Republic of the philippines

DEPARTMENT of AGRARIAN REFOBM

lfiemorsndum Circulor no. O(
Series of l0l0

subjecf: Updafed Guideffnes on Fonnsfion, orgcnr'rcffon. operaffongffuotfon

cnd sfrength ening of Earongoy agrsrio n Reform
counclll Gencl
I. PIEFATORY STATETT,IEiIT

The comprehensive Agrorion Reform Progrom

{cARp} implementotion
necessitoles
sclive porlicipotion of formers, fcrmworkers, londowners. fls well os cooperctives
cnd olher independeni formen' orgonizoiion in the pronning,
orgonizoion ond
mcnogemenf of the progrom,

The BARC wos instifuied by Eo 229 ond subsequenily offirmed

in RA66SZ os lhe
mechonisrn for grossrools porlicipolion in the CARp implemenlolion.
The BARC has
been lndispensoble in the progrom implernenlciion proclss for fhe po* rwenty
tuio
{22} yeors.

The reseorch sfudies conducted by instifuiions externol and internol io DAR

hod
reported thot the BARC operotionolizslion hcs difficulties. A BARC Inventory
wos
conducled fn the losi guorfer of 2a09 io deiermine where ond whot those
difficulfies sre, The doto ond informolion from fhe inventory indicoted ihot 52 of
the repoded number of BARC needs to be orgonized. re-orgonized % ond
strengihened.

With the enoctmenl of lhe RA 9200. the criiicsl role of BARC

is re-emphosized under
Sec. 2 of ihe Decloroiion of
Principles snd Pclicies which contemplotes on
comrnunily-bosed progrom imptementotion.

To ensure thot the BARC shsllbe orgonized/ reorgonized os efficient mechsnism for
grossroots padicipolion in the progrom implementolion, the fottowing guides in
the
formotion. orgonizclion/re-orgonizotion, copobility building ond strengihening cre
hereby prescribed.

II. SCOPE AI{D COVENAGE

ThisMernorondurn Circulor fMC) shollgovern ono serve os guide for DAR provinciol
ond Municipol Cffices ond other key players in prcviding ossistance cnd support to
the communities in orgonizing/reorgcnizing, copobiliiy building cnd strengfhening
the BARCS, as fhe ccse mcybe, in ihe following creos:

l,) ln borongoys where lhere ore londholdings which ore included under ihe S-
yeor phosing of IAD cs siipulcted in RA 9200;

2i In oreos/borongoys where rnosi of the creos are ogriculturotin lond use ond
zoning;cnd

3l tn oreos thot ore olreody urbonized bul there ore stilloworded londs or formers
under the [eosehold orrongement or londs lo be covered under ihe CARp.

Elliptical Road, Diliman, Quezon City . Tel. \6BZ)1ZB-T0SL to 3g

 The BARC sholl be strengihened in oreos where there cre mcjorily
Reform Beneficiaries (ARBs) cultivcting ond monoging lheir oworjed
of Agrorion
land, sirch os
those in Agrarion Reform communities f,ancsf speciol Agraricn Reform
Communilies {SARCs} or ARC Clusters_

III. DEFINITION OF TERMS

1. Agricultursl Lond - refers to lond devqted lo ogricullurol oclivity ond

nol clsssified
os minersl' foresl, resideniiaf, commerciol or indusfriol lond
{sec. :, ic; nn ilStl.
2' Agrorion dlspufe/conflict - refers to ony controversy reloting lo fenuriql
orrongements over londs devoled lo ogriculiure, inctuoing;
representotion in negoiioting, fixing, mointoining, changing -or
conniit or
sler.ing r"
ansnge terms of conditions of such lenurial anangemenls.

3' Agraricn Juslice Delivery [AJD) - is one of ihe mojor components

of CARp that
involves progrqms ond oclivities for the pursuon.ebf speedy
ond fair setftement
of ogrorion disputes ond derivery of ogrorion reform jusrice.

4' Arlciirotion - is o voluntory dispute resolution process in which one or more

ortrihators, cppointeci in sccordsnce wiih the ogreemenl of the porlies, or
rules
pro_mulgoled pursuont to the use of on allernstive
dispute resolulion of lhe
Philippines {RA?Z85}, resotve o dispute by renderfng on cword.

