OSIAS COLLEGES, INC.

THE OFFICE OF STUDENT AFFAIRS

MANUAL
FOREWORD

Welcome to Osias Colleges, Incorporated!

Foreword

The Osias Colleges, Inc. deems it an honor and privilege to help mold the Filipino Youth as positively
motivated citizens as its share in nation building.

In keeping with the abovementioned role, it adopted a policy of launching the “Family Culture” with
its leaders, mentors, staff and personnel as surrogate parents to its wards in close cooperation with
their biological parents, guardians making the educational institution as a virtual home.

As an instrument to attain the above orientation the Osias Colleges, Inc prepared handbook that
provides basic information, that includes its VISION, MISSION and GOALS of the school’s rules and
regulations, guidelines on discipline and obligations to be observed and fulfilled: the Code of Conduct
of Students; as well as Student-teacher relationship that argues well for the realization of the family
culture advocated by the school.

Parents and guardians are, in the same token advised to read and understand the handbook as an
instrument to truly galvanize the full support of the school’s leaders, mentors, staff and personnel as
well as the parents in jointly achieving an atmosphere that will ensure the honing of the youth to
become worthy citizens of our beloved country – the Philippines.

-The Administration
HISTORY OF OSIAS COLLEGES, INCORPORATED

The Osias Colleges, Inc. (OCI), a private educational corporation is the brain-child of the late Telesforo
B. Concepcion who believed that a stable, strong, and dynamic society is anchored on the forces of
EDUCATION.

Presently the oldest private educational institution in Tarlac City, Osias Colleges, Inc. was founded in
1949 by the late Telesforo B. Concepcion and Senator Camilo Osias. The only educational institution in
Tarlac with academic offerings from Pre-School to Graduate School.

Mr. Concepcion is an alumnus of the University of the Philippines, a retired school District Supervisor
of Victoria, Tarlac, and recipient of Outstanding Educator Award by then Bureau of Education. He was
the school’s Director/Chairman of the Board until 1963. Sen. Osias has been the nation's foremost
statesman, a distinguished writer and educator. Elected to the Philippine Senate in 1925, he served
for three terms until 1953 as the majority floor leader. He also became the 1 st Filipino
superintendents of schools under the American rule. A person of utmost courage and integrity, our
institution, Osias Colleges, Inc., was named after him as a symbol of our dedication to serve the
people and educate the youth.

In 1950, after a year of its establishment, the Department of Education (DepEd) granted Government
Recognition Nos. 30, 33 and 34 for the BSE (Four Year Education Course), Complete High School, and
Elementary programs, respectively. In 1953, Recognition No. 825 for our Bachelor of Science in
Commerce program, followed by nos. 182 and 281 for our 2-yr. Jr. Secretarial Course (1962) and BS in
Elementary Education (1964), respectively, were likewise granted by the government.

In 1963, with the demise Mr. Telesforo A. Concepcion, his daughter Paz L. Concepcion who was then
the Principal of the Secondary Department, took the reins in managing the school as the
President/Chairman of the Board. Ms. Concepcion is an alumna of the University of the Philippines,
where she obtained her bachelor’s degree in Education. To further hone her knowledge and expertise
in the field of Education and manage the school, she took up and completed her Master’s degree in
University of California-Los Angeles (UCLA), U.S.A. For her contribution to various charity programs
and into the field of Education, she was awarded the much-coveted Outstanding Alumnus Award by
the U.P. Alumni Association.

Succeedingly, recognitions were issued for our additional programs, namely; Master of Arts in
Education (1969), Bachelor of Arts (1979), 2-yr. Mgt. of Cooperatives (1979), Pre-school (1985), Master
in Business Administration (1986).
 

As years went by, the population grew that necessitates expansion to accommodate more pupils and
students. Adjacent lots were acquired to expand into a sprawling spacious campus and construct
better classrooms which will be more conducive to learning. In 1980, the old wooden main building
was knocked-down to give way for the construction of a new three-storey main building. Construction
of the other buildings soon followed after the main building was finished.

In 1997, new course offerings were approved and recognized by the government, now under the
Commission on Higher Education (CHED), namely; BS in Accountancy, BS in Office Administration, and
Associate in Computer Secretarial. To answer the demand for technical and vocational courses, in
2003, short courses were offered and thereafter recognized by Technical Education and Skills
Development Authority (TESDA), namely: 2-yr Information Technology, 2-yr. Computer Hardware
Servicing, 2-yr. Associate in Computer Science and 2-yr. Programming. On July 5, 2004, the Certificate
of TVET Registration – WTR0403062154 was granted for our 7-month Caregiver Course.

Osias Colleges, Inc. is fully recognized by the Department of Education (DepEd), Commission on Higher
Education (CHED), and Technical Education and Skills Development Authority (TESDA). We are also an
active member of Philippine Association of Teacher Education (PAFTE), Philippine Association for
Graduate Education (PAGE), Philippine Association for Teachers of Educational Foundation (PATEF),
Tarlac City Private Educational Institution (TCPEIA) and Tarlac Private Schools Association (TAPSA).
Osias Colleges Inc. is certified by the DepEd-FAPE (Fund for Assistance to Private Education) to accept
student grantees qualified for financial assistance through ESC and EVS. Likewise, Osias Colleges, Inc.
is accredited to accept scholarship of veteran-beneficiaries by the Philippines & U.S. Veterans Affairs
Office.

School year 2008-2009 turned a new leaf in the school’s career development thrusts as we were
granted a permit by the Commission on Higher Education (CHED) to offer Criminal Justice Education
with our Bachelor of Science in Criminology (BSCrim).

The year 2009 was a period under a cloud for a time due to the passing away of Miss Paz L.
Concepcion, the institution’s President/Chairman of the Board for more than four decades. But true
to the fact that dawn comes after sunset, Atty. Jesus A. Concepcion, a grandson of Telesforo B.
Concepcion, and our new President/Chairman of the Board, ushered in a revitalized corporate agenda
attuned to the changing marketplace. With continuous growth as its centerpiece and objective for the
benefit of all stakeholders, the new management’s first year saw the massive refurbishing of the
school’s plant and facilities – a tangible dimension of service quality.

 
Osias Colleges, Inc., in its desire to be competitive started the decade (Academic Year 2010-2011) with
the adoption of the new Bachelor of Science in Business Administration (BSBA) program. As approved
by CHED, it includes four major areas namely: Human Resource Development, Marketing
Management, Financial Management and Operations Management. The English major was also re-
adopted in our Bachelor of Secondary Education. Likewise, in response to the government’s thrust to
upgrade basic education in line with the K to 12 program, the College of Education was given another
boost when CHED gave us the permit to offer Pre-School Education. Similarly, the Graduate Studies
Department – Master of Arts in Education was granted the permit to offer Early Childhood Education.

Continuing the momentum for change towards better service to the community it is serving, year
2011 boasts of refurbished facilities taking the form of fully-air conditioned classrooms for the High
School and Elementary department and the Graduate Studies and the building of the school's multi-
purpose pavilion. All laboratory facilities (viz.: children’s playhouse, industrial arts & home economics
room, audio-visual room, computer, biology, physics, chemistry and criminology laboratory) were
given the needed shot in the arm relative to upgrading to meet industry, set standards. The year
ended with the adoption of a more defined organizational structure designed for better efficiency.

Year 2012 rolled off with a chain of notable achievements: the recognition of the institution’s
Criminology Program by CHED; the approval of CHED of three (3) new courses (BS in Accounting
Technology, BS in Information Systems and Associate in Computer Technology) and the approval by
TESDA to offer Computer Hardware Servicing NC II program.

The year 2013 continued with more aggressive improvement in the delivery of its commitment to the
community. First validation of this is TESDA’s approval of five (5) more job-creation courses, namely:
Front Office NC II, Food and Beverages NC II, Housekeeping NC II, Household Services NC II, and
Driving NC II. Furthermore, the Commission on Higher Education (CHED) gave the go signal for us to
offer Bachelor of Science in Library and Information Science (BLIS) starting academic year 2014-2015.

Consequent facilities upgrading followed with the installation of new Speech Laboratory,
enhancement of Chemistry Laboratory, grounds landscaping and repainting of all buildings. The
College Library, Graduate School Library, Research Center, Deans Offices and Faculty Rooms were
massively enhanced and upgraded at par with the latest trends in modern academic circles.

The government mandated the implementation of the senior high school education program starting
school year 2016 in which Osias Colleges, Inc. is DepEd compliant. The Senior High School covers eight
areas based on four disciplines similar to college courses which are Academic (Accountancy, Business
and Management (ABM), Science, Technology, Engineering and Math (STEM), Humanities & Social
Sciences (HUMMS), and General Academic Strand (GAS), Technical Vocational Livelihood (TVL)
focusing on TESDA specialized subjects. These tracks permit students to choose their areas where they
can develop their skills and aptitudes.

To affirms its commitment to provide the best service and quality of education, the institution
submitted itself to self-regulation by voluntarily seeking PACUCOA’s (Philippine Association of
Colleges and Universities Commission on Accreditation) accreditation initially for five of its existing
programs, namely: Bachelor of Elementary Education (BEEd), Bachelor of Secondary Education (BSEd),
Bachelor of Science in Criminology (BSCrim) and Master of Arts in Education (MAEd)

With hard work, determination and the passion of all stakeholders we were able to meet the
deadlines and complied with the standards of PACUCOA. In compliance, we were granted LEVEL I
Accreditation in the following programs: The Basic Education Department, Bachelor of Science in
Criminology, Bachelor of Elementary Education, Bachelor of Secondary Education and Master of Arts
in Education (MAEd). A year after, the Graduate School Program, Master of Arts in Education was
upgraded and is now LEVEL II Accredited. Hence, Osias Colleges, Inc. provides an assurance to parents
and students that its operations and programs are being evaluated by a prestigious accrediting agency
in order to achieve the highest degree of quality education its clients deserve.

