PRODUCTIVITY TOOLS PRACTICE QUESTIONS

Read the extract below and answer the questions that follow.
Digital Forensics: An Integrated Approach
Abstract
As cyber crimes become more pervasive in today's society, governments and private entities
grapple with the need to implement control systems. Legislation, policies and guidelines are
rapidly being developed by parliament and boards in an effort to stop these crimes from
spiralling out of control.

Digital forensics, and to an extent e-discovery, have become an integral part of the
enforcements in tackling these cyber crimes. The rapid evolution of digital devices has had a
significant impact on the digital forensics community with digital crimes evolving just as
rapidly. Court proceedings worldwide are now encountering a number of cases where, despite
their focus and origin, some form of digital evidence is involved.
(b) State:

(i) THREE formatting features used in the document.

(c) State:

(i) THREE formatting features used in the document.

……………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………….. (3 marks)
(ii) The number of paragraphs after EACH of the following tasks is performed

Paragraph 2 is moved below Abstract as the new paragraph I

Paragraph I is copied and placed below paragraph I

(2 marks)

(iii) The reason why the word "spiralling" was underlined by the software

……………………………………………………………………………………..
(1 mark)

(i) Using the search and replace option, all occurrences of cyber are to be changed to
cybercrime. State the result after this change.

……………………………………………………………………………(1 mark)
Aaryana was asked to prepare a memorandum to the director general outlining the plans for the
symposium. The following is an extract from the memorandum prepared using the Word format.

Memorandum

TO: Mrs. Alesha Staton

Director General

FROM: Chavvi Sampson

Head, Cybersecurity

DATE: 2 April 2020

SUBJECT: Cybersecurity Exercise 2020

In an increasingly connected world, it is necessary to defend the critical

infrastructure of each country, to understand how the attacker works, to know
what to look for within a data centre infrastructure and to have the ability to
address the business security strategy.

For approximately eight hours, the multidisciplinary teams will compete with each
other to achieve the full range of challenges and defence, with an expert’s
guidance.

Participant Profile

It is recommended that the participants have responsibility for the following

● Networks
● Network communications
● Infrastructure

It is recommended that they have prior knowledge in the following:

● Basic Windows and Linux commands
● Networks knowledge
● Basic threat knowledge
● Basic firewall and IPS configuration
● Security
● Incident response
State ONE reason for using
(a) bullets and numbering in a Word document.
…………………………………………………………………………………. (1 mark)
(b) Other than bullets and numbering, identify TWO formatting features used in the given
memorandum.
…………………………………………………………………………………………………..
(2 marks)
(c) Describe how the positions of paragraphs 1 and 2 from the extract can be interchanged, using the
drag and drop feature
 …………………………………………………………………………………………………………
…………………………………………………………………………………………………………..
(3 marks)

(d) Describe the steps used in conducting a spell check in a Word document.
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
…………………………………………………………………………………………………………
(4 marks)

A university uses a database with two tables to store information on courses that are being offered by
various facilities. The data is the two tables given below:

Table 1: COURSE
CID Name Credits Faculty
MTH 200 Mathematics 2 3 NS
 ECN 100 Economics 1 4 SS
HST 100 History 1 6 EH
CSI 400 Computer Science 4 8 NS

Table 2: FACULTY
Faculty Dean
NS Tiwari
SS Scott
EH Hussain

(a) State the number of records and fields in the COURSE table.

Number of records …………….…………Number of fields ………………………… (2 marks)

(b) State the name of the foreign key used in the university’s database.

…………………………..……………………………………………………………… (1 mark)

(c) Which field in the COURSE table is used to sort the records?

………………………………………….……………………………………………..... (1 mark)

(d) Identify a primary key for the COURSE table.

……………………………………………………………………………………….... (1 mark)

(e) The two tables have been joined by a common field. State the name of the Dean of the faculty that is

offering the course with Cid = ECN 100.