5. Indigenous cullural communify - refers to o group of peoplo shoring common

bonds of longuoge. customs, lroditions ond otner dislinctive cunuroi lroits ond
who hove, since tirne immemoriol. occupied, possessed ond utilized o tenirory.
(RA 758d1

6' Lond Acquisiiion ond Distribution {LAD}- is o sub progrqm of the lond ienure
improvement iLItJ componenl of the CARP thsi involves fhe physicol trsnsfer of
lond ownership lo the former-beneficiories in order lo ernoncipote lhem from
londlessness. li may consisls of yolunlory offer fo sell
[vos], compulsory
ocquisilion (CA| cr direct poyment scheme {DPS} to fost irock lond transfer
process.

7. Lond Use - refers io the woy o piece of lsnd

is utilized, including ifs qllocqtion,
development ond rnonogem€nt. (DA, AO#B S. l99S)

B' Lsnd Tenure lmprovement iLTl] - is a mojor component of CARp thot is geored
lowords moking lhe qctual ,liiler on owner of the lqnd he/she iitts or in the iose of
non lond tronsfer by providing him/her security of tenure.

9- Pcrficipotory Development - is cn opprooch

1o ernpower the community in the
development process where the people decide, plon ond implement lheir
progroms.

10. Progrom Beneficiories Developmenl {pBD) - is o mojor final ouiput

{MFo) of DAR
concerned with the delivery ond provision of support services for former
beneficiories ond offecied londowners os slipulcled under RA 6d5l ond offirmed
by RA 9700.
 1 l ' Quosi-judiciol power - is o term which opplies to fhe ociion, discretion,
etc. of o
public odminlskoft've officers or bodies, who ore required
1o investi,gote focts, or
oscerfoin the existence of focts, hold heorings. cnd drqw conclusions
from them,
os d bosis for their officialcrction to exercise discretion
of a judiciotpower.
12' Rurol women - refers lo women who ore engoged
direcily or indirecily in
forming ond or fishing os iheir source of livelih-oob whether poid
regulcr or seqsonof, or in food prep.orolgn, manoging the
or unpoid.
household, coring for
the chitdren, ond othersimilsr ociivities. {Sec.3, nn}ZdOl

IV. POI.ICY STATEftiEHNi

l) The BARC shqtl be multi-sectorol body thoi enobles the communily to participote
cctively in cARP implernentotion, speci{ically on the molor progrc:m
componenis
- the Lond Tenure lmprovement {LTl}, Progrom Beneficiaries DEvetopment 1rao.1
ond ifre Agrorion Justice Delivery {AJDI. li sholl opercte on self-help ond
voluntory service.

2) The formoiion, orgonizoflon. operolionolizolion ond slrengthening of the

BARC
sholl consider gender equolity ond empowerment oi *om6n ond orner
marginolized sector oi the community. lt is encouroged thot represenlofives
from Indigenous People {lPJ, if ony, ond Rurql womei sholl porlicipoie in the
BARC.

3f Pursuont to fhe provisions of EO 406, lhe heads of the CARn implemenling

Agencies (ClAs) mentioned therein (Sec.l) including those who moy be coled
upon by lhe DAR {Sec. 5, lost pcrrogroph} shollreocfivole the Provincial CARp
lmplementing Teom {PCtT}/Municipol cARp tmptementing Teom (Mctr}, The
PARO sholl ensure their octive involvement in the orgcnizotionol development
ond operofionolizotion of the BARC ond support ifs functions relstive to LTl, FBD
ond AJD progroms.

4) The DAR's budgef ollocolion for ihe Field Operolions Office (FOO), Support
Services Office iSSOl, ond lhe Legol Aftoin Office {LAOI shall consider bAnC
octivities lhst fqll under lheir respective CARP componenls. i.e. LTI/LAD. pgD,
AJD, These DAR Offices shsll evoluote the Annual Wo* ond Financiol plans
{AWFPs} of fhe DARPOs relciive to these CARP componenls ond prepcre the
conesponding notionol budget proposols for pARC opprovol.

5,f The PARC sholl qllocqie funds to DAR - Bureou of Agrorian Reform lnformotion
ond Educotion {BARiE} for ihe copobility development and strengthening of
EARCs and other CARP lmplementers. BARIE shcll develop ondimplerient
BARC Copobility Development Progrom ond Sirengthening inlerventions relotive
lo CARP implementqtion.