Accreditation paved the way for OCI to achieve greater heights of academic excellence for the past 5
years since 2014. OCI adheres for continuous improvement of its institution and educational
programs. It puts a brand of endorsement on graduates: graduating from an accredited institution
shows that graduates are likely to be prepared to work at a high degree of competencies.

The year 2019 marks another milestone with the introduction of trimester programs for Teachers
Certification Program (TCP) - formerly ProfEd, Master of Arts in Education (MAEd), and Master of
Business Administration (MBA). As these gained interest and excitement from the public, all collegiate
programs were also offered with a trimester arrangement by the academic year 2020-2021.

To be able to adapt to the latest technology and trends in education, the school president, Atty. Jesus
A. Concepcion, created in December 2019 the office of the Educational Technology Services (EdTecs).
It is responsible for the development, articulation and integration of technology into the learning
process from elementary to postgraduate studies. The office is tasked to ensure that the curriculum is
made appropriate and enriched for Blended and Distance Learning — a combination of face-to-face
and online learning.

In January 2020, Blended Learning was officially presented to the academic body. After some
refinements, it was formally adopted on February 19, 2020 in the Basic Education, College and Post
Graduate Departments as the mode of delivery of learning instructions.
Barely two (2) months after , on March 15, 2020, the COVID-19 pandemic struck and put everything
to a halt, including education, when the government mandated everyone to stay at home. However,
because of our Blended Learning system already in place, the school was not caught flat-footed.
Classes ensued and studies of our students in all levels went unhampered online.

To further enhance online learning, in May 2020, the institution developed and adopted the Moodle
LMS Learning Management System (LMS). It is a learning platform designed to provide educators,
administrators and learners with a single robust, secure and integrated system to create personalized
learning environments. Guided by our Management Information System (MIS) team, all faculty
members were expertly trained to be capable, competent and proficient in using the Moodle LMS.

To enhance online learning further, another approach in the delivery of instruction to our students
was implemented on August 18, 2020. This was the modified Dynamic Learning Program (DLP). It is a
flexible mode of learning that combines online, modular, face-to-face and drop box system. It also
works on the principle “Learning by Doing”, a student-centered system that focuses on student
activity rather than on traditional classroom lectures.

Much has changed over the past years. From a three-storey building to a new and modern six-storey
building equipped with modern amenities and facilities to cater to the needs of our growing number
of students and afford better services . A testament that OCI has withstood the test of time, and will
continue in the years to come.

 
CHAPTER I

I. VISION

We envision an EFFECTIVE SCHOOL where every learner has an access to complete and relevant
education in all levels: Basic, Tertiary and Graduate School.

II. MISSION

To provide relevant educational services and opportunities as we continue to strengthen the

organizational structure and mechanisms that ensure quality and global competitiveness in all areas
including research productivity, community service.

III. INSTITUTIONAL GOALS

Equitable Opportunities for Learning

Faculty Excellence in Teaching and Research

Forward Thinking in Strategy and Management

Efficiency in Administrative Work by the Non-Teaching Staff

Continuous Improvement in Facilities and Equipment

Technology-Driven Systems

Innovative and Current Pedagogies

Value in Community Service

Evidence-based Education and Practice

IV. CORE VALUES

O-Optimistic

S-Smart

I-Innovative

A-Active

S-Socially Oriented
PROFILE OF AN OCIAN GRADUATE

SPIRITUAL DIMENSION. The graduate:

Strengthens personal relationship with God.

Posits religious values by word and example.

Acts in accordance with an upright conscience.

Builds up his/her family into an authentic and genuine community of the church.

Involves in the life and activities of his local church.

ACADEMIC DIMENSION. The graduate:

Thinks critically, analytically, reflectively and metacognitively

Ventures on new concepts and ideas that promote innovations and change.

Expresses his/her thoughts effectively with complete understanding.

Manifests updates on current trends and issues both locally and internationally

Shows adeptness in problem solving

LIFE-LONG LEARNING. The graduate:

Exhibits right attitude, skills, conduct and habits.

Shows acuity and competence in the application science and technology

Shows competence in team work and team building

SOCIAL DIMENSION. The graduate:

Takes pride in being Filipino

Stands and fight for a just and humane society

Promotes for the care of environment and ecological balance

Pursues the concept of uplifting the condition of the disadvantaged.

GROWTH DIMSENSION. The graduate:

Exercise his freedom with responsibility

Lives a simple and modest lifestyle

Shows civility and culture.

Exhibits leadership traits, styles and competence to his constituents

Shows selectively on media and other forms of recreational activities

Shows sincere gratitude to those who help him grow

Exhibits social manners and cultural refinement

Exhibits willingness to serve others

Practices the values of integrity, fairness, excellence, cooperation and trust.

PART I

OSA

SECTION 1

THE OFFICE OF STUDENT AFFAIRS

This is headed by a Director of Student Affairs, designated by the President of the school and confirmed
by the Board of Trustees. Its management responsibility areas cover all designated or appointed faculty
carrying out functions of units under the Office of Student Affairs (OSA).

This office shall provide wholesome activities that give vent to the student talents, abilities and
leadership potentials. It shall promote wholesome relationship among students and protect their
general welfare and interest as well.

1.1 OSA VISION

The OSA as a service arm of the institution that is responsive to all facets of student development, the
discovery and recognition of his essential dignity and worth and the actualization and acknowledgement
of his abilities with the support and coordination of the alumni and the community.

1.2 OSA MISSION

To enhance the effectiveness of the college programs in different careers by encouraging students’
participation in various programs and activities of co-curricular and extra-curricular nature and by
providing awareness and adequacy in social affairs through their talents, leadership and potentials.
Likewise, enhance the vision and mission of the alumni association and stoke holder in the community.

1.3. OSA GOAL

Provide well-planned and well-orchestrated programs, activities, and services for student participation
through their own efforts in response to their development needs; and support the vision and mission of
the alumni and stake holders in the community.

1.4 OSA OBEJCTIVES

1.4.1 Coordinate activities of student organization for their maximum benefit as future leaders and
agents of change.

1.4.2. Help students make intelligent choices and decisions and improve their inter-personal
relationships, know their capabilities, potentials and interests.

1.4.3. Provide useful activities, designed for the wise use of one’s leisure, develop self-confidence,
sportsmanship, personality and encouraging social and cultural growth of the student, and;

1.4.4. Facilitate, improved individual career development plans.

1.4.5. Promote the vision and mission of the alumni and stake holders in the community as co-equal
partners in the development of the college community for students
PART II

THE SUB-UNITS OF OSA

SECTION II

THE STUDENT ORGANIZATIONS UNIT (SOU)

This Office is headed by a designated faculty member, who serves as chief coordinator for student
services in matters of student organizations, activities and development in each academic unit and who
initiates activities that are aligned with departmental goals and objectives. The head leads in the
preparation of annual work plans for student organizations and development in the campus.

2.1 SOU OBJECTIVES

2.1.1. Develop the leadership skills and potentials of students.

2.1.2. Coordinate the programs, projects and activities of different recognized student organizations;

2.1.3. Plan and supervise the disciplinary, physical, social, political and co-curricular aspects of student
life;

2.1.4. Help promote closer relations among faculty, administration, non-teaching personnel;

2.1.5. Initiate activities that will lead to formulation of policies for the general welfare and interest of
students;

2.1.6. Develop an information system concerning student organizations, activities, and development.

2.2 SOU FUNCTIONS

2.2.1. Conducts leadership seminar

2.2.2. Provides consultancy services to student organizations for their organizational development.

2.2.3. Provides information services about establishing student organization.

2.2.4. Gives recognition and accreditation of student organizations.

2.2.5. Evaluates and awards outstanding student organizations.

2.3 STUDENT ORGANIZATIONS

A student organization is a grouping of students in which membership maybe voluntary and

spontaneous or involuntary and automatic. Student organization means fraternity, sorority, college
based and non-college based or similar organizations whose membership in general comes from a
department.

For clarity, the following terms are hereby defined:

1. Voluntary organizations include special interest groups and similar groups bound by common
objectives and interests.
2. Involuntary organizations govern the student body politics and in which the unifying factor is the
enrolment block.

3. By-Laws refers to rules governing the internal affairs of an organization.

4. Constitution means the basic law of every student organization.

5. Probationary Status is the status of the organization when it is under observation for a period of one
academic year. Organization applying for recognition for the first time and has complied with all the
requirements for recognition shall be put on probationary status.

6. Conditional Status is the status of the organization when it is under observation for a period of one
academic year. An organization that did not meet the requirements for renewal for the current year
shall be placed on conditional status.

7. College-Based Organization is composed of members who belong to different departments and whose
activities are related to their field of specification.

8. Non-College Based Organization is an organization whose members belong to different colleges with
specific objectives/interests as socio-civic, religious, community oriented and the like.

9.Co-curricular Activities are meant to supplement classroom and co-curricular instruction.

10. Extra-curricular Activities are activities which are optional and pursued outside the classroom to
amplify and/or enrich the course syllabi. Students are encouraged to participate in one or more of these
activities to the extent that their scholastic standing will allow. They are meant to complement, not to
interfere with studies. The school reserves the right to exclude any student from joining in co-curricular
activities should they interfere with his studies.

2.4. RECOGNITIONS OF STUDENTS ORGANIZATIONS

Section 1. Any group of fifteen (15) students may apply to form a student organization and to seek the
authority through the recommendation of Executive Council of the SSC.

Section 2. Requirements for Application for Recognition are the following:

a. formal letter of application

b. constitution and by laws

c. list of officers and their bio-data

d. proposed activities/projects for current year

e. name of faculty adviser with his letter of acceptance addressed to the Director of Student Affairs

Section 3. No such organization shall be allowed to function without the constitution and bylaws
approved by the College President upon the recommendation of the SSC President and the Director of
the Office of Student Affairs.
Section 4. The period of application for recognition of all student organizations shall be announced by
the Office of Student, Alumni and Community Affairs.

Section 5. A certificate of recognition shall be issued by the Office of Student Affairs to each organization
upon full compliance of the requirements herein prescribed.

