Advances in Intelligent Systems Research, volume 172

Sriwijaya International Conference on Information Technology

and Its Applications (SICONIAN 2019)

Enterprise Architecture Planning with TOGAF ADM

for Balikpapan College of Economics
Yuyun Tri WIRANTI1*, Nabila KHAERUNNISA2, Lovinta Happy
ATRINAWATI3, and Vinda DANINGRUM4

1,2,3,4
Department of Information System, Kalimantan Institute of Technology, Balikpapan, Indonesia
*Corresponding author: yuyun@lecturer.itk.ac.id

ABSTRACT
The information system architecture is a standard reference that later can be used by organizations to
develop an integrated information systems. One of the benefits of implementing enterprise architecture is
creating harmony between business and information technology for the needs of the organization, besides
that information system architecture is also a management practice and technology that is useful to
improve company performance by allowing them to see themselves in terms of a holistic and integrated
view of strategic direction, business practices, information flows, and technological resources. One of the
educational institutions that need information system architecture is Balikpapan College of Economics
(STIEPAN). This is because the data and systems owned by STIEPAN have not been well integrated
with each other and have not been able to help each activity that runs optimally. For this reason, in this
research the architecture of the information system is carried out with the use of The Open Group
Architecture Framework (TOGAF) Architecture Development Method (ADM) as a framework. This
research produces modeling from business architecture, information system architecture and technology
architecture in STIEPAN.
Keywords: Architecture, information, STIEPAN

In the first research, it was established that with

INTRODUCTION TOGAF ADM researchers could integrate whatever was
needed related to information system architecture that
The problem of quality, timeliness, and change is a conforms with the institution's vision and mission [3]. In
condition that forces every organization in all fields the second research which was also conducted at one of
globally to face enterprise architecture problems. The the design high schools in Bali it was found that the
things of all the old problems known today define the existence of information system architecture is useful as
concept of architecture as the center of the ability to a reference for making an integrated system and can
produce quality and timely results and to manage also facilitate knowing the system requirements in
changes in complex processes [1]. Enterprise accordance with the organization [4]. Therefore, to
architecture is the foundation for accommodating the compile information system architecture in STIEPAN,
problems that occur in an organization by utilizing the authors chose to use the TOGAF ADM framework
technological innovation to meet the expectations of as a solution methodology.
dynamic and ever growing information system
architecture. Information system architecture has a
framework that later can help align the business needs LITERATURE REVIEW ENTERPRISE
of the organization and its application to support the ARCHITECTURE.
vision and mission to be achieved [2].
Enterprise Architecture is a business driven strategy and
In the case of education, especially in college, enterprise activity that supports management planning and
architecture is also needed in order to improve quality, decision making by providing a coordinated view of all
effectiveness, efficiency, and accountability in the businesses. These views include strategy, business, and
business process. This means that it is required that technology, which are different from technology based,
information technology integrates and supports system level, or process centric approaches. To
academic processes and other services provided by the implement EA it involves core elements, management
college. The Balikpapan College of Economics programs, and framework based documentation
(STIEPAN) requires the enterprise architecture to methods. In addition, Enterprise Architecture is a
support every academic activity and other services. To management and technology practice devoted to
model the enterprise architecture, TOGAF was chosen improving company performance by enabling them to
as a framework for resolving architectural problems. see themselves in terms of a holistic and integrated view
The selection of TOGAF is also based on previous of strategic direction, business practices, information
research related to information system architecture. flows, and technological resources.

Copyright © 2020 The Authors. Published by Atlantis Press SARL.