6) The DAR lhrough the Flonning Service sholl ensure ihol oll occomplishments ond
activities pertoining to BARC ore reporfed. The Regionol Direclors ond provincioj
Agrorion Reform Officers sholl be accountobte in fhe efficient ond effectrve
operotionolizofion of BARCs.
 7f lhe Provinciol Agrorion Reform Coordinofing Commiflee 1PARCCOM], fhrougn
the PARo sholl coordinote, monitor BARC operotion relotive fo tIliLAD, pBD
qnd AJD snd sholl include fhese concerns in its deliberolions.
The PARCCOM
shqll include in their repori to ihe PARC ttnough lhe PARC Secretsriql ihe BARC
motters lhol ore deliberq?ed ond octed upon hy them.

v. puRposE At{D fuHcTtofrts

0F EAnC

The BARC sholl be the moin porlner ot the community levet for
the successful CARP
implemenlotion' lt shcll ossist in fhe implemenlation of lond ocquisiiion
ond
disltibulion, support services delivery ond resolulion of ogrorion
dispules ot lhe
lowest level.

Jt shofl pertatm fhe fcllowing funcfions os sloled in EO 2e?, RA 66s7 cnd lhe RA 9700.

1. Effecl ond faciliiate fhe lond lronsfer progrom in the cornmunfy

l.l Assist in fhe identificolion of quolilied beneficiories cnd tondowners within
ihe borongoy;
1.2 Atiesi under ooth the legifimocy of lhe quolified beneficinries;
1.3 Aitesi to fhe occurocy of lhe iniiiol pcrcellory mopping of the
beneficiory's tilloge;
1.4 Assist in the initioldeierminotion of the volue of the lqnd

2. Resolve locotograrian dlsputes between fqrmen qnd l<rndowners of the lowest

level possible ond os much os possiblo to qvoid pcssing this responsibility to
outside entities.
2'1 Mediste snd concilioie belween pcrfies involved in on ogrorion dispute
including reloted to ienurial ond finonciol ono ngemenis
2.2 Conduct srbiiroiion of enoneous identificotion of beneficiories

3. Access provision of supporl services bosed on expressed needs

3.1 Follow-up the delivery of support services lo beneficiories
3.2 Assisl quolified beneficiqries in obtqining credil from lending institutions

vr. EARC COMPOSTTTON

The BARC composition os provided by DAR AO No. 14, Series of t99o consists of
regulcr vofing members and ihe ex-officio os non voting members.

A. Regulorvoting members:
The regulor voting mernbers ore pennonent residenis of fhe borangoy. Ihey shall
perform ond monoge oclivifies of lhe AR progrom implemenloiion in the oreo.

l. Agrorion Reform Beneficiories sholl be represenled by the

following sectors:
- EPICLOA holder
- Agriculturallessee
- beneficiories
- Amortizing
'SF Owner {CLT Hotderf
 The ARB seclors should hove of jeosf one f l) lndigenous Culfurol Communpy
represenfotive (if" lhey are found in fhe borongoy), ond o Rural women
represenfofive from fhe ARB secfors which they bJlong.

2. Representoiive of londless fonners [tenoni] ond or regulor formworkers

octuolly tilling the tond.
3- Represenioiive of smqll owner-cullivotors i.e. lhose who own nof more thsn
S hectores of ogriculfurol lond qnd ore cctually filling the lond eilher by
him/herself or with ihe he{p of fomily labor on'd/or hii'dO formworkers .

4' Representotive of cgriculturol cooperotives/formers orgon'zclion from o

funcfionolond borongoy-bosed formeru' orgonizotion or o cooperotive. The
Po or cooperotlve should hove c mojority oi titten in ils membership.

5' Represenlolive of londowners i.e. lhose who own 5 heclores or less bul non-
cultivofing.

The regulor voling members sholl hove moximum of eight

{B} people if oll the ARB
sectors ore found in the oreo
ond ol teost 5 {five} peopte if not ollthe ARB seclors
are{ound in ihe orea.

B. Ex-Ofrlclo non-vofing members

The RA 9700 offirms ihe inclusion of tho Deporiment of Interior ond Locsl
Governmenf (DlLGl os porl of the composition of lhe PARC
{Sec. 4tJ. Wifh fhis
provision. ii is bui necessory thot the Municipcrl Plonning Development
Council
TMPDC) sholl have its representolive io the BARC. eAnC concerns lhot ore
municipol in scope sholl be discussed in the MPDC.