Section 6. The student organization shall be placed on a probationary status upon recognition and
during such period, it shall be issued a permit to function.

Section 7. Any student organization found to be inactive for a period of one academic year shall be
considered defunct; however, they may be given the chance to renew its recognition provided that it
submits a written explanation of its inability to reapply and to submit the needed requirements to be
recognize. The organization has to undergo the same procedure as specified under Section 1, Rules and
Regulations on Recognition of Student Organization.

Section 8. Any Organization, which has been granted recognition which violates its constitution and
bylaws is liable to revocation of its certificate of recognition after due process.

Section 9. Each student organization shall have a faculty adviser whose acceptance of the position must
be done in writing and filed with the OSA.

Section 10. The Director of the OSA appoints the faculty adviser upon the recommendation of the
student organization concerned. The term of appointment of faculty adviser is one (1) academic year
and may be renewed to a maximum of three (3) years. If the adviser resigns or becomes incapacitated
before the end of his term, a new faculty should be recommended by the organization to the Director of
the OSA. (CBL, appointment of faculty adviser must conform with sec. 10.)

Sec.11. The right to be free from involuntary contributions, except those approved by their own
organizations or societies.

The selection of faculty adviser shall be based on the following qualifications:

1. As much as possible the adviser must be a full time faculty member of the college.

2. If the organization would like to have an adviser who is not a full time faculty member, this may be
allowed on the case-to-case basis.

3. If the organization is co-curricular linked, the adviser should be knowledgeable in that particular field,
and;

4.No faculty adviser to a recognized student organization shall serve two student organizations at a
time. This is to guarantee that he devotes his full service and loyalty to the organization as a faculty
adviser.

Section 11. The faculty adviser has the following duties and responsibilities:

1. Makes himself available for consultation to all members and officers of the organization.

2. Regularly attends meeting of the organizations.

3. Assists in planning of activities that is aligned with organizational objectives.

4. Fosters unity and camaraderie among officers and members of the organization and shall serve as
arbiter of all internal conflicts.

5. Is present in the organization’s activity on and off campus when the organization is representing the
school.

If the adviser is unable to attend, he should request another faculty member to take hisnplace. He
should assure the safety of all members of the organization and all others involved in the activity.

Sec.12. The right to be free from involuntary contributions, except those approved by their own
organizations or societies.

2.5 ON POSTING BILLS

Announcements, posters, bills and the like can be posted only upon approval of the Office of Student
Affairs

SECTION III

SCHOLARSHIP AND FINANCIAL ASSISTANCE UNIT (SFAU)

A. 1 OBJECTIVES

1.1 Provide scholarship and other forms of study grants/aid to deserving and qualified students within
the context of the institutional goals and capabilities.

1.2. Develop active scholarship programs in the school by seeking assistance from public and private
sectors;

1.3. Implement policies on scholarship and financial assistance to students;

1.4. Manage programs for scholarships, study grants and financial assistance that serve the best interest
of students.

A.2 FUNCTIONS

2.1. Establishes linkages with government and non- government agencies, and private individuals in
order to provide scholarship, study grants and other forms of assistance to the poor but deserving
students;

2.2. Disseminates information on scholarship and financial assistance programs; Screens applicants
through qualifying examination, interview and background investigation;

2.4. Institutes appropriate evaluation and guidance schemes for completion of the grantees’ scholarship
requirements;

2.5. Provides documentation, assessment evaluation and monitoring activities on the progress of
scholarship programs to CHED and benefactors.
A.3 GUIDELINES

3.1. A student may avail himself of only one (1) scholarship grant, aid or assistance regardless of its
source. Priority shall be given to students who have no brother/sister enjoying any scholarship grant, aid
or assistance .

3.2. A grantee should have met the prescribed conditions set by the benefactor.

3.3. A student with scholarship grant should enroll the regular load prescribed in the curriculum. A
failing grade in any subject disqualifies a student from the grant, aid or assistance, however,
continuance of the grant depends on the benefactor.

3.4. No grantee may drop any subject nor shift from one course to another without permission from the
benefactor.

3.5. A grant shall be withdrawn if the grantee fails to pursue his studies due to sickness, voluntary
desistance, misconduct, or other causes, as, negligence in the submission of papers required of them on
due date (Certificate of Enrolment and Billing, Certificate of Grades, etc. for scholars; duly signed Daily
Time Record for student assistants).

B. Entrance Scholarships (OCI Student Handbook, Chapter VIII )

1. Definitions

a. Valedictorians and Salutatorians from recognized secondary (high school) school are granted
scholarships entitling them to tuition 100% or 50% discount, respectively, during the 1 st semester of
residence.

b. Telesforo B. Concepcion Scholarship Grant (College Scholars)- the top two (1 st and 2nd) in the
college scholarship examinations, even without a scholastic award in secondary, shall be awarded 100%
or 50% tuition discount, respectively, during the 1st semester of residence.

2. Conditions

a. There shall be no grades below 80 in the fourth year report card

b. The average grade in the fourth year report card shall be 85% and above.

c. All incoming/entrance scholars shall continue to enjoy their scholarship in the form of tuition fee
discounts and shall be covered by the Telesforo B. Concepcion Scholarship Program policies provided
they maintain a weighted average of:

c.1 1.00-1.50 for a normal load with no grade lower than 2.0 for valedictorians and college
scholars

c.2 1.51-2.00 for a normal load with no grade lower than 2.25 for salutatorians

C. Telesforo B Concepcion Scholarship Program (Implementing Policies)

1. Who may apply:

Any bonafide student who:

1.1 Obtains a general point average of 1.0 to 1.25 (for full scholar) or 1.26 to 1.50 (for partial
scholars) on his /her previous semester’s academic subjects provided that-

1.1.2 For Full Scholars, no grade shall be lower than 1.75 in any subject for partial scholars, no grade
shall be lower than 2.0 In any subject

N.B. – A minimum of 18 units academic load is required

1.2 Has at least one (1) year residency with the institution; and

1.3 Exhibits good moral character worthy of emulation.

2. Privilege obtainable

2.1 For full scholars, 100% discount applicable to basic tuition fee for the following semester.

2.2 For partial scholars 50% discount applicable to basic tuition fee for the following semester.

3. Others

3.1 Implementing policies shall be effective starting SY 2011-2012

3.2 Application forms which can be obtained from the administration office must be filled within
three (3) weeks from the start of the opening of regular classes.

D. SPORT SCHOLARSHIP GRANTS

1. The grant is given to deserving students who had shown or expected to show exemplary
sports/athletic attributes and has given or is expected to give honor and distinction to
Osias Colleges, Inc.

2. The Athlete admitted to this scholarship shall be entitled to a 25% 50% or 100% free tuition fee,
including free uniform, travel expense and meal allowance, if and when the grantee competes in
the name of the school in a provincial, regional, national or international sports meet;

3.In the event that the sports scholar wins gold, silver or bronze in National and International
Competition an additional cash incentive/reward, duly approved by the president, shall be
granted to him/her commensurate to the honor and distinction he/she brought to the school.

4. The Following rules shall apply for the grant of this scholarship:

a. The applicant shall personally write and request/appeal to the president for an Athletic
Scholarship Grant

b. The applicant must show that s/he has previously qualified to complete in provincial and
regional athletic meets.

c. The Written appeal/request shall be accompanied by the following

 1. A resume of the applicant, incorporating therein a list of athletic meets participated in the last
two (2) years together with the awards won or garnered, the name of school represented and the name
of his/her coach;

2. The Result of a drug test within the last 30 days preceding the date of the application
3. Medical Certificate of good health issued by the OCI school physician

4. Recommendation of immediate coach.

E. BROTHER/s- SISTER/s DISCOUNT (Siblings Discount)

Four (4) enrolled brother/sister = 100% on tuition fee**

Three (3) enrolled brother/sister = 50% on tuition fee**

Two (2) enrolled brother/sister = 25% on tuition fee**

**Shall be applied to one (1) enrolled brother/sister with the least Tuition Fee.

This office is headed by a designated faculty member who serves as chief coordinator for student
services in matters of scholarship and financial assistance.

Scholarships, study grants and other forms of assistance are made available to the deserving students by
this unit.

SECTION IV

GUIDANCE AND COUNSELING UNIT (GCU)

The Office of the Guidance and Counseling Unit (GCU) is headed by a designated faculty member who
coordinates the student services in so far as guidance and counseling services are concerned. The head
of the unit leads in the preparation of annual work plans for guidance and counseling.

4.1 PHILOSOPHY

The GCU commits itself to the mission of the college by establishing optimum personal development,
ability of self-direction for the student to be the center for wellness.

4.2 OBJECTIVES

4.2.1. Develop and implement an effective guidance and counseling program in the college;

4.2.2. Effectively assist the student achieve optional development – physically, emotionally,
intellectually, spiritually, for him to profit from his study;

4.2.3. Assist every student develop his potentials to the fullest;

4.2.4. Increase the student’s power of self-direction and self-improvement; and

4.2.5. Develop and implement an effective counseling program for BASC students.
4.3 SERVICES OFFERED

4.3.1. Student Inventory Services (SIS)

This is a continuous process of gathering all the records and pertinent information about the student’s
personal and family background, concerning the needs, abilities and interests of students.

The SIS consisting of individual inventory record is accomplished by every student upon admission to the
university. Test results, information about home and family background and other developmental data
are also compiled and updated. These are used as ready references in understanding the world of the
student and in planning for appropriate intervention program.

4.3.2. Information Services (IS)

This concerns orientation on the college policies and programs providing students with information on
educational, vocational, and personal-social opportunities and setting-up suitable life goals.

Orientation Programs are also conducted to disseminate information to the students. New students are
given orientation with the different services as well as the university structural and professional
capabilities. Students are also provided with information related to the existing rules and regulations
governing student’s behavior.

4.3.3. Counseling Services (CS)

Provides the student individual and group counseling services for selfunderstanding as well as assistance
in achieving greater awareness of himself so that in the end, he could be a self-directed individual.