…………………………….………………………………………………………….... (1 mark)

(f) Write a query to show ALL courses in the NS faculty with MORE than 5 credits.
…………………………………………………………………. ………………………..(1
mark)
(g) In the COURSE table it is required to insert a calculated field FEE to compute the fee for EACH
course. If the cost per credit is $250, write the formula for the calculated field ………...
…………………………………………………………..…..……………………. (2 marks)
 The following is a list of customers, money owed and phone numbers.
Jimmy Smith $355.98 654-2586
Daniel Maharaj $564.76 653-8652
Gemma Gordon $456.23 658-8693
Sarah Daniels $ 35.89 659-5781
(a) Complete the following database structure to store this data in the format given.
Field Name Data Type Field Description

Customer name

Money owed

Phone number

(2 marks)

(b) State a field name from the list you have provided in (a) above that can be used as a primary key.

……………………………………………………………………………………………1 mark)

(c) State an appropriate field size for the list of customers and their phone numbers as shown above.

……………………………………………………………………….………….………(2 marks)

Field:

Criteria:

(d) Write the criteria to search the database table for the names of persons who owe more than $500.00.

(2

marks)

(e) State the feature of a database management system that formats data in an attractive way for printing
or viewing on the monitor.
……………………………………….……………………………..…………………………………
 (1 mark)

Answer the following questions based on the spreadsheet given below:

  A B C D E F

1   2001 2002 2003 Total %

2 Chemistry 100 75 65    

3 Biology 40 50 70    

4 Physics 25 15 5    

5 Total          

The spreadsheet above indicates the number of science graduates from a college during the period 2001
– 2003.
(a) How many rows are in the spreadsheet?...................................................................................(1 mark)
(b) In which range on the spreadsheet are the Biology graduates for the three years indicated?
……………………………………………………………………………………………….. (1 mark)
(c) Indicate the cell and the formula to be inserted in the cell to compute the number of graduates in
2001…………………..………………………………………………………………………(2 marks)
(d) What is an efficient way of computing the number of graduates for 2002 and 2003?
……………………………………………………..………………………………………….(1 mark)

(e) The value in cell B3 is changed. List TWO cells whose value will be affected, given that formulae are
inserted to compute the totals.
……………………………………………………………………….………………………… (2 marks)

The information in Worksheet 1 below shows the total sales for each of the months January,
February and March, for five salespersons in their particular districts.
For example, Kathleen Albert, a salesperson from the Port-of-Spain district has sales of
$1925, $1500 and $1350 for the months of January, February and March respectively.

The data in range A1:E8 of Worksheet 2 was summarized and reorganized from Worksheet 1, the
original worksheet, to allow for easier reading.

Worksheet 1

A B C D
1 Salesperson District Sales Month
2 Albert, Kathleen Port-of-Spain $1 925.00 January
3 Albert, Kathleen Port-of-Spain $1 500.00 February
4 Albert, Kathleen Port-of-Spain $1 350.00 March
5 Jordan, Michael Diego Martin $1 400.00 January
6 Jordan, Michael Diego Martin $1 550.00 February
7 Jordan, Michael Diego Martin $1 400.00 March
8 Clement, Davis Marabella $1 235.00 February
9 Clement, Davis Marabella $1 850.00 January
1 Clement, Davis Marabella $1 600.00 March
0
1 Charles, Johnson Siparia $1 400.00 January
1
1 Charles, Johnson Siparia $1 965.00 February
2
1 Charles, Johnson Siparia $1 125.00 March
3
1 Weekes, Terecita Long Circular $2 500.00 March
4
1 Weekes, Terecita Long Circular $1 305.00 January
5
1 Weekes, Terecita Long Circular $1 435.00 February
6

Worksheet 2
A B C D E
1 Sum of Sales Column Labels
2 Row Labels Janua Februa Mar Grand
ry ry ch Total
3 Albert, 1925 1500 1350 4775
Kathleen
4 Charles, 1400 1965 1125 4490
Johnson
5 Clement, Davis 1850 1235 1600 4685
6 Jordan, 1400 1550 1400 4350
Michael
7 Weekes, 1305 1435 2500 5240
Terecita
8 Grand Total 7880 7685 7975 23540
9
1 Clement, Davis
 0

(ii) Identify the feature/function of the spreadsheet which was used to produce the
summarized data in Worksheet 2.

