Republic of the Philippines

Department of Health
OFFICE OF THE SECRETARY
July 28, 2022
DEPARTMENT MEMORANDUM
No. 2022 -_03)3
FOR: THE UNDERSECRETARY AND ASSISTANT SECRETARIES OF THE
FIELD IMPLEMENTATION AND COORDINATION TEAM (FICT);
DIRECTORS OF CENTERS FOR HEALTH DEVELOPMENT (CHD);
MINISTER OF HEALTH - BANGSAMORO AUTONOMOUS REGION
IN MUSLIM MINDANAO (MOM-BARMM); EXECUTIVE
DIRECTORS OF SPECIALTY HOSPITALS; CHIEFS OF MEDICAL
CENTERS, HOSPITALS AND SANITARIA; AND ALL OTHERS
CONCERNED

SUBJECT: Invitation to the Development Planning Workshop Series

The Department of Health through the Health Policy and Infrastructure Development Team
(HPIDT) invites all DOH Hospitals to a Development Planning Workshop series in October 2022.
The aim of the activity is to update and refine Hospital Development Plans through the facility’s
Chief Administrative Officer and Planning Officer. In line with this, all DOH-owned hospitals,
CHDs, and the MOH-BARMM are requested to confirm attendance through
bit.ly/HDPworkshopOct22.

This capacity building series is tailored to match the needs of different types of facilities
that provide secondary to tertiary care. Two (2) representatives are expected from each DOH
hospital and one (1) representative from each CHD. Workshop details are as follows:

Batch Target participants Date Venue

Batch 1* New DOH hospitals, Level 1 and 2 hospitals, October 3-5, 2022 Clark
and infirmaries in Luzon

Batch 2* New DOH hospitals, Level 1 and 2 hospitals, October 10-12, 2022 Davao
and infirmaries in Visayas and Mindanao

Batch3 Level 3 DOH hospitals 3rd to 4th week of Online

October
*see Annex A for full details of the workshop (accessible through bit.ly/HDPConcept22)

For further queries and concerns, please contact

or through email at hfdb@doh.gov.ph.
HFDB
at (02) 8651-7800 local 1401/1403

rh
For strict compliance.
By Authority of Health:

LILIBETH C. DAVID, MD, MPM, CESO I

Undersecretary of Health
Health Policy and Infrastructure Development Team

Building 1, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila e Trunk Line 651-7800 local 1108,
1111, U1 12, 1113
Direct Line: 711-9502; 711-9503 Fax: 743-1829 @ URL: http:/Avww.doh.gov. ph; e-mail: ftduque@doh.gov.ph
 ANNEX A
Development Planning Workshop
(Hospital Development Plans)

Concept Note

RATIONALE
The Philippine Health Facility Development Plan (PHFDP) 2020 to 2040 paved
the roadmap on infrastructural expansion to meet the healthcare demands of Filipinos.
The alignment of goals and objectives from national to local levels is critical to
successfully fill in the gaps identified in the PHFDP. Evidence-based and deliberate
development planning at all levels ensures that the needs of the public are indeed met
and facilitates efficient implementation of strategies.

Il. OBJECTIVES & TARGET AUDIENCE

; This workshop is intended for infirmaries, level 1 and 2 hospitals, and
newly built hospitals and/or those undergoing construction under the Department of
Health. The general objective of this activity is to facilitate evidence-based
development planning, and update and refine DOH hospital development plans by
utilizing strategic management techniques and methods.

The following are the specific objectives of the activity:

1. By the end of the activity, hospital stakeholders are able to select essential
internal and external factors that affect DOH hospitals.
2.. By the end of the activity, hospital stakeholders are able to give preliminary
strategies and implementation plans for their respective hospital development
plans.
3. By the end of the activity, hospital stakeholders are able to deliberate initial
priority investments.

Hil. METHODOLOGY
A. Key capacity
building materials on strategic management techniques and decision
making tools for investment planning will primarily be delivered via presentations
and workbooks.
B. Breakout sessions will be conducted and moderated by facilitators to develop the
expected outputs of the activity. All hospitals will be shuffled into groups to
promote information sharing and network building within and across (nearby)
regions. During breakout sessions, participants are given an opportunity to consult
with resource speakers to further refine their outputs.

IV. EXPECTED OUTPUTS

C. Compendium
ofhospital reports of pertinent internal and external factors affecting
each DOH hospital, preliminary strategies and implementation plans
D. Repository of all presentations discussed by DOH hospital stakeholders

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 V. STAKEHOLDER PARTICIPATION

Stakeholders Roles and Expectations from Participants Target Participants

A. DOH DOH
hospital representatives will be the main Chief Administrative
Hespitals recipients of the technical assistance and Officer
participants of the workshop. They are expected Planning Officer
to participate in the activities and produce the
required outputs for this event.

