Health, Safety and Environment

(HSE) Responsibility & Appointment

Doc No: PPLE-HSE-0003

HSE Management System

Date Issue Prepared by Reviewed/Approved by Notes/Remarks

2018 Rev 0 SU OW OK
2019 Rev 1 SU OW OK

The ultimate responsibility for Implementation of Community Affairs, Safety, Health,

Environment & Security (CASHES) rests with the Managing Director

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1.0. ORGANIZATION

Notwithstanding the hierarchy shown above, all employees and third parties in the operation of FEL
have immediate access always to the Managing Director on Health, Safety and Environmental
matters.

2.0. HSE MANAGEMENT RESPONSIBILITIES (DEFINED)

All members of staff have a responsibility for ensuring and demanding a safe working environment
and hence all staff has an important role to play in creating a safe working environment.
• Managing Director
• Cashes Manager
• Project Manager
• Site Engineer
• Supervisors / Foreman
• FEL Employees
• Safety Officer

Managing Director

As the chief executive of the company, he makes resources available for managing HSE in projects
execution.
He is briefed at regular intervals on HSE matters. He takes final decision on HSE matters.
He is the most senior HSE focal point.
He drives HSE into every facet of the company operations.

HSE Manager
He has the responsibility of briefing Management on the implementation of Community Affairs,
Safety, Health, Environment, and security (CASHES) Policies as it is vested on the HSE
MANAGER. He is responsible to the Managing Director. The responsibility of the HSE Manager is
as follows: -

• Reviews and advises Company on HSE related policies and implementation thereof.
• Review HSE performance of Company and advises management of areas of unacceptable
performance and develops action plants to improve HSE performance.
• Develops and evaluate HSE training program.
• Programs, advises Management on the acceptability of current programs, evaluates the need for
modification of existing programs or implementation of new programs.
• He is responsible for the selection, evaluation, and training of HSE officers, who are selected to
represent the HSE program in the field.
• Evaluates HSE facilities and advises Management of status and evaluates the need for
modification or improvement of existing facilities.
• Evaluates related issues.

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• Liaises with governmental procedures and advises Management on their acceptability and their
potential on HSE contacts on HSE issues.
• Liaises with high-level contacts within client organisations on HSE issues.
• Stays currently on HSE related legislation and advises Management on potential impacts.
• Carries out field audits, visits filed operation at least quarterly.
• Organises at least one Safety Meeting monthly.
• He should possess a minimum qualification of first degree or its equivalent; must be
knowledgeable in Industrial Safety and Environmental studies.
• Liaises with top Management I head of departments to achieve safe operation.

Project Manager

The Administrative responsibility of Health, Safety, environment, and Security Policy for the project
is vested in the Project Manager, who is responsible to the Managing Director.

His HSE responsibilities include:

• Administrates all levels of the established health, safety environment and security policy on his
project and is responsible for obtaining results.
• He is responsible for ensuring his line supervisors have a clear understanding of each of their
HSES responsibilities and duties.
• He makes a thorough review of all Accident Investigation and signs them prior to distribution
to action parties.
• Holds one formal HSE meeting with his line supervisors with the HSE Officer in attendance.
• He maintains effective and prompt line of communication of safety matters through all his line
supervision.
• Reviews and evaluates the individual HSE performance of all members of supervisors and
provides guidance and tracing where needed to improve performance.
• In the event of a record able accident, he investigates according to the requirements.
• He is involved in Job Hazard Analysis of the project at the planning stage.
• He facilitates safe operation of his projects.

QA/QC/Site Supervisor

He is responsible for the safety of the men; the safe condition of the assigned work area and the safe
operation of equipment is vested in the supervisor / foreman who is accountable to the Site Engineer.
The responsibilities of the Supervisor / foreman are as follows: -

• Enforces all phases of the established HSE Policy as well as special controls issued by Site
Engineer with all members of his crew and is responsible for obtaining results.
• He is responsible for the safety of his entire work area, including anybody, or anything not
connected with his crew, entering, working in or leaving the work area.
• Continues inspection of his work area to detect hazards, takes necessary corrective measures.
Reports to Site Engineer condition he is made to handle amicably. This inspection includes

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 housekeeping, hazards from electrical and other utility lines, traffic, other trades, inadequate
guarding, and men working over each other, operations of others.
• Advise employees on safe use of right tools, to inspect tools before usage.
• Inspects portable power tools for defects, hooks, hose, ladders, scaffolds and maintain
continuing observation of their safe condition and use.
• Thorough knowledge of safe working procedures of rules contained in HSE policy.
• He observes his men to see, so far as is possible, whether they are sufficiently experienced,
adhere to safety rules and procedures, alerts and in evident good physical condition.
• Enforces the use of safety wares and other personal protective equipment, attends and
participates in HSE meeting, stays with the men as much as possible, makes individual safety
contacts with his men.
• Prepares and participates in investigation of accidents or reports.
• Indoctrination of new hires assigned concerning the job hazards.
• He participates in job hazard analysis prior to mobilisation.
• He is responsible for good waste disposal and environmental preservation and Conservation
while executing the project.

