LEARNING ACTIVITY SHEET

SPECIAL PROGRAM IN ICT 7

OFFICE PRODUCTIVITY 7
First Quarter, Week 6

Getting Started with Word

Name of Learner: _____________________________ Date: __________________________

Grade Level /Section: __________________________

BACKGROUND INFORMATION FOR LEARNERS

The origination of writing plays an important role in the growth of word processing history from
ancient time up to modernized time. With the written word, it had been able to preserve the knowledge and
pass it to the next generation.
MS Word is one of the MS Office Packages which is purposely use in processing and generating
documents such as letters, journals, reports, and other office or school written materials. The program come
up with special features that make preparation of documents easier, faster, and better looking.

INTRODUCTION
The MS Office Word or simply Word has significantly affected the way the documents are prepared
nowadays. It can be described as revolutionary due to its popularity and usefulness in almost every part of
modern life. With the introduction of several enriched features including the ability to create and
collaborate on documents online, Word 2013 has the ability to do more with Word Processing projects.

MOVING AROUND THE WORD SCREEN

When opening Word 2013, the Word Start Screen will appear. At this point, creating new document,
choosing template, or accessing the recently edited documents are possible.

From Word Start Screen, select Blank document to access the Word interface.

Figure 1. Word Start Screen

 This lesson will introduce the Word Window. Use this window to interact with Word. To start the
lesson, open Word 2013.
The Microsoft Word Window will appear and the screen looks like as shown below:

Figure 2. MS Word Window

Quick Access Toolbar
The Quick Access Toolbar lets the user access common commands whatever which tab is being
selected. By default, the Save, Undo, and Redo commands are included.

The Ribbon
The Ribbon comprises all of the commands needed to perform common tasks in Word. It has
multiple tabs wherein each has several groups of commands.

Command Group
Each group contains a sequence of different commands. By simply clicking any command, it easily
applies it in a document. Some groups have an arrow in the bottom right corner that can be clicked to see
more commands.

Ruler
It is located at the top of the document. It makes the document easier to align and to adjust spaces.

Scroll Bar
To view through the pages of document click, hold, and drag the scroll bar up and down and/or left
and right.
Page Number Indicator
This will help tracking the number of pages in the document it contain. By clicking the page number
indicator, it will open the document navigation pane. Search the document by headings and/or scroll through
the pages.

Word Count
It displays the number of words within a document. Click Word Count to open the Word Count
Dialog box. Statistics of document such as the number of pages, words, characters, paragraphs, and lines
can be viewed easily.

Document Views
The three ways to view the document.
Read Mode displays document in full-screen mode.
Print Layout is selected by default and it shows the document as what it would appear if it was printed.
Webpage Layout shows how the document appear as a webpage look.

Zoom Control
To use the zoom control: click, hold, and drag the slider. The number on the right of the slider bar
shows the zoom percentage.

OVERVIEW OF THE USER INTERFACE

1. RIBBON

Located at the top of the window, a ribbon is a command bar that contains multiple tabs and organizes a
program's features into a series of tabs performing the common tasks in Word. Using ribbon, it increases
the ability to discover features and functions that lead to a quicker learning on a program.

The HOME tab gives access to the most frequently use commands when working with Word 2013, which
include copy and paste, font, paragraph aligning, and selecting document styles. It is a default tab when
opening Word.
The INSERT tab allows inserting tables, pictures, charts, shapes, and cover pages which can help add style
and communicate information visually to the document.

The DESIGN tab gives access to a range of design tools like document formatting, page borders, and effects
which can give a polished look document.

The PAGE LAYOUT tab allows changing print formatting of document such as margin width, page breaks,
and page orientation. These commands are useful in printing the document.

The REFERENCES tab allows adding annotations: footnotes and citations, table of contents, captions, and
a bibliography in a document. These commands are useful when writing academic papers.

The MAILINGS tab uses mail merge component for easily composing letters, creating labels, and
addressing envelops. This is suitable when sending a letter to some recipients.
The REVIEW tab is use to access the powerful editing features of Word which include tracking changes
and adding comments that make it easy sharing and collaborating on documents.

The VIEW tab allows switching among different document views and split the screen to view two parts of
document at one time. These commands are also useful to prepare printing documents.

The CONTEXTUAL tabs appear on the Ribbon when working with some items such as table and picture.
These tabs have special command groups that can help format items as needed.

2. QUICK ACCESS TOOLBAR (QAT)

It is a toolbar that contains set of commands that are independent of the tab on the ribbon that is
presently displayed. It can be moved from one of the two possible locations and can be added buttons
representing commands to the QAT.