In ihe cose of Deportment of Agriculture {DAJ which is okeody devolved to lhe

LGU, fhe represenlotive
shsllcorte from ihe Municipol Agriculture Office {MAO}.
The ex-officio non voting members shoflbe composed of one (l| representoiive
eoch from lhe following;
- Deportmeni of Agrcrion Reform {DAR ARPT/DF ossigned in lhe qreo who
shsll be cct qs ihe Secreiory)
- Municlpol Agricutiure Office (MAO]
- Community Environment ond Noturol Resources
- Land Bonk of fhe phitippines
- Barcngoy Councit [BC]
- Locatly bosed NGOs. NGOs bosed on lhe municipolor provinclollevel
- Municipot ptcnning Development Councit
{MPDCi
Ihe ex-officio non voting members, excepi for the BC represenlotive qre nof
permonent residents of Jhe borongoy ond ihey hove severol BARC membenhip
I tl9 municipolitylprovince. These members shall serve os odvisory body to fhe
|ARC specioliy on concerns thot qre relqfed lo lheir respective office mandqle.
They sholl clso provide
technicalond logistic support to itre BAR6 cctivities in the
progrom implementofion.
 VN. OFFICERS AND COMNAfiTEES

The $ARC officers sholl be composed of the foltowing must posilion:

- Choirperson
- Vice_Choirperson
- Secretsry {cuiomolicolly the ARPT/DF cssigned in the borcngoy}
- Assisicnl Secretory

The BARC sholl cct os o collegiol body. Aside from the

officers, there shoil be
vqrious committee who shqllimplemeniond moncge the
BARG progrom.
The suggesied commillees to be cresied in creos where
LAD is o priorily ore the
following:

- Committee on ARBs idenlificqtion cnd volidoiion

- commitlee on reseorch (rondhording documentsJ ond mopping
- Commiliee on Supporl Services coordinolion
- Committee on mediotion or orbitrotion
- Commitl'ee on ARB informolion ond educofion
As soon os sorne of lhe progrom octivities ore completed, the commifiees con
be merged to slrengthen some committees or evolve to onolher committee
bosed on ihe emerging needs of the communify.

Ihere shoil be estob*'shed grievonce commifiee which sholl be on inlernol

mechoni'sm of ihe BARC Offfcers ond commillee rnernbers fo discuss ond
resolve fhelr issues/concerns perf olning to i nter nol conflib fs.

VIII. TENURE OF ELECTED REPRE$ENTATIVES AND OFflCERS

The elected seclorel repre:enlolives ond BARC Officers sholl hqve 3 - yeor
tenure of office effective from the dsie of fheirooth of office.

Any elecled secforol representclives snd BARC Officers who fqils to futfill his/her
duties moy be removed by <r mojority vote of members, He/she shsll be
reploced by the sllernofe sectorsl representotive.

ln cose, the elected BARC Oiilcer ond other member sholl be elected to public
office such os b<rrcngcy/municipol/ciiy/provinciol boord member, or ihere is
incidenl of deaih/disobilify, chonge of residency of the elected BARC
officer/member. lhe vocont posifion sholl be occupied by fhe Vice-choir.
/qlternote sectorol represenlctive. The vocoted Vice-choir posifion sholl be filled
up through eleclion from the voling members. The secfor thol hos no
representotive os o result of filling up of vocont BARC Officer/s posifion sholl oho
hove their election of represenfotive/s. The tncumbenf BARC member/Officer
shollcontinue lhe term of Office left by the outgoing member/officer.
 Ihe BARC officers ond seciorol representotives sholl be issued with officiol
identificotion cord {lD} from the office of the PARO. The EARC lDs sholl
be valid
only during their tenure of office.

IX. ORGAHIZING PROCESS

The foflowing octivities/processes shoJl be finked ond specified

in the pedormonce
commilrnenl of fhe Regionol Directors, pAROs and MAROs.

A. Pre Formoilon

l ' The DARMos shcll conduct borcngoy invenlory to idenlify where

BARCs ore
existing in order to prlaritize oreos wilh exsfing LAD botance ond the
oreas
wifh maiority of agricullurat land have ARBs-who are stil cultivafing
and
rnonogtng fhe productivity system of the land for fhe BAfiC re/orgonizini.

The MARO shatt submit the tist of priority .'reos for BARC
orgonizing/reorgonizing ond strenglhening lo lhe PARO.

2' Ihe following ociivities sholl be underiqken simuliqneously by the DARpOs

and ihe DARMOs in ihe pre formotion of lhe BARC.