4.3.4. Placement Services (PS)

Enhances the development of an individual by helping him in the selection and utilization of
opportunities within the college and the labor market.

4.3.5. Consultation

Assists the parents and teachers regarding the aspect of student development and behavior.

4.3.6. Referral

The cases which are considered beyond the scope of expertise of the office are referred to more
experienced and competent professionals as part of the helping process.

4.3.7. Research and Evaluation

Researches are undertaken to evaluate the effectiveness of the different services.

The information gathered are analyzed to help improve the services given to the students.

4.3.5. Follow-up Services (FS)

This service is geared toward determining the progress made by the student, evaluation of his personal
and placement development as well as guidance in carrying out suitable step and action. It is a
continuing service to the students to determine the value and extent of progress of the client. It includes
a follow-up of the progress of the case. Exit interview for the students who leave the college.
SECTION V

GRADUATE PLACEMENT AND EMPLOYMENT UNIT (GPEU)

The Graduate Placement and Employment Unit is headed by designated faculty member who shall
provide career guidance and placement services for students and graduates.

5.1. SERVICES OFFERED

5.1.1. The GPEU provides a centralized job placement system through the College Information on the
Opportunities and Employment Trend, job referrals and recommendations to companies, and tips on job
searching.

5.1.2. Pre-employment seminars and job clinics shall be regularly conducted to orient would be
graduates on such skills as writing application letters and resumes and undergoing job interviews.

5.1.3. Current information on available positions shall be posted on bulletin boards and shall be properly
disseminated to graduates.

5.1.4. The office shall strive to maintain an information system where students could brow on career
monographs, company brochures, and occupational pamphlets and provide related materials that would
help them in assessing occupational opportunities.

5.1.5. Through the unit’s coordination with Public Employment Service Office (PESO), Department of
Labor and Employment (DOLE), Overseas Workers Welfare Administration (OWWA) and Philippine
Overseas Employment Administration (POEA) programs and services shall provide for the placement of
the graduates students for job opportunities and employers shall be invited to conduct actual
recruitment activity

5.1.6. The GPEU shall also provide services for manpower pooling and shall maintain an updated
manpower-pooling inventory from among students and graduates.
PART III

CULTURAL AND SPORTS AFFAIRS

THE CULTURAL, SOCIAL AND SPORTS AFFAIRS

The Cultural and Social Affairs Director motivates the students as well as the faculty and other college
personnel to generate creativity through cultural and social development.

Through this office, the students shall be encouraged to participate in programs/convocations, seminars
and workshops related to cultural and social affairs, sponsored by the college and other provincial,
regional and national agencies.

Objectives

1. Enhance the College Cultural and Literary Programs in terms of pooling of qualified and competitive
performers in the field of dancing, singing, theater arts and visual arts.

2. Develop among the students, faculty and staff the aesthetic values on culture and arts and the
preservation of the cultural heritage through songs, dances, theater arts and visual arts.

3. Inculcate among the youth the importance of service to one’s community and help in the attainment
of the institution’s progress, prosperity and recognition in the field of cultural and literary program of
activities and competitions.

4. Tap and/or discover talents of students in the field of dancing, singing, theater arts and visual arts as
part of their academic life.

5. Provide intensive workshop/seminar/ training to faculty and students so that they can readily provide
cultural presentations fitting for the occasion and worth presenting.

6. Conduct regular activities to be sponsored by the different organizations, Institutes or Departments

with their respective cultural coordinators as chair of the said activities.

7. Organize the Performing Arts Club as the core organization to promote awareness and quality
performances in the field of arts and culture.

Qualification Requirements

1. Students who wishes to become official members of the OCI Performing Arts Club will initially
undergo a probationary membership status of one semester to prove their worth in developing talents
and interest.

2. They must possess a pleasing personality, at least 5 feet in height, slim body figure and can readily get
along well with the members (except those whose interest is on visual arts).

3. Winner of regional or national competitions will likewise be entitled to cash reward based on the
Board approved incentive schemes.

Duties and Responsibilities of Regular Members of the Club

1. Dancers, singers and all other artist/performers should undergo regular training/practice once a week
and as the need arises under the guidance of the Cultural & Social Affairs Director and supervision of The
Literary and Cultural Council.

2. They must enroll a minimum of 18 units in the regularly prescribed courses in a semester.

3. They must not incur warning status in their academic performance or failure of more than 50% of the
enrolled units.

4. Those who commit acts of misconduct during practice and competitions and frequent absences
without valid reasons during scheduled training/practice in which case the Cultural and Literary Council
shall determine graveness of which will either be suspended or terminated from being members of the
club .

5. Failure to attend regular practice/training without valid reasons and due notice to the Coordinators
and the Director will be dealt with accordingly.

Other Incentives and Privileges In consideration of other incentive schemes for the members of the
Performing Arts Club the following added benefits aim to motivate the members to strive for
superiority, excellence, finesse, competitiveness and to give recognition to their performance and
efforts in participating in different programs and competitions:

1. Quartering during the training period prior to participation in regional/national activities, a minimum
of three days quartering with provision for free meals and leaving quarters will be provided within a
week immediately prior to the competition.

THE SPORTS AFFAIRS

The College Sports Development Program headed by the Director of Sports Affairs, taps qualified
athletes fit for outside competitions and leads in the improvement of the existing sports facilities and
acquisition of athletic equipment.

Qualification Requirements and Privileges

1. Athletes in both individual and team events who continuously represents the school in different local
and national sports competition shall be given an allowance approved by the school President.

2. Those who commit acts of misconduct during practice and competitions and frequent absences
without valid reasons during scheduled training/practice in which case the Sports Council shall
determine graveness of which will either be suspended or terminated from being members of the club
and correspondingly paid in full the tuition fees on the semester it happened.

Duties and Responsibilities of the Qualified Athletes

1. Athletes should undergo regular training/ practice for at least ten hours a week or a minimum of 120
hours of practice per semester or 2 grading period for high school.

2. Athletes must enroll a minimum of twelve (18) units in the regularly prescribed courses in a semester.

3. Athletes must not incur warning status in their academic performance or failure of more than 50% of
the enrolled units.
4. Athletes must not commit any act punishable by two weeks suspension as stipulated in the Student
Code of Conduct and Discipline.

Penalties and Sanctions

1.Athletes who will be found guilty of acts punishable by at least two weeks suspension under the
Student Code of Discipline shall be barred from participation in any athletic competition and likewise
lose their privilege to continue availing of the benefits granted to them in full.

2. Athletes who commit acts of misconduct during athletic meets, the nature and graveness of which
shall be determined by the Sports Council, should suffer similar consequences as stipulated in item no.1.

Incentives and Privileges

In consideration of other incentive schemes for varsity athletes aim to motivate them to strive for
superiority, excellence and sportsmanship and to give due recognition to the athlete’s performance and
efforts in participating in different athletic competitions, they will be entitled to the following:

1. Allowances – all regular athletes participating in the higher meets after the College Intramural are
entitled to an allowance for the duration of the meet as follows:

Local Meet P 200.00

CHED National Palaro P 500.00

2. Uniforms and Athletic Equipment/sport gears – An appropriate college uniforms and athletic
equipment/sports gears will be provided during participation in any regional or national competitions.

Privileges for Incoming High School and College Students with Outstanding Athletic Records

1. Newly recruited or to enroll varsity athletes (high school or college) with outstanding records as
competing in regional/national meets and that won at least bronze medal and or gold medal in
Provincial Meet shall be entitled to the following privileges:

a. Exempted from payment and taking of entrance examination for admission to the college.

a. Free tuition fee provided he continues to represent the College in any athletic competitions.

b. Priority in hiring as Student Assistant .

2.All varsity students/players shall be entitled from a discount of paying the College tuition fee.
PART IV

OTHER STUDENT SERVICE OFFICES

SECTION VI THE SUPREME STUDENT COUNCIL

6.1 THE SUPREME STUDENT COUNCIL

The Supreme Student Council as recognized by OCI is the highest governing and policy-making body of
the students. It is composed of the two independent bodies, the Executive Council and the Student
Congress.

Rule 1. There shall be only one Supreme Student Council (SSC) in OCI.

Rule 2. All bona fide students of OCI must abide by the SSC Constitution and By-laws.

Rule 3. All organizations existing and operating with the college shall be under the Committee on
Student Organizations, therefore all actions and transactions, collection of fees and other forms of
solicitation and fund raising shall be subjected to the approval of the Committee.

Rule 4. The SSC President shall be the head and chief executive officer of the Student Council. During his
tenure of office, he should not hold any executive position in any recognized student organizations of
the college. He and other officers, as may be provided for under the constitution of the Student Council,
shall be elected by the direct vote of students in the manner so provided in the constitution.

Rule 5. The date and manner of election of the SSC officers and department representatives shall be
governed by the provisions of its constitution and election rules and regulations

Rule 6. The term of office of SSC shall be for one academic year beginning from their assignment to
office and until their successor shall have been duly elected and qualified.

Rule 7. The qualifications and duties of SSC officers and department representatives are specified in the
Constitution.

Rule 8. Accordingly, fund raising, solicitation, payment and other forms of collection from the students
conducted by any official, unit and/ or department in the college shall likewise secure the approval of
the Executive Council of the SSC.

Rule 9. The Supreme Student Council is an independent and involuntary organization and co-exists with
the Student Organization Unit.

Rules on Fund Raising Activities

Rule 1. Only duly recognized student organizations are allowed to conduct fund raising activities by filing
a formal letter of application with the Director of the OSA. The letter should include:

a. nature and purpose of the activity.

b. date, time and venue of activity

Rule 2. Letter of request must be filed two (2) weeks before the commencement of the said activity.

Rule 3. In case of raffles, concert, popularity contest etc., in the campus, the following rules shall govern:

a. The application should indicate the prize(s) at stake, the prize per ticket, the drawing date (time and
place), and the manner in which the proceeds will be utilized.

b. The prize(s) at stake in the raffle must be displayed at some central place in the campus and the list of
winners must be conspicuously and widely publicized around the campus and outside if necessary.