To add commands on QAT:

1. Click drop down arrow into the right of the QAT.
2. Select the command to add and when to choose from more commands, select More Commands.
3. The command will now be added to QAT.
3. MINI TOOLBAR
Mini toolbar is a smaller version of the full toolbar found near the top of the application window. It
appears when the text is highlighted and move the mouse cursor over either the highlighted text or right
click on the highlighted text. The mini toolbar presents some of the most frequently used text editing
functions which include as shown below:

4. SHORTCUT MENUS
Right clicking an object activates a shortcut menu.

5. NAVIGATION PANE
The Navigation Pane allows to jump around the document in a number of ways. Use it in finding
Word objects, text, tables and graphics, and jumping to particular headings and pages.
The Navigation pane helps to navigate easily through Word document. By default, the Navigation
pane is hidden and is not available in Word 2007.
The two ways to open the Navigation pane are as follows:

1. From VIEW tab, check the Navigation Pane in the show group:

2. On keyboard press CTRL+F. Use this method if going to search for text in a document. It has three tabs
wherein each of which has used for different purposes:
6. BACKSTAGE VIEW
Backstage View is where files and the data are manage like creating, printing, inspecting for hidden
metadata or personal information, saving, and setting options. It is accessible by clicking on the File tab.
The File tab replaces the MS Office Button and File menu.

Open
Let’s open recent documents as well as
documents saved to OneDrive or on
computer.

Close
Click this for closing the current document.

Save and Save Us

Use Save and Save As in saving document
to computer or to One Drive.

Print
In the Print Pane, change the print settings
and print the document. Also, preview the
document before sending to print.

Return to Word
Use the arrow to close Backstage View Share
and return to Word. Invite people connected to One Drive to view
and collaborate with document. Also share the
Info document by e-mailing it, presenting it online,
The Information Pane appears whenever or posting it to blog.
to access the Backstage View. It contains
information on the current document. Export
Choose to export the document in another
New format such as PDF/XPS.
Use this to create a new blank document
or choose from a large selection of Account
templates. From the Account Pane, access Microsoft
Account information, modify theme and
background, and sign out of account.

Options
Change several Word options such as
controlling the spelling and grammar check
settings, AutoRecover settings, and
Language preferences.
LEARNING COMPETENCIES
1. To describe Word Processing using MS Word 2013.
2. To provide overview of MS Word 2013 user interface.

ACTIVITIES
ACTIVITY 1
Directions: Label the Parts of MS Word Screen 2013 and give its function in moving around the
document.

4. 8. 6.

1.
5.

7. 3. 10.

2. 9.
1.

2.

3.

4.

5.

6.

7.

8.

9.

10.
ACTIVITY 2
Directions: Explain when to use the following Word User Interface. Use the rubric below for your
scoring guide.
SCORING RUBRIC
CRITERIA PERCENTAGE SCORE
Accuracy (Accurate role and function of User Interface 40%
was accurately explain)
Presentation (Organization or sequence of information 30%
was used)
Clarity (Clearly delivered each interface) 30%
TOTAL SCORE 100%

1. Backstage View

2. Mini Toolbar

3. Navigation Pane

4. QAT

5. Ribbon

6. Shortcut Menus
ACTIVITY 3
Instructions:
1. Open and navigate to the Word 2013 interface.
2. Click through all of the tabs, and review the commands on the Ribbon.
3. Try minimizing and maximizing the Ribbon.
4. View the Navigation Pane.
5. Try to show the Mini Toolbar.
6. Add a command to the Quick Access toolbar.
7. Hide and show the Ruler.
8. Navigate to Backstage view.
9. Try switching document views.
10. Close Word (you do not have to save the document).

REFLECTION
Why it is necessary to get familiarize on the different features and user interface of Microsoft Word
2013?
_______________________________________________________________________________
_____________________________________________________________________________________
___________________________________________________________.

REFERENCES FOR LEARNERS

Crisostomo, Conchita C. (Third Edition). Word Processing for Windows. 3K-IT Educational
Services, Las Piňas City

https://edu.gcfglobal.org/en/word2016/getting-started-with-word/1/

https://youtu.be/HC13M8FGlNc

Prepared by: LEILANI A. LEONCIO

MILDRED M. DUMLAO
Name of Writers

Noted by: LABERNE A. LADIGNON, JR

Division ICT Coordinator/ OIC EPS
KEY TO CORRECTIONS