B. CHD CHD representatives will provide technical HFDU technical lead

inputs and co-facilitate breakout sessions for hospital
alongside HFDB representatives development

C. HFDB HFDB serves as the activity organizer Dir. Ma. Theresa G.

HFDB technical staff will stand as breakout Vera as head of HFDB
to
session lead facilitators and are expected
provide technical inputs during the conduct of the
Technical and
administrative staff of
activity HSDMSD
HFDB administrative staff will provide
administrative support during the conduct of the
activity, including documentation of proceedings
and record keeping of outputs.

D. Resource Resource speakers are expected to provide the Technical expert on

Speakers participants with technical recommendations strategic management
during the conduct of the activity Technical expert on
financial management
Apex hospital
representative

VI. OPERATIONAL DETAILS

DATE Pre-workshop activities: September 2022

Workshop proper: early October 2022 (2 days, 3 nights per workshop)

SETUP online and face-to-face

Pre-workshop online

VENUE Workshop Batch 1: Clark Batch 2: Davao

,
proper Luzon: 40 hospital attendees Visayas: 14 hospital attendees
Mindanao: 32 hospital attendees

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PARTICIPANTS
Category Batch 1 - LUZON Batch 2 - VISMIN
Level | & 9 hosps x 2 reps=18 Level & 14 hosps x 2 reps = 28
Hospital*
1

infirmaries infirmaries
Representatives
(2 representatives Level 2 3 hosps x2 reps= 6 Level 2 4hosps x 2reps= 8

per hospital) New 8 hosps x 2 reps=16 New 5 hosps x 2 reps = 10

subtotal 40 representatives subtotal 46 representatives

(20 hospitals) (23 hospitals)
CAR Region ITT BARMM Region VII
CHD NCR
. Region IVA Caraga Region VIII
(1 representative per Region I Region IVB Region 1X Region X
region) Region II Region V Region VI Region XI
Region XII

subtotal 8 subtotal 9

HFDB
6 6
Representatives**

Resource Speakers * 4 4

Total Participants 58 65
* limited to DOH hospitals; invitation extended to new DOH hospitals that are either presently or will be
constructed
** HFDB director, 4 technical staff, 1 admin staff
“ 2 resource speakers from apex hospitals, 1 resource speaker on
strategic management and/or development
management, and I other resource speaker on financial management

ESTIMATED BUDGET*
Costing
Expense
Batch 1 - Luzon Batch 2 - VisMin
Accommodation & meals

Attendees 2,200/day x 58 pax x 3 days 382,800 2,200/day x 65 pax x3 days 429,000

Honoraria

RS] 1,400/hour
x | pax x 6 hours 8,400 1,400/hour x 1
pax x 8 hours 8,400

RS2 1,400/hour x 1
pax x 4 hours 5,600 1,400/hour x | pax x 4 hours 5,600
Tokens** 5,000 5,000

TOTAL 531,800 658,000

**
*
plan to suballot to CHD 3 for Batch | and CHD 11 for Batch 2
tokens for 4 resource speakers

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 Other Resources Needed
Transportation (includes land transfers and flights)
Activity kit (includes pens, bond paper, workbook and sticker paper for ID tags)
Certificates (with covers for resource speakers and select recognized hospitals)
Reliable internet connection
Projector
Microphone and audio system
Laptops with camera

TIMELINES

Month (2022) Sequence of Activities (prior to workshop)

July . Review of select HDPs
. Workshop planning activities:
- Select appropriate activity participants
- Select and generate TA content
- Workbook layouting
- Budgeting
.
HFDB
to collate relevant preliminary evidence for hospital development plans

August . Continue review of select HDPs

. Send invitations to participants and resource speakers
eo
. Advise participants to book flights

September =
. Continue review of select HDPs
. Printing of sample workbook
BWN

. Pilot and review workshop materials

. Mass produce workbooks
Om

. Logistics prep:
- Final reminder to book flights
- Book transportation rentals and accommodations
. Pre-workshop activities: (see section VII below)
- Advise hospitals to revisit previously submitted HDPs
to
- Series of online activities for hospitals and CHDs collect preliminary data

October . Pre-workshop activities:

- Remind hospitals and CHDs of preliminary data collection
- Prepare supplies and activity kits
Workshop proper
. Post-workshop activity: collate activity evaluation forms, create and feedback
evaluation report

November . Post-workshop activities: (see section VIII below)

onwards - Series of online activities with hospitals and CHDsto
track progress (and
changesif any) of HDPs
- Create HFDB HDP progress tracker spreadsheet (monitoring tool)

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 VIL. PRE-WORKSHOP ACTIVITIES in September (online)
ACTIVITY ATTENDEES

HFDB
Orientation for co-facilitators
CHD co-facilitators
HFDB
Data representation (matching data and chart/diagram
DOH Hospital participants
selection)
(recommended: HDP writers/authors)