Rule 4. No more than two (2) major fund raising activities sponsored by student organizations may run
concurrently per month.

Rule 5. Every organization granted permission to hold a fund raising activity must submit a financial
report of said activity to the Office of Student Affairs and furnish a copy to the Executive Council of the
SSC.

SECTION VII THE OCIan

7.1 THE OCIan

There shall be an official School Student Publication, anchored on the principles of freedom of the press
which shall be financed from the publication fee paid by the student subscribers. The publication is
entitled to the rights, privileges and protection from the state, as mandated by the existing laws of the
land. The official student publication is “The OCIan”.

7.2 OBJECTIVES

It is a declared state policy to uphold and protect the freedom of the press even at the campus level. Its
objectives are to promote the development and growth of campus journalism as means of
strengthening ethical values, encourage critical thinking, and develop moral character and personal
discipline of the students.

7.3 PRINTING

The editorial board and the student publication staff, through canvass or public bidding shall conduct
the printing of student publication by private printer.

OCI is not a party to any publication/printing contract.

7.4 ADVISER

The Editorial Board shall select the faculty adviser of the student publication. The school paper
instructor adviser’s duty is limited to technical guidance only, provided, however, that he shall not alter
neither contents nor censor articles nor determine allocation of fund. The Editorial Board, with the
execution of faculty adviser, jointly and shall be held fully responsible for the contents of the student
publication, as well as for the attainment of its objectives.

7.5 PUBLICATION BY STUDENT ORGANIZATION

Rule 1. A publication whether printed or mimeographed can only obtain official recognition if it is
sponsored by a recognized student organization and after it has been registered with the office of The
OCIan.

Rule 2. Three (3) copies of every issue of the publication must be submitted to the office of The OCIan on
the day of actual circulation.

Rule 3. Students are given full responsibility for material published whether printed or mimeographed
for the consumption of the college.

Rule 4. No individual who is not a member of the publication staff has the right to determine the content
of the student publication. The editor and the members of the staff are fully responsible for the
consequences arising out of publication of any editorial, comment, article and/or other materials.

Rule 5. The student publication shall handle and budget the collection of funds or subscription fees
independently as mandated by CHED Memorandum Order (CMO) No. 05 series of 1999 in view with the
provisions stated in RA 7722.

7.6 SELECTION OF STAFF

Rule 1. The selection of the editor is normally done through competitive examinations (oral and written)
supervised by the Editorial Board and composed of the language instructors (English and Filipino) and
instructor advisers. Alternative selection methods may be adapted. Satisfactory grades or scholarship
standing shall be prescribed as prequalification requirements for candidates to the editorship.

Rule 2. The editor’s term of office is one (1) school year, except for cause.

SECTION VIII THE STUDENT ADMISSION OFFICE

8.1 THE STUDENT ADMISSION

8.1.1 Goals and Objectives

8.1.1.1 To screen prospective students both in the undergraduate and graduate levels for possible
placement in the different courses offered by the School.

8.1.1.2 To assist incoming students in their choice of course within the College at the same time assess
the students’ potential for higher education based on the specialization of the College (technological,
commerce, education, etc.)

8.1.2 Personnel

8.1.2.1 This office is headed by an Admission Officer who works in close coordination with the different
Institutional Deans, the College Registrar and the Director for Student Affairs.

8.1.2.2 A psychometrician and guidance counselors assists the Admission Officer

8.1.3 Services

8.1.3.1 Career Orientation Programs

8.1.3.2 This service, which is given to secondary schools upon request, aims to promote the
specialization of the School to prospective incoming freshmen students. On a broader level, this aims to
assist graduating high school students in the choice of their course and university

8.1.3.3 Screens and interviews freshman applicants

8.1.3.4 Administers, scores and releases results of the College Entrance Examination

8.1.4 Application Procedure

8.1.4.1 Prospective first year applicants are required to apply in person to the Office of Admission to
undergo the preliminary interview.

8.1.4.2 The following requirements are to be presented:

 photocopy of the fourth year high school card (Form 138);

 2 copies of 2x2 pictures, and;

 photocopy of authenticated Birth certificate

 photocopy of Certificate of good moral character

 receipt of payment of Entrance/Placement Examination Fee.

 Folder

8.1.4.3 The examination permit will be issued to the applicant where the date, time and venue of testing
will be conducted.

8.1.4.4 Transferees from other universities and colleges are required to present the following:

 Original copy and a photocopy of Official Transcript of Records from the university or college last
attended by the student;

 copies of 2 x 2 ID pictures, and;

 receipt of payment of Placement Fee.

8.1.5 Entrance Requirements.

8.1.5.1 A student seeking for admission to this School must be a high school graduate.

8.1.5.2 Students transferring from recognized colleges and/or universities will be given equivalent
credits earned upon presentation of credentials showing that they have passed the courses fully
equivalent to those given in this university and provided they passed/satisfied the requirements for the
course.

8.1.5.3 Students transferring from recognized colleges and/or universities will present to the Registrar a
Certificate of Honorable Dismissal, Certificate of Good Moral Character, medical certificate issued by the
university physician and Certification of grades which shall be a pre-requisite for enrollment.
8.1.5.4 Freshmen students are required to submit their Form 138 or Card, and Certificate of Good Moral
Character, medical examination and result of placement exam.

8.1.5.5 A foreign student may be allowed to enroll in the School if he/she has a study permit and a
student visa (9-f) or any of the following types of visa:

 9 (e-1) or (e-2) for foreign government officials and dependents;

 7 (a) (2) for exchange fellows and scholars under sponsorship or International
organizations;

 9 (d) - treaty traders;

 13 (a), 13 (e), 13 (g) permanent residents; or

 LOI l05 – Balikbayan.

8.1.6 Registration Procedure for Incoming Students enrolling in the College will have to follow the order
of the following procedures issued by the School.

8.1.6.1 Report to the Office of the School Admission for entrance/placement examination and assistance
on the enrolment procedure and checking of the requirements for enrolment (result of placement
examination, medical certificate, Individual Inventory, High School card, Cert of good moral character,
etc)

8.1.6.2 Submit yourself to a physical and medical examination at the School Health Services Office. All
successful applicants will be given medical certificate.

8.1.6.3 Report to the Office of Admission for the issuance of the Notice of Admission.

8.1.6.4 Return to the College to secure your Registration Forms. Accomplish the forms properly. Report
to the designated adviser for your subject/course advising and assessment of fees. Have the forms
signed by the designated Department adviser and assessor.

8.1.6.5 Proceed to the college coordinator of the National Service Training Program (NSTP).

8.1.6.6 Pay at the Cashier’s Office.

8.1.6.7 Submit the following to the Registrar’s Office:

• Registration Forms

• Original copies of high school card/ transcript

• copies of 2x2 ID pictures and folder

• Authenticated birth certificate

• Folder

8.1.6.8 Submit the student copy of registration forms to the Management Information Systems for:

• validation of internet account

• validation or application of Student ID

The student is now officially enrolled and will have to come back on the first day of classes.

8.1.7 Enrolment in the Graduate Programs

8.1.7.1 Students who wish to enroll in the Graduate Program of the School are required to submit their
credentials to the graduate school for evaluation purposes.

8.1.8 Late Registration

3.1.8.1 The last day that students may enroll in a given semester is two weeks after the start of classes
as indicated in the school calendar. No student will be allowed to register after that period.

SECTION IX THE COLLEGE REGISTRAR OFFICE

9.1 THE COLLEGE REGISTRAR OFFICE

9.1.1 Goals and Objectives

9.1.1.1. To maintain an updated registry of student records.

9.1.1.2. To ensure a systematic and orderly management of student records.

9.1.1.3. To prepare a periodic report on the statistical data as to enrolment and academic performance
of the students.

9.2.2 Personnel

9.2.2.1 The OCI Registrar heads the Office.

9.2.2.2 The Administrative Staff of this Office includes several registrars assigned each to a college,
statisticians, data encoders and clerical staffs.

9.2.3 Services

This office prepares and issues the following:

• Transcript of Records

• Certifications (enrolment, grades and units earned, graduation, completed academic requirements,
etc.)

• Evaluation forms (official list of subjects already taken by the student with the corresponding grades
obtained)

• Honorable dismissal (granted to students wishing to voluntarily withdraw from OCI)

• Diploma

• Rating slips
SECTION X THE LIBRARY

10.1 THE LIBRARY

10.1.1 Goals and Objectives

10.1.1.1. To complement classroom instruction by making available a wide array of reading materials
and other non-print materials resources to students , faculty and other clients;

10.1.1.2. To provide a place for study and research apart from the usual classroom and shop/laboratory
setting.

10.1.1.3. To provide an opportunity for the students to learn through the use of the internet and other
multi-media facilities and equipment of the school.

10.1.1.4. To inculcate the love for books and information among the students and the formation of
positive values and attitudes.

10.1.1.5. To institutionalize resource sharing and networking activities in the local and international
community.

10.1.2 Personnel

10.1.2.1. The Chief Librarian reports directly to the Office of the Vice President for Academic and Diretor
for Student Affairs and closely coordinates with the members of the Library Advisory Board composed of
the Deans of the different departments and; set policies, rules and regulations, and plan for
improvement/ development of the library operation.

10.1.2.2. Under the supervision of the College Librarian are qualified library personnel who are assigned
in every section of the library as well as in learning resource center established in every colleges and
external campuses of the university to serve the needs of the students, faculty and other clients.

10.1.3 Services

10.1.3.1. Makes textbooks, reference books, periodicals and non-print sources of information available
at the main library.

10.1.3.2. Manages a multi-media room with kiosk, which is made available to students and faculty
members who wish to make use of the internet as an educational tool;

10.1.3.3. Updates the collection of the library by inquiring from the faculty their needed books and other
materials to support the instruction, research and other programs of the institution.

10.1.3.4. Facilitates the procurement of quality and updated collection that conforms with the needs
and standards set for an academic program;

10.1.4 The Use of the Library Facilities

10.1.4.1. All students wishing to use the facilities and resources of the library are required to present a
validated ID card;
10.1.4.2. For faculty and administrative personnel, the OCI ID should be presented upon entry.