2.'l The PARO sholt coordinofe o conduci of conference-meefing with lhe

heod o[ respective clAs ,Ncols. cnd ]he pARCCOM to discuss cARp
implementotion plon of the province. the reoctivotion of the pCtT/MCtT.
qnd lhe reorgcnizcfion ond slrengthening of the BARC. The DARMos
prionly oreos for BARC relorganizolion ond strenglhening shcll be on
input fo the provinciolCARp implemeniotion plon.

2-2 The DARMOs sholl be responsible in undertqking the following octivities in

fhe priority creas for $ARc orgonizolion qnd strenglhening. Tne
community orgonizing opproach sholl be cpplied in enhoncing peoples'
porlicipotion and in the development/strengthening of the BAR-C:

The DARMO stoff ossigned in the oreo sholl coordinofe wiih the Borongcy
Councll {BC} Chokperson, PolCooperolive leoders. NGO officiql workling
in the creq gnd other orgcnized groups such ss women's group tor lhem
io elecl their respeciive repre$entative to the BARC.

The DARMO staff in the oreo together wilh the BC, pOlCooperotive ond
NGO represenlctives sholl meet in order to plon the conducl of lhe
f ollowing communily ociivities/precesses:

o) Moster Listing oi Agriculturot sectors in the Borongoy. This shoilbe clone

in order to identify, updote lhe lisi/members of
-existing
sectors in the
borongoy before they will elect their respective representative. There
shall be o process of identilying fhe members of lhe differenl seclors in
the borongoy in order to involve the community in providing ond
updoting the sectorol informotion.
 b) SectoralAsembly/Meeiing (SA/M). The seclors ond iheir membenhip
identified in fhe process of moster lisling sholl be mobilized to olteno o
sectorsl ossembly-meeting. The seciorol ossembty-meeting sholl be
hetd in order to: volidsle the informotion gothered in the
Frocess ot
masler listing the ogriculturol sectors of the borongoy, identify comrnon
issues ond concerns of the ogricullurai sectors, orient the
sectors of
their role in the BARC, the importonce of eslcbtishing o BARC. ond the
ereciion of sectoror represenrcrives ond rheir or lernotes.

cJ Elecfion of Seclorol Represenfoiives

The BC, PO/Cooperalive, NGO represenlalives and lhe ARPI/DF shall
compose the elecfion committee who will conduci eleclion of
seclorol represenlolives ond fheir ofternoles. Ihey wiftchoose omong
lhem who willoct os lhe election choirperson.

Ihe bosic quolificoiions of o sectorol representoiive ond on olternore

ore:
-Filipino notionority ond permonent resident of fhe oreo.
-Holds no public/officiol position such os borongoy
officiol, ond
-Hos willingness to render volunfory public service.

The sectorol members shqll nominote thelr nominees for lhe represenlofive
ond alternote. The nominees shstl be inkoduced to the sector's <rssembly
before the election. The sectorsl members shall vote their represenlolive ond
olterncles by roising lheir right hsnd once.

The election choirperson sholl count lhe number of voles of ecrch norninee
ond post the number opposite lhe nsme of ihe norninees in the toly sheet
posted before the secfor's ossembly. The nominees with fhe highest nurnber of
votes sholl be dectqred qs'the secior's represenictive ond sn olternoie.

The ARPT/DF in lhe qreo shalf prepore election proceedings of seclorol

representolives duly sQned by lhe members of the eleclion commiilee. The
elected sectorol representofives ond the ollernotes will fill up personol
informotion sheel os oilochmenl to lhe elecfion proceedings.

The octivities ond processes in the pre-formotion phcse sholl be completed

wilhin one mcnth from ihe stqrt of msster listing lhe agriculturol sectors in lhe
borongcy.

B. FORA,|ATTONAA'DORGAN'ZAilON

The MARO shqrll mee't wifh the MCIT represenlotives ond plon with them lhe
schedule ond octivities for the assembly-meeting of all the elected seclorsl
representolives cnd thek olternoles togelherwilh the ex-oificio non vo*ing members
of the BARC composition. The one-dsy octivities ond processes of tha cssembly-
meeting sholf be for fhe formof"rr:n ond orgonizolfon of the BARC in the ditferent
borongoys.
 b-l Briefing Orlenlolion olthe BARC

The MARO sholl coordinoie wilh the DARPO core teom for fhe conduct of
one-doy erientqlion-briefing of the BARC in hls/her municipotiiy. The one ccy
octivity sholl be sirned for the porficiponts to recognize the imporlonce of
ihe role of BARC in the progrom implemenfotion in iheirrespective oress.