Mr. Glenn Cruz

Technical writing DOH
Hospital participants
(recommended: HDP writers/authors)
Data collection workshop for external analysis
- Essential external factors HFDB
- Index of data sources CHD co-facilitators
- Open forum: other external factors that can affect DOH
Hospital participants
DOH
hospitals and where to source information
Data collection workshop for internal analysis
- Essential internal factors
- Index of data sources
HFDB
- Determine which documents need to be collected
DOH
Hospital participants
prior to the workshop
- Open forum: other internal factors affecting DOH
hospitals and where to source information

Vil. PROGRAM OF ACTIVITIES in October

Time Activity Persons Involved
DAY
0 (preferably Sunday)

Transit period and accommodation

varied check-in

Venue preparations HFDB

/ activity organizers

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 Time Activity Persons Involved
DAY
1: Internal & External Assessment

8:00 - 8:30 AM Registration / Call to order HFDB

/ activity organizers

__|
8:30-8:45 AM Opening Remarks Dir. Ma. Theresa G. Vera

e Introduction of Participants
8:45-9:00 AM_ @ House Rules, Activity Expectations Dr. Gabrielle Ann T. Dela Paz
and Program Flow

___|
e Recap of Strategic Management
9:00 - 10:00 AM concepts Resources Speaker |
e Using Strategic Management in
Development Planning

10:00 - 10:15 AM Break

Plenary:
e Evaluating Hospital Development
Dr. Abbi Kristia B. Llamido
Plans
® External Assessment & Factors
10:15- 12:00 NN
Breakout session: HDP Application HFDB lead facilitators
(option for participants: resource CHD co-facilitators
speaker consultations) Resource Speaker |

12:00 - 1:00 PM_ Lunch

Plenary: Dr. Abbi Kristia B. Llamido

Internal Assessment & Factors
1:00 2:45PM
-
Breakout session: HDP Application HFDB lead facilitators
(option for participants: resource CHD co-facilitators
speaker consultations) Resource Speaker 1
2:45 - 3:00 PM Break

Plenary: Resource Speaker 1

Strategy Generation & Selection

Plenary:
Nation-building: Aligning Strategies to Dr. Abbi Kristia B. Llamido
3:00 - 5:00 PM
Achieve National Targets

Breakout session: HDP Application e HFDB lead facilitators

(option for participants: resource e CHD co-facilitators
speaker consultations) e Resource Speaker |

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V. 26 July 2022
 Time Activity Persons Involved
DAY
2: Strategy For mulation, Implementation and Financial Management

8:00 - 8:30 AM Registration / Call to order HFDB

/ activity organizers

__|
Plenary: Apex Hospital
Sharing of Best Strategies & Practices Resource Speakers

Breakout session:
Continuation: Strategy Formulation
. iene Jead facilitators
®
8:30 - 10:30 AM
HDP Application
e CHD co-facilitators
e Completion and submission of initial
e Apex Hospital Resource
hospital development reports
Speakers
(option for participants: resource
speaker consultations)

10:30 - 10:45 AM Break

Plenary:
Financial Forecasting using Financial Resource Speaker 2
Statements
10:45 - 12:00 NN
Breakout session: HDP Application HFDB lead facilitators
(option for participants: resource CHD co-facilitators
speaker consultations) Resource Speaker 2

12:00 - 1:00 PM Lunch

Plenary: Next Steps to Complete HDPs Dr. Abbi Kristia B. Llamido

e Action and Implementation Plans

Plenary: Next Steps to Complete HDPs

1:00 - 3:00 PM
e Budgeting and Potential Funding
Options for DOH Hospitals
Resource Speaker 2
Breakout session: Initial
Implementation and Investment Plans
HFDB lead facilitators
CHD co-facilitators
(option for participants: resource
Resource Speaker 2
speaker consultations)

3:00 - 3:15 PM Break

e Synthesis & Feedback Session

3:15 - 4:15 PM e Post-workshop monitoring activities
e Dissemination of Evaluation Forms

e Recognition of & Appreciation for

Resource Speakers
4:15 - 5:00 PM Dr. Gabrielle Ann T. Dela Paz
e Closing Remarks
e Photo opportunities

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V. 26 July 2022
 Time Activity Persons Involved
DAY
3
Before 12:00 NN
Accommodation check-out and transit
period

IX. POST-WORKSHOP ACTIVITIES (online)

.
ACTIVITY ATTENDEES

; ;
ae
Re-orientation to post-workshop monitoring activities
HFDB
CHD-HFDU*

Quarterly HDP progress monitoring meeting

- Track progress of implementation plans and success
CHD-HFDU
indicators
- Changes in implementation plans and/or investment
DOH
Hospital participants
priorities

Biannual HDP progress monitoring meeting

- Meeting 1: Q1 Late February to Mid March
HFDB
(synchronize with budget cycle and before
CHD-HFDU
prioritization planning of capital outlay TWG)
- Meeting 2: Q3 Late September to Mid October (after
DOH
Hospital participants
hospital’s strategic planning workshop)
*recommended: same CHD
participants as those in the workshop

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