This is an open access article distributed under the CC BY-NC 4.0 license -http://creativecommons.org/licenses/by-nc/4.0/. 586
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By developing the current and future versions of this Mission.

integrated view, a company can manage the transition
from current operating conditions to the future [5]. The first, organizing economics educational programs
Enterprise Architecture produces a blueprint for creating and learning activities at the undergraduate level in
a roadmap for an organization that uses it. So that the accordance with national standards of higher education
organization can implement functions in aligning based on case studies and entrepreneurship. The second,
technology with the company's business processes and conducting research activities relevant with the
making the business value produced more optimal [6]. education curriculum and professional development in
In addition to other studies, enterprise architecture economics and entrepreneurships in Balikpapan. The
design can be done to solve the problem that there is no third, conducting community service activities to
architectural baseline and can produce an architecture support economic development of Balikpapan. The
blueprint as material to develop an IT master plan as a fourth, conducting reliable training and development of
guide in carrying out IT development [7]. entrepreneurial practices that have global insight for the
community and business in Balikpapan. And the last,
developing human resources that support the
TOGAF FRAMEWORK. independence and quality of STIEPAN.

The Open Group Architecture Framework (TOGAF) is

an enterprise information system architecture Business Architecture.
framework that is quite often used both on a national
and international scale. The use of TOGAF has an There are 7 main business processes at STIEPAN and
advantage in terms of aspects provided compared to each represents an organizational unit of STIEPAN,
other frameworks [8]. TOGAF also provides a namely the Quality Assurance Unit (UPM), Student
methodology to develop and implement enterprise Academic Administration Department, Finance
architecture, namely Architecture Development Department, Administration Department, Student
Methods [9]. The focus of this research will be phase Affairs Department, Public Relations Department and
Architecture Vision, Business Architecture, Information Study Programs Department, which can be seen in
Systems Architecture, Technology Architecture, and Figure 1
Opportunities & solutions. The TOGAF ADM is the
result of continuous contributions from a large number
of architecture practitioners. It describes a method for
developing and managing the lifecycle of an Enterprise
Architecture, and forms the core of the TOGAF
standard. It integrates elements of the TOGAF standard
described in this document as well as other available
architectural assets, to meet the business and IT needs of
an organization [10]. The basic structure of the ADM in
TOGAF 9.2 is preliminary, architecture vision, business
architecture, information system architecture,
technology architecture, opportunities and solution,
migration planning, implementation governance,
architecture change management and requirements
management.

RESULTS AND DISCUSSION

Architecture Vision
In this phase, the organization’s vision and missions are
obtained to ensure that the designed business,
information systems, and technology architecture are
aligned.
Figure 1 STIEPAN Main Business Process
Vision.
The first process is Quality Assurance Unit, this unit
To be the excellent business and entrepreneurship required to plan, execute, evaluate, monitor, and control
development center in Balikpapan. the quality of academic activities as well as the budget.

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The Academic Administration Department is into the vision and mission of the study program based
responsible to manage operational plans, human on the competencies to be achieved, refining and
resources, facilities, academic calendars, curriculum, reviewing the curriculum in accordance with the vision
student admissions, student data, teaching and learning and mission and the needs of stakeholders, compiling
activities, graduation, alumni, evaluate academic quality the academic calendar under the coordination of the
and prepare academic reports. The Finance Department chairman of the academic field, preparation of the
tasks are including budget management activities, Learning Implementation Plan and Semester Learning
staffing, implementing budget management activities, Plan, implementation of teaching and learning activities,
managing equipment and investment in goods, program preparation and midterm, final semester
managing data and preparing activity reports. The examinations, remedial, program preparation and
Administration Department has the task of managing implementation thesis proposal and final examination
and filing incoming and outgoing letters, managing seminar as well as internships, evaluating the
inventory data and preparing activity reports. The implementation of education and teaching activities in
Student Affairs Department has the task of coaching order to fulfill national education standards and
planning and student welfare services, implementing preparation of activity reports.
coaching and student welfare services, conducting
business development of student reasoning power,
conducting research and community service, notifying INFORMATION SYSTEM
and guiding competition information or work or ARCHITECTURE
internships and preparing activity reports. The Public
Relations Department has the task of planning
collaborative relationships with relevant in the field of
research and community service, carrying out Data Architecture.
collaborative relationships with relevant institutions,
organizing public relations and preparing activity The data architecture defines the main data
reports. And the last is Study Program Department has types (data entities) used by each business
the task of translating high school vision and mission process. Data entities can be seen in Table

Table 1 Data Architecture

Business
Data Entity
Function

Standard bidding document

General plan for procurement of

facilities and infrastructure,

Data on procurement of goods,
Facilities and
Equipment data,
Infrastructure
Special allocation data,
Management
Accountability report for the
procurement of facilities and
infrastructure,

Loan facilities and infrastructure.