10.1.4.3. Researchers coming from outside of the school are required to present a referral letter from
the agency or institution of origin and a research fee had to be paid. The fee is fixed at a price
determined by the Board of Regents.

10.1.4.4. Certain rules and regulations apply to the use of the main library and college learning resource
center. These rules and regulations are posted at the library itself.

10.1.5 Library Card and Borrower’s Card Application

10.1.5.1. New students are required to attend library orientation seminar before they will be issued a
library card and borrower’s card.

10.1.5.2. Present the current registration form to the librarian in- charge.

10.1.5.3. Submit two (2) pcs 1X1 ID pictures.

10.1.5.4. Fill up the application form.

10.1.5.5. Come back on the date specified and claim your library card and borrower’s card.

10.1.5.6. Students are given free library cards for the first issuance but a replacement fee had to be paid
once lost. The fee is fixed at a price determined by the Board of Regents.

SECTION XI THE COLLEGE FACILITIES

Administration Building

This is a new building fronting the campus park wherein the different administrative offices are housed
such as the office of the president, the vice president, the administrative officer, the cashier, the auditor,
the accountant, the buyer, the supply officer and the physical plant site development officer.

College Library

The OCI library serves students and its personnel (both faculty and staff) by providing text and reference
books, journals, broadsheets, magazines, newspapers that impart knowledge of the most recent studies
and happening locally and globally.

The Library Services support the instruction, research and extension functions of the college.

Library Rules and Regulations

1. Secure a library card from the librarian in order to avail library services. No student will be allowed to
borrow resource materials unless he has a library card valid for the current semester.

2. Library card is absolute non-transferable. Any student lending his library card or using the card of
another student will be subjected to disciplinary action. Moreover, the one who lends his library card
will be held responsible for all resource materials borrowed.
3. Lost library card must be reported immediately to the librarian, otherwise the owner of the library
card will be held responsible for any library materials borrowed by the one who uses the card.

a. Lost library card will be replaced after one (1) week. Ten (10.00) pesos will be charged to those who
will apply for a new library card.

b. The library is exclusively for research purposes. Entertaining friends/visitors are strictly prohibited
inside the library.

c. Smoking, sleeping, littering, standing and sitting on the tables are strictly prohibited in the library.
Anyone caught will be deprived of his library privileges for one (1) day.

d. Mutilating, clipping or cutting, writing or marking any library material is strictly prohibited in the
library. Anyone caught in such act should pay a sum equal to the value of the book, magazines,
pamphlets or newspaper mutilated, clipped or cut, or replace the material.

4. General references books, pamphlets, thesis, periodicals, clippings and other restricted materials are
for inside reading only.

5. All borrowed books or materials should be returned promptly. Borrowing period varies with the type
of materials as follows:

a. General Circulation Books can be borrowed for a maximum of three (3) days subject to renewal if not
in demand.

b. Fiction Books can be borrowed for a week subject to renewal if not in demand c. Reserved Books,
which are frequently used and limited in number can be used/read within the reading area for two (2)
hours if not much requested. Reserved materials can be brought out overnight between 4:00 PM to 5:00
PM and these should be returned the following day (except Saturday, Sunday and Holidays) before 9:00
AM.

6. Fines on overdue books will be as follows:

General Circulation PhP 1.00/day

Fiction Book PhP 1.00/day

Reference Book PhP 1.50/day

Overnight Reserved Books PhP 2.00/day

After the appointed hour and PhP 1.00 for the succeeding hour.

For taking a reserved book from the library room during the day without permission, the fine is PhP
2.00/hour for the first offense. For succeeding offenses, library privileges will be suspended.

7. Violator will be fined PhP 4.00/hour until such book is returned. No book shall be allowed to be
charged out a week before the final examination.

8. Silence and courtesy must be observed in the library at all times. Student making unnecessary noise
or creating disturbances will be sent out from the reading area and library card will be confiscated.
School Clinic

The college provides for its students faculty and staff health services. A health office, taken charge by a
registered nurse, provides medical assistance by keeping record of vital signs, providing medical
assistance through referrals and disposal of medicine when necessary, by providing necessary care and
by giving medical advice for better health.

Functions

1. Registers vital signs of sick student and school personnel.

2. Applies first-aid-treatment to minor ailments of students and school personnel.

3. Attends to emergency calls.

4. Issues medical excuse slip to students who cannot come to class due health problems.

5. Provides nursing care and health tips and pieces of advice to those who come for consultation.

6. Computes body mass index.

The health office provides medical and dental examination to students through coordination with other
agencies.

School Gymnasium

This space is a great area for team sports center for cultural, social and other activities in the college. It is
also made available for various civic, religious and other community services.

School Staff house

Located at the old building right after the main lobby Hall. This provides shelter for rent among the
faculty and non-teaching. This is also being utilized for the accommodation of guests and participants of
seminars.

Chemistry Laboratory

The chemistry laboratory is located at the 3 rd floor of the old building . This place provides an
opportunity for the students to conduct experiments and make-up chemical solution, hone their
laboratory safety techniques.

Physics Laboratory

It is located at the old building of OCI. This opens an opportunity for the students to practice the
activities of a scientist such are collecting data, analyzing data with purpose and many more. This facility
also provides physics laboratory apparatus like telescope, voltmeter and capacitors that will conduct
experiment easy.
Computer Laboratory

OCI’s computer laboratory is designed to facilitate the students in their hands on activity, provides
collaborative and interactive environment and let them enjoy the modern ways of researching and
advancement of technology.

Speech Laboratory

It is located at the ground floor of the OCI new building. This is equipped with the essential language
laboratory facilities envisioned to improve the listening and speaking skills of students as well as of the
faculty and facilitative staff.

Sports Complex

Located inside the school with its mini-grandstand and open court. This serves as the center for athletics
activities, ROTC trainings and other sports activities sponsored by the college.

Business Center

Consists of several stalls for lease used for business purposes. This serves as one of the Income
Generating Projects of the school.

Student Lounge

Includes covered and uncovered benches used by students during their vacant time for studying,
meetings and other social activities.

Mini Gymnasium

Located at the 3rd floor of the new building , it serves as venue for small gatherings, function hall and
reading area of students.

Covered Walkways

It is designed to make the students safe in everyday life outside the classroom walking around the
campus.

The following are the Community Outreach projects tied up with LGU, NGO and Community around
Tarlac City area.
1. Livelihood Project

2. White Gifts Project

3. Adopt a Community Project

POLICIES AND RULES ON CONDUCT AND DISCIPLINE

DISCIPLINARY MEASURES ( OCI Student Handbook, Chapter VI )

This portion of the handbook is aimed to teach the ideas of justice and respect for the law and
authority and impress upon the minds of the students the importance of rules and regulations. The
school officials and teachers of Osias Colleges, Inc. in the exercise of their rights and responsibilities are
substitute parents they shall have the authority to impose appropriate and reasonable disciplinary or
corrective measures in cases of infractions committed by the students

TYPES OF MISCONDUCT/DETERMINATION OF OFFENSES

The following are various acts classified as improper student conduct, the commission of any of
which shall subject a student to one of the administrative penalties imposed under Student Discipline.

1. INFRACTIONS WHICH MERIT IMMEDIATE EXPULSION

A. Possession, use or distribution of prohibited drugs.

B. Involvement of Hazing, extortion, physical assault, harassment and cruel intentions

C. Possession of deadly weapons or explosives.

D. Assaulting Faculty or School personnel

E. Vandalism (writing, inscribing, defacing, urinating) or corridors, walls, chairs and tables.

F. Deliberate destruction of school properties or causing others to do so.

G. Bringing outsiders to fight for oneself

H. Having incurred a warning status while on disciplinary probation.

I. Dishonesty, Stealing, Plagirism.

J. Lewdness, Lascivious acts, disrespect towards opposite sex, students, teachers and
personnel.

K. Immorality

L. Disruption of an academic function or a school activity which tends to create pubic disorder
or disturbance.

M. Instigating or actively participating in an unauthorized or violent school strikes/rallies

N. Other act analogous to the foregoing.

 2. INFRACTIONS WHICH MERIT SUSPENSION OR EXCLUSION /DISMISSAL

A. Cheating during exams with additional penalty of an automatic failing grade in the
examination.

B. Smoking, Gambling, or cutting classes.

C. Possession of liquor/alcoholic beverages or coming into campus under influence of such

drinks.

D. Possession, passing and display of pornographic materials.

E. Possession/playing with firecrackers and other pyrotechnic materials

F. Caught inside or patronizing drinking places, internet café’s, billiard hall during class hours.

G. Defacing ID.

H. Inducing others to commit acts contrary to school policies, rules and regulations.

I. Membership in and forming questionable organizations not allowed by the school.

J. Threatening a fellow student.

K. Insubordination and defiance.

L. Discourtesy, threatening faculty or school personnel.

M. Provoking or engaging in a fistfight

N. Unauthorized use of the name of the school, faculty members or personnel.

O. Having Incurred two or more warning status within the school year.

P. Other acts analogous to the foregoing

All offenses not included in the foregoing enumeration shall be considered minor offenses

Disciplinary probation, which is a period of time, specially six (6) months, when a student is given a
chance to improve himself.

INFRACTION WHICH MERIT WARNING STATUS

A. Not in Uniform

B. Indecency, Vulgarity in words and in actions

C. Non-prescribed Haircut

D. Wearing of earrings – for boys

E. Truancy
 F. Having accumulated three (3) times tardiness/non- attendance to flag ceremony or three (3)
unexplained absences.

