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Communication Management Plan

The document outlines a communication management plan for a project. It discusses the importance of effective communication for project success and defines the purpose and objectives of the communication management plan. The plan identifies who is responsible for communication management and outlines the communication approaches and standards that will be used, including the project team directory and communication methods.

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agukos augustus
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159 views3 pages

Communication Management Plan

The document outlines a communication management plan for a project. It discusses the importance of effective communication for project success and defines the purpose and objectives of the communication management plan. The plan identifies who is responsible for communication management and outlines the communication approaches and standards that will be used, including the project team directory and communication methods.

Uploaded by

agukos augustus
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Communication has been identified as one of the key areas of

knowledge in project management that contributes to the successful


completion of projects. Using a project of your choice, demonstrate
how communication is applied in different project phases of the
project life cycle (30 Marks)

Communication Management Plan

Work package Title


10 Management of project activities
Activity Tittle
10.3 Financial and administrative management of all project activities

Content

Introduction

Purpose of Communication Management Plan

Communication Management Approach

Project Team Directory

Communication Methods and Technologies

Communication standards

Introduction

Project communication is the exchange of project-specific information with the emphasis on creating
understanding between the sender and the receiver.

Effective communication is one of the most important factors contributing to the success of a project.

The project team must provide timely and accurate information to all stakeholders.

Members of the project team prepare information in a variety of ways to meet the needs of project
stakeholders. Team members also receive feedback from these stakeholders.

Project communication includes general communication between team members but is more
encompassing.

Project Communication Management is the knowledge area that employs the processes required to
ensure timely and appropriate generation, collection, distribution, storage, retrieval and ultimate
disposition of project information.
Project Communication is the responsibility of everyone on the project team. The project manager,
however, is responsible to develop the Project Communication Management Plan with the input from
the task managers and other project partners.

Communication Objective

Effective and open communication is critical to the success of the project.

The key communication objectives for the project are;

 Promote and gain support for the

Purpose of Communication Management Plan

The purpose of the Communications Management Plan is to define the communication requirements for
the project and how information will be distributed.

The Communications Management Plan defines the following:

 What information will be communicated;


 How the information will be communicated (in meetings, email, telephone, newsletter, web
portal, etc.);
 when information will be distributed;
 Who is responsible for communicating project information;
 how any sensitive or confidential information is communicated and who must authorize this;
any constraints, internal or external, which affect project communications; and any standard
templates, formats, or documents the project must use for communicating.

This Communications Management Plan sets the communications framework for the any project. It will
serve as a guide for communications throughout the life of the project and will be updated as
communication needs change.

This plan identifies and defines the roles of persons involved in this project. A project team directory is
included to provide contact information for all stakeholders directly involved in the Tylink project. The
project manager is responsible to monitor and manage the communications as part of work package 10
– Management of project activities, and it is under the responsibility of Bob Ogolla.

Communication Management Approach

Approximately 70% of a Project Manager’s time is spent on communication. Project Management Team
are spending most of time on measuring and reporting on the performance of the project, composing
and reading emails, conducting meetings, writing the project plan, meeting with team members,
overseeing work being performed, meeting with partners and many more activities related to the
project. By having a solid communications management approach many project management problems
can be avoided.

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