.................................................................................................................................
(1 mark)

(iii) State the information that is provided when a value in the Grand Total row of
Worksheet 2 is double clicked.

.................................................................................................................................

.................................................................................................................................
(1 mark)

(iv) If the values in Worksheet 1 are updated, the values in Worksheet 2 are not
automatically updated. State the TWO steps required, in the correct order, to
manually update the values in Worksheet 2.

.................................................................................................................................

.................................................................................................................................

.................................................................................................................................
(2 marks)

(v) Complete the missing parameters in the VLOOKUP formula for Cell B10 of
Worksheet 2, to find the amount of sales made during the month of March by the
salesperson in Cell A10.

(5 marks)

(5 marks)
 (d) State the change that should be made to Parameter 3 in (f) (iv), in order to obtain the
Grand Total for the salesperson in Cell A10.

.................................................................................................................................
(1 mark)

The required report must include a well-organized spreadsheet outlining all the needs of the lab, and the
expected costs in terms of equipment. The incomplete spreadsheet is shown below.

(a) Cell A1 is formatted across the columns for effective presentation.

(i) State the name of the formatting feature used to achieve this.
………………………………………………………………………………………………
(2 marks)
 (ii) Write the text for the formula to be inserted in D3 to calculate the TOTAL cost for
student computers
………………………………………………………………………………………………
………………………………………………………………………………………………
(2 marks)
(iii) Write the text for the function to be inserted in D13 to calculate the TOTAL expected
costs.
………………………………………………………………………………………………
………………………………………………………………………………………………
(2 marks)
(iv) Write a function that would insert the average cost per unit of an item in cell B15.
………………………………………………………………………………………………
………………………………………………………………………………………………
(2 marks)
(v) Jean decides that she wants the rows reorganized so that they are in order of the most
expensive to the least expensive.
………………………………………………………………………………………………
………………………………………………………………………………………………
(2 marks)

Students preparing for an international music examination must pass an internal assessment (IA)
component to be eligible to sit the final examination. The IA consists of one assignment worth 20
marks and one practical exercise worth 20 marks. To pass the IA students must obtain 60% or above
out of the total of 60 marks. The marks earned by five students for the IA are shown in the
spreadsheet below.

(a) State the name of the student who will be at the top if the data in the spreadsheet are sorted in
 descending order by the Total IA marks. ………………………………………………. (1 mark)
(b) Write the function in cell E3 to compute the Total IA marks obtained by Allen.
………………………………………………………………………................................(2 marks)
(c) If a student scores 60% or above on the IA the student is given a status of ‘Eligible’ while for
any mark below 60%, the student is given a status of ‘Not Eligible’. State the function that will
be inserted in cell G5 to indicate the status of student Mohamed.
……………………………………………………………………………………..............(3 marks)
(d) A pie chart was created to show the names of the students and the percentage scores they obtained
on the IA. State the data range used in the chart.
………………………………………………………………………....................................(1 mark)
Total 7 marks

StarCricket Club keeps a file on its players. Some of the information stored on each member is as
follows.
Member Member Date of
MemberID Surname First Name Birth Email Address
001 Brown Peter 11/3/1993 pali@hotmail.com
002 Mandela Nelson 25/08/1995 jack@yahoo.com
003 Samuels Keith 11/1/1991 ksam@gmail.com
004 Ali Muhamed 10/2/1994 mali@gmail.com

(a) State
(i) the key that can be used as a primary key. ……………………………. (1 mark)
(ii) the data type used for the ‘Date of birth’ field. ………………………….. (1 mark)
(iii) the surname of the member with MemberID = 003. …………………..(1 mark)
(iv)how many members were born before 19/10/1994. ……………………(1 mark)

(b) Write
(i) ONE additional field which would be appropriate for inclusion in the file.
…………………………………………………………………………………………. (1 mark)
(ii) the criteria to find the member with surname Samuels.
………………………………………………………………………………………… (2 marks)