The orientation -briefing shqll discuss the CARP imperolives on fhe people's
porlicipotion in the progrom implemenlofir:n, ihe BARC roles, funciion
ond
lheir composition. lt sholl discuss the election procedure, introduce eleclion
commillee members ond the BARC oificers position lo be elecled qnd
differenl committees fo be creoled.

b.2 Elecffon of gARc officers ond creation of commfifees

The MARo sholl form

on election commillee composed of 4 (four] members from
Borongoy, ClT, NGO, PO/Cooperotive officisls for the BARC Officers Election
Committee.

The MARO sholl ocf ss lhe BARC Officers Eleciion Choirperson shcll exploin the
eleclion procedure ond infroduce the composifion of BARC officers eleclion
commiltee before fhe eleciion proper.

The election of BARC Officers shcll be done by borongay. The MARO shqllfocililote
ihe nominotion of cqndidotes to lhe posiiion of Ch<liiperson. The names of lhe
nominees shollbe eniered in o fclly sheef posied in front of the ossembly.

The sectorol represenlqfives of o barangoy sholt roise fheir right hond once to
vole iheir chosen nominee for the position, The number of volei of the nominees
shall be counted immedioiely ond posled opposife fheir nsme in ihe tolly sheet.

The nominees thof has lhe rnosl number of votes sholl be the elected Choirperson.
The elected BARC Choirperson sholl focilitote lhe subsequenl nominolion onc
elecilon of other BARC offrcers with fhe presence cf Ex-Officio non vofing mernbers.

b.3 confrrmalian of secforot Represenfolrres ond gARc officers

The elected BARCs officers snd sectorol represenlctives sholl

be procloimed
in lhe ossembly-meeting. They shoH toke their Ooth of Office before the
ossembly to be odministered by a public officer.

The respective ARPT/DF sholl posl lhe rosler of seclorol representslives ond
the BARC Officers in conspicuous ploces in the borongcy for fiffeen
{lSJ doys.
The MARO sholl submif rosierof BARC Officers qnd seclorol represenlctives
per bcrongoy together wifh the updcted mosierlist of secforcl groups and
the duly signed election proceedings to the pARo copy furnished lhe
PARCCOM-
b.4 BARC Preporlng the Plon

The BARC Officers ond iheir commiilees sholl plon steps for their firsf three monlh
operoiionol octivities from lheir ossumption of their of{iciot tunctions.

Thisphcse sholl be completed within one month ol the most from the elecfion of
seclorol represenfotives.

C. BARC freorgonizolion

In cose of BARC reorgcnizalion. the existing BARC Choirperson shou coll for o
meeting of oll sectorol groups in the oreo. The DARMO sloff ossigned in fhe orec
sholl focilitoie fhe process oullined from lXl A 2.2 to B. bl- b.4 tor the BARC re-
orgonizolir:n.

D. Operofio nslitrrlion o nd Mo nogernenl

l. Regulcr Meetings

The BARC sholl conducl regulor meelings of leosf monthty cs their venue to plan
/develop/lmplement/moniior. The meefing sholl atso serve os meons to
discuss/conducl the suggesled ouiline of oclivities.

implemenfotlon.

rhey sholl be equipped wilh fools such os pcrficipolory ossessme nt/paralegal

cliniquing ond feedbockrng mechonr'sm fo ond from fhe communily fo learn
ond improve theirprocesses ond leorning from fheir fosk

2, Recording of Activities

Ihe EARC sholi implement recording ond documentslion of lheir meetings.

deliberotions, diologues, mediolion/orbitration conferences, oftesioiion ond
oiher imporlo nt octivities .

There sholl be officioi formot to be used by the BARC for their recording ond
documenftrlion proceedings.

3. Informotion Disseminolion

The BARC sholl disseminote their rules. poticies qnd progromslcctivities

in
community. They sholl inform the bqrongoy members of their plons their cnd
programs and thejr operoling procedures ond policies fhrough their
sectorol
representaiives, infor,'notion mqteriols such cs posters/bultelin boords
ond olher
communicofion sirolegies.

