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2022notice MDF Submission Guidelines

The document provides guidelines for non-stock corporations to file their Mandatory Disclosure Forms (MDF) with the Securities and Exchange Commission (SEC). It outlines that non-stock corporations must submit their MDF within six months of registration or by July 31, 2020 if already registered. It details the options to submit the MDF via courier, registered mail, or email and the required documentation and process for each submission method. It stresses that MDFs must be submitted by the specified deadline to avoid penalties including revocation of registration.

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242 views4 pages

2022notice MDF Submission Guidelines

The document provides guidelines for non-stock corporations to file their Mandatory Disclosure Forms (MDF) with the Securities and Exchange Commission (SEC). It outlines that non-stock corporations must submit their MDF within six months of registration or by July 31, 2020 if already registered. It details the options to submit the MDF via courier, registered mail, or email and the required documentation and process for each submission method. It stresses that MDFs must be submitted by the specified deadline to avoid penalties including revocation of registration.

Uploaded by

keala
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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ENFORCEMENT AND INVESTOR PROTECTION DEPARTMENT

NOTICE TO ALL NON-STOCK CORPORATIONS


Guidelines in the Filing or Submission
of the Mandatory Disclosure Form (MDF)

Pursuant to Memorandum Circular No. 25 series of 2019, all non-stock


corporations are required to comply with the one-time submission of the
Mandatory Disclosure Form (MDF). All non-stock corporations registered
after the effectivity of Memorandum Circular No. 25 series of 2019 shall
submit the required information in the MDF, as may be applicable, within
six (6) months from date of registration.

Those who have not submitted the said requirement as of the deadline on
31 July 2020, you may fill out the online Mandatory Disclosure Form
(MDF) thru this link:

https://forms.gle/2HMFZqXtLYRmJuDD8

Here's the link to a complete step by step guide which may also be found in
our website:

https://www.sec.gov.ph/2020faq_online-mdf_06mar2020/

All concerned are hereby notified of the following Guidelines in the filing or
submission ofthe Mandatory Disclosure Form (MDF):

1. Notarization requirements. – Printed copies of the MDF must be duly


notarized.

2. Number of copies to be submitted. – Only one (1) original copy will


be received by the SEC. A duplicate receiving copy may however be
presented, together with the original copy submitted.

3. Allowed means of filing/submission of printed MDF. – Printed and


notarized copy of the MDF may be submitted through any of the
following means:

a. Via courier services. – Printed and notarized MDFs may be


sent via courier services. MDFs filed through courier services
shall be deemed to have been filed on the date they were
received by the courier. The courier packaging or label must
clearly show the date when the said MDF was filed. It shall be
addressed to:

Atty. Oliver O. Leonardo


Director
Enforcement and Investor Protection Department
Securities and Exchange Commission
Ground Floor, PICC Secretariat Building, PICC Complex,
Roxas Boulevard, Pasay City

b. Via registered mail. – Printed and notarized MDFs may be


sent via registered mail through postal services/post offices
and the post office stamp must clearly reflect the date it was
mailed. MDFs filed through registered mail shall be deemed to
have been filed on the date they were mailed. It shall be
addressed to:

Atty. Oliver O. Leonardo


Director
Enforcement and Investor Protection Department
Securities and Exchange Commission
Ground Floor, PICC Secretariat Building, PICC Complex,
Roxas Boulevard, Pasay City

c. Via electronic mail. –

i. Scanned copies of the printed and notarized MDFs may


be sent in Portable Document Format (PDF) to the
following email address:

mdfsubmission_amld@sec.gov.ph

ii. The following information shall be indicated in the


subject field of the email: MDF submission – (company
name) (date of online submission: mm/dd/yy).

iii. The authorized person who signed the


verification/declaration page of the MDF must likewise
execute an undertaking stating that they shall submit a
hard copy of the printed and notarized MDF should they
be required to do so by the Commission. Such a written
undertaking shall likewise be scanned and sent in PDF
in the same email along with the scanned copy of the
printed and notarized MDF. Said undertaking as shown
in Annex “A” of these Guidelines may be downloaded
through this link:

https://www.sec.gov.ph/2020aml_form_annex-a/

iv. It is required that the same official company email


address used in filling out the MDF online be used in
submitting the scanned copy of the MDF for verification
purposes. All communications and acknowledgments
from the SEC may thereafter be sent through such
official company email address and the entity
concerned is charged with the responsibility of
maintaining the same. Any change in the company’s
official email address shall be immediately
communicated in writing to the Enforcement and
Investor Protection Department (EIPD) by its Corporate
Secretary. Until then, all communications sent to the
official company’s email address as appearing on record
shall be deemed to have been received by said company.

v. The scanned notarized MDFs sent through electronic


mail shall be deemed to have been filed on the date the
electronic mail was sent, provided that the printed and
notarized copy is submitted within a specified period as
may be required by the Commission.

vi. An email acknowledging receipt shall be sent to the


company filing their MDFs through electronic mail
within five (5) days from the date the MDF was received.
The said acknowledgment receipt must be printed and
attached to the printed and notarized MDF.

4. Receiving copy. – The parties filing their MDFs through courier and
registered mail shall include a duplicate copy of the MDF for their
receiving copy. The duplicate copies stamped received by the EIPD
may later be picked up by an authorized representative of the party
concerned with a valid government ID and proper authorization by
the company being shown. Only those who have sent two (2) copies
may claim their receiving copy from the SEC Main Office, once the
community quarantine has been officially lifted. The public is advised
that the release and processing of such documents may take time as
there are safety and disinfecting protocols that must be followed by
the Commission in the handling of documents received from and
released to the public.

5. Avoid personal submission at the SEC Main Office. – The public is


urged, as much as possible, not to personally come to the SEC Main
Office to submit the MDFs to avoid unnecessary exposure to the
Coronavirus disease (COVID-19).

6. Submission to the Extension Offices. – Printed and notarized MDFs


may still be accepted and received at the SEC-Extension Offices (EOs).
Only one (1) original copy will be received by the EOs. A duplicate
receiving copy may however be presented, together with the original
copy submitted. The said duplicate receiving copy shall be stamp
marked as received by the SEC receiving employee with the
corresponding date and time of receipt and shall be returned to the
submitting party.

7. Failure to submit within the deadline. – The printed and notarized


MDF must be submitted on or before the specified deadline as failure
to do so would be a ground for the imposition of applicable penalties
and/or revocation of the Certificate of Incorporation of the concerned
Non-Stock Corporation as provided for in Memorandum Circular No.
25, Series of 2019.

For any further information, please email the AMLD at eipd-


amld@sec.gov.ph or visit the SEC website at www.sec.gov.ph.

FOR INFORMATION AND GUIDANCE OF THE PUBLIC.

amld/mdfteam/022022

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