New student admission schedule

File written test and interview

New student registration form

Student File requirements

Admissions Prospective new students

College student

Details of new student payments

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Payment data

Educational module document

Lecturer

Student of Tax Brevet

Accounting Student

Management Student

Academic calendar

Active lecture certificate

Cover letter for coursework

Study Plan Card (KRS)

Courses

Course schedule

Additional course form

Drop course form

Exam schedule

Course grades

Student transcripts
Learning list of attendees

Activities Proposal for the legalization of

Management

Decree of management legality

Student activity proposal

Letter of permission for student

Activities

Equipment loan

Proposal submission to take part in

the competition

Proposal submission for field

Studies

Entrepreneurship workshop

Proposal

Information on workshops /
seminars / training

Letter of responsibility for activities

Activity accountability report

Research Research proposal

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and Community service proposal

Business
Data Entity
Function
Community Research permit

Service Community service permit

Research module

Research report

Community service report

Research result

Community service results

Information on workshops /

seminars / training

Letter of responsibility for activities

Activity accountability report

Standard operating procedure for

implementing internships and final

Assignments

College student

Supervisor

Examiner
Internship and final assignment
Final Project
Schedule
Activity
Internship and final assignment
Form

Internship submission letter

Final assignment submission letter

Internship report

Final assignment

Alumni data

ISO 9001:2015

Proposed standard operating

Procedure

Document planned activities and

Accreditatio Budget

n Activities Terms of reference document

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Payment data

Administrative planning

Planning of PNBP

Program and budget evaluation

with the aim of defining the applications needed in

Application architecture. carrying out business processes at STIEPAN. The
application currently being used in supporting the
The application architecture explains the information STIEPAN business process can be seen in Table 2.
system requirements that will be applied at STIEPAN

Table 2 Existing Application

Information System Description

STIEPAN’s STEIPAN’s Website is a portal for the public to find out information about
Website STIEPAN. This website is created as a portal for people who want to access
information about STIEPAN without having to go to campus. Developed and

property rights by STIEPAN. You can use this website with online condition. The
website can be accessed if the server and computer are used to access life and

connect to the internet network. There will be development of features from the
STIEPAN’s website so that it becomes a website that meets standards and always

presents the latest news related to STIEPAN

Academic The Academic Information System (AIS) application is useful for managing
Information System STIEPAN academic students. This application is a system standard that must be

owned and used by universities. Developed and property rights by STIEPAN. You
can use this website with online condition. The user who can use this application is

from finance department, academic department, and staff. AIS can be accessed if
the server and computer are used to access and connect to the internet network. AIS

Information will be updated as STIEPAN develops in improving the field of

System learning so that it will align with the progress of the curriculum and
learning methods in the STIEPAN campus

In addition to the applications currently used, value that can be generated which can be seen in
STIEPAN also has several applications that will Table 3
be developed and customized to optimize the

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Table 3 Application to be developed and customized

Application Description

Academic Information Manage all process supporting the STIEPAN academic and learning activities. It
System manages student data, student’s study plan, student’s GPA transcript, Lecturer’s
achievement index, courses’ schedule, and course material

Student Information Manage all matters relating to the interests of talent and student activities in
System STIEPAN
Tracer Study Manage all information related to Tracer Study, which is all information about
Information System alumni / STIEPAN graduates to evaluate higher education outcomes

Academic Information Manage all information related to the Balikpapan academic community.