They sholl conduct/ossisl the DARMO in the urgent disseminotion of importonl

informotion lor the progrom implemento|on in their r*rpective
oress.

tn
 4. Officer of the Doy

The BARC sholleslcblish offae ond operste lhrough the officer of the doy (OD)
from ihevoting members on rotation bosis. The OD sholl attend to clients 4:om6g
to lhe office/stotion. She/he shollreceive and log concerns/queries of the clienis
lq fhe BARC logbook. At the end of the doy, the oD sholt ieport to the BARC
Choirperson in orclor rnritten obout the clienl'i concern receive on lhe day. The
BARC offrcers sholl deiermine concerns ihol con be oddressed by the oD ond
the BARC os quorum.

E. BARC Copobifrty Development ond Strenglhening

There sholl be o three {3} yeor BARC Ccpobility Buitding ond Strengthening
inlervenlions ond BARC cunicuturn. rhe BARC copolnity Buitding oni
Sfrengfhening inferventions shollbe immediolely pursued os soon ss lhe BARCs
ore orgonized ond hove identified iheir needs requirements.

The progrom interventions sholl be implemented in four phoses which seek lo

estoblish: orgonized BARC which hove expcnded community porticipolion;
functionolBARCs which hove 6pslstionql plon on ihe program implementqfion,
and msinsfreorned with lhe LGU.

The BARIE sholl prepore ond speorheod ihe DARCO composite leom in lhe
developmenl, implementolion ond rnoniforing of this three.yeor BARC Copobitity
and Strengthening Plon .

l. lmplemenlotion mechanism

The implemenlation opprooch shsll involve o composite teoms of DARco.

DARRO ond DARPO in order to fosl frock delivery ond complernentotion
of
services to lhe BARC.

The DARCO composite leam sholl be composed of BAR|E, BARBD, ps. Foo,
PARC secretoriof, PDMS, ond BALA represenlolives. They sholl perform lhe
following tosks for the BARC ccpobitity Buitding ond strengirrening'progrom:

Slren gthening progrom,

Copobility Building ond Slrengthening,

provinces,

The DARco composite leom sholl odopt prioritizolion of

provinces/municipclifies/borongoys with big LAD for fhe implemenfstion of
the BARC Ccpobitity Building ond Strengthening.

The Regionot core Tecm sholl be composed of Legol / operotions

Divisions representctives. They sholl undertoke the foltowing tqsks:
/ lE l ss

1I
 Skenglhening progrom.

on BARC Copcbilify Building ond Slrengfhening

BARC.

The BARC copobility building cnd slrengthening progrom shall be lodged in

the l&E Division.

There sholl be Provinciol Core Tecm composed of Division Chiefs of

Operofions, Legal, PMEU ond lhe BDCD. The core leom sholf be responsible
on the following tosks:

province,

The PARO sholldesignqte the point office responsible for the BARC progrom
of
the province. The point office spearheod the program development,
sh<rll
implemenlolion, monogement ond moniloring in fhe oreos prioritized by the
province for BARC formation, developmenl ond sfrengihening.

2. Phoses of lmplemenistion

The implemenling mechonism sholl be guided by ihe Syeor time frome

of the
BARC copability $uilding and slrengthening progrqm interventions,

Core Teom/ PhosE

lmplemanferc Prepcrofory lmplemenf,ofiOn $usloincbillly Resulf
DARCO -Conducls -lmplemenls busic - Yeorly BARC
Regionol lroining progrom for Progrom Assessmenl
Orienlotion BARCs in priority
Esloblished
plonning on lhe creos, ond conducts - Noiioncl BARC mechonism ond
BARC leorning sessions wiih Progrorn Assessmenl, improved
Slrengihening the DARRO core {Yr. 3- 4tn qir.) inslituiionsl
Program. {yr.l- I't teorns. [yr. l-3ro qtrJ
processes ond
qtr) -Conducls copocily -
Documenlslion of systems on
prog- for DARRO BARC besl proclice developing
- Inslclls doto-bsse
system of the Core teom 'to {yr. 3 -1st qtr.)
BARC ofid olher
BARC progrom.{yr. implement
CARP pcrlners
,_2na qtr) speciolized BARC in the progrdm
Prog. {yr.2 -lst glr.}
implemeniclion.
DARRO -Conducfs -Ccpocitofes the -Regionol BARC
Provinciol DARPO to ccnduct {selecfedl
Orienfalion- Bosic troining of Convenlion {yr.3 -4 lh
Plonning of the BARCs (yr. I 3ro qtr) qir.)
BARC progrom- -Assisfs the DARPO

