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4.0 EMSP Competence, Training and Awareness

This document outlines the procedure for ensuring competence, training, and awareness of environmental management systems (EMS) at the University. It states that training is necessary for employees whose work impacts the environment. It assigns responsibility to the Sustainability Manager to coordinate training, maintain records, and ensure resources are available. The procedure describes the format, content, assessment, and records of training. It also covers induction, needs analysis, refresher training, and changes to the procedure.

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123 views4 pages

4.0 EMSP Competence, Training and Awareness

This document outlines the procedure for ensuring competence, training, and awareness of environmental management systems (EMS) at the University. It states that training is necessary for employees whose work impacts the environment. It assigns responsibility to the Sustainability Manager to coordinate training, maintain records, and ensure resources are available. The procedure describes the format, content, assessment, and records of training. It also covers induction, needs analysis, refresher training, and changes to the procedure.

Uploaded by

Candice
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Procedure 4.

0 EMSP Competence, Training and


Awareness
Department: Estates Office Version 5.0
Site: ALL Issue 1.0
Issue date: October 2021
Author: Rose Rooney
Approved by: Martin Wiles Pages 3

4.0 EMSP Competence, Training and


Awareness
1. Purpose
1.1 To identify, establish, implement, document and maintain a procedure to ensure the
effectiveness of the EMS, it is essential that all employees receive training at an
appropriate level to allow them to comply with the EMS and have a direct or indirect
impact on the environment.
2. Scope
2.1 This procedure is relevant for all employees, within the scope of the EMS and
includes relevant contractors and temporary staff.

3. Responsibility
3.1 It is the responsibility of the Sustainability Manager for (Circular Economy and EMS)
(Responsible Person):
o To co-ordinate a Training Plan for all employees as defined within the key
elements of the EMS and Aspects and Impacts.
o To ensure evidence is maintained for training delivered to relevant
employees to maintain the EMS and Aspects and Impacts.
o To ensure appropriate resources including time and money are provided for
training purpose within the scope of the EMS and Aspects and Impacts.
o Ensure changes to training needs are viewed in relation to any changes to
legislation or permitting requirements.

4. Training Format
4.1 The training programmes will focus on:
o Improving environmental awareness and performance to how the
University controls significant environmental impacts.
o Meeting the requirements of the University’s Policy and Strategy for
Sustainability
o Meeting the requirements of procedures and other documents developed
within the EMS and Aspects and Impacts.
o Ensuring that the EMS is implemented effectively
4.2 The training shall be undertaken in a style to be determined by the trainer, but which
can include:
o Classroom based lectures
o Classroom based workshops
o On the job training
o Computer based training
o External training
4.3 The delegates shall complete a record of attendance at each training session
4.4 The delegates shall complete a Training Feedback Questionnaire, if possible, after
each training session.

5. Induction Training
5.1 All new employees commencing employment with the University shall be offered via
Staff Development attendance at a staff induction event which will include Sustainability
and EMS information.
5.2 All new employees identified in the training plan with responsibility relevant to the
EMS or Aspects or Impacts will receive relevant training.
5.3 All contractors are made aware of the University’s requirements for Environmental
Responsibility prior to award to contact.

6. Training Needs Analysis


6.1 The training requirements for each individual vary in relation to Environmental
Aspects and Impacts, so the Responsible Person will co-ordinate a Training Needs
Analysis annually.
6.2 The results of the TNA shall be documented by the Responsible Person within a
Training Plan which outlines each individuals training programme for the forthcoming
year in relation to Environmental training.

7. Competence Testing
7.1 To determine whether the individuals have understood the content of each training
session they shall be assessed to determine their competence.
7.2 The trainer shall determine the format of the competence assessment but it can
include:
o Written exam
o Verbal questions
o Observation of employees undertaking duties
o EMS operational control audits

8. Training Records
8.1 All environmental awareness training delivered within the scope of the EMS will be
recorded in the individuals training records and managed by their line managers or
supervisors as relevant.
8.2 The attendance of an individual at each training session shall be indicated on the
Training plan in a suitable manner
8.3 Employees missing a training session, as identified in the Training Plan shall be
rescheduled to receive the training at a suitable date.
8.4 Disciplinary action shall be taken against any employee consistently missing training
without a valid reason in line with departmental procedures.

9. Refresher Training
9.1 Individuals may be required to undergo refresher training which is not currently
scheduled as a result of:
o Failing a competence assessment
o Randomly observing individual undertaking their duties in an
incompetent manner
o A non conformance being reported during an EMS audit
o The occurrence of an environmental incident.
o To ensure that legal and other requirements are taken into account in
establishing implementing and maintaining the EMS.

10. Definitions
The ‘Responsible Person’ is defined as the person who has agreed within the
University to receive, investigate and distribute as necessary any new, changes
to and updates to legislation or other requirements for his / her area of
responsibility.

Changes to the procedure


Version Reason for Change Date
2 Change to the format of November 2013
University Staff Inductions
3 Correct a typo in section April 2014
4.2
4 Training needs analysis December 2015
and train plan combined
into one document to reflect
the changed needed for the
new ISO standard
5 Change of name from October 2021
Sustainability Manager
Waste and EMS to
Sustainability Manager
Circular Economy and EMS

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