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Chemical Policy

This policy outlines chemical control requirements for partner facilities. It requires chemicals to be approved prior to purchase and use to ensure regulatory compliance and no risks to product safety or quality. Chemicals must be properly stored and labeled depending on their classification as food grade, non-food grade, or hazardous. Any chemical spills or contamination incidents must be reported. The quality assurance team, purchasing department, and facility managers are responsible for implementing and overseeing the chemical control program.

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235 views4 pages

Chemical Policy

This policy outlines chemical control requirements for partner facilities. It requires chemicals to be approved prior to purchase and use to ensure regulatory compliance and no risks to product safety or quality. Chemicals must be properly stored and labeled depending on their classification as food grade, non-food grade, or hazardous. Any chemical spills or contamination incidents must be reported. The quality assurance team, purchasing department, and facility managers are responsible for implementing and overseeing the chemical control program.

Uploaded by

Rodolfo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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52 Paterson Ave Unit#1

Newton, NJ 07860
United States

Chemical Control & Approval

Purpose

The purpose of this policy is to outline chemical-related requirements to meet regulation and
certification standard compliance, and to ensure that chemical handling does not adversely
affect finished product quality or safety.

Policy

Partner Facilities approve, purchase, and use chemicals in accordance with chemical labeling
recommendations, intended usage, and all applicable regulatory requirements, including but not
limited to State, EPA, FDA, and OSHA. Partner Facilities ensure that all chemicals stored and
utilized onsite do not present food safety and quality risks to products, packaging, or food
contact surfaces. Requirements in place to ensure this is met include:

Chemical Approval: Partner Facilities’ Management (if applies), Purchasing, and Quality
Assurance approve chemicals prior to purchase and use. Approval varies per chemical type and
usage location. Approval requires gathering pertinent documentation, ensuring regulatory
compliance, and documenting/recording the approval of a chemical. The approval process, for
larger factories, may include multiple parties as determined by the factory.

Process Aids: Processing aids are not present in final product in significant amounts; thus,
ingredient labeling is not required. Processing aids are approved in consideration of the
requirements outlined in Policy 6.1 Specification Management to ensure regulatory compliance.
In addition, the following documentation must be available for the approval process:

• Technical Data Sheet


• Safety Data Sheet
• Food Grade Statement/Letter of Guarantee or CFR Citation
• Allergen Status Letter
• Kosher Certification (Standard or Lot-Specific), if applicable.
Quality Assurance Team
Juan.z@stbquarters.com
This document is a controlled document; downloaded copies are considered uncontrolled. The
above statements are to be used as a guide only. All of the above information is true and
accurate to the best of our knowledge. However, since the conditions of use are beyond our
control, all recommendations or suggestions are made without guarantee, express or implied
on our part. We disclaim all liability in connection with the use of the information contained
herein or otherwise, and all such risks are assumed by the user. Nothing contained herein shall
be construed to infer freedom from patent infringement. We further expressly disclaim all
warranties of merchantability and fitness for a particular purpose.
52 Paterson Ave Unit#1
Newton, NJ 07860
United States

• GMP Area Equipment Chemicals: Chemicals utilized in GMP areas include but are not
limited to grease (lubricant), silicone, mineral oil, etc. The following documentation must
be available for the approval process:
• Technical Data Sheet
• Safety Data Sheet
• Food Grade Statement, CFR Citation, or Food Grade Labeling Printed on Container
• Allergen Status Letter

General Chemicals: General, non-process aid chemicals utilized throughout the factory in non-
GMP areas require safety data sheets only.

Prohibited Chemicals: Partner Facilities do not purchase or use chemicals banned by the FDA
as outlined in 21 CFR 189.

Chemical Register & Inventory: Partner Facilities maintain a list of approved chemicals
purchased, stored, and used on their premises. Chemical inventories for point-of-use chemicals
and point-of-use storage areas are not required.

Chemical Labels & Secondary Containers: Chemicals are stored in their original containers with
original labeling. Exceptions include bulk chemicals and chemicals requiring secondary
containers for use e.g., grease guns, spray bottles, and pails. Secondary containers are legibly
labeled to prevent cross contact between food grade and non-food grade chemicals. Where
applicable and according to Safety requirements, containers are labeled with National Fire
Protection Association (NFPA) diamond or GHS labeling practices in addition to the common
name.

