Event Management System

SOFTWARE REQUIREMENT SPEIFICATIONS

REVIEW I

BACHELOR OF COMPUTER APPLICATIONS

(2017 – 2020)

BY
Indubhargavii S
17bca119

Under the Guidance of

Ms.A.Kaveri MCA,M.Phil.,
ASSISSTANT PROFESSOR
Department of BCA

Sri Krishna Arts and Science College

Coimbatore 641 008
 1. ABSTRACT

“Event Management System” is a software which is mainly made for management of a

student list who are register for participating events. The software has been designed with
front-end as PHP and WORDPRESS and backend as SQL.

The project event registration manages and maintains the records of student and events of a
particular institution. Brain Bro is an institution which has 173 staffs .This institution
provides their staffs to CBSE schools.

The staffs should conduct some events for the students. As the staffs have maintained only
manual records the founder of the institution asked me to do web application for event
management system for his institution.

So that the every events will be perfectly maintained and manipulated.

This software has been made in a user friendly interface to add, delete the entries of students
and handle all the events easily.

Event registration is managing the events and participants. It will simplifies the task and
reduce the paper work.

This project has been made in a user friendly interface, so that normal person also can add,
delete, update the entries and handle all the events and registration easily.

The functions of the system will be easily and then functions of the system will be easily
accessed by administrators, academics, students and applicants.
 2. SYSTEM STUDY

2.1 EXISTING SYSTEM :

The existing system is done manual. They are currently maintaining their records as
usually. So the current system is not computerized and it has many drawbacks

The main problem with the day to day maintenance of the registration system is that
more employees are involved on the maintenance work which can by a single computer.

In the manual system we need to maintain all the records in papers. Later it leads to
confusion.

2.1.1 DRAWBACKS :

 Lot of information cannot be stored in the files.

 It requires more space& more time for maintaining the files.

 Required information cannot be retrieved easily.

 Manual calculations will take time.

 Confusion will occurs.

 Much time wasted in entering details.

 Wrong data could be added.

 Lost of information leads to problem.

 Redundancy will occurs.

2.2 PROPOSED SYSTEM

The system, which proposed system, now computerizes all the details that are maintained
manually. The aim of proposed systems is the overcome the difficulties of the existing
system.

In our proposed system we have the provision for adding the details of the participants By
themselves. So the overhead of the event authorities and the staff is become less. Another
advantage of the system is that it is very easy to edit the details of the student and delete a
student when it found unnecessary. The full details of the event are added in the database and
so students can also view the list of events whenever they want..

2.2.1 ADVANTAGES

 The proposed system is to computerized for various purpose

 The main objective is automated the manual calculations and easy

retrieval of the stored data.

 The maintain function of the system is to prepare reports for easy view.

 Security is assured.

 Maintenance of file is flexible.

 Easy to access the data.

 Its helps to avoid Redundancy in database.

 Cost and time effective.

 Admin can access the system in anywhere because its web

application.
 3. MODULES DESCRIPTION

Fiver modules are going to use in this project. Each module is constructed with (UI) user
interface in such way that they interact more with the users who are using the software.

3.1 LOGIN MODULE

Students shall able to load the login module in the internet browser. The login module shall
support the user to log in the system. The login panel shall contain fields for user name and
password. The password field shall be masked with symbols when the user types. It shall
also contains a button labelled as login. When the user clicks on login button the user name
and password will be verified by database administrator and then only the registered
participants will be able to login the system.

After successful login, participants shall be able to continue navigating through the website
and view events detailed information. After successful login, students shall be able to update
and maintain their profile, such as changing password and personal details

3.2 FUNCTION MODULE

This module contains fields of Funtion_Id, Even_tId, School_name, Venue, Funtion_date,

Funtion_time. In this module also delete ,update, search can be performed, By using the
update button one cad add or modify details. So whenever the users update the details a pop
up window box will be shown on the screen for an example the details has been successfully
added.

