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Definition of Time Management

This document discusses time management and its importance. It defines time management as wisely planning and executing tasks and goals to maximize benefits. Time is described as a precious resource for entrepreneurs. The pros of time management include reducing stress, concentrating on tasks, achieving goals, and gaining confidence. Common time wasters include social media, interruptions, multitasking, lack of planning, unnecessary meetings, and procrastination. Different time management styles like early starters, multi-taskers, intensely focused individuals, and pressurized workers are also outlined. The importance of time management is improved performance, better work, delivering on time, reduced stress, and improved career opportunities. Techniques for better time management include keeping to-do lists,

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Zunaira Tauqeer
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187 views

Definition of Time Management

This document discusses time management and its importance. It defines time management as wisely planning and executing tasks and goals to maximize benefits. Time is described as a precious resource for entrepreneurs. The pros of time management include reducing stress, concentrating on tasks, achieving goals, and gaining confidence. Common time wasters include social media, interruptions, multitasking, lack of planning, unnecessary meetings, and procrastination. Different time management styles like early starters, multi-taskers, intensely focused individuals, and pressurized workers are also outlined. The importance of time management is improved performance, better work, delivering on time, reduced stress, and improved career opportunities. Techniques for better time management include keeping to-do lists,

Uploaded by

Zunaira Tauqeer
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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PERSONALITY DEVELOPMENT

Time Management

Submitted To: Ma’am Imrana


Submitted By: Zunaira Tauqeer
BBA (Hons) Semester -VIII

1
Table of Contents

Definition of Time Management …………………………………………………… 3


Time as a Resource …………………………………………………………............. 3
Pros of Time Management …………………………………………………………. 3
Important Time-wasters …………………………………………………………… 4
Individual Time Management Styles ……………………………………………… 5
Importance of Time Management ………………………………………………… 6
Technique For Better Time Management ………………………………………… 6
References …………………………………………………………………………… 7

2
Definition of Time Management

“Time management refers to the process of wisely planning and execution of tasks and
goals to get the maximum benefits.”
 An ongoing sequence of events taking place.
 Time helps us to organize and structure daily activities of life.
 It is something that cannot be measured.

Time as a Resource
 As an entrepreneur, you have to be very careful with this precious resource.
 Entrepreneurs are able to do enough preparation for different activities in their planned
and preferred list of tasks.
 It reduces stress which might result from mismanagement of time in the business.
 It helps entrepreneurs to improve their self-confidence and have much time for their
business.

Pros of Time Management

Pros of Time
Management

Reduction of Concentration Reduce Achievement Become Gains


stress on other task hesitation of goals Successful confidence

3
Important Time-Wasters
1. Social Media:
Social media is one of the biggest time-wasters for professionals in any work environment. Most of the
time it is unable to overcome the urge to scroll through social media feeds instead and focus on your
work. To avoid wasting time on social media, one can use settings on your phone and computer that block
certain applications during designated hours.

2. Interruptions:
In professional work environment interruptions could be by a teacher entering in a classroom during
lecture or attending a phone call during office working hour. They can distract you from your work and
make it challenging to refocus.

3. Multitasking:
Multitasking; is an act of working on multiple tasks simultaneously. Multitasking often takes the form of
task-switching, where professionals shift between tasks rather than performing them at once. Therefore, to
avoid wasting time, try to focus on one task at a time and see it through to completion rather than
attempting to multitask.

4. Working without a plan:


As professionals often face many tasks throughout a single workday, it's important to plan strategically. If
you work without a plan, you may risk wasting time as you attempt to figure out what duties to focus on
and when. You can overcome this challenge by purposefully planning your workflow for the next day at
the end of your shifts. From here, you can come up with a schedule that you can follow to achieve your
objectives most efficiently.

5. Taking on Coworkers' tasks:


In a collaborative work environment, it's common for professionals to help coworkers by taking on some
of their responsibilities. You can overcome this challenge by being reasonable with your expectations of
yourself and setting clear boundaries with your coworkers regarding project workflow.

7. Procrastination:
Procrastinate means to delay or postpone an action. In professional work environment people often put off
their task and reschedule thrm continously. To avoid wasting time one can shift to workflow principles
and implement a personal policy.

8. Unnecessary Meetings:
Meetings aren't always necessary. Sometimes, the information can be communicated through alternative
methods like email, instant messages or memos. You can avoid unnecessary meetings by thinking
logically about the objectives of a proposed meeting prior to its occurrence.

4
Individual Time Management Styles
1. Early Starter:
The early starter is a proactive employee who will look ahead and start working on their list of tasks long
before their deadlines.

2. Multi-Tasker:
Multitasking employees, also known as hoppers, prefer performing the balancing act, where they bounce
from project to project and work on each one in parts.

3. Big Planner:
Big planners creates schedule immediately. They see the big picture of the project and develop a plan to
achieve it.
Cons: Focusing on the big picture and making a plan may cause details to be overlooked. Furthermore,
some stages of the big plan may take longer to accomplish than initially anticipated. The big picture
system could lead to unrealistic deadlines and a delay in the overall task production.

4. Intensely-Focused:
Those who commit to one job at a time until it’s completed and then move towards other linedup task.The
intensely-focused time management approach means you will likely get a strong product as your
employee committed all of their attention to finishing it.

5. Pressurized:
This time management style follows the lines of procrastination, which doesn’t sound necessarily
appealing when you have a business to run. Employee mostly complete their work as they are near
deadlines.

5
Importance of Time Management

1. Improve Your Performance


2. Produce Better Work
3. Deliver Work on Time
4. Reduce Your Stress
5. Improved Career Opportunities
6. Boost Your Confidence
7. Become More Efficient

Technique for Better Time Management

1. Be intentional: Keep a to-do list


2. Be prioritized: Rank your tasks
3. Be focused: Manage distractions
4. Be structured: Time block your work
5. Be self-aware: Track your time

6
References

https://en.wikipedia.org/wiki/Time_management
https://www.indeed.com/career-advice/career-development/time-wasters-and-how-to-avoid-them
https://www.actitime.com/time-management/time-management-styles
https://www.freshbooks.com/hub/productivity/importance-of-time-
management#:~:text=Time%20management%20helps%20you%20prioritize,of%20a%20fast%2
0approaching%20deadline.
https://timelyapp.com/blog/time-management-techniques

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