System
Infrastructure Manage all information related to facilities and infrastructure in STIEPAN
Information System

Library Information Manage STIEPAN library activities

System
Research and Assist in managing all matters related to the business process of research and service
Community Service

Management
Information System

Financial Information Manage expenditure and receipt of funds in accordance with government regulations

System
Student Admission Become a student registration portal during the new school year and new student data
Information System management

TECHNOLOGY ARCHITECTURE.
Software Configuration
Besides hardware, STIEPAN also has software that is
Hardware Configuration used to support the running of STIEPAN applications.
STIEPAN uses some hardware in operating existing The software currently used by STIEPAN are Server
information systems. The hardware currently used by (CMS Module), Webserver (Apache Versi 2.2.22, PHP
STIEPAN are Server (Dell Optiplex 380), Processor Versi 5.3.10-1, MySQL Versi 5.5.28), Radio server
(Intel® Core™ i3 CPU M 370), RAM (4 GB, 8GB), (Ubuntu 12.04.1 LTS), DBMS (My SQL and
Storage (49.6 GB - 1 TB), Input Device (Mouse, ORACLE), and Operating System (Windows 7)
Keyboard, Scanner), and Output Device (Monitor LCD,
Printer (Laser, Ink))

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Network Configuration
The network design implemented on the STIEPAN
infrastructure uses a mixed topology between star and bus
topologies. Star topology is implemented on all computers
connected to a hub or switch with a UTP cable so that the
shape of the design looks like a star. The central hub /
switch of the network is responsible for controlling data
traffic, so if computer 1 wants to send data to computer 4,
data will be sent to the switch and sent directly to the
destination computer without passing another computer.
This topology is implemented because if there is a
computer that has a problem, it can be easily detected, it is Figure 3 Network on the first floor
easy to add or subtract a computer without disturbing
others, and the security level of a data is higher. The bus
topology is implemented on both hubs / switches and
routers which are neatly arranged like a queue using only
one long coaxial cable with several terminals, and at the
end of the cable must be terminated byone terminator.
This topology is implemented because there are not many
cables used and can save installation costs. The
description of the network used by STIEPAN can be seen
in Figure 2, Figure 3 and Figure 4.

Figure 4 Network on the second floor

OPPORTUNITIES AND SOLUTIONS

The first stage is priority of application development. At
this stage the initial step is to identify the business process
that requires support from an information system. There
are three application that have the highest priority to be
developed based on calculation of demand, risk, potential
benefit and operation impact. The priority scale of
Figure 2 Network on the basement existing application development can be seen in Table 4
.

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Table 4 Application development priority value

Potential Operation Total

No. Information System Demand Risk
Benefit Impact Value

1. Infrastructure Information System 4 3 4 4 15

Research and Community Service
2. 4 1 3 4 15
Management Information System

3. Financial Information System 4 3 4 4 15

4. Student Admission Information System 4 3 4 4 15

5. Website 4 2 4 4 14

6. Academic Information System 4 2 4 4 14

7 Student Information System 4 2 4 4 14

8 Tracer Study Information System 4 1 4 4 13
9 Academic Information System 4 1 3 4 12
10 Library Information System 3 1 3 3 10

The second stage is scope of information system several information systems that will be developed
development. In the scope of information system laterand several similar software that are open source and
development is made to determine the features and who commercial that have the same features as the information
are the users involved in the use of operational system proposal needs.
information systems that can be seen in Table 5. There are

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Table 5 Scope of information system development

Information
No Functional Requirement User
System

1. Website a. Showing info related to education at STIEPAN

b. Showing info on scholarships for STIEPAN students
c. Showing news about STIEPAN activities public

d. Has a contact feature so that new STIEPAN students

can easily find STIEPAN specific info

2. Academic a. Compile student data Chancellor, Vice Chancellor I,

Information b. Schedule courses Student Academic
System c. Arrange courses per semester Administration Department,

d. Fill out the student study plan form Accounting Study Program,
e. Fill in the lecturer achievement index Management Study Program,

