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TREASURY DEPARTMENT
MINISTRY OF FINANCE

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Level 2, Tower Blok,
Ministry of Finance Building,
Commonwealth Drive,
Bandar Seri Begawan, BH3190
Negara Brunei Darussalam

Office: +673 2 383500

Fax: +673 2 383462
 ‫جباتن فربندهارأن‬
TREASURY DEPARTMENT
MINISTRY OF FINANCE

CONTENT

Objectives of E-Mail Notification

Key Stages of Notification

Sample Email Notification

Mandatory Requirements

Contract Management

Customer Service Unit - Contacts

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TREASURY DEPARTMENT
MINISTRY OF FINANCE

CONTENT

Objectives of E-Mail Notification

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 ‫جباتن فربندهارأن‬
TREASURY DEPARTMENT
MINISTRY OF FINANCE

OBJECTIVES
 Value Add service to Invoice Tracking

 More accountability among the processors which

will hopefully increase the efficiency and
effectiveness of the Government payment process
via TAFIS

 Provide greater transparency to vendors on the

payment status

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TREASURY DEPARTMENT
MINISTRY OF FINANCE

CONTENT

Key Stages of Notification

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KEY STAGES OF NOTIFICATION TREASURY DEPARTMENT
MINISTRY OF FINANCE

1. Invoice Registered in TAFIS

2. Invoice Certified

3. Payment Voucher Issued

4. Payment Approved [STO]

5. Cancellation of PV

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EMAIL NOTIFICATION PROCESS TREASURY DEPARTMENT
MINISTRY OF FINANCE

Process E-Mail Notification

1. Submit 3b. Receive 8. Payment

Vendor Invoice NOTIFICATION SLIP Received via EFT

Department 3a. Print A. Informing the

2a. Register Invoice
Invoice NOTIFICATION SLIP invoice entered in
Receiving TAFIS
Clerk (IRC)
2b. Route Invoice

Department B. Informing the

Invoice 4. Certify Invoice invoice have been
Certifier (IC) certified

Department 5. Copy Invoice,

C. Informing the PV
PV Clerk Copy PO & Create been created
Payment Voucher

D. Informing the PV
Department 6. Approved by 1st 6. Approved by 2nd have been
PV Approver
Approver Approver (STO) approved
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TREASURY DEPARTMENT
MINISTRY OF FINANCE

CONTENT

Sample Email Notification

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E-MAIL NOTIFICATION SAMPLE
 Receipt of Invoice

Vendor

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E-MAIL NOTIFICATION SAMPLE
 Certification of Invoice

Vendor

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E-MAIL NOTIFICATION SAMPLE
 Creation of Payment Voucher

Vendor

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E-MAIL NOTIFICATION SAMPLE
 Payment Voucher Approval

Vendor

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E-MAIL NOTIFICATION SAMPLE
 Payment Voucher Cancellation

Vendor

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TREASURY DEPARTMENT
MINISTRY OF FINANCE

CONTENT

Mandatory Requirements

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MANDATORY REQUIREMENTS

 NO Purchase Order = NO Work = NO Payment

 NO Contract = NO Work = NO Payment

 Invoice to be submitted to designated Invoice

Receiving Counters

 Invoice with NO PO number will be rejected.

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TREASURY DEPARTMENT

PURCHASE ORDER MINISTRY OF FINANCE

Vendor Name

Note: Vendors must ensure to receive TAFIS printed Purchase Order ,

signed and stamped by relevant officer in-charge before delivering
goods or services 16
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TREASURY DEPARTMENT
MINISTRY OF FINANCE

NOTIFICATION SLIP

Vendor

Note: Vendors must ensure to receive Notification Slip immediately upon

submission of invoice
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TREASURY DEPARTMENT
MINISTRY OF FINANCE

CONTENT

Contract Management

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TAFIS CONTRACT MANAGEMENT MODULE

 TAFIS Contract Management Module will be released in May

2015.

 All on-going/active contracts need to be registered in TAFIS

 Upon approval of the contract, Contract Confirmation will

be issued and vendors will be notified via email notification.

 All related invoices must contain Valid Contract Number.

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TREASURY DEPARTMENT
MINISTRY OF FINANCE

CONTENT

Customer Service Unit - Contacts

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TREASURY DEPARTMENT TREASURY DEPARTMENT
MINISTRY OF FINANCE

CUSTOMER SERVICES UNIT

COUNTER SERVICES

Operating Hours
Monday – Thursday and Saturday
8.30am to 3.30pm

CALL OUR HOTLINE AT 2383444

Operating Hours
Monday – Thursday and Saturday
8.00am to 4.30pm

WRITE TO US AND SEND TO

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tafisvendorsupport@treasury.mof.gov.bn
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TREASURY DEPARTMENT
MINISTRY OF FINANCE

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VENDOR CONTACT FORM

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