operation records should include all relevant information ie. the date of the
operation, the patients hospital number and age, the nature of the procedure and
an indication of whether it was performed without supervision [NS] or under
supervision by a qualified surgeon [S] or if you acted as first assistant by a
qualified surgeon [A]

4. Significant post-operative complications are to be recorded.

Anastomotic leakage Prolonged ileus

Arterial thrombosis Pulmonary embolism
Cardiac complications Renal failure
Cerebral complications Urinary complications
Deep-seated infection Venous thrombosis
Haemorrhage/Haematoma Wound dehiscence
Intestinal obstruction Wound infection
Respiratory complication Mortality

5. Consolidated experience: At the end of each training period/rotation 3–6 months

post, please consolidate your operative experience on the separate pages
provided. Open and laparoscopic procedures should be detailed on separate
sheets. The procedures performed should be listed in descending order based on
the total number of procedures which have been performed (see example
consolidation sheet P 12. It should be signed by the supervising consultant and the
HOD of Surgery at that institution.
6. Total Consolidated Experience: At the time of submission for the final fellowship
examination an overall consolidation sheet reflecting the candidates total
experience to date must be compiled. It should be signed by the Academic Head
of the training programme.
7. The candidates formative report for each training period should be included in the
log book. It should be signed by the supervising consultant and the HOD of
Surgery at that institution.
8. The candidates overall formative report should be included in the logbook. It
should be signed by the Academic Head of the training programme and be based
on his overall performance during training.
9. Minor surgical procedures performed personally are to be separately recorded
under the heading “Minor Surgery” in the special pages provided.
10. Endoscopies: All endoscopic procedures carried our personally, either supervised
or unsupervised, are to be recorded separately.
11. Academic activities: Please record all academic activities in which you have been
involved in each of your training posts. ie. publications and contributions to clinical
and scientific meetings, courses and involvement in research projects.
Registrar Evaluation Sheet (for use of HOD)
To be completed every three to six months
Registrar Department Unit
Period under review
Year of training
Poor Below Above Excellent SCORE
Average Average Average
1 2 3 4 5

ABILITY
Surgical Knowledge
Problem Evaluation and judgement
Technical Skills

PERFORMANCE
Punctuality
Initiative
Responsibility
Verbal presentation

ACADEMIC PERFORMANCE
Enthusiasm
Attendance at Meetings
Interest in meetings

PERSONAL
Appearance
Emotional maturity
Patient Rapport and Empathy
Relationship with
colleagues and nursing staff
Total

Remarks

Print Name Signature Date

Registrar
Consultant
Head of Institution
PERSONAL DETAILS

Name: _____________________________________________________

Training No: _____________________________________

Date:_______________

Address:
____________________________________________________________

_____________________________________________________________

Basic Medical Qualification: Year: __

University: __________________________________________________

Other Qualification: _____________ Year:

University: __________________________________________________

Surgical Primary: (mm/yyyy) __________________________________