f. Print transcripts of student’s GPA Student Affairs Department,

g. Conduct monitoring and evaluation of lectures Students

h. Submit a letter related to lectures

3. Student a. Make a form for legalizing student organizations Chancellor, Deputy Chancellor
Information b. Make a proposal for legalization of student I, Vice Chancellor III, Student
System organizations Affairs Department, Public

c. Make a decision letter on student organization legality Relations Department,

d. Make a management legalization form Accounting Study Program,

e. Make a management legalization proposal Management Study Program,

f. Make a management legality decree Lecturers, Students, Student
g. Make a proposal for student activities Organizations
h. Make an activity permit letter

i. Make equipment loan

j. Make a competition submission form

k. Make a letter of responsibility for activities

l. Make an activity accountability report

4. Tracer Study a. Providing data on students who have graduated Students, Student Affairs
Information b. Providing information on experience / work obtained Department. Accounting Study
System by alumni Program, Management Study

c. Conduct surveys through questionnaires Program

5. Academic a. Providing rector data Quality Assurance Unit,

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Information b. Providing lecturer data Academic Administration

System c. Provide data on education staff Department, Student Affairs

d. Make qualified lecturers and students forms Department, Administrative

e. Make a letter from outside the academic community Department, Accounting Study
Program, Management Study
Program

6. Infrastructure a. Make standard bidding documents Deputy Chair II,

Information b. Make a general plan for the procurement of facilities Administrative Department,
System and infrastructure Ministry of Finance

c. Make data on procurement of goods

d. Making equipment data

e. Make special allocation data

f. Make a report on the accountability of facilities and

Information
No Functional Requirement User
System

infrastructure
7. Library a. Save book list Students, Student Affairs
Information b. Keep a list of book shopping needs Department

System c. Save library member list

d. Store and list loan books

e. Save library visit data

8. Research and a. Make standard research proposal reports and Students, Public Relation
Community community service proposal reports Departmen, Student

Service b. Making standard licensing for research and Organizations

Management community service

Information c. Publish the research module

System d. Collect research reports and community service

reports
e. Providing information on workshops / seminars /

training
f. Collecting accountability for activities

g. Upload activity accountability reports

9. Financial a. Make personnel budget documents Finance Department, Ministry

Information b. Make a budget realization document of Finance, Staff

System c. Make operational report documents

d. Make financial report documents

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e. Make an accountability report document

f. Upload proof of payment

g. Publish bills
h. Publish the template for disbursing funds

10. Student a. Create a registration form for new students New students, Administrative
Admission b. Record the data of new students Department, Academic
Information c. Administering new student registration Administration Department,

System d. Publish announcements and registration requirements Study Program Department,

e. Publish graduation announcements Student Affairs Department

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CONCLUSION [9] D. Rahmayanti, R. A. und R. Hanafi,

Based on research conducted from the design of the „Analisis dan Perancangan Enterprise
information system architecture at STIEPAN, it can be Architecture Direktorat Metrologi pada
concluded that the enterprise architecture for STIEPAN Fungsi Kepegawaian dan Keuangan,“ Jurnal
has been developed and can be used as a guideline for Rekayasa Sistem & Industri, Bd. 4, Nr. 1, pp.
further information systems development in STIEPAN. 106-114, 2017.
Overall, there are 10 applications that needed to be
developed in order to fully support the STIEPAN’s main [10] R. Pramudita und N. Safitri, „Integrasi
business processes, with 4 applications in high priority Zachman Framework dan TOGAF ADM
that are Student Administration Information Systems, (Architecture Development Method),“
Financial Information Systems, Research & Community
Service Information systems, and Infrastructure Information System For Educators and
information systems. In order to implement these Professionals, p. 159, 2016.
information systems, STIEPAN needs to fulfill the
technology architecture requirement defined.
[11] T. O. Group, TOGAF 9.2, San Fransisco: The
Open Group, 2018.
ACKNOWLEDGMENT [12] G. Davis, „Information System Conceptual
Foundations: Looking Backdward and
This research was financially supported by the Forward,“ Information System Conceptual
Ministry of Research, Technology and Higher Foundations, p. 67, 2000.
Education.

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