Chemical Storage: Facility Management ensures that chemicals are stored properly based on
chemical type. Chemical storage areas in GMP-rated areas are secured and restrict
unauthorized access. All chemicals are stored away from packaging, ingredients, and finished
products. Storage based on chemical type include the following elements:

Quality Assurance Team


Juan.z@stbquarters.com
This document is a controlled document; downloaded copies are considered uncontrolled. The
above statements are to be used as a guide only. All of the above information is true and
accurate to the best of our knowledge. However, since the conditions of use are beyond our
control, all recommendations or suggestions are made without guarantee, express or implied
on our part. We disclaim all liability in connection with the use of the information contained
herein or otherwise, and all such risks are assumed by the user. Nothing contained herein shall
be construed to infer freedom from patent infringement. We further expressly disclaim all
warranties of merchantability and fitness for a particular purpose.
52 Paterson Ave Unit#1
Newton, NJ 07860
United States

Food Grade: Food grade chemicals are stored in designated, labeled areas. Food grade
chemical storage is segregated from non-food grade chemical storage. Food grade and non-
food grade chemicals may be stored in the same cabinet provided there is physical separation
and protection from cross contact e.g., top shelf or interior compartments.

Non-Food Grade: Non-food grade chemicals are required to be stored in designated, labeled
areas.

Hazardous: Chemicals that are classified as hazardous meet all non-food grade requirements
and all additional requirements outlined below:

• Hazardous chemicals are stored securely as not to present dangers to personnel,


packaging, and product
• Hazardous chemical storage areas are labeled appropriately to inform and protect
personnel
• Employees handling hazardous chemicals receive adequate training
• Storage areas require written chemical handling procedures or current SDS
• Storage and handling areas, if necessary, are equipped with protective clothing
• Storage areas require containment devices
• Storage areas are equipped with spill kits

Chemical Release/Spills: Partner Facilities instruct employees to report chemical spills or


releases as these may become regulatory affairs e.g., Departments of Environmental Quality or
Environmental Protection Agency. In addition, employees also report incidents involving
chemical contamination of food contact surfaces, packaging, ingredients, and/or product.
Affected products or materials are subject to hold requirements outlined in Policy 7.3 Product

Hold & Release.

Responsibility

Quality Assurance Team


Juan.z@stbquarters.com
This document is a controlled document; downloaded copies are considered uncontrolled. The
above statements are to be used as a guide only. All of the above information is true and
accurate to the best of our knowledge. However, since the conditions of use are beyond our
control, all recommendations or suggestions are made without guarantee, express or implied
on our part. We disclaim all liability in connection with the use of the information contained
herein or otherwise, and all such risks are assumed by the user. Nothing contained herein shall
be construed to infer freedom from patent infringement. We further expressly disclaim all
warranties of merchantability and fitness for a particular purpose.
52 Paterson Ave Unit#1
Newton, NJ 07860
United States

Quality Assurance Team: Responsible for interpretation of FDA law, certification standards, and
their application to Company policies. Responsible for verifying GMP and prerequisite program
compliance.

Quality Assurance Manager & Purchasing Departments: Responsible for chemical approval and
obtaining required documentation prior to purchasing. Quality is responsible verifying chemical
control programs.

General Manager/Warehouse Manager: Responsible for overseeing chemical needs, chemical


storage, and chemical use in GMP-areas or facility terminals.

Quality Assurance Team


Juan.z@stbquarters.com
This document is a controlled document; downloaded copies are considered uncontrolled. The
above statements are to be used as a guide only. All of the above information is true and
accurate to the best of our knowledge. However, since the conditions of use are beyond our
control, all recommendations or suggestions are made without guarantee, express or implied
on our part. We disclaim all liability in connection with the use of the information contained
herein or otherwise, and all such risks are assumed by the user. Nothing contained herein shall
be construed to infer freedom from patent infringement. We further expressly disclaim all
warranties of merchantability and fitness for a particular purpose.

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