G. Entering off-limits area

H. Littering

I. Loitering

J. Other acts analogous to the foregoing

3. PENALTIES

A. For Major Offenses

a. Suspension (Preventive or Punitive)

b. Non-readmission

c. Exclusion or Dismissal

d. Expulsion

B. For Minor Offenses

a. Warning and/or Reprimand

b. Summons of parents or guardians

c. Written/oral apology to the person offended/concerned

d. Other appropriate measures

4. CATEGORIES OF DISCIPLINARY OR ADMINISTRATIVE PENALTIES

The three major categories of disciplinary administrative sanctions, which may be imposed to erring
students, commensurate with the nature and gravity of the violation of the school rules and regulations
committed, are:

A. SUSPENSION-the school may suspend an erring student during the school year or term. The
duration of the suspension varies according to the seriousness of the offense committed. A
student placed under suspension may not be issued a Certificate of Good Moral Character at
the end of the school year. Suspension may be classified as preventive or punitive
depending on the nature of the offense

B. NON-READMISSION- the erring student is denied enrollment in the next term/semester

immediately following the term when the decision finding the student guilty of the offense
charged

C. EXCLUSION/DISMISSAL- A school may drop from its rolls during the school year or term a
student who is considered notoriously undesirable. The student who is dropped shall be
issued his transfer credentials.
 D. EXPULSION- the penalty of expulsion is an extreme form of administrative sanction, which
debars the student from all public and private schools.

5. COMPLYING WITH SANCTIONS

The sanction meted out to the offender should be complied with, non-Compliance with the said sanction
is considered serious infraction and becomes an additional liability to the student. Sanction for minor or
major offense or infraction, stipulated or unstipulated in this handbook, will depend on mitigating
and/or aggravating circumstances surrounding the case

The Administration office gas the prerogative to mete out or recommend proportionate and
commensurate sanctions on cases brought to its office.

6. CONDITIONS FOR CORRECTIVE MEASURES

The following conditions for corrective measures are observed by the school:

A. A Student who has incurred two warning status may be placed under disciplinary probation. If
no misdemeanor is committed after six (6) months, one warning status is lifted. The whole
probation period is lifted if a student has a clean slate after one (1) semester or six (6) months.

B. A student under disciplinary probation who has committed a major infraction may be placed
under non-readmission status.

C. A student who has committed a grave infraction or frequent misconduct is subjected to

disciplinary proceedings of at least five (5) members of the Disciplinary board. The Board shall
be composed of any five (5) members of the following: Class Adviser, Scholastic/Students Affairs
Coordinator, Guidance Counselor, School Principal/College Dean, PTA or Student Council
President.

D. A fourth-year student who has incurred the third violation of a major offense may be barred
from joining the graduation ceremonies.

E. A student under warning status may be required to or will be:

a. Suspended from or debarred from being appointed or elected to any position in the student
body, officer ship in the CAT or any other recognized organizations;

b. Comply with task assigned

c. Bring his parent/guardian to the school for a conference.

F. Student who has no residency for at least one (1) year, i.e., Transferees, new students, are
automatically placed under a disciplinary probation.

G. BAD CONDUCT as used in this section shall refer to acts constituting violations of the laws of the
land, existing city/municipal ordinances and/or the rules and regulations of the school.

H. All students should protect and promote the good name of the school and should, therefore
avoid acts that bring into disrepute the name of the school such as public malicious imputation
 of a crime, vice or defect, or any act of omission, condition, status or circumstances tending to
cause dishonor, discredit or contempt to the reputation of Osias Colleges Inc.

APPEALS

If the student feels that the sanction on penalty decide by the disciplinary board does not
commensurate to the offense committed, a written appeal, signed by the parents or guardian, must be
submitted to the Administration Office prior to the effectivity of the sanction.

PART V. CONDUCT AND DISCIPLINE

A.. GENERAL PROVISIONS

a. Every student shall obey the laws of the land, the rules and regulations and norms of conduct
promulgated by the school.

b. Violations of such rules and regulations shall be subject to disciplinary action by competent
authorities.

B. GENERAL RULES ON STUDENT CONDUCT

1.The Identification

Every bonafide student must have a proper and valid Identification Card (ID) which must be worn
properly at all times while in the college premises. The ID must bear the signature of the Registrar and
School President.

All ID’s must be validated every semester to old students. The security has the authority to confiscate
ID’s not worn while in the college premises.

2.Dress Code

The wearing of the prescribed uniform is compulsory to all students. Female students should avoid
tights and legging pants, only slacks are allowed. Wearing of skirts should not be more than 2 inches
above the knee.

Males regardless of their sexual preference should wear proper cut of male uniform.

3. Proper Haircut

Students should observed proper haircut

Males regardless of their sexual preference should observe proper

Haircut

Students should avoid unnatural and vibrant hair color/dye

4.Attendance and Punctuality

1. Classroom. Punctuality in class must be observed.

2. Flag Ceremony. Each student is required to attend the flag ceremony every Monday at 7:00

a.m. . Monitoring should be done by the respective advisers.

3. Attendance sheet should be submitted to the Office of Student Affairs right after the flag

ceremony

Rules And Regulations On Student Conduct And Discipline.

The provisions of this Code shall apply to all bonafide students of OCI, for offenses committed within the
SCHOOL jurisdictions. The provisions of this Code shall apply whenever applicable, otherwise the laws of
the land shall apply.

For the guidance of all concerned the following norms of conduct and discipline of students are hereby
promulgated.

C. NORMS OF CONDUCT

Moral Character. A student is imbued with moral character if among other qualities;

 He acts, lives and thinks as a person whose values, attitudes and convictions are in accord with the
Universal Ethical Norms of Right Reason and the accepted and approved levels of conduct in the society
where he lives;

 He is honest to himself, accepting his shortcomings, striving to improve and change;

 He is fair and just in his dealings with his fellowmen;

 He lives by the precepts of love, justice compassion and concern for others; and

D. Personal Discipline. A student is imbued with personal discipline if among other qualities:

 He devotes himself to the fulfillment of his obligations and considers rights as means to or rewards for
the same;

 He learns to forego the enjoyment of certain rights and privileges that others more needy maybe
benefited and for the greater good of the society;

 He resolves his problem and conflicts without prejudicing others;

 He is tolerant of others and humble to accept what is better than his;

 He has temperance and propriety in words and in actions, especially against vices, e.g. gambling,
drugs, sexual excesses and aberrations, etc., and

 Right reasons guide and control his life, actions, and emotions.

Civic Conscience and Patriotism

 A student is imbued with civic conscience and patriotism , if among other

qualities:

 He devotes himself to the growth and development of the Philippines;

 He puts the welfare of the entire country above his personal family and regional interest;

 He respects and obeys all duly constituted authorities and laws, rules and regulations;

 He settles all disputes, problems, and conflicts through peaceful means.

E.BASIC DISCIPLINE

At all times, every student must observe/follow/abide by all the laws of the land and all the policies and
regulations adopted by the School. The investigation, disposition and corresponding sanction on student
disciplinary cases shall follow the procedures set in this Code.

The maintenance of student conduct and discipline is anchored on the willful acceptance by the student
of all policies, rules and regulations prescribed by the school as signified by their enrolment pledge and
the guidance and counseling provided by the faculty who shall be exercising substitute parental
authority.

All school personnel are mandated to enforce and supervise overall compliance to the Code in their
respective areas of responsibility. For the purpose of implementing College policies, rules and
regulations and the provisions of this Code, the President, Vice- President(s), Deans, Directors,
Chairmen, High School Principal and members of the faculty and the security force are deemed Agents
of Persons in Authority.

A student shall be subject to disciplinary action for any of the following with corresponding penalties:
(after due process)

1. INSULTING, UTTERING DEROGATORY REMARKS OR FLAGRANT INDECENCY IN LANGUAGE:

1a. Directed Against the Faculty, Staff, Visitors and Any Person in Authority or their Agents.

1st Offense Suspension for one (1) week with letter of apology

2nd Offense Suspension for one (1) semester with letter of apology

3rd Offense Suspension for one (1) year with letter of apology and

Succeeding Offenses Expulsion from the school

2.IMMORALITY

2a. Illicit Relations

2b. Acts Of Lasciviousness And Indecent Acts Done publicly inside the school jurisdiction:
1st Offense Suspension for one (1) week

2nd Offense Suspension for one (1) month

3rd Offense Suspension for one (1) semester; and

Subsequent Offenses Expulsion from the school

3. DRINKING INTOXICATING BEVERAGES AND DRUNKENESS

1st Offense Suspension for two (2) weeks

2nd Offense Suspension for one (1) semester

3rd Offense Suspension for one (1) year , and

Subsequent Offense Expulsion from the school

4.ANY DRUNKENESS RESULTING IN PHYSICAL INJURIES TO OTHER PERSONS:

1st offense Suspension for two (2) semesters

2nd Offense Suspension for one (1) year and

3rd Offense Expulsion from the school

5.FIGHTING OR RESORTING TO PHYSICAL FORCE OR VIOLENCE to settle disputes, provided that the party
who acted in self-defense shall be exempted from the punishment:

5a. SLIGHT PHYSICAL INJURIES

1st Offense Suspension for one (1) week

2nd Offense Suspension for one (1) month

3rd Offense Suspension for one (1) semester and

Subsequent Offense Expulsion from the school

5b. LESS SERIOUS PHYSICAL INJURIES

1st Offense Suspension for one (1) month

2nd Offense Suspension for one (1) semester

3rd Offense Suspension for one (1) year , and

Subsequent Offense Expulsion from the school

5c. SERIOUS PHYSICAL INJURIES

1st Offense Suspension for two (2) semesters

2nd Offense Expulsion from the school

6.GAMBLING (WHERE CASH IS INVOLED)

1st Offense Suspension for one (1) month

2nd Offense Suspension for one (1) semester

Subsequent Offense Expulsion from the school

7.ROBBERY

7a. ATTEMPTED ROBBERY

1st Offense Suspension for one (1) month and payment of damages;

2nd Offense Suspension for one (1) semester and payment of damages;

3rd Offense Suspension for one (1) year , and payment of damages; and

Subsequent Offense Expulsion from the school and payment of damages

7b. FRUSTRATED ROBBERY

1st Offense Suspension for one (1) semester and payment of damages;

2nd Offense Suspension for one (1) semester and payment of damages;

3rd Offense Suspension for one (1) year , and payment of damages; and

Subsequent Offense Expulsion from the school and payment of damages

8.THEFT

8a. ATTEMPTED OR FRUSTRATED THEFT:

1st Offense Suspension for one (1) month

2nd Offense Suspension for one (1) semester

3rd Offense Suspension for one (1) year, and

Subsequent Offense Expulsion from the school

8b. CONSUMMATED THEFT:

1st Offense Restitution of stolen goods and suspension for one (1) semester

2nd Offfense Restitution of stolen goods and suspension for one (1) year, &

3rd Offense Restitution of goods stolen and expulsion from the school .