This module helps us to get data about function and which school is conducting function,
date, time, function type, ect,. The function details like function-id, function-name, school,
date, venue with add, update, delete, search, save and close options.
3.3 EVENT MODULE

The students who are participating in any events should fill the details .This module consists
of filed like Event id, Event organizer name, Event name and the users can able to perform
the delete, search, update the details in this module. After entering the details the users
should click the generate id button to generate the event id and click the save button to save
the details. In this module the event details like event-ID, function-name, event-name with
adds, update, delete, search, save and close options will be given to the database.

3.4 INSTRUCTION MODULE

Instruction module is meant for the organizer(teacher)who is going to conduct the function.
In instruction box the organizer can give the instructions according to the instruction
numbers. Updating, deleting, saving can also be performed here. This instruction module
helps to include the rules and regulations of the corresponding event and function. The
instruction has some fields like event-ID, function-name, event-name, instruction with adds,

update, delete, search, save and close options.

3.5 PARTICIPATION MODULE

Participant module is for the students who are participating in the events. participant module
consists of event organizer name, event id, event name, participant id, participant name,
participant details, school name, class, section, address, contact number, mail id. Like other
modules his module also contains update, delete, save options.

3.4 DATA BASE SERVER MODULE

 Admin is a person whose responsibility is to maintain the database that contains each and
every data regarding the all the participants. Admin can add student details into the database,
can be able to delete participants details and can update the details.

Admin has some other responsibilities they are

 Admin can generate the reports of the Participants and

 Admin can maintain the fee details of each and every student

 Admin can export the details to excel.

 Admin can view information about the students.

 4. SYSTEM SPECIFICATION

4.1 HARDWARE CONFIGURATION

 Processor : Intel CORE i3

 Speed : 2.00 GHZ

 RAM Capacity: 4 GB

 Hard disk drive : 128 GB

 Monitor : 18.5”Color Monitor

 Keyboard : Multimedia keyboard

4.2 SOFTWARE CONFIGURATION

 Operation System: Windows 10

 Front-End : PHP

 Back-End Used : SQL

 5. COMPANY PFROFILE

Established in the year 2012, Brain Bro in uppilipalayam, Coimbatore is a top

player in the category language classes for English in the Coimbatore. This well
known establishment acts as an one-stop destination servicing to the customers
both local and from other parts of Coimbatore. Over the course of its journey,
this business has established a firm foothold in its industry. . Brain Bro is an
institution which has 173 staffs .This institution provides their staffs to CBSE schools. The

belief that customer satisfaction is as important as their products and services,

have helped this establishment garner a vast base of customers, which continues
to grow up by the day. This business employs individuals that are dedicated
towards their respective roles and put in a lot of effort to achieve the common
vision and larger goals of the company . In the near future, this business aims to
expand its line of products and services and cater to larger client base in
Coimbatore this establishment occupies a prominent location in Uppilipalayam.
It is an effortless task in commuting to this establishment as there are various
modes of transport readily available. It is at Upplipalayam Main Road, Opposite
Varatharajapuram Bus stop, which makes it easy for first time visitors in
locating this establishment. It is known to provide top service in the following
categories:

1)Language classes for English

2)IELTS Tutorials

3)Career Counseling centres

4)Language classes for English conversation

5)Institutes for personality development

6)Tutorials fpr pte.

 6. DATA FLOW DIAGRAM

A data flow diagram is the best tool and represent the flows of the data are the project. It
is otherwise known as bubble chart. It has a purpose of clarifying system requirement and
identifying major transformation that will become programs to the system design. It is the
major starting point in the design phase. The requirements specifications down to the lowest
level of detail are DFD consists of a series of bubbles joined by lines. The bubble represents
data flow in the system. It has four major symbols.

 A square defines source or destination of data

 An arrows shows data flow

 A Circle represents a process that transforms data into outgoing

 An Open rectangle represents a store of a data