QA/QC/Site Engineer

He is responsible for the safety performance in his assigned area, which is accountable to the Project
Manager. His responsibilities include:
• Enforces all phases of the established HSE program as well as special controls issued by the
Project Manager and he is responsible for obtaining results.
• He participates with the Project Manager and HSE Officer in making a HSES Survey and Job
Hazard Analysis prior to the commencement of the project and wherever the need arises.
• Communicates safety information to foremen and alert them daily on potential dangers / hazards
that may develop in their daily operations.
• Initiate a workable housekeeping program, assigns duties to individual assistance, and foremen
to make daily checks area, makes weekly housekeeping inspections, keeps record of conditions
found and corrective actions taken; maintains safety awareness, signs, warnings and bulletin
boards in clear and legible condition of offices.
• Develops and maintains a workable safe schedule for all equipment.
• Sees that foremen enforces all employees to make proper and judicious use of personal protective
equipment.
• Makes spot checks covering housekeeping, unsafe conditions, condition of equipment and
observance of safety rules.
• Personally, reviews all non-disabling injuries with injured foremen and participate in the
investigation of all recordable accidents, major equipment damages or environmental spills.
• Maintains an effective line of communication of HSE matters to the foremen.
• Instils in all personnel, by action, example, and training, a sincere altitude toward HSE, develops
a better understanding of efficiency in accident prevention.
• He facilitates safe waste disposal and environmental friendliness.

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Site Worker

He is responsible for the safety of the individuals assigned to work with him, the safe condition of
the assigned work area, and the safe operation of equipment. He is accountable to the Supervisor /
Foreman. The tradesman HSE responsibilities are as follows: -

• To conduct himself in accordance with established safe working practices.

• Based upon experience and job knowledge, he should anticipate every way in which a man
might be injured on the job and conduct his work to avoid accidents.
• Uses the personal protective equipment provided judiciously and ensures those assigned to work
with him also wear appropriate protective equipment.
• Be constantly alert to unsafe conditions, unsafe actions of others, and report them to his
Supervisor.

Other Employees

All employees are expected, as a condition of employment for which they are paid to work in a
manner, which will not cause damage to property, injury to themselves or to those with whom they
work. It is important to the concept of safety that the employees understand that the responsibility
of their safety is part of their job requirements. They will hold themselves responsible for the
following: -
• Make every effort to understand the job.
• Anticipate every way in which anybody might be injured and conduct their work to avoid
accident.
• Use the personal equipment provided.
• Be constantly alert to unsafe condition and report them to their supervisors.
• Report every injury no matter how small to his foreman.
• Attends toolbox and safety meetings on a regular basis.
• Facilitate good housekeeping, adequate waste disposal and environmental sanitation.

Safety Officer

It is the responsibility of the CASHES officer to provide to field construction management and
supervision with the necessary service relative to safety activities and required advice for the
promotion of safety programme.
He is administratively responsible to the CASHES Manager and accountable to the foremen with
the functional activities relating to the Health, Safety, Security and Environmental Procedures for
safe operations. Other responsibilities of the HSE officer are as follows:
• Maintain current knowledge of published safety literature, safety regulations and other
communications and advises management of compliance and of conditions requiring attention.

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• Makes thorough analysis of statistical data and inspections, delineates problem areas and makes
recommendation for solutions. Co-ordinates the efforts of the job site's health, safety, security
and environmental policy.
• Collaborates with the Foreman and other staff in the development of required revisions to
existing procedures, rules and regulations and submits proposed changes.
• Takes part in the review of all injuries and assists in investigating accident.
• Collaborates with the Project Manager and his staff in the development and preparation of the
weekly HSE meeting agenda.
• Participates with the Engineers in making a pre-job HSE survey prior to the commencement of
the job, whenever requested. This involves a visit to the site.
• Checks on the use of all types of personal protective equipment, evaluates their effectiveness
and suggests improvements where indicated.
• Conducts independent audits to observe conformance with established health, - safety and
environmental plan and determines the effectiveness of individual elements of plan.
• Establishes contact with subcontractors with the objective of maintaining good relations and co-
ordination of accident prevention activities.
• Reviews all accident and investigative reports, providing instructions and guidance as needed to
maintain flow of accurate complete and prompt reporting of all types of accidents.
• It is the duty of HSE Officer to see that the best possible medical arrangements are made at the
start of each job and to make sure all reports are prepared, distributed, and maintained in a proper
manner.

3.0. ORIENTATION PROGRAM (VISITORS/NEW HIRES)

It is the responsibility of the Safety Officer to carry out an induction/orientation for new hires and
visitor entering the project site for the first time.
He shall carry out a:
• Brief description of company main line of operation.
• Staff reporting profile/introduction to management personnel.
• Basic safety requirement expected to be observed while in the site.
• Reporting procedure of unsafe act/condition/situation.
• Report all accidents cases immediately to line supervisors.
• Briefing on emergency exits, mustering stations and conveniences.
• Brief on the judicious use of personal protective equipment.
• Brief on the importance of warning signs.
• Presentation of company safety policies and safe work handbook.
• Questions and answers.
• Closing remarks.

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Short Service Employees (SSE)

Short service employee scheme is a program which is geared to provide identification of

inexperienced personnel engaged in the workplace, so that others may take extra care in their
presence and provide additional assistances.
FEL uses SSE Programs typically to define the criteria for an experienced worker based on the
following:
• Length of Employment Service.
• Change of job scope and / or length of industry service.
In FEL, an inexperienced worker is typically classified as an SSE for a predetermined duration of 3
- 6 months. An SSE is assigned a mentor during this time.
FEL usually provide SSE programs, additional safety training and weekly SSE reports to
Management.
See below our typical HSE Organisation.

Our Typical Project HSE Organization

Managing Director
Olaolu Williams

Project Manager HSE Coordinator Community Relations

TBA TBA TBA

Project HSE Officer Designated

QA/QC Supervisor Hospital
TBA

Engineers
Site Workers

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