t2
 {yr.l -2na qf{. Core Teom in the ' Regionol
conducf of Assessmenl ond Funclionol
simuiioneous Bosic Plonning (for Zno [iner BARCs with
lroining ol BARC, BARC in LAD phose exponded
{yrl- 4qtr.J lyr 3.- 4th qlr.I community
- Conducis lecrning support snd
session wiih DARPO porlicipction
core le(]m (}n in the smoolh
speciolized progrom. progrom
implementolion
DARPO I -Conducts -Assisls the DARMOs *Provinciol BARC and moniloring,
Orientotion- in conducting Progrdm Assessrnenl ond who
briefing of
the orientdtlon-briefing [Yr.3-4tt qlr.) sdvonces lhe
DARMO siqff ond of 8ARCs, (yrJ 2,a -
other CARP in lhe
CARP 4n qtr.) - Performonce of fhe
agendo
lmplemenlers -Conducts bosic monitoring of BARCs. Loccl
(y1-2nd qtrl troining of BARCs in {yr,3 -l st qlr) Governmenl.
the province odvonce
{yr.l-4th gtr}
-lmplemenh
speciolized troining
of BARCs

'Priodlize oreos for -Conducts - BARC ossessmenl

fhe BARC orientotion-briefing ond feedbacking
Orgcnizotion/ of BARCs in the wiih the community.
Reorgonieolion. municipolity ( Yr 3 - 2no qlr).
{yr.l-2nc qirJ {Yr.l -4fh qtr-J - Wrap -up oclivities
- conducispre* - Conducts BARC of BARC
formoiion octivities plonning Yr,2 -lst qtr] { yr. 3 - 4tn qtr.}
for the priority - Conducls leorning
oreos for BARC sessions of BARC with
org'nlreorg'n members
{yr.l-3rd qtr} {yt.2 -30 qtr.}
- BARC performcnce
moniloring ond
coaching

3. Monitoring ond Evoluation

In order lo determlne the extent of the BARC's ochievemenl in progrom

implemeniotion, quorlerly moniforing ond evoluoiion sholl be undertoken by
the DARMO and the PARCCOM.

3.1 The MARO sholl repori ochievement resulf of the BARCs using o
prescribed form provided by the plonning service and
sholl be
submiiled io lhe BDCD. The BDCD shall consolidale the BARCs,
occomplishment report of the province ond submit to the pMEU. The
PMEU shall submit the BARC occomptishmenl repori of the province to
fhe Regionol Ptonning Division ond fhe loffer shsll forword the report to
the DARCO - plonning Service.

3.2 The BARC occomplishment repori shqll be integroted in the DAR,s

notionql accomplishment report.

t3
 3'3 The PAROIMARO sholl supervise ond monitor BARC operctions
ond
sholl include relevont moiten in reporfing to ihe PARCCOM's meeting.
BARC concerns in the progrom implemenlotion
sholl be dhcussed in
the PARCCOM meefings for opproprio'ie aclion, i.e. refenols
of issues to
concerned porties ond/or inclusion in fhe PARCCOM's regulor reporls
fo
the PARC through ihe pARC Secrelariot,

3'4 The DAR Moncgement sholl conducl overoll moniloring ond evoluoiion
of progrom intervenlion ond BARC performonce results of the end of
the Syeor progrom intervenf ions impiementoiion.

E. funding $upport

L Funding Allocotion

l'l The DAR shotl sllocsle funding suppori for the program
implementction
of the BARC Capqbitity Buitding ond Skengthening progrom.

l'2 The DARMO sholl prepore BARC orgonizotion ond

Operction plon bosed
from lhe expected losks of the BRRC in the progrqm implementotion
in
lheir oreo-

I'3 A cosi porsmeler per province sholl be slondqrdized qnd opproved by

lhe PARC Executive Cornmittee.

2. Resource Mobilizotion
The BARC moy mobllize resources fhrough porfnership
ond qllionce building with
olher sectors to be qble to support ils operolion.

x. REpEAUT{G/SEPARAB|1|Ty CT,AUSES

All orders, Circulors. Rules.,,ond Regulofions Inconsisient herewith ore hereby

revoked, amended or modified occoidingly.

xt. ErrEcTfvtTY

Ihis Memorqndum Circulor shollloke effecl immediotely.

NASS ER C. PAHGAHDAfiTIAN
rlb
Secrelory

0ep*lmenf ol Agnrjrn Bolorm

, 0[ice of lhe furatarv

ill lillf fl il ililf ilililil|ililIilililffi fl ilI,

0rH_10 _0156
|,Hl.

l4