9.FORGING SIGNATURES, FALSIFYING PUBLIC DOCUMENTS, IMPERSONATING OR

GIVING NAMES, MISREPRESENTATION OF FACTS:

1st Offense Suspension for one (1) semester

2nd Offense Expulsion from the school

9a. CHEATING IN EXAMINATIONS AND QUIZZES:

1st Commission Automatic grade of “5” on subject cheated

2nd Commission Automatic grade of “5” and suspension for one (1) semester

3rd Commission Automatic grade of “5” and suspension for one (1) year from the College; and

Subsequent Offense Expulsion from the school

9b. SCANDALOUS DISTURBANCE OF PUBLIC ORDER:

1st Offense Suspension for one (1) semester

2nd Offense Expulsion from the school

EACH OF THE FOLLOWING OFFENSE:

b.1. Connecting or disconnecting electrical wires and plumbing device without permission from
authorities concerned;

b.2. Sleeping, cooking and doing toilet necessities in unauthorized places;

b.3. Undue, noise or disturbance in classroom, library, quarters, public places or gathering; and

b.4. Climbing or jumping over the boundary fence of the College shall be punishable by:

1st Offense Suspension for one (1) week

2nd Offense Suspension for one (1) month

3rd Offense Suspension for one (1) semester; and

Subsequent Offense Expulsion from the school

10.ACTS OF BRIBERY TO CORRUPT STANDARDS OF INSTRUCTION:

1st Offense Suspension for one (1) semester

2nd Offense Suspension for one (1) year

3rd Offense Expulsion from the school

11.VANDALISM OR DESTRUCTION OF PUBLIC PROPERTY, SUCH AS DESTRUCTION OF BUILDING PARTS,

FIXTURES/WALLS, TEARING OF PAGES OF LIBRARY BOOKS, MAGAZINES, ETC.:

1st Offense Suspension for one (1) month and payment of damages; 2nd Offense

Suspension for one (1) semester and payment of damages;

3rd Offense Expulsion from the school and payment of damages

12.LITTERING OR SCATTERING OF TRASH IN PUBLIC PLACES (In addition to the Penalties

of the Anti-Littering and Anti-Smoking Policy of the College)

1st Commission Suspension for one (1) week to pick up litter or less if he catches another violator; and

2nd and Subsequent Commission Suspension for two (2) weeks to pick up litter or less if he catches
another violator

13.ANY VIOLATION OF ANY RULE and REGULATION OF THE INFIRMARY/CLINIC:

1st Offense Suspension for three (3) days to clean the infirmary clinic.

2nd Offense Suspension for one (1) week to clean the infirmary clinic

3rd Offense Suspension for two (2) weeks and payment of damages if any

Subsequent Offense Suspension for one (1) semester and payment of damages if any

14.VIOLATIONS OF LEGALLY POSTED SIGNS

1st Commission Suspension for one (1) week

2nd Commission Suspension for one (1) month

3rd Commission Suspension for one (1) semester; and

Subsequent Offense Expulsion for one (1) year

15.REMOVING AND/OR MARRING LEGALLY POSTED SIGNS AND NOTICES, AND MARRING PUBLIC
BUILDING FURNITURES, ETC.

1st Commission Suspension for one (1) week and cleaning marred building/furniture;

2nd Commission Suspension for one (1) month and cleaning of marred building/furniture;

16.SPEEDING WITHIN THE SCHOOL JURISDICTION WITH A MOTORIZED VEHICLE, .i.e., DRIVING AT MORE
THAN 40 KPH.

1st Commission Suspension for one (1) week

2nd Commission Suspension for one (1) month

3rd Commission Suspension for one (1) semester; and

Subsequent Offense SUSPENSION FOR ONE (1) YEAR

17.INGESTION, USE, POSSESSION AND/OR PEDDLING OF DANGEROUS OR REGULATED DRUGS AND/OR

PARAPHERNALIA:

The case shall be reported to proper police/court authorities and upon conviction, the

penalty shall be expulsion from the School .

18.UNAUTHORIZED POSSESSION OF FIREARMS, IF FOUND IN ONE’S PERSON OR

CUSTODY AND OF OTHER DEADLY WEAPONS, INCLUDING KITCHEN KNIVES IF

FOUND IN ONE’S PERSON;

1st Commission Suspension for one (1) semester

2nd Commission Suspension for one (1) year; and

3rd Commission Expulsion from the School .

Case involving the unauthorized possession of firearms shall be reported to proper military authorities.

19.VIOLATION OF THE CURFEW HOURS

1st Commission Suspension for one (1) week

2nd Commission Suspension for one (1) month; and

3rd and subsequent commissions Suspension for one (1) semester

20.NON POSSESSION OF I. D. UPON DEMAND BY THE SCHOOL AUTHORITIES

1st Commission Suspension for one (1) week

2nd Commission Suspension for two (2) weeks; and

Subsequent Commission Suspension for one (1) month

21.SMOKING IN CLASSROOM/LABORATORY ROOMS AND OTHER “NO SMOKING” AREAS

1st Commission Suspension for one (1) week

2nd Commission Suspension for two (2) weeks;

3rd Commission Suspension for one (1) month

22.COMING LATE TO CLASS, i.e. 15 minutes after the start of the class will be punishable

by unexcused absence and non-admission to class.

1st Commission Warning with letter of excuse;

2nd Commission Inform parents

3rd Commission Unexcused but to be admitted; and Subsequent Commission Dropped from the subject.

23.CUTTING/ UPROOTING/ STONING/ PICKING OF FRUIT TREES/ORNAMENTAL PLANTS AND

UNAUTHORIZED FISHING WITHIN THE ENTIRE COLLEGE JURISDICTION SHALL BE PUNISHABLE AS
FOLLOWS:

1st Offense Suspension for one (1) week and payment of damage

2nd Offense Suspension for two (2) weeks

3rd Offense Suspension for one (1) month

24.THE RAISING OF ANIMALS WITHOUT PERMISSION from the proper authorities shall be punishable by;
Confiscation of the animal(s) and to be returned only to the owner/s after payment of a five hundred
pesos (500.00) fine plus restoration/payment of the damaged plants /items.

F. SANCTION AND OPERATIVE EFFECTS.

Where the suspension is for One semester or more, the student shall move out of the School
jurisdiction within 24 hours after the suspension orders took effect. Any student whose suspension
covers the final examination period will have to miss the final examination. A suspension order should
be countersigned by his parents or guidance and is required as a condition for readmission.

When a penalty of expulsion is meted, the student cannot re-enroll in any course in the School and
cannot get his Honorable Dismissal within one year.

G. GRIEVANCE PROCEDURE ( OCI Student Handbook, Chapter VII )

Osias Colleges, Inc. will ensure at all times that students are well informed, safe and properly cared for.
Students will receive a copy of the grievance procedure and the process flow diagrams during
orientation.

The sample format, process and procedures of filing a grievance complaint are explained in
detail in our Student Discipline Handbook and Manual on Campus Security.

A. Rights and Responsibilities of the Student

The Grievance Policy allows students to have the opportunity to present any grievance related to the
code and for it to be dealt with in a just manner. It is the responsibility of the student to inform Osias
Colleges, Inc. in writing of any alleged breach of the code.

B. Rights and Responsibilities of the school:

Osias Colleges Inc. (OCI) will hear fairly and assess all written grievances that breach the code. If an
agreement cannot be reached between OCI and the complainant, the internal procedure (see below)
will apply.

Situations which will be dealt with under the policy

The grievance policy applies to all levels of Osias Colleges Inc. Includes:

1. Classrooms and grounds and approved field trips

2. Home stay environment

3. Extra-Curricular activities

4. But specifically excludes:

a. Social Activities

b. Personal travel

c. Any behavior that contravenes the contents of this Handbook- Code of Conduct

Internal Procedure

1. The student gives the written grievance to the College dean stating which section(s) of the Code
have been breached.

2. Within three school days a meeting will be arranged between the dean, Guidance Counselor and
the student
 3. The Class adviser and the guidance counselor will attend this meeting to record the discussion

4. The student is allowed to have one support person attend this meeting with them, e.g. Guidance
Counselor

5. This support person may be arranged by the school if it is thought to be in the best interests of
the student

6. If the problem is resolved, written notification will be given to the student and both parties will
sign off on the grievances.

7. If the problem is unresolved, the grievance will then be forwarded to the office of the VP
Academic affairs who will act as a mediator. This meeting will be attended by the guidance
counselor, dean, and president of the student council, the student and support person

8. If the problem is resolved, written notification will be given to the student and both parties will
sign off on the grievance

9. If the problem is unresolved, the student will be advised to write to the Vice President for
Academic Affairs. While a copy shall forwarded to the president of the college

10. The school process will be completed within a maximum of one calendar month.

11. The grievance process will be reviewed annually by revisiting individual cases to ensure that the
process followed by Osias Colleges, Inc. is fair.

H. JURISDICTION

All cases involving discipline of student under these rules shall be subject to the jurisdiction of the
Committee on Student Discipline, except the following cases which shall fall under the jurisdiction of the
appropriate institute:

Violation of institute rules and regulation by student of the college/ unit;

Misconduct committed by the students of the institute within its classroom or premises in the course of
an official activity.

Provided that Institutes of the College if there be any shall have original jurisdiction over all cases
involving students of such units.

I.. Rules and Procedures of Due-Process Shall be Adopted to Safeguard